City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-01232 10/3/2023 Consent Item 15.
Grant/Agreement: California Task Force Seven (CA-TF7) Urban Search and Rescue (US&R) Team’s Hawaii Fires (G12705600)
File ID: 2023-01232
Location: Citywide
Recommendation: Adopt a Resolution authorizing the City Manager or the City Manager’s designee to: 1) execute Amendments M000 and M001 to Assistance Award/Amendment No. EMW- 2023-CA-USR-0008 with the Department of Homeland Security, Federal Emergency Management Agency, for CA-TF7 US&R Team Hawaii Fires Deployment; 2) accept federal funding for the Amendment in a total amount not to exceed $73,500 for the CA-TF7 US&R Team Hawaii Fires Deployment; 3) establish an operating grant for the CA-TF7 US&R Team Hawaii Fires Deployment grant project (G12705600); and 4) establish revenue and expenditure budgets for the CA-TF7 US&R Team Hawaii Fires Deployment (G12705600) in the operating grant fund (Fund 2702).
Contact: Allison Narramore, Administrative Officer, (916) 808-8065, [email protected], Fire Department
Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Assistance Award Amendments M000 and M001
Description/Analysis
Issue Detail: On August 10, 2023, California Task Force Seven (CA-TF7) Blue Incident Support Team (IST) representatives were activated by the Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA). As the sponsoring agency for the CA-TF7 Urban Search and Rescue (US&R) program, the City of Sacramento (Fire Department) provides trained personnel to staff positions on federal task force and incident support teams. As a result of this deployment, the City must sign the DHS/FEMA Assistance Award/Amendment contracts (EMW-2023-
File ID: 2023-01232 10/3/2023 Consent Item 15.
CA-USR-0008, Amendments M000 and M001) in the amount of $73,500 to receive reimbursement for costs associated with deployment activities.
Policy Considerations: Acceptance of the federal US&R funding is consistent with City Council action relative to state and federal grant awards.
Economic Impacts: None.
Environmental Considerations: Ongoing administrative maintenance activities, such as purchases of supplies, equipment, or materials that are not made for purposes of a public construction project and do not constitute a “project,” are exempt from the California Environmental Quality Act (CEQA) CEQA Guidelines, Section 15061(b) (3), 15378(b) (2).
Sustainability: There are no sustainability considerations applicable to the acceptance of federal funding reimbursing DHS/FEMA directed activities.
Commission/Committee Action: Not Applicable.
Rationale for Recommendation: DHS/FEMA Assistance Award/Amendment contract (EMW-2023- CA-USR-0008, Amendments M000 and M001) in the amount of $73,500 must be signed and submitted to DHS/FEMA to receive reimbursement for costs associated with Hawaii Fires.
Financial Considerations: As the sponsoring agency, the City of Sacramento incurs costs related to activating the CA-TF7 US&R Team and DHS/FEMA reimburses expenses directly associated with these deployment activities. These amendments allow DHS/FEMA to obligate $73,500 of federal funds to cover labor and equipment expenses incurred by the City for activities associated with Hawaii Fires. Staff recommends the CA-TF7 US&R Team Hawaii Fires operating grant project (G12705600) be established with revenue and expenditure budgets in the amount of $73,500 in the Operating Grant Fund (Fund 2702).
Local Business Enterprise (LBE): Not Applicable.
Resolution October 3, 2023 Page 1 of 2
RESOLUTION NO.
Adopted by the Sacramento City Council
October 3, 2023
GRANT/AGREEMENT: CALIFORNIA TASK FORCE SEVEN (CA-TF7) URBAN SEARCH AND RESCUE (US&R) TEAM’S HAWAII FIRES DEPLOYMENT (G12705600)
BACKGROUND
A. The City of Sacramento Fire Department has been the sponsoring agency for the CA-TF7 US&R Team since the inception of the Federal Urban Search & Rescue program in the early 1990’s. CA-TF7 has responded for emergency assistance to the terrorist attack of the World Trade Center in New York, to the Gulf Coast in the aftermath of Hurricane Katrina, to the Oso Washington mudslides, and various other events.
B. CA-TF7 can be deployed as an entire team, or individual Incident Support Team (IST) members, to provide overhead support to man-made and natural disasters as well as national special security events.
C. On August 10, 2023, CA-TF7 Blue IST representative s were activated by the Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA) for deployment to Vermont Flooding.
D. To receive reimbursement for costs associated with the deployment activities for the Hawaii Fires deployment, the City must pass a resolution granting signature authority for the City Manager, or the City Manager’s designee, to sign Amendments M000 and M001 regarding DHS/FEMA Assistance
Award/Amendment No. EMW-2023-CA-USR-0008.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee, including the Fire Chief, is authorized to execute Amendments M000 and M001 to DHS/FEMA Assistance Award/Amendment No. EMW-2023-CA-
USR-0008.
Section 2. The City Manager or the City Manager’s designee, including the Fire Chief, is authorized to accept the federal funding for CA-TF7 US&R Team in the amount of $73,500 for Amendments M000 and M001.
Section 3. An operating grant shall be established for the CA-TF7 US&R Team Hawaii Fires Deployment (G12705600).
Resolution October 3, 2023 Page 2 of 2
Section 4. A revenue and expenditure budget in the amount of $73,500 shall be established for the CA-TF7 US&R Team Hawaii Fires Deployment (G12705600) in the operating grant fund (Fund 2702).
DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY ASSISTANCE AWARD/AMENDMENT FEMA Form 40-21
3. INSTRUMENT NUMBER6. CONTROL NUMBER4. AMENDMENT NUMBER9. RECIPIENT PROJECT MANAGER10. FEMA PROJECT OFFICER5. EFFECTIVE DATE Recipient is required to sign and return one (1) copy of this document to the issuing/administration office in Block 8.17. RECIPIENT REQUIREMENT18. RECIPIENT (Typed name and title)19. ASSISTANCE OFFICER (Typed name and title)20. SIGNATURE OF RECIPIENT20a. DATE21. SIGNATURE OF ASSISTANCE OFFICER 21a. DATERecipient is not required to sign this document.16. DESCRIPTION OF PROJECT14. ASSISTANCE AMOUNT15. ACCOUNTING & APPROPRIATION DATACOST REIMBURSEMENT11. ASSISTANCE ARRANGEMENTCOST SHARINGFIXED PRICEOTHERTREASURY CHECK REIMBURSEMENT12. PAYMENT METHODADVANCE CHECKLETTER OF CREDIT13. PAYMENT OFFICE FEDERAL EMERGENCY MANAGEMENT AGENCY Office of the Chief Financial Officer Finance Services Branch 500 C Street, S.W., Patriot Plaza Washington, D.C. 204727. RECIPIENT NAME AND ADDRESSCOOPERATIVE AGREEMENT1. ASSISTANCE INSTRUMENTAMENDMENT2. TYPE OF ACTIONGRANTAWARD8. ISSUING/ADMINISTRATION OFFICE FEDERAL EMERGENCY MANAGEMENT AGENCY Grants Management Division 500 C Street, S.W. Washington, D.C. 20472Specialist:EMW-2023-CA-USR-0008Scott Williams, 916-808-1604 The purpose of this Amendment, M000 is to obligate funding used in support of Hawaii Fires. The total amount obligated under this agreement is hereby increased by $49,000 from $0.00 to $49,000. All terms and conditions remain unchanged and in full force and effect. Assistance Listing, formerly (formerly, Catalog of Federal Domestic Assistance - CFDA) No. 97.025 applies. End of Amendment M000. *For each Activation, the grantee is reminded that all project related materials, both programmatic and financial, must be retained at least three years from the date the final expenditure report (not the date of this Amendment Notice) is submitted for each disaster.Nica Mathes, Section Chief - Mitigation BranchAug 17, 2023 PREVIOUS AMOUNT AMOUNT THIS ACTIONTOTAL AMOUNT $49,000 M000See block 21aFN01053N2023T City of Sacramento (CA-TF7) 5770 Freeport Blvd. Suite #200 Sacramento, CA 95822 Kandace Kimber, 202.506.0924Elwood Ey, 202.646.40132023-06-4724DR-9094-XXXX-4103-D $0.00 $49,000
DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY ASSISTANCE AWARD/AMENDMENT FEMA Form 40-21
3. INSTRUMENT NUMBER6. CONTROL NUMBER4. AMENDMENT NUMBER9. RECIPIENT PROJECT MANAGER10. FEMA PROJECT OFFICER5. EFFECTIVE DATE Recipient is required to sign and return one (1) copy of this document to the issuing/administration office in Block 8.17. RECIPIENT REQUIREMENT18. RECIPIENT (Typed name and title)19. ASSISTANCE OFFICER (Typed name and title)20. SIGNATURE OF RECIPIENT20a. DATE21. SIGNATURE OF ASSISTANCE OFFICER 21a. DATERecipient is not required to sign this document.16. DESCRIPTION OF PROJECT14. ASSISTANCE AMOUNT15. ACCOUNTING & APPROPRIATION DATACOST REIMBURSEMENT11. ASSISTANCE ARRANGEMENTCOST SHARINGFIXED PRICEOTHERTREASURY CHECK REIMBURSEMENT12. PAYMENT METHODADVANCE CHECKLETTER OF CREDIT13. PAYMENT OFFICE FEDERAL EMERGENCY MANAGEMENT AGENCY Office of the Chief Financial Officer Finance Services Branch 500 C Street, S.W., Patriot Plaza Washington, D.C. 204727. RECIPIENT NAME AND ADDRESSCOOPERATIVE AGREEMENT1. ASSISTANCE INSTRUMENTAMENDMENT2. TYPE OF ACTIONGRANTAWARD8. ISSUING/ADMINISTRATION OFFICE FEDERAL EMERGENCY MANAGEMENT AGENCY Grants Management Division 500 C Street, S.W. Washington, D.C. 20472Specialist:EMW-2023-CA-USR-0008Scott Williams, 916-808-1604 The purpose of this Amendment, M001 is to obligate funding used in support of Hawaii Fires. The total amount obligated under this agreement is hereby increased by $24,500 from $49,000 to $73,500. All terms and conditions remain unchanged and in full force and effect. Assistance Listing, formerly (formerly, Catalog of Federal Domestic Assistance - CFDA) No. 97.025 applies. End of Amendment M001. *For each Activation, the grantee is reminded that all project related materials, both programmatic and financial, must be retained at least three years from the date the final expenditure report (not the date of this Amendment Notice) is submitted for each disaster.Nica Mathes, Section Chief - Mitigation BranchAug 17, 2023 PREVIOUS AMOUNT AMOUNT THIS ACTIONTOTAL AMOUNT$73,500
M001See block 21aFN01086N2023T City of Sacramento (CA-TF7) 5770 Freeport Blvd. Suite #200 Sacramento, CA 95822 Kandace Kimber, 202.506.0924Elwood Ey, 202.646.40132023-06-4724DR-9094-XXXX-4103-D $49,000 $24,500