City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-01085 10/3/2023 Consent Item 19.
Agreements: Women and Family Shelter Programs for Saint John’s Program for Real Change and WEAVE, Inc. [Published for 10-day Review on 09/22/2023] File ID: 2023-01085
Location: Citywide
Recommendation: Adopt a Resolution: 1) authorizing the City Manager or the City Manager's designee to execute an Agreement with Saint John's Program for Real Change for women and family sheltering and services for a total not-to-exceed amount of $1,003,328; 2) authorizing the City Manager or the City Manager’s designee to execute an Agreement with WEAVE, Inc. for women and family sheltering and services for a total not-to-exceed amount of $478,804; and 3) authorizing the City Manager or the City Manager’s designee to transfer $1,482,132 (Operating Grants, Fund 2702) from the revenue and expenditure budgets of the Homeless & Community Outreach Project (I23004000) to the revenue and expenditure budgets of the Homeless Housing Initiative (I02000200).
Contact: Mario Lara, Assistant City Manager, (916) 808-8526, [email protected], Jason Beckstrom, Program Specialist, (916) 808-5709, [email protected], Department of Community Response
Attachments:
1-Description/Analysis
2-Resolution
3-Saint John's Program for Real Change Women and Family Shelter Program Agreement 4-WEAVE, Inc. Women and Family Shelter Program Agreement Description/Analysis
Issue Detail: Homelessness is an issue that impacts communities without regard to geographic or political boundaries and for which there is no single answer or approach. Shelters play a significant role in addressing homelessness and as such it is necessary to create a systemic approach to addressing homelessness which includes low to no barrier crisis shelters. The City of Sacramento recognizes the important role that such shelters play in helping move people out of homelessness and into permanent housing.
The number of unsheltered persons in Sacramento is increasing despite significant investment by the
File ID: 2023-01085 10/3/2023 Consent Item 19.
City, Sacramento County, the Sacramento Housing and Redevelopment Agency (SHRA), Sacramento Steps Forward and numerous partners. The humanitarian crisis impacts those who are living outdoors and the entire community including residents, businesses, and visitors, and there is an urgent need to act to bring more people indoors. According to the 2022 Sacramento Point-In-Time (PIT) Count released by the Sacramento County Continuum of Care, the County of Sacramento had a homeless population of 9,278, an increase of 67% since 2019. Despite the increase in people experiencing homelessness, there was a noted decrease in unsheltered family homelessness.
In May 2023, City Staff released a Request for Proposal (RFP) for $1,833,333 for the Women and Family Shelter Programs for ten months of service from September 2023 through June 2024. The City received five responses to the RFP. After initial review, Staff deemed two proposals non- responsive for proposing to serve clientele outside of the prescribed eligibility parameters and requirements. A review panel scored the remaining three proposals, from Saint John’s Program for Real Change, WEAVE Inc, and S&J Support Services, LLC and ultimately selected two proposals totaling $1,482,132. The RFP awardees are Saint John’s Program for Real Change and WEAVE, Inc. who will provide emergency shelter, supportive services, and rehousing efforts from September 2023 through June 2024.
Saint John's Program for Real Change delivers a year-round program for women and children who receive weekly case management services throughout the whole-person care program. Saint John's residential units consist of dorm style rooms with bunk beds with a maximum usable capacity of 220.
In a 10-month period Saint John’s expects to serve approximately 350 individuals.
With the City’s funding, which makes up about 20% of Saint’s John’s emergency shelter budget, Saint John’s will stabilize women and children in a safe/healthy living environment through the following:
· Individualized case plans that include mental health and substance use services, parenting, financial health, employment development and determine housing goals. · Reunification of families where children have been removed from their parents. · Classes on health and wellness practices, developing healthy relationships, positive parenting, and money management.
· Creating a financial plan and resolving barriers.
· Identifying and resolving legal issues.
· Completion of high school diploma with onsite instruction. · Comprehensive job training program.
· Full enrollment in school for school aged children.
· On site childcare.
· After care services/programming for women exiting the program that may include:
o Permanent housing
o Rental assistance
File ID: 2023-01085 10/3/2023 Consent Item 19.
o Motel vouchers
· Access to case management, SUD counseling services, housing referrals, and clinical therapy From July 1, 2022, through June 30, 2023, Saint John’s Program for Real Change served a total of 281 people experiencing homelessness including 127 children. Of the 203 program participants that exited the program, 70% exited to positive destinations including 28 that exited to permanent housing and 114 that exited to positive temporary housing.
WEAVE’s mission is to promote safe and healthy relationships and support survivors of sexual assault, domestic violence, and sex trafficking. In a 10-month period WEAVE seeks to provide confidential emergency shelter and case management service to 80 adults and children fleeing domestic violence or sex trafficking including. With the City’s funding, which makes up about 25% of WEAVE’s budget, WEAVE will provide women and children:
· A safe place to live
· Emergency Food Assistance
· Childcare
· Personalized case management
· Access to group and individual therapy or counseling
· Referrals to drug and alcohol recovery
· Resource counseling
· Employment assistance, and
· Permanent housing navigation assistance.
From July 1, 2022, through June 30, 2023, WEAVE served a total of 112 people, including 61 children, experiencing homelessness and/or fleeing domestic abuse. Of the 64 program participants that exited the program, 63% exited to positive destinations including 22 that exited to permanent housing and 18 that exited to positive temporary housing.
Policy Considerations: Pursuant to Sacramento City Code section 3.56.090, any agreement for non-professional services that is for $250,000 or more requires City Council approval.
City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action.
This item was published for 10-Day review on September 22, 2023, in compliance with City Code.
Economic Impacts: None.
Environmental Considerations: This report concerns administrative activities and government
File ID: 2023-01085 10/3/2023 Consent Item 19.
fiscal activities that do not constitute a "project" and is not subject to the provisions of California Environmental Quality Act (CEQA) (CEQA Section 15378(b)(2)).
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: On May 25, 2023, the City released a Request for Proposals on PlanetBids. In total, the City received five proposals. Staff deemed two proposals non-responsive for proposing to serve clientele outside of the prescribed eligibility parameters and requirements. A review panel scored the remaining three proposals, and ultimately selecting two proposals totaling $1,482,132.
There is sufficient budget to fully fund both responsive proposals, Saint John's Program for Real Change will operate a 53-unit shelter with wraparound services program. WEAVE, Inc. will operate confidential shelters and wraparound services program.
DCR staff have completed the RFP process and have notified the awardees. The RFP process enabled City staff to choose the top-ranked proposers who exhibit experience working with a vulnerable population of individuals experiencing homelessness, ability to serve various Council districts, and ability to respond quickly and work in collaboration with DCR. Services provided by these agreements address the ongoing need for both shelter and supportive services for individuals and families experiencing homelessness.
Financial Considerations: With Council approval to transfer $1,482,132 (Operating Grants, Fund 2702) from the revenue and expenditure budgets of the Homeless & Community Outreach Project (I23004000) to the revenue and expenditure budgets of the Homeless Housing Initiative (I02000200), there will be sufficient funding in the Homeless Housing Initiative (I02000200) to execute an agreement with Saint John’s Program for Real Change for an amount not-to-exceed $1,003,328, and to execute an agreement with WEAVE, Inc. for a total not-to-exceed amount of $478,804.
Local Business Enterprise (LBE): All businesses and non-profit organizations that the Department of Community Response is partnering with are LBEs in the City of Sacramento. ..End
RESOLUTION NO. 2023-XXXXX
Adopted by the Sacramento City Council
September 5, 2023
Agreements: Women and Family Shelter Programs for Saint John’s Program for Real Change and WEAVE, Inc.
BACKGROUND
A. Homelessness is an issue that impacts communities without regard to geographic or political boundaries and for which there is no single answer or approach. Shelters play a significant role in addressing homelessness and as such it is necessary to create a systemic approach to addressing homelessness which includes low to no barrier crisis shelters. The City of Sacramento recognizes the important role that such shelters play in helping move people out of homelessness and into permanent housing.
B. According to the 2022 Point in Time Homeless Count released by the Sacramento County Continuum of Care, the County of Sacramento had a homeless population of 9,278 individuals, an increase of 67% since 2019. Despite the increase in people experiencing homelessness, there was a noted decrease in unsheltered family homelessness.
C. In May 2023, City Staff released a Request for Proposal (RFP) for the Women and Family Shelter Programs for ten months of service from September 2023 through June 2024. The City received five responses to the RFP. After initial review, Staff deemed two proposals non-responsive for proposing to serve clientele outside of the prescribed eligibility parameters and requirements. A review panel scored the remaining three proposals, from Saint John’s Program for Real Change, WEAVE Inc, and S&J Support Services, LLC and ultimately selected two proposals totaling $1,482,132. The RFP awardees are Saint John’s Program for Real Change and WEAVE, Inc. who will provide emergency shelter, supportive services, and rehousing efforts from September 2023 through June 2024.
D. Saint John's Program for Real Change delivers a year-round program for women and children who receive weekly case management services throughout the whole- person care program. Saint John's residential units consist of dorm style rooms with bunk beds with a maximum usable capacity of 220. In a 10-month period Saint John’s expects to serve approximately 350 individuals.
E. With the City’s funding, which makes up about 35% of Saint’s John’s emergency
shelter budget, Saint John’s will stabilize women and children in a safe/healthy living environment through the following:
• Individualized case plans that include mental health and substance use services, parenting, financial health, employment development and determine housing goals
• Reunification of families where children have been removed from their parents • Classes on health and wellness practices, developing healthy relationships, positive parenting, and money management
• Creating a financial plan and resolving barriers
• Identifying and resolving legal issues
• Completion of high school diploma with onsite instruction • Comprehensive job training program
• Full enrollment in school for school aged children, and • On site childcare.
F. WEAVE’s mission is to promote safe and healthy relationships and support survivors of sexual assault, domestic violence, and sex trafficking. In a 10-month period WEAVE seeks to provide confidential emergency shelter and case management service to 80 adults and children fleeing domestic violence or sex trafficking including. With the City’s funding, which makes up about 25% of WEAVE’s budget, WEAVE will provide women and children:
• A safe place to live
• Emergency Food Assistance
• Childcare
• Personalized case management
• Access to group and individual therapy or counseling
• Referrals to drug and alcohol recovery
• Resource counseling
• Employment assistance, and
• Permanent housing navigation assistance.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee is authorized to execute an Agreement with Saint John’s Program for Real Change for women and family sheltering and services for a total not-to-exceed amount of $1,003,328.
Section 2. The City Manager or the City Manager’s designee is authorized to execute an Agreement with WEAVE, Inc. for women and family sheltering and services for a total not-to-exceed amount of $478,804.
Section 3. The City Manager or the City Manager’s designee is authorized to transfer $1,482,132 (Operating Grants, Fund 2702) from the revenue and expenditure budgets of the Homeless & Community Outreach Project (I23004000) to the revenue and expenditure budgets of the Homeless Housing Initiative (I02000200).