City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00989 9/19/2023 Consent Item 13.
Contract Award for the Intermodal Transportation Facility Sacramento Valley Station Platform Repairs Project (T15029000) [Published for 10-Day Review, 09/07/2023] File ID: 2023-00989
Location: District 4, Represented by Mayor Steinberg
Recommendation: Pass a Motion: 1) approving the Plans and Specifications for the Sacramento Valley Station Platform Repairs Project (T15029000); 2) awarding the construction contract for the Sacramento Valley Station Platform Repairs Project (T15029000) to FBD Vanguard Construction, Inc., in an amount not to exceed $1,750,000; and 3) authorizing the City Manager or the City Manager’s designee to execute the construction contract for the Sacramento Valley Station Platform Repairs Project (T15029000).
Contact: Philip Vulliet, Senior Engineer, (916) 808-5092, [email protected]; Judith Matsui-Drury, Supervising Engineer, (916) 808-7610, [email protected]; Ofelia Avalos, Engineering Manager, (916) 808-5054, [email protected]; Department of Public Works
Presenter: None
Attachments:
1-Description/Analysis
2-Plans & Specifications - Sacramento Valley Station Platform Repairs Project 3-Construction Contract - FBD Vanguard Construction Inc.
Additional Description/Analysis
Issue Detail: The Intermodal Transportation Facility, Sacramento Valley Station Platform Repairs Project will perform crack sealing, truncated dome replacement, and platform resurfacing to address water intrusion issues in and around the station platforms.
The Sacramento Valley Station Platform Repairs Project was publicly advertised on November 2, 2022, and one bid was received on December 7, 2022, for $2,830,800. The bid was substantially higher than expected at 80% over the Engineer’s Estimate of $1,576,509. Due to the costs exceeding the available budget for the project, the bid was rejected by City Council on April 4, 2023 (Motion 2023-0087), and negotiations with FBD Vanguard Construction, Inc. were initiated to deliver the proposed improvements at an acceptable cost.
File ID: 2023-00989 9/19/2023 Consent Item 13.
Through a series of meetings and discussions with FBD Vanguard Construction, Inc. and the City design team, the project material and construction requirements were modified to produce a project design which meets the goals of the project and is economically viable for both the City and FBD Vanguard Construction, Inc. City Council approval is required to award the contract.
Policy Considerations: The actions requested herein are consistent with the City’s goals of improving and expanding public safety and enhancing livability. Specific goals the project addresses are as follows:
M1.1.4 - The City shall effectively operate and maintain transportation facilities and infrastructure to preserve the quality of the system
M1.2.1 - City shall develop an integrated, multimodal transportation system that improves the attractiveness of walking, bicycling, and riding transit over time to increase travel choices and aid in achieving a more balanced transportation system and reducing air pollution and greenhouse gas emissions
The Sacramento City Code Section 4.04.020 and the City Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to City Council action. This item was published for 10-Day review on September 7, 2023, in compliance with City Code.
The Sacramento City Code Section 3.60.160 provides that, in the event of City Council rejecting all bids on a construction contract, the requirement of competitive bidding process has been satisfied and staff can directly negotiate for the services proposed in the subject bid.
Economic Impacts: This new infrastructure is expected to create seven total jobs (4.03 direct jobs and 2.97 jobs through indirect and induced actives) and create $1,080,511 in total economic output ($681,055 of direct output and another $399,456 of output through indirect and induced activities).
The indicated economic impacts are estimates calculated using a calculation tool developed by the Center for Strategic Economic Research (CSER). CSER utilized the IMPLAN input-output model (2009 coefficients) to quantify the economic impacts of a hypothetical $1 million of spending in various construction categories within the City of Sacramento in an average one-year period. Actual impacts could differ significantly from the estimates and neither the City of Sacramento nor CSER shall be held responsible for consequences resulting from such differences.
Environmental Considerations:
California Environmental Quality Act (CEQA): The physical activity resulting from the Sacramento Valley Station Platform Repair Project consists of repairs to the existing concrete platforms and is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Class 1, Section 15301(c) and Section 15061(b)(3). The activities associated with the project consist of the operation, repair, or minor alteration to existing highways and streets, sidewalks, bicycle and
File ID: 2023-00989 9/19/2023 Consent Item 13.
pedestrian trails, and similar facilities. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.3323.
Sustainability: The project supports the City Council’s sustainability priorities. The transportation sector accounts for 56% of community-wide greenhouse gas emissions, the largest single sector in the community. The City’s Climate Action Plan includes several implementation measures to reduce vehicle trips. The project enhances the functionality and extends the design life of the City’s largest rail transit hub to serve riders that may otherwise use less efficient means of travel.
Commission/Committee Action: None
Rationale for Recommendation: Only one bid was received for the project. The bid amount of $2,830,800 was substantially higher than the budgeted estimate. City staff performed outreach to the contractor to determine whether there were specific issues with the bid requirements or other factors which may have caused the bid pricing to exceed the project budget. Responses received indicated that the material costs for the methods proposed were higher than anticipated and a revised approach may yield more suitable pricing.
The project design team reviewed the recommendations from the contractor and held several meetings to discuss alternate materials and construction requirements which could reduce construction pricing to a level within the project budget. Through this coordination effort, the project design team was able to revise the contract scope and requirements to achieve an agreed upon contract scope and cost that meet the project goals and need while also adhering to the established project budget. City Council approval is required to award the contract and move forward with construction.
Financial Considerations: The estimated total cost for the Sacramento Valley Station Platform Repairs Project is $2.5 million. There is sufficient funding to award the construction contract to FBD Vanguard Construction, Inc. for an amount not-to-exceed $1,750,000 and provide the necessary budgets for construction management and design support throughout construction.
Local Business Enterprise (LBE): FBD Vanguard Construction, Inc. is not an LBE. The minimum LBE participation requirement was waived by the Director of Public Works as staff has determined the waiver is in the City’s best interest as FBD Vanguard Construction, Inc. was the sole bidder and engaged in cost negotiations with the City to facilitate contract award.
SACRAMENTORANCHOCORDOVAELK GROVE
80995
5 80805099ELK GROVE BLVDFLORIN RDFRUITRIDGE RDPOWER INN RDELK GROVE FLORIN RD DEL PASO RDGREENBACK LNMADISON AVEWATT AVE160
84 16NORTHGATE BLVD
INDEX OF SHEETSSITE PLAN
IMPROVEMENT PLANS FORCITY OF SACRAMENTOGENERAL NOTES
STANDARD ABBREVIATIONSTITLE SHEET
LOCATION MAPSACRAMENTO VALLEY STATIONPLATFORM REPAIR PROJECT 1T-1N.T.S.- SACRAMENTO VALLEY STATIONPLATFORM REPAIR PROJECT11PN T15029011
22.4622.47
23.1921.82
21.63FC NOLTE 34
MSP
T
T
T
T
TT
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-SACRAMENTO VALLEY STATIONPLATFORM REPAIR PROJECT11PN
T15029011ALIGNMENT CURVE SEGMENT TABLEKEY MAP
PLAN VIEW
PLAN VIEW
SURVEY CONTROL DIAGRAM2SC-1
- SACRAMENTO VALLEY STATIONPLATFORM REPAIR PROJECT11PN
T15029011TYPICAL SECTIONS3X-1TYPICAL SECTION AT STATION PLATFORM ACCESS RAMP
TYPICAL SECTION AT STATION PLATFORM CANOPY
- SACRAMENTO VALLEY STATIONPLATFORM REPAIR PROJECT11PN
T15029011TYPICAL SECTIONS4X-2
TYPICAL SECTION AT STATION PLATFORM
- SACRAMENTO VALLEY STATIONPLATFORM REPAIR PROJECT11PN
T15029011LAYOUT PLAN ("NT1" STA 103+50 TO 106+25)5L-1
- SACRAMENTO VALLEY STATIONPLATFORM REPAIR PROJECT11PN
T15029011LAYOUT PLAN ("NT1" STA 106+25 TO 109+00)6L-2
- SACRAMENTO VALLEY STATIONPLATFORM REPAIR PROJECT11PN
T15029011LAYOUT PLAN ("NT1" STA 109+00 TO 111+75)7L-3
- SACRAMENTO VALLEY STATIONPLATFORM REPAIR PROJECT11PN
T15029011LAYOUT PLAN ("NT1" STA 111+75 TO 114+50)8L-4
- SACRAMENTO VALLEY STATIONPLATFORM REPAIR PROJECT11PN
T15029011LAYOUT PLAN ("NT1" STA 114+50 TO 117+00)9L-5
- 6$&5$0(NT2 9$//(< 6T$T,2NP/$T)250 5(P$,5 P52-(&T11PN: T15029011CONSTRUCTION STAGING AND ACCESS AREA MAP
PLAN VIEW
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