City of Sacramento
City Council - 5PM Report
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File ID: 2023-01254 10/17/2023 Consent Item 6.
Establish Capital Improvement Project, Budgetary Adjustments, and Supplemental Agreement: Broadway Complete Streets Phase 3 Project (T15245000) File ID: 2023-01254
Location: Broadway between 3rd Street and Franklin Boulevard; District 4, Represented by Mayor Steinberg, and District 7, Represented by Councilmember Jennings Recommendation: Adopt a Resolution: 1) establishing the Broadway Complete Streets Phase 3 Project (T15245000) as a new Capital Improvement Project; 2) authorizing the City Manager or the City Manager’s designee to increase the revenue and expenditure budget of the Broadway Complete Street Phase 3 Project (T15245000) by $443,000 (Federal Capital Grants, Fund 3703); 3) authorizing the City Manager or the City Manager’s designee to transfer $357,000 (Major Street Construction, Fund 2007) from the expenditure budget of the State and Federal Grant Match Project (T15007200) to the expenditure budget of the Broadway Complete Street Phase 3 Project (T15245000).; 4) authorizing the City Manager or the City Manager’s designee to execute Supplemental Agreement No. 18 to City Agreement No. 2018-0617 with Mark Thomas and Company, Inc. for an amount not to exceed $613,482, for a new not-to-exceed amount of $2,579,008; and 6) resetting the City Manager’s authority to issue supplemental agreements for City Agreement No. 2018-0617.
Contact: Amber Castle-Keane, Associate Civil Engineer (916) 808-8141, acastle- [email protected]; Judy Matsui-Drury, Supervising Engineer (916) 808-7610, jmatsui- [email protected]; Ofelia Avalos, Engineering Manager (916) 808-5054, [email protected], Department of Public Works Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3- Supplemental Agreement No. 18 - Mark Thomas and Company Inc.
Additional Description/Analysis
Issue Detail: In August 2016, the City Council accepted the Broadway Complete Streets Plan as the City’sguide for the reconfiguration of the Broadway corridor between Interstate 5 and State Route
99. During the planning phase, to secure all the necessary funding, it was determined the best
File ID: 2023-01254 10/17/2023 Consent Item 6.
99. During the planning phase, to secure all the necessary funding, it was determined the best method to continue moving forward with the project was to divide it into three phases. Phases 1 and 2 have completed design and are currently in construction in Capital Improvement Project (CIP) T15175300. A new CIP will be established to complete the work for Phase 3 due to the 3rd phase of the project having different funding sources and a later construction schedule than Phases 1 and 2.
Phases 1 and 2 will make improvements on Broadway from 3rd Street to 19th Street and 21st Street to 24th Street, currently scheduled to complete construction in Summer 2024. Phase 3 will make improvements from 19th Street to 21st Street and 24th Street to 29th Street. When fully implemented, the Broadway Complete Street Project will transform Broadway into a complete street that creates an active pedestrian, bicycle, and transit friendly environment. (Please note that a separate project, Envision Broadway, intends to continue these improvements on Broadway into Oak Park.) The accepted plan and proposed project will reduce the vehicle travel lanes from four lanes to two lanes with a center turn lane, add buffered bike lanes, accommodate parking, and improve pedestrian crossings.
In 2018, the City Council awarded the professional services agreement to Mark Thomas and Company to complete the project approval and environmental documentation for the project. In 2020, a supplemental agreement was executed with Mark Thomas and Company to complete final design services for Phases 1 and 2 of the project. To provide continuity on the Broadway corridor, the professional services agreement allowed for additional engineering services for Phase 3. A supplemental agreement is needed to provide design and public outreach for the Phase 3 improvements through construction. Staff recommends the City Council approve the supplemental agreement and reset the City Manager’s authority to issue supplemental agreements.
The preliminary engineering for the Phase 3 project is funded through a combination of federal grants and matching local funds. City Council approval is required to make budgetary adjustments for this funding.
Policy Considerations: The actions requested herein are consistent with the City’s goals of improving and expanding public safety, supporting active transportation, and enhancing livability, as identified in the General Plan:
M1.2.1 - Multimodal Choices. The City shall develop an integrated, multimodal transportation system that improves the attractiveness of walking, bicycling, and riding transit over time to increase travel choices and aid in achieving a more balanced transportation system and reducing air pollution and greenhouse gas emissions.
These improvements will accommodate cyclists of varying experience levels and abilities and increase overall ridership. This project is also consistent with the City’s Vision Zero efforts, the goal of which is to eliminate traffic fatalities and serious injuries (Resolution No. 2017-0032). In addition to installing bicycle facilities, the project will also
File ID: 2023-01254 10/17/2023 Consent Item 6.
(Resolution No. 2017-0032). In addition to installing bicycle facilities, the project will also improve visibility to pedestrians and bicyclists at intersections.
Economic Impacts: None
Environmental Considerations:
California Environmental Quality Act (CEQA): On October 15, 2019, City Council approved an addendum to the Central City Specific Plan Environmental Impact Report (CCSP EIR) to include the improvement proposed with the Broadway Complete Streets Project.
The CCSP EIR evaluated the potential impacts for the improvements identified in the Broadway Complete Street project, including the lane reduction, bike and pedestrian facilities, streetscape improvements, lighting improvements, and 29th Street extension between Broadway and X Street. Supplemental traffic analysis was performed to evaluate intersection and corridor operations, and operations along adjacent streets.
The supplemental analysis identified no significant impacts that were not previously identified and evaluated in the CCSP EIR.
This project is federally funded. In compliance with the National Environmental Policy Act (NEPA), Caltrans determined on March 3, 2020, that the project is a Categorical Exclusion under 23 CFR 771.112(c)(3) and is categorically excluded from needing to prepare an environmental assessment (EA) or environmental impact statement (EIS). No further environmental review is required for subsequent actions of the previously approved project.
Sustainability: The proposed project supports the City Council’s sustainability goals. The transportation sector accounts for 57% of community-wide greenhouse gas emissions, the largest single sector in the community. The City’s Climate Action Plan includes several implementation measures to reduce vehicle trips. The project would increase active transportation, reduce vehicular trips, and help ensure more efficient vehicular flow. These actions will reduce greenhouse gas emissions and help improve local air quality.
Commission/Committee Action: The project was presented to the Active Transportation Commission (ATC) on November 21, 2019, for review and comment. The ATC was supportive of the project and the benefit of discouraging commuter traffic on Broadway. They also asked about public engagement, disabled access, and transit services on the corridor.
File ID: 2023-01254 10/17/2023 Consent Item 6.
The project was also presented to the Disabilities Advisory Commission (DAC) on September 1, 2021, for review and feedback. The DAC was supportive of the project but wanted to ensure the project accommodated all users and asked for additional accessibility accommodations such as audible pedestrian features, which have since been added to the project.
Rationale for Recommendation: The grant funds approved for the design phase include timely use requirements and deadlines for awarding the construction contract. Establishing a CIP for Phase 3 and executing the supplemental agreement for final design services is needed to complete the project and keep the project on schedule to authorize construction funding by the Fall 2024. The supplemental agreement and budgetary adjustments require City Council approval.
Financial Considerations: The professional services agreement for Broadway Complete Streets Project (T15175300) Phases 1 and 2 was $1,965,526. The estimated total cost to complete final design activities for the Broadway Complete Street Phase 3 Project (T15245000) is $800,000. With the approval of the transfer $357,000 (Major Street Construction, Fund 2007) from the expenditure budget of the State and Federal Grant Match Program (T15007200) and the $443,000 (Federal Capital Grants, Fund 3703), there will be sufficient funding to award the supplemental agreement with Mark Thomas and Company, Inc. for an amount not-to-exceed $613,482, for a new not-to- exceed amount of $2,579,008. This will provide sufficient funding to complete the design phase of this project.
There is sufficient funding within the State and Federal Grant Match Program (T15007200) to support the transfer to the Broadway Complete Street Project (T15245000).
There are no General Funds planned or allocated for this project.
Local Business Enterprise (LBE): The contract with Mark Thomas and Company is a federally funded contract and as a result Disadvantaged Business Enterprise (DBE) project participation requirements apply. The City’s LBE policy is held in abeyance. The DBE goal for this project is 13%.
Mark Thomas and Company exceeded the DBE goal by pledging 19.8%.
Version Dated 10/16/19
RESOLUTION NO. 2023-
Adopted by the Sacramento City Council
October 17, 2023
ESTABLISH CAPITAL IMPROVEMENT PROJECT AND AUTHORIZE BUDGETARY
ADJUSTMENTS AND SUPPLEMENTAL AGREEMENT FOR THE BROADWAY COMPLETE STREETS PHASE 3 PROJECT (T15245000)
BACKGROUND
A. The purpose of the Broadway Complete Streets Phase 3 Project (T15245000) is to create a better balance among all modes of travel, where pedestrians, cyclists, transit riders, and drivers feel safe and accommodated; to improve pedestrian and cyclist safety along and across the corridor; improve amenities throughout the corridor in a manner that creates a unified character for the corridor; and increase opportunities to enjoy businesses/leisure activities.
B. The Broadway Complete Street Phase 3 Project (T15245000) will complete the transformation of Broadway from 19th Street to 21st Street and 24th Street to 29th Street, into a complete street that provides an active pedestrian, bicycle, and transit friendly environment. The proposed project will reduce the veh icle travel lanes from four lanes to two lanes with a center turn lane, add buffered bike lanes, accommodate parking, and improve pedestrian crossings.
C. Mark Thomas and Company was awarded a professional services agreement to perform project design for th e Broadway Complete Streets Project on December 1, 2020. To provide continuity on the Broadway corridor, the professional services agreement allowed for additional engineering services for Phase 3 of the project. With the Broadway Complete Street Phase 3 Project advancing into the design phase, a supplemental agreement is needed to provide design and public outreach support throughout the construction effort.
Staff recommends the City Council approval of the supplemental agreement and the reset of the City Manager authority.
D. In order to begin preliminary engineering, this project needs to be established as a Capital Improvement Project (CIP) and the local funds must be transferred to cover non - participating expenses.
E. The preliminary engineering for the Phase 3 project is funded through a combination of federal grants and matching local funds.
Version Dated 10/16/19
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The Broadway Complete Streets Phase 3 Project (T15245000) is established as a new Capital Improvement Project.
Section 2. The City Manager or the City Manager’s designee is authorized to increase the revenue and expenditure budgets of the Broadway Complete Street Phase 3 Project (T15245000) by $443,000 (Federal Capital Grants, Fund 3703).
Section 3. The City Manager or the City Manager’s designee is authorized to transfer $357,000 (Major Street Construction, Fund 2007) from the expenditure budget of the State and Federal Grant Match Project (T15007200) to the expenditure budget of the Broadway Complete Street Phase 3 Project (T15245000).
Section 4. The City Manager or the City Manager’s designee is authorized to execute Supplemental Agreement No. 1 8 to City Agreement No 2018 -0617 with Mark Thomas and Company, Inc. for an amount not -to-exceed $613,482, bringing the agreement’s total not-to-exceed amount to $2,579,008.
Section 5. The City Manager’s administrative authority to issue supplemental agreements for City Agreement No. 2018-0617 is reset.