City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-01009 9/12/2023 Consent Item 9.
Contract Change Order: Highway Safety Improvement Program (HSIP) Mast Arm Signal Improvements Project (T15185700)
File ID: 2023-01009
Location: District 2, Represented by Councilmember Loloee; District 2, Represented by Mayor Steinberg; District 6, Represented by Vice Mayor Guerra; and District 6, Represented by Mayor Steinberg
Recommendation: Pass a Motion: 1) authorizing the City Manager or the City Manager’sdesignee to execute Change Order No. 2 to City Agreement No. 2022-0465 with Pacific Excavation Inc., for an amount not-to-exceed $47,499, bringing the agreement’stotal not-to-exceed amount to $1,456,626; and 2) resetting the City Manager’sauthority to issue Change Orders for City Agreement No. 2022- 0465.
Contact: Adam Randolph, Senior Engineer (916) 808-7803, [email protected]; Judy Matsui-Drury, Supervising Engineer (916) 808-7610, [email protected]; Ofelia Avalos, Engineering Manager (916) 808-5054, [email protected]; Department of Public Works
Presenter: None
Attachments:
1-Description/Analysis
2-Construction Change Order No. 2 - Pacific Excavation Inc.
Additional Description/Analysis
Issue Detail: The Federal Government manages a roadway safety improvement program, the Highway Safety Improvement Program (HSIP), that is managed by Caltrans through a competitive grant process. Although the title of the program may be misleading; it can fund specific safety improvements on local streets. The program is managed by Caltrans through a point-driven competitive grant program that requires analysis of specific data.
File ID: 2023-01009 9/12/2023 Consent Item 9.
To comply with the grant requirements, the City conducts systemic safety analyses of the transportation network to produce a data-driven approach for safety improvement projects throughout the City. In 2016, the City applied for and received grant funding through HSIP for a variety of improvements: installation of mast arm traffic signals to replace traffic signal heads mounted on pedestals in medians at seven existing signalized intersections; upgrading traffic signal heads to current standards; upgrading pedestrian signal heads to current standards;, installation of new traffic signal controllers; construction of Americans with Disabilities Act (ADA) compliant curb ramps; and installation of dilemma zone detection to minimize drivers entering intersections as the signals turn red.
The project is under construction. While completing work, additional signal and accessibility improvements were identified during construction where the costs exceeded staff level change order approval authority. Change Order No. 2 will replace an obsolete video detection system, reconstruct median noses, and balance contract quantities which were adjusted due to field conditions.
Policy Considerations: The project is consistent with the City General Plan goals and key policies of managing the travel system to ensure safe operating conditions, and to effectively operate and maintain transportation facilities and infrastructure to preserve the quality of the system.
The Sacramento City Code Section 3.60.210 limits the authority of the City Manager to execute change orders to a cumulative total of 8% of the original contact price. Change Order No. 2 brings the cumulative change order total to 8.5% of the original contract price, requiring approval of the City Council to authorize the execution of this change order.
Economic Impacts: This new infrastructure as part of this Change Order is expected to create 0.19 total jobs (0.11 direct jobs and 0.08 jobs through indirect and induced actives) and create $29,327 in total economic output ($18,485 of direct output and another $10,842 of output through indirect and induced activities).
The indicated economic impacts are estimates calculated using a calculation tool developed by the Center for Strategic Economic Research (CSER). CSER utilized the IMPLAN input-output model (2009 coefficients) to quantify the economic impacts of a hypothetical $1 million of spending in various construction categories within the City of Sacramento in an average one-year period. Actual impacts could differ significantly from the estimates and neither the City of Sacramento nor CSER shall be held responsible for consequences resulting from such differences.
Environmental Considerations:
California Environmental Quality Act (CEQA): The City of Sacramento Environmental Planning Services has reviewed the proposed project and determined that it is exempt from the provisions of CEQA under the Categorical Exemption for the
File ID: 2023-01009 9/12/2023 Consent Item 9.
that it is exempt from the provisions of CEQA under the Categorical Exemption for the operation, repair or minor alteration of existing public facilities involving negligible or no expansion of use and for new construction or conversion of small facilities, including street improvements, set forth in Sections 15301(c) and 15303(d)(e) respectively.
National Environmental Policy Act (NEPA): The California Department of Transportation (Caltrans) is the lead agency for NEPA, as assigned by the Federal Highway Administration for these transportation funds. Caltrans environmental planning staff reviewed the project and determined a finding of categorical exclusion under 23 CFR 771 activity (c) (8).
Sustainability: The project is consistent with the City’sgoals and key policies to improving traffic flow and associated fuel economy of vehicles traveling on City streets by ensuring that signal timing considers safe and efficient travel for all modes.
Commission/Committee Action: None
Rationale for Recommendation: City Council approval of Change Order No. 2 is needed to authorize additional work identified at various intersections around the City.
The proposed traffic signal modifications will further improve safety, operations, and long-term maintenance of the street intersections.
Financial Considerations: The estimated total cost to complete design, right-of-way, and construction activities for the HSIP Mast Arm Signal Improvements Project (T15185700) is approximately $2.3 million. There is sufficient funding to execute Contract Change Order No. 2 with Pacific Excavation Inc. for an amount not to exceed $47,499 and cover the remaining construction management and all other project related costs.
There are no General Funds planned or allocated for this project.
Local Business Enterprise (LBE): The contract with Pacific Excavation is a federally funded contract and as a result Disadvantaged Business Enterprise (DBE) project participation requirements apply. The City’s LBE policy is held in abeyance. The DBE goal for this project is 13%. Pacific Excavation Inc. exceeded the DBE goal by pledging 16.2%.