City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-01166 10/10/2023 Consent Item 1.
Agreement: Purchase of Memorial Auditorium Stage Lighting Equipment File ID: 2023-01166
Location: 1515 J Street, District 4, Represented by Councilmember Valenzuela Recommendation: Pass a Motion: 1) awarding a Goods Agreement for the purchase of Memorial Auditorium stage lighting equipment to Musson Theatrical, Inc. for a total not-to-exceed amount of $493,828; and 2) authorizing the City Manager or City Manager’s designee to execute a Goods Agreement with Musson Theatrical, Inc.
Contact: Steven Sakakihara, Administrative Officer, (916) 808-7146, [email protected]; Matthew Voreyer, Convention Center General Manager, (916) 808-5503, [email protected]; and Megan Van Voorhis, Director, (916) 808-5105, [email protected], Department of Convention and Cultural Services Presenter: None
Attachments:
1-Description/Analysis
2-City of Sacramento Goods Agreement with Musson Theatrical, Inc.
Description/Analysis
Issue Detail: On June 13, 2023, Invitation for Bid (IFB) B23171121007 was released via the City’s bid portal (Planet Bids) to solicit bids. This IFB was for the purchase of lighting fixtures and accessories to replace the existing, obsolete lighting fixtures over the stage in the Main Hall at the Sacramento Memorial Auditorium. This request was for fixtures manufactured by ETC/High End Systems to stay consistent with the control and dimming system already installed.
Following the IFB process, staff recommends awarding a Goods Agreement to Musson Theatrical, Inc. in an amount of $493,827.08.
Policy Considerations: The recommendations in this report are consistent with the provisions of Sacramento City Code Chapter 3.56: Purchasing of Supplies and Services. Per City Code section
File ID: 2023-01166 10/10/2023 Consent Item 1.
3.56.090, all contracts for supplies or non-professional services involving an expenditure of $250,000 or more shall be awarded by the city council.
Economic Impacts: None.
Environmental Considerations: Under the California Environmental Quality Act (CEQA), continuing administrative activities, such as what is recommended in this report, does not constitute a “project”. [CEQA Guidelines section 15378(b)(2).]
Sustainability: None.
Commission/Committee Action: None.
Rationale for Recommendation: There were five bids submitted prior to the deadline of the IFB of 2pm on July 12, 2023. All bids were considered responsive, Musson Theatrical, Inc. was the lowest responsive and responsible bidder as summarized below:
Bidder Bid Total 1% City Sales
Tax Deduction
Bid Evaluation Total
Musson Theatrical, Inc. $493,827.08 $(4,543.98) $489,283.10 Melendez and Rodgers
Lighting Solutions, LLC
$526,201.00 $0.00 $526,201.00
Solotech Sales &
Integration USA Inc.
$531,618.23 $0.00 $531,618.23
Key Code Media Inc. $551,813.32 $0.00 $551,813.32
Brooks Company Inc. $621,824.29 $0.00 $621,824.29
Financial Considerations: Staff recommends awarding a Goods Agreement to Musson Theatrical, Inc. in an amount not to exceed $493,828. There is sufficient funding available in the Memorial Auditorium Improvement Program (M17101000) to execute this agreement.
Local Business Enterprise (LBE): Musson Theatrical, Inc. is a LBE. However, the LBE preference did not apply to this bid process because the contract to be awarded was over $250,000.
12/19/2022Taylor & Taylor Ltd.15060 Ventura BoulevardSuite 201 (License #0731414)Sherman OaksCA91403-2436Darren Rosenbaum(818) 981-9700(818) [email protected] Theatrical, Inc.890 Walsh AvenueSanta ClaraCA95050Federal Insurance Company20281AY7994422601/01/202301/01/20241,000,0001,000,0005,0001,000,0002,000,0002,000,000AY7994422701/01/202301/01/20241,000,000A7994422801/01/202301/01/20245,000,0005,000,000City of Sacramento, its officials, employees and volunteers is included as Additional Insured.City of Sacramento c/o Exigis Risk Management ServicesP.O. Box 947MurrietaCA92564 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGEINSURER F :INSURER E :INSURER D :INSURER C :INSURER B :INSURER A :NAIC #NAME:CONTACT(A/C, No):FAXE-MAILADDRESS:PRODUCER(A/C, No, Ext):PHONEINSUREDREVISION NUMBER:CERTIFICATE NUMBER:COVERAGESIMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer rights to the certificate holder in lieu of such endorsement(s).THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:(Per accident)(Ea accident)$$N / ASUBRWVDADDLINSDTHIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.$$$$PROPERTY DAMAGEBODILY INJURY (Per accident)BODILY INJURY (Per person)COMBINED SINGLE LIMITAUTOS ONLYAUTOSAUTOS ONLYNON-OWNEDSCHEDULEDOWNEDANY AUTOAUTOMOBILE LIABILITYY / NWORKERS COMPENSATIONAND EMPLOYERS' LIABILITYOFFICER/MEMBER EXCLUDED?(Mandatory in NH)DESCRIPTION OF OPERATIONS belowIf yes, describe underANY PROPRIETOR/PARTNER/EXECUTIVE$$$E.L. DISEASE - POLICY LIMITE.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENTEROTH-STATUTEPERLIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)EXCESS LIABUMBRELLA LIAB$EACH OCCURRENCE$AGGREGATE$OCCURCLAIMS-MADEDEDRETENTION$ $PRODUCTS - COMP/OP AGG$GENERAL AGGREGATE$PERSONAL & ADV INJURY$MED EXP (Any one person)$EACH OCCURRENCEDAMAGE TO RENTED$PREMISES (Ea occurrence)COMMERCIAL GENERAL LIABILITYCLAIMS-MADEOCCURGEN'L AGGREGATE LIMIT APPLIES PER:POLICYPRO-JECTLOC
CERTIFICATE OF LIABILITY INSURANCEDATE (MM/DD/YYYY)
CANCELLATIONAUTHORIZED REPRESENTATIVEACORD 25 (2016/03)© 1988-2015 ACORD CORPORATION. All rights reserved.CERTIFICATE HOLDERThe ACORD name and logo are registered marks of ACORD
HIREDAUTOS ONLY