City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-01157 9/19/2023 Consent Item 9.
Change Order No. 2: Capitol Parking Garage Stair Improvements (V15210000) File ID: 2023-01157
Location: 1126 11th Street, District 4, Represented by Councilmember Valenzuela Recommendation: Pass a Motion: 1) authorizing the City Manager or the City Manager’s designee to execute Change Order No. 2 to Contract No. 2021-1047 with JPB Designs, Inc. in the amount of $94,066 (Fund 6004) for a new not-to-exceed amount of $869,565 for the Capitol Parking Garage Stair Improvement Project; and 2) resetting the City Manager’s authority to issue change orders to Contract No. 2021-1047.
Contact: Ezra Roati, Senior Architect (916) 808-5877, [email protected]; James Christensen, Facilities Manager (916) 808-5863, [email protected], Department of Public Works
Presenter: None
Attachments:
1-Description/Analysis
2-Change Order No. 2 JPB Designs, Inc.
Additional Description/Analysis
Issue Detail: The City’s Capitol Garage, located at 1126 11th Street, contains nearly one thousand parking spaces and serves parking needs for destinations in the Central City, including the California State Capitol and the Golden 1 Center. As an older facility, this project is needed to improve the safety of the existing stairwells and bring them into current code compliance. To maintain parking operations during the project, construction was planned in a phased approach which resulted in closing a single stairwell at a time. While allowing the garage to remain open, this strategy presented some ongoing logistical challenges and delays.
Design and construction coordination challenges, plus challenges of unforeseen conditions, have lengthened the project delivery schedule, creating significant additional project management and general conditions expenditures not originally anticipated in the project budget. A total of 254
File ID: 2023-01157 9/19/2023 Consent Item 9.
calendar days have been added to the original project delivery schedule.
Change Order No. 1 was necessary to address added scope to comply with the Building Code and to address additional scope due to unforeseen conditions. Change Order No. 2 is necessary to address added phasing, which allowed continued operations during construction, and additional scope due to unforeseen conditions.
Policy Considerations: The recommendation in this report is in accordance with City Code Section
3.60.210, A.2, that requires City Council approval of any change orders that cumulatively exceed 10% of the original contract amount.
Economic Impacts: None
Environmental Considerations:
California Environmental Quality Act (CEQA): The action is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines, Section 15301.
The action involves the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, or mechanical equipment, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. The exemption covers interior or exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances; and similar facilities; restoration or rehabilitation of deteriorated or damaged structures, facilities, or mechanical equipment to meet current standards of public health and safety, unless it is determined that the damage was substantial and resulted from an environmental hazard such as earthquake, landslide, or flood. The project qualifies for a Categorical Exemption under Article 19 of CEQA Guidelines Section 15301, existing facilities. No environmental review is necessary.
Sustainability: Under the General Plan, Climate Action Plan Policies and Programs, this qualifies under LU 2.6.5 Existing Structure Reuse. “City shall encourage the retention of existing structures… to retain the structures’ embodied energy, increase energy efficiency, make it more energy efficient, and limit the generation of waste. (RDR)”.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: The City awarded the Capitol Parking Garage Stair Improvements construction contract to JPB Designs, Inc. for an amount not to exceed $716,000, under Bid No.
B21014541003.
Executing Change Order No. 2 and resetting the City Manager’s authority to approve change orders will allow completion of the Capitol Parking Garage Stair Improvement project which is critical to maintaining safety standards in Capitol Garage.
File ID: 2023-01157 9/19/2023 Consent Item 9.
Financial Considerations: There are sufficient funds within the Parking Garage Structure Repairs Program (V15210000) to execute the recommended Change Order No. 2 in the amount of $94,066 (Fund 6004) with JPB Designs, Inc. for the completion of the Capitol Parking Garage Stair Improvement Project.
Local Business Enterprise (LBE): JPB Designs, Inc. is a LBE.
City of Sacramento
CHANGE ORDER
Contract #: C2021-1047 DATE: 09/17/2021 Budget #: V15210001 Purchase Order #: 0000064051 Change Order #: 2
0000064052
TO: JPB DESIGNS, INC.
Contract For: CAPITOL PARKING GARAGE STAIR IMPROVEMENTS
Upon mutual acceptance of this document the City of Sacramento, hereinafter referred to as "City"' and your firm, hereinafter referred to a "Contractor", in accordance with the terms and conditions of the original contract documents, you are hereby directed to make the following change or changes for the consideration set forth below:
Description: Additional project scope to include repairs at storage, landing repairs, handrails, and electrical conduit replacement.
Additional Work: SEE ATTACHED EXHIBIT A
The original contract sum was $ 716,000.00
Net change by previous Change Orders $ 59,499.74 The contract sum prior to this Change Order was $ 775,499.74 The contract sum will be increased by this Change Order $ 94,065.61 New contract sum including all Change Orders $ 869,565.35
Contractor agrees that the amount of increase or decrease in the contract sum specified in this Change Order shall constitute full compensation for the work required by this Change Order, including but not limited to all compensation for the additional costs, if any, which may accrue to the Contractor by reason of any change in work schedules, other contract or cost of the project in any way made necessary by this Change Order. The time for performance of the contract will be extended to August 31, 2023 to complete the project by reason of the performance of the work required by this Change Order. Except as herein above expressly provided, Contractor further agrees that the performance of the work specified in this Change Order or the rescheduling of the other project work made necessary by this Change Order, shall not constitute a delay which will extend the time limit for completion of the work as said term is used in the contract between the City and Contractor for the project.
Approval Recommended By: Approved By:
______________________________ ______________________________ Project Manager Date Ryan Moore
Assistant City Manager
Approved By: Approved By:
______________________________ ______________________________ Contractor Date City Clerk
Approved By:
______________________________
City Attorney
08/17/2023
08/17/23
PCO # Status Description
Submitted to
City Reason
City Accepted
Amount
Calendar Days
Impact
PCO 05.3 Accepted*
Repair at Access Gate Between
Stairs 2/7/2023
Changes to Bid
Docs 16,466.60$ 0
PCO 06.3 Accepted* Landing Angle Repairs at Stair 1 6/7/2023 Changed/
Unforeseen
Conditions 26,592.68$ 0
PCO 08.3 Accepted* Stair 2 Landing Angle Repairs 6/7/2023 Changed/
Unforeseen
Conditions 45,107.79$ 0
PCO 014 Accepted*
Anchors at Landings‐ Stainless
Steel 4/11/2023
Changes to Bid
Docs $5,637.82 0
PCO 016 Accepted* Electrical Conduit Rusting 4/17/2023
Changes to Bid
Docs $3,760.72 0
PCO 017 Accepted Time Impact Changes 6/9/2023
Changes to Bid
Docs $0.00 230
PCO 018 Accepted** Removal of Rooftop Cricket Scope 8/16/2023 Client Intiated
Changes ($3,500.00) 0
7 Items 94,065.61$ 230
Days
Changed/Unforeseen Conditions 71,700.47 $
Changes to Bid Documents 25,865.14 $
Client Initiated Changes ($3,500.00)
Original Contract Amount 716,000.00 $
Percentage this Change Order 13.14% >10% =COUNCIL
Previous Change Orders 59,499.74 $
Total Contract Amount‐ CO‐02 869,565.35 $
EXHIBIT A ‐ CPG Stairs Project
C2021‐1047 Change Order No. 2
* This PCO compensates the Contractor for work associated with this project. This payment shall constitute full compensation for the work including materials, labor, equipment, and markups. ** This PCO compensates the Owner for work associated with this project. This payment shall constitute full compensation for the work including materials, labor, equipment, and markups.
PCO TOTAL‐ This Change Order‐ Change Order 02
All changes to the scope are noted below and described further in the corresponding Proposed Change Order (“PCO”).
Total By Reason