Item 20 2023-00947 Grant Fiscal Year (FY) 2022-23 California Natural Resources Agency Community Reinvestment Projects — Sacramento City Council, November 14, 2023

City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-00947 11/14/2023 Consent Item 20.

Grant: Fiscal Year (FY) 2022/23 California Natural Resources Agency Community Reinvestment Projects
File ID: 2023-00947
Location: Citywide
Recommendation: Adopt a Resolution: 1) approving the California Natural Resources Agency (CNRA) Grant Form Resolution attached to the resolution as Exhibit A; 2) authorizing the City Manager, or the City Manager’s designee, to accept a grant award of $20 million in state community reinvestment funds as authorized by the State of California’s Budget Act of 2022; 3) authorizing the City Manager, or the City Manager’s designee to, execute the FY2023/24 CNRA grant agreement in substantially the same form as set forth in Attachment 4 and any other documentation required; 4) authorizing the City Manager or the City Manager’s designee, to request that CNRA approve the use of the grant funding for the projects listed in Attachment 3; 5) approving the subrecipient grant agreement template in substantially the same form as set forth in Attachment 5; 6) authorizing the City Manager, or the City Manager’s designee, to execute subrecipient grant agreements with the specified subrecipient organizations listed in Attachment 6; 7) establishing the Citywide CNRA grant project (G02000420) along with the revenue and expenditure budgets in the amount of $20 million in the operating grant fund (2702); and 8) authorizing the transfer of budget to capital improvement projects as listed in Attachment 3.

Contact: Consuelo Hernandez, Director of Government Affairs, (916) 808-7395, [email protected], Office of the City Manager Presenter: None
Attachments:
1-Description/Analysis
2- Resolution
3- CNRA Grant Project List
4- California Natural Resources Agency Grant Agreement Form 5-Subrecipient Grant Agreement Template
6- Subrecipient Scopes of Work and Budgets

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File ID: 2023-00947 11/14/2023 Consent Item 20.

Description/Analysis
Issue Detail: The State of California awarded the City of Sacramento $20 million in grant funds through Assembly Bill (AB) 178, Budget Act of 2022, for various community reinvestment projects in the city of Sacramento. The California Natural Resources Agency (CNRA) is the lead state agency overseeing the parks and open spaces statewide budget allocation and will administer the $20 million for the Community Reinvestment Projects (“Community Grant”).

The AB 178 funding will support eight city-owned capital improvement projects (CIP) in the amount of $9,730,000 under the Community Grant as listed in Attachment 3. Each city department will be responsible for project planning, seeking CIP authority, and executing the projects as the state originally intended per CNRA grant guidelines. There are seventeen programs and capital improvement projects to be implemented by other agencies and non- profit organizations under City subrecipient agreements totaling $8,230,418. The proposed actions include authorizing execution of the CNRA grant agreement for the listed subrecipients.

The CNRA requires the City Council to adopt its CNRA Grant Resolution Form which includes actions to apply and accept the grant funding; make required certifications; and appoint the City Manager or the City Manager’s designee as agent to conduct all negotiations and execute and submit all documents required to complete the projects.

Staff collaborated across City departments, with Council District offices, and the office of California Assembly Member Kevin McCarty to screen potential projects for eligibility based upon the grant criteria. The proposed programs and projects are subject to review by CNRA.

As part of the grant application, the detailed scopes of work and budgets listed in Attachment 6 will be submitted to CNRA for approval. Allocation of the grant funds under the subrecipient agreements is subject to CNRA’s approval of the scopes of work and budgets. As the grant awardee, the City will administer and provide programmatic and fiscal oversight for its subrecipients.

Policy Considerations: The recommendations contained in this report are consistent with Sacramento City Code Section 3.04.020, which requires Council authorization to enter into an agreement greater than or equal to $250,000; and City Council Resolution 2023-0205, which requires Council authorization to obtain governing board of approval for a grant award, establish an operating grant, and distribute subaward grants of $250,000 or more.

The State grant funding will enable the City and its community partners and agencies to implement new capital improvement projects, improve existing City facilities, enhance community livability, improve public health and safety, provide jobs for youth, and respond to

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File ID: 2023-00947 11/14/2023 Consent Item 20.
the needs and interests of residents. This is consistent with the City’s General Plan Goals in the areas of Education, Recreation, and Culture.

Economic Impacts: None.

Environmental Considerations:

California Environmental Quality Act: The grant agreement and subrecipient agreements include the requirement to conduct environmental review for the capital improvement projects under CEQA once the preliminary design is completed and the scope of the construction project is defined in order to evaluate the potential environmental impacts and identify feasible mitigation measures. CNRA will not approve release of the grant funding until the CEQA process is completed.

Sustainability: The City capital improvement projects have been reviewed for consistency with the goals, policies, and targets of the City’s Sustainability Master Plan (SMP), the City’s Climate Action Plan, and the 2035 General Plan. The projects will advance the goals, policies, and targets of these plans by improving the health of residents and providing recreational opportunities through improvements to City facilities.

Commission/Committee Action: None.

Rationale for Recommendation: The purpose of the grant funds is to support community reinvestment programs and projects that benefit many diverse communities across the City Sacramento. The recommended programs and projects meet the grant criteria as they address a wide continuum of life-enriching programs and strengthening neighborhoods, in alignment with the purpose of the grants. Sacramento communities’ economic and social conditions reflect a high need for support services, community engagement and development opportunities, as well as expanding capacity of local organizations to deliver projects and critical services.

Financial Considerations: The California Legislature has allocated specified funding for City and community projects through AB 178, Budget Act of 2022. Projects will be managed by multiple city departments and community-based organizations.

Therefore, staff recommends establishing capital improvement projects for city owned projects and an operating grant project along with respective budgets to memorialize the entirety of the state grant award. All pass-through reinvestment projects will be recorded in project G02000420 (operating grant FUND 2702). The table below reflects all projects, award amounts, and the responsible department or entity.

California Natural Resources Agency (CNRA) Community Reinvestment Grant Projects Project/Pass Through EntityManaging City Department Funding Allocation City Owned Projects
Folsom Blvd. Safety Improvements T15235500 Public Works 5,000,000.00 Old Sacramento Play Area M17700100 Office of Innovation and Economic Development 1,000,000.00 Softball Complex – Lighting ImprovementsL19911800 Youth, Parks & Community Enrichment 300,000.00 Thelma and Hawk Pocket Park – Park Development (Northgate Parks) L19911600 Youth, Parks & Community Enrichment 500,000.00 Center for Sacramento History – Storage for Historic Collections I17002000 Convention & Cultural Services 500,000.00 Subtotal City Owned Projects 7,300,000.00$
City Owned Capital Improvement Projects (CIP) to be Established Muir Way Park – Site Amenities Plan DevelopmentL19912400 Youth, Parks & Community Enrichment 50,000.00 Sim Park – Baseball Fields ImprovementsL19912300 Youth, Parks & Community Enrichment 380,000.00 Crocker Park - Park Improvements L19912600 Youth, Parks & Community Enrichment 2,000,000.00 Subtotal City Owned (CIP) to be Established 2,430,000.00$ Pass-Through Funding Projects (G0200420)
Low-income Mobility Program, Installation of EV Charging Station and Digital Kiosk Green Technical Education and Employment City Manager 250,000.00 CLARA's Building Upgrades and ExpansionStudios for the Performing Arts Operating Company City Manager 1,000,000.00 Youth Arts Program The Creation District - Waking The Village City Manager 400,000.00 Equipment and Program Staffing Celebration Arts Theater City Manager 714,068.00 Refugee Student Mentorship, Higher Education, and Professional Development Program Shifa Community Clinic City Manager 100,000.00 Fresher Food Initiative Program Impact Foundry City Manager 100,000.00 Safe Harbor Project Shelter ImprovementsWeForce of California IncorporatedCity Manager 100,000.00 High School Debate Program Sacramento Urban Debate LeagueCity Manager 370,000.00 Electrification of Student Farm and Program SupportFood Literacy Center City Manager 247,500.00 Arden Creek Restoration Hagginwood Community AssociationCity Manager 23,850.00 Art Lighting Installation, Community Arts and Music ProgramsDowntown Sacramento PartnershipCity Manager 320,000.00 Headquarters Relocation 3 Point 0 – Studio T Arts & Entertainment City Manager 750,000.00 Rehabilitation of Westmore Oaks Elementary School Playfields City of West Sacramento City Manager 340,000.00 Reopen Oak Park Farmers Market Oak Park Farmers MarketCity Manager 500,000.00 Early Childhood Educator Professional Development SupportCalifornia State University SacramentoCity Manager 2,200,000.00 Glenbrook Park – Baseball Field Improvements ProjectCollege Glen Little LeagueCity Manager and Youth, Parks & Community Enrichment 65,000.00 Hanami Line and Other Park Improvements Sacramento Tree FoundationYouth, Parks & Community Enrichment 750,000.00 Subtotal City Owned (CIP) to be Established 8,230,418.00$ Operating (G0200420)
Grant Administration (specified fund under the parent project)G02000420 City Manager 20,000.00 To Be Allocated G02000420 City Manager 2,019,582.00 Subtotal Operating 2,039,582.00Total CNRA Allocated 20,000,000.00$

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File ID: 2023-00947 11/14/2023 Consent Item 20.

Local Business Enterprise (LBE): The City’s LBE requirements will be applied to the City’s capital

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File ID: 2023-00947 11/14/2023 Consent Item 20.
improvement projects if local business requirements are allowed to be imposed under the State grant agreement.

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RESOLUTION NO. 2023-
Ado
pted by the Sacramento City Council

APPROVING A GRANT AGREEMENT FOR COMMUNITY REINVESTMENT

PROJECTS WITH THE CALIFORNIA NATURAL RESOURCES AGENCY IN THE AMOUNT OF $20 MILLION, APPROVING GRANT SUBRECIPIENT AGREEMENTS,

AND ESTABLISHING REVENUE AND EXPENDITURE BUDGETS AND CITY

CAPITAL IMPROVEMENT PROJECTS

BACKGROUND
A. The 2022-23 State Budget (AB 178) included $20 million in appropriations for programs
and projects within the City of Sacramento. This State Budget appropriation was for a grant for Community Reinvestment projects.

B. The State of California Natural Resources Agency (CNRA) has been delegated the responsibility for the administration of the Community Reinvestment grant. CNRA requires the City to adopt a resolution making specified commitments regarding this grant
in order to receive the state funding.

C. T
he scopes of work and budgets for the program and projects to be funded under this CNRA grant have been developed. There are 8 City projects and 17 agencies and
non-profit organizations that are designated to receive portions of the CNRA grants from the City which have developed their scopes of work and budgets.

Approvi
ng the grant agreement with CNRA and the subrecipient grant agreements will allow for implementation of the programs and projects to be funded by the state.

BASE

D ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:

Sec
tion 1. The California Natural Resources Agency (CNRA) Resolution form attached as Exhibit A is hereby approved.

Section 2. The grant agreement with CNRA for $20 million for the Community Reinvestment Projects as set forth in Attachment 4 of the accompanying staff report is hereby approved in substantially the same form as attached.

The City Manager or the City Manager’s designee is authorized to execute the CNRA grant agreement.

Section 3. The subrecipient agreement form for the Community Reinvestment Projects as set forth in Attachment 5 of the accompanying staff report is hereby approved in substantially the same form as attached. The City Manager or the City Manager’s designee is authorized to execute subrecipient grant agreements with the listed subrecipients based on the scopes of work and budgets for the capital improvement projects and programs as set forth in Attachment 3 of the accompanying staff report.

Section 4. The City Manager or the City Manager’s designee is authorized to establish revenue and expenditure budgets in the total amount of $20 million to implement the Community Reinvestment Projects CNRA grants.

Section 5.

The City Manager or the City Manager’s designee is authorized to establish the capital improvement projects and the operating grant project as shown in Attachment 3 of the accompanying staff report for the CNRA grant funded Community Reinvestment Projects. The managing department listed will be responsible for overseeing but not limited to, execution of contracts, changes in thresholds, and seeking council approval for any changes in authority and funding.

Resolution Exhibit:

Exhibit A - CNRA Grant Resolution
Exhibit A

CALIFORNIA NATURAL RESOURCES AGENCY GRANT RESOLUTION FORM

RESOLUTION OF THE CITY OF SACRAMENTO APPROVING THE ACCEPTANCE

OF GENERAL FUND GRANT FUNDS FOR COMMUNITY REINVESTMENT

PROJECTS
WHEREAS, the Legislature and Governor of the State of California have approved a grant for the project shown above; and
WHEREAS, the California Natural Resources Agency has been delegated the responsibility for the administration of the grant project, setting up necessary procedures; and
WHEREAS, said procedures established by the California Natural Resources Agency require the Grantee to certify by resolution the approval of a Project Information Package before submission of said package to the State; and
WHEREAS, the Grantee will enter into an agreement with the State of California for the above project:

BE IT RESOLVED THAT THE SACRAMENTO CITY COUNCIL:

S
ection 1. Approves an application to the Natural Resources Agency for grant funds up
to the amount of $20 million for Community Reinvestment Projects.

Section 2. Approves t he acceptance of a general fund allocation for local assistance for the above project.

S
ection 3. The City certifies that it understands the assurances and certification in t
he Project Information Form.

Section 4. The City certifies that it will have sufficient funds to develop, operate and m
aintain the City projects and will enter into an agreement with community- based nonprofit organizations and local agencies to perform operation and maintenance for projects funded by the State grant.

Section 5. The City certifies that it will have sufficient funds to develop, operate and maintain the project consistent with the land tenure requirements of the Grant Agreement; or will secure the resources to do so.

Section 6. The City certifies that it will comply with the provisions of Section 1771.5 of the California Labor Code.

Section 7. The City certifies that the projects will comply with any laws and regulation including, but not limited to, the California Environmental Quality Act (CEQA), legal requirements for building codes, health and safety codes, disabled access laws, environmental laws and, that prior to commencement of construction, all applicable licenses and permits will have been obtained.

Section 8. The City certifies that it has reviewed and understands the General Provisions contained in the sample Grant Agreement as set forth in the Procedural Guide.

Section 9. The City Manager or the City Manager’s designee is authorized to execute the State grant agreement if grant funds are awarded to the City and conduct all negotiations, execute, and submit all documents, including, but not limited to, the Project Information Form, agreements, amendments, and payment requests, which may be necessary for completion of the Grant Scopes for the projects.

California Natural Resources Agency (CNRA)
Community Reinvestment Grant Projects
Project/Pass Through Entity Managing City Department Funding Allocation
City Owned Projects
Folsom Blvd. Safety Improvements T15235500 Public Works 5,000,000.00 Old Sacramento Play Area M17700100 Office of Innovation and Economic Development
1,000,000.00
Softball Complex – Lighting Improvements L19911800 Youth, Parks & Community Enrichment 300,000.00 Thelma and Hawk Pocket Park – Park Development
(Northgate Parks)
L19911600 Youth, Parks & Community Enrichment 500,000.00 Center for Sacramento History – Storage for Historic
Collections
I17002000 Convention & Cultural Services 500,000.00
Subtotal City Owned Projects 7,300,000.00$
City Owned Capital Improvement Projects (CIP) to be
Established
Muir Way Park – Site Amenities Plan Development L19912400 Youth, Parks & Community Enrichment 50,000.00 Sim Park – Baseball Fields Improvements L19912300 Youth, Parks & Community Enrichment 380,000.00 Crocker Park - Park Improvements L19912600 Youth, Parks & Community Enrichment 2,000,000.00 Subtotal City Owned (CIP) to be Established 2,430,000.00$ Pass-Through Funding Projects (G0200420)
Low-income Mobility Program, Installation of EV Charging Station and Digital Kiosk
Green Technical Education and
Employment
City Manager 250,000.00
CLARA's Building Upgrades and Expansion Studios for the Performing Arts Operating Company
City Manager 1,000,000.00
Youth Arts Program The Creation District - Waking The Village City Manager 400,000.00 Equipment and Program Staffing Celebration Arts Theater City Manager 714,068.00 Refugee Student Mentorship, Higher Education, and
Professional Development Program
Shifa Community Clinic City Manager 100,000.00
Fresher Food Initiative Program Impact Foundry City Manager 100,000.00 Safe Harbor Project Shelter Improvements WeForce of California Incorporated City Manager 100,000.00 High School Debate Program Sacramento Urban Debate League City Manager 370,000.00 Electrification of Student Farm and Program Support Food Literacy Center City Manager 247,500.00 Arden Creek Restoration Hagginwood Community Association City Manager 23,850.00 Art Lighting Installation, Community Arts and Music Programs Downtown Sacramento Partnership City Manager 320,000.00 Headquarters Relocation 3 Point 0 – Studio T Arts & Entertainment City Manager 750,000.00 Rehabilitation of Westmore Oaks Elementary School
Playfields
City of West Sacramento City Manager 340,000.00
Reopen Oak Park Farmers Market Oak Park Farmers Market City Manager 500,000.00 Early Childhood Educator Professional Development Support California State University Sacramento City Manager 2,200,000.00 Glenbrook Park – Baseball Field Improvements Project College Glen Little League City Manager and Youth, Parks & Community Enrichment
65,000.00
Hanami Line and Other Park Improvements Sacramento Tree Foundation Youth, Parks & Community Enrichment 750,000.00 Subtotal City Owned (CIP) to be Established 8,230,418.00$ Operating (G0200420)
Grant Administration (specified fund under the parent project) G02000420 City Manager 20,000.00 To Be Allocated G02000420 City Manager 2,019,582.00
Subtotal Operating 2,039,582.00
Total CNRA Allocated 20,000,000.00$

Agreement No. XXxxxx-x

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STATE OF CALIFORNIA NATURAL RESOURCES AGENCY

GRANT AGREEMENT

Grantee Name: City of Sacramento

Project Title: Community Reinvestment Projects

Agreement Number: GF2214-0

Authority: Budget Act of 2022 (Chapters 43, 45, and 249, Statutes of 2022)

Program: General Fund Specified Grant Projects

PROJECT DESCRIPTION

Projects and programs to improve existing facilities, implement capital improvements, enhance c ommunity livability, improve public health and safety, and respond to the needs and interests of a diverse range of communities across the City and County of Sacramento.

A detailed project scope and activities, project schedule and project budget are described and attached hereto as Exhibit A.

Grant Funds are to be used to support capital asset and program projects in accordance with the provisions contained in the Procedural Guide for General Fund Specified Grant Projects and this Agreement.

TERMS AND CONDITIONS OF GRANT

Special Provisions

1. If the Project includes Acquisition of real property, Grantee shall ensure real property acquired with Grant Funds:
a. Shall be acquired from a willing seller at a price not to exceed Fair Market Value.

b. Shall be maintained, operated, and used in fulfillment of the purpose funded p urs uant to this grant and make no other use or sale or o ther disposition of the property without the written permission of the Grantee for a minimum of years.
c. Shall not be used for mitigation without the written permission of the Grantee.

d. Shall not be used as security for any debt.

2. If the Project includes Development activities, Grantee shall ensure the Project will be operated and maintained for a minimum of years satisfactory to the Grantee for all property to be improved under this Agreement.

3. Grantee shall ensure the completed Project and all related facilities shall be open to members of the public generally.

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General Provisions

A. Definitions

1. The term "Act" means Budget Act of 2022 (Chapters 43, 45, and 249, Statutes of 2022).

2. The term “Acquisition” means obtaining a fee interest or any other interest, including easements, leases, and development rights.

3. The term “Agreement” means this Grant Agreement.

4. The term “Application” means the Project Information Package and any applicable materials supplied by grantee to the State pursuant to the Application Guidelines.

5. The term “Application Guidelines” means the Procedural Guide for General Fund Specified Development and Acquisition Grant Projects.

6. The term “Development” means improvement, rehabilitation, restoration, enhancement, preservation, protection and interpretation or other similar activities.

7. The term “Fair Market Value” means the v alue placed upon the property as supported by an ap praisal that has been reviewed and approved by the California Department of General Services (DGS).

8. The term “Grant” or “Grant Funds” means the money provided by the State to the Grantee in this Agreement.

9. The term “Grant Agreement” means a contractual arrangement between the State and Grantee specifyin g the payment of funds by the State for the performance of specific project o bjec tives within a specific project performance period by the Grantee.

10. The term "Grantee" means an entity who has a signed agreement for grant funds.

11. The term “Interpretation” means visitor-serving amenities that communicate the significance and value of natural, historical, and cultural resources in a manner that increases the understanding and enjoyment of these resources, or other similar activities.

12. The term “Other Sources of Funds” means cash or in-kind contributions that are required or used to complete the project beyond the grant funds provided by this Agreement.

13. The term “Payment Request Form” means Form RA212.

14. The term "Project" means the acquisition, development or program activity described in the Application as modified by Exhibit A to be accomplished with grant funds.

15. The term “Project Budget” means the State approved cost estimate included as Exhibit A to this Agreement.

16. The term “Project Scope” means the description or activity for work to be accomplished by the project.

17. The term “Public Agency” means any State of California department or agency, a county, city, public district, or public agency formed under California law.

18. The term "State" means the Secretary for California Natural Resources or his/her representatives, or other political subdivision of the State.

B. Project Execution

1. Subject to the availability of funds in the Act, the State hereby grants to the Grantee a sum of money (Grant Funds) not to exceed the amount stated on the signature page in consideration of and on condition that the sum be expended in carrying out the purposes as set forth in the description of

Agreement No. XXxxxx-x

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project in this Agreement and its attachments and under the Terms and Conditions set forth in this Agreement.

2. Grantee shall furnish any and all additional funds that may be necessary to complete the project.

3. Grantee shall complete the project in accordance with the Project Performance Period set forth on the signature page unless an extension has been formally granted by the State and under the Terms and Conditions of this Agreement. Extensions may be req uested in advance and will be considered by the State, at its sole discretion, in the event of c ircumstanc es beyond the control of the Grantee, b ut in no event beyond March 1, 2026.

4. Grantee shall at all times ensure that project complies with all environmental laws, including but not limited to obtaining all necessary permits.

Changes to the scope resulting from CEQA compliance are p ermitted provided the State d etermines that the project continues to meet all objectives of the General Fund Specified Grant Project and is consistent with the intent cited in the original Application.

5. Projects must comply with any applicable laws pertaining to prevailing wage and labor compliance.

6. Grantee certifies that the project does and will continue to comply with all current laws and regulations which apply to the project, including, b ut not limited to, legal requirements for construction contracts, building codes, environmental laws, health and safety codes, and disabled access laws. Grantee certifies that prior to commencement of construction all applicable permits and licenses (e.g., state contractor’s license) will have been obtained.

7. Grantee shall provide access by the State upon 24-hours’ notice to determine if project work is in accorda nce with the approved project scope, including a final inspection upon project completion.

8. Prior to the commencement of any work, Grantee agrees to submit in writing to the State for prior approval any deviation from the original p rojec t scope per Exhibit A and the Application. Changes in project scope must continue to meet the need cited in the original Application or they will not be approved. Any modification or alteration in the project as s et forth in the Application on file with the State must be submitted to the State for approval. Any modification or alteration in the proje ct must also comply with all current laws and regulations, including, but not limited to, CEQA.

9. Grantee shall provide for public access and/or educational features where feasible.

10. Grantee must have (1) fee title, (2) leasehold, or (3) other interest in project lands and demonstrate to the satisfaction of the State the proposed project will provide public benefits that are commensurate with the type and duration of the interest in land.

11. Grantee shall promptly provide photographs of the site during and after implementation of the project at the request of the State.

12. If a nonprofit organization, Grantee certifies the corporation is qualified under Section 501(c)(3) of the Internal Revenue Service Code, has an active status with the Secretary of State, and is current with the Attorney General’s Registry of Charitable Trusts. Failure by the Grantee to remain in compliance with these nonprofit requirements may be cause for suspension of all obligations of the State hereunder and termination of this Agreement.

C. Project Costs

1. Unless otherwise agreed upon, Grant Funds provided to Grantee under this Agreement will be disbursed for eligible costs, on a reimbursement basis, as follows, but shall not exceed in any event the amount set forth on the signature page of this Agreement:

a. Grantee agrees to use any Grant Funds advanced by the State under the terms of this Agreement solely for the Project herein described.

Agreement No. XXxxxx-x

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b. Approved direct management, construction, development, and program costs. Up to ten percent (10%) of the reimbursement amount will be held back and issued as a final payment upon completion of the project.

c. Remaining Grant Funds shall be paid up to the total amount of the Grant Funds or the actual Project cost, whichever is less, upon completion of the Project, receipt of a detailed s ummary of

Project costs from the Grantee found to be satisfactory by the State, and the satisfactory completion of a site inspection by the State.

d. Overhead costs are generally limited to a maximum of 15% of total direct costs.

2. Payment Documentation:

a. All payment requests must be submitted using a completed Payment Request Form. This form must be accompanied by an itemized list of all expenditures that clearly documents the c heck numbers, dates, recipients, line-item description as described in the project budget approved by the State and amounts. Each payment request must also include proof of payment such as receipts, paid invoices, canceled checks or other forms of documentation demonstrating payment has been made.

b. Any payment request that is submitted without the required itemization and documentation will not be authorized. If the payment request package is incomplete, inadequate, or inaccurate, the State will inform the Grantee and hold the payment request until all required information is received or corrected. Any penalties imposed on the Grantee by a c ontractor, or other consequence, because of delays in payment will be paid by the Grantee and is not reimbursable under this Agreement.

3. Grant funds in this award have a limited p eriod in which they must be expended. Grantee expenditures funded by the State must occur within the time frame of the Project Performance Period as indicated in this Agreement.

4. The State reserves the right to request reimbursement of any funds spent on the project, ev en funds deemed eligible costs, if the project is not c ompleted in accordance with the Grant Agreement and the guidelines.

5. Except as otherwise provided herein, the Grantee s hall expend grant funds in the manner described in the Exhibit A approved by the State. The total dollars of a category in the project budget may be increased by up to ten percent (10%) through a reallocation of funds from another category, without approval by the State. However, the Grantee s hall notify the State in writing when any such reallocation is made and s hall id entify both the item(s) being increased and those being decreased. Any cumulative increase or decrease of more than ten percent (10%) from the original budget in the amount of a category must be approved by the State. In any event, the total amount of the grant funds may not be increased, nor may any adjustments exceed the limits for management costs as described in the Application Guidelines.

D. Project Administration

1. Grantee shall promptly provide project reports and/or photographs upon request by the State. In any event Grantee shall provide the State a report showing total final project expenditures with the f inal payment request and required closing documents.

2. Grantee s hall make property and facilities acquired or developed p ursuant to this Agreement available for inspection upon request by the State.

3. If Grant Funds are advanced, the Grantee shall place these Funds in a separate interest-bearing account, setting up and identifying such account prior to the advance. Interest earned on Grant Funds shall be used on the Project, as approved by the State. Any overpayment of Grant Funds in excess of final project costs shall be returned to the State within sixty (60) days of completion of the Pro ject or the end of the Project performance period as shown on the signature page, whichever is earlier.

Agreement No. XXxxxx-x

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4. Grantee shall submit all documentation for project completion, including a notice of completion as applicable and final reimbursement within ninety (90) days of project completion, but in no event any later than March 1, 2026.

5. Final payment is contingent upon State verification that the Project is consistent with the Project scope as described in Exhibit A, together with any State- approved amendments.

6. This Agreement may be amended by mutual agreement in writing between the Grantee and the State.

The Grantee shall make requests in a timely manner and in no event less than sixty (60) days before the effective date of the proposed amendment.

E. Project Termination

1. The State reserves the right to terminate a Grant Agreement for any reason at any time. There are no vested rights or entitlements to funding that a Grantee can or should rely upon, and once a notice of termination is provided to the Grantee, only authorized and eligible work prior to that notification of termination will be paid by the State.

2. Prior to the completion of project construction, either party may terminate this Agreement by providing the other party with thirty (30) days’ written notice of such termination. The State may also terminate this Grant Agreement for any reason at any time if it learns of or otherwise discovers that there is a violation of any state or federal law or policy by the Grantee which affects performance of this or any other grant agreement or contract entered into with the Stat e.

3. If the State terminates without cause the Agreement prior to the end of the Project Performance Period, the Grantee shall take all reasonable measures to prevent further costs to the State under this Agreement. The State shall be responsible for any reasonable and non-cancelable obligations incurred by the Grantee in the performance of the Agreement prior to the date of the notice to terminate, but only up to the undisbursed balance of funding authorized in this Agreement.

4. If the Grantee fails to complete the project in accordance with this Agreement, or fails to fulfill any other obligations of this Agreement prior to the termination date, the Grantee shall be liable for immediate repayment to the State of all amounts disbursed by the State under this Agreement, plus accrued interest and any further costs related to the project. The State may, at its sole discretion, consider extenuating circumstances and not require repayment for work partially completed provided that the State determines it is in the State’s best interest to do so. This paragraph shall not be d eemed to limit any other remedies available to the State for breach of this Agreement.

5. Failure by the Grantee to comply with the terms of this Agreement or any other agreement under the Act may be cause for suspension of all obligations of the State hereunder.

6. Failure of the Grantee to comply with the terms of this Agreement shall not be cause for suspending all obligations of the State hereunder if, in the judgment of the State, such failure was due to no fault of the Grantee. At the discretion of the State, any amount required to settle at minimum cost any irrevocable obligations properly incurred shall be eligible for reimbursement under this Agreement.

7. Because the benefit to be derived by the State, from the full compliance by the Grantee with the terms of this Agreement, is the for the purposes as stated in the Application for the people of the State of California, and because such benefit exceeds to an immeasurable and unascertainable extent the amount of money furnished by the State by way of grant funds under the provisions of this Agreement, the Grantee agrees that payment by the Grantee to the State of an amount equal to the amount of the grant funds disbursed under this Agreement by the State would be inadequate compensation to the State for any breach by the Grantee of this Agreement. The Grantee further agrees therefore, that the appropriate remedy in the event of a breach by the Grantee of this Agreement shall be the specific performance of this Agreement, unless otherwise agreed to by the State.

Agreement No. XXxxxx-x

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F. Hold Harmless

1. Grantee shall waive all claims and recourses against the State, including the right to contribution for loss or damage to persons or property arising from, growing out of, or in any way connected with or incident to this Agreement, except claims arising from the gross negligence of State, its officers, agents and employees.

2. Grantee shall indemnify, hold harmless and defend State, its officers, agents and employees in perpetuity against any and all claims, demands, damages, costs, expenses or liability costs arising out of the project, including development, construction, operation or maintenance of the property described in the project description which claims, demands or causes of action arise under Government Code Section 895.2 or otherwise, including but not limited to items to which the Grantee has certified, except for liability arising out of the gross negligence of State, its officers, agents or employees. Grantee acknowledges that it is solely responsible for compliance with items to which it has certified.

3. Grantee and State agree that in the event of judgment entered against the State and the Grantee because of the gross negligence of the State and the Grantee, their officers, agents, or employees, an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction.

Neither party shall request a jury apportionment.

G. Insurance

1. Throughout the term of this Agreement, the Grantee shall procure and maintain ins urance, as specified in this section, against claims for injuries to persons or damage to property that may arise from or in connection with any activities by the Grantee or its agents, representatives, employees, volunteers, or contractors associated with the project undertaken pursuant to this Agreement. As an alternative, with the written approval of the State, the Grantee may satisfy the coverage required by this section in whole or in part through: a) its contractors’ procurement and maintenance of insurance for work under this agreement, if the coverage otherwise fully satisfies the requirements of this section; or (b) the grantee’s participation in a “risk management” plan, self -insurance program or insurance pooling arrangement, or any combination of these, if consistent with the coverage required by this section. The Grantee shall maintain property insurance, if required below, throughout the term of this Agreement. Any required errors or omissions liability insurance shall be maintained from the effective date through two calendar years after the completion date. The Grantee shall maintain all other required insurance from the effective date through the completion date.

2. Minimum Scope of Insurance. Coverage shall be at least as broad as:

a. Insurance Services Office (“ISO”) Commercial General Liability coverage occurrence basis (Form CG 00 01 or comparable).

b. Automobile Liability coverage - ISO Form Number CA 0001, Code 1 (covering owned, hired and no-owned autos). If the project will utilize multiple-passenger commercial vehicles, such as bus or van (i.e., common carrier vehicle(s)): coverage consistent with California Public Utilities Commission General Orders 101E, 115F and 160A and minimum limits below.

c. Workers Compensation and Employer’s Liability – Grantee shall maintain statutory worker’s compensation for all its employees who will be engaged in the performance of this grant and employer’s liability coverage with limits of $1,000,000. If applicable, Grantee shall provide a Maritime Coverage Endorsement as well as any other endorsements required by federal and state law or regulations. By signing this Agreement, Grantee acknowledges compliance with these regulations.

d. Watercraft Liability: If the project will utilize any other watercraft, endorsement to Commercial General Liability policy or Protection and Indemnity Insurance. Such insurance shall cover

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liability arising out of the maintenance and use of any watercraft covering owned, hired and non-owned vessels.

e. Vessel Damage or Destruction Insurance. Grantee shall maintain insurance to cove r d amage or destruction of watercraft or vessel(s) acquired under this grant.

3. Minimum Limits of Insurance. The Grantee shall maintain coverage limits no less than:

a. General Liability (Including operations, products and completed operations, as applicable):
$1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities under this agreement or the general aggregate limit shall be twice the required occurrence limit.

b. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. If the project will utilize multiple-passenger commercial transportation vehicles, such as bus or van (i.e., common carrier vehicle(s)): $5,000,000 per vehicle or such lower limits as are allowed by the applicable CPUC General Order.

c. Worker’s Compensation: As required by law with Employer’s Liability of no less than $1,000,000.

d. Watercraft Liability (for private vessel) Coverage, if required in 2.d., above. In the following amounts:

I. Vessels under 30 ft.: $1,000,000 combined single limit.

II. Vessels over 30 ft. or vessel involved in research: $2,000,000 combined single limit.

4. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the State.

5. Required Provisions Concerning the State.

a. Each insurance policy required by this section shall be endorsed to state that coverage shall not be canceled by either party, except after thirty days’ prior written notice by first class mail has been given to the State; or in the event of cancellation of coverage due to nonpayment, after ten days prior written notice to the State. The Grantee shall notify the State within two days of receipt of notice that any required insurance policy will lapse or be cancelled. At least ten days before an insurance policy held by the Grantee lapses or is cancelled, the Grantee shall provide the State with evidence of renewal or replacement of the policy.

b. The Grantee hereby grants to the State, its officers, agents, employees, and volunteers, a waiver of any right to subrogation which any insurer of the Grantee may acquire against the State, its officers, agents, employees, and volunteers, by virtue of the payment of any loss under such insurance. Grantee agrees to obtain any endorsement that may be necessary to effect t his waiver of subrogation, but this provision applies regardless of whether or not the Grantee has received a waiver of subrogation endorsement from the insurer.

c. The general liability and automobile liability policies are to contain, or to be endorsed to c ontain, the following provisions:

I. The State, its officers, agents and employees are to be covered as additional ins ureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Grantee; and with respect to liability arising out of work or operations, including completed operations, performed by or on behalf of the Grantee

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including materials, parts or equipment furnished in connection with such work or operations.

II. For any claims related to this Agreement, the Grantee’s insurance coverage shall be primary insurance with respect to the State, its officers, agents and employees, and not excess to any insurance or self -insurance of the State.

III. The limits of the additional insured coverage shall equal the limits of the named ins ured coverage regardless of whether the limits of the named insurance coverage exceed those limits required by this Agreement.

d. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of the Civil Code.

6. Acceptability of Insurers. Insurance shall be placed with insurers approved to transact business in the State of California and having a current Best’s rating of “B+:VII” or better or, in the alternative, acceptable to the State.

7. Verification of Coverage. Upon request, Grantee shall furnish the State with original c ertificates and amendatory endorsements, including the required loss payee and additional insured endorsements, effecting coverage required for adding the State as additional insureds. If common carrier vehicle or commercial or private vessel insurance is required, then in addition, the Grantee shall provide proof of compliance with the common carrier vehicle and/or vessel insurance requirements of this section and the applicable California Public Utilities Commission General Order. All certificates and endorsements are to be received and approved by the State b efore work commences. The State reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage, at any t ime.

8. Contractors. The Grantee shall include all contractors as insureds under its policies or shall require each contractor to provide and maintain coverage consistent with the requirements of this s ection.

To the extent generally available, Grantee s hall also require each professional contractor to provide and maintain errors and omissions liability insurance appropriate to the contractor’s profession and in an amount no less than $1,000,000 is required in light of the nature of the project.

9. Premiums and Assessments. The State is not responsible for premiums and assessments on any insurance policy.

H. Financial Records

1. Grantee shall maintain satisfactory financial accounts, documents, and records for the Project and to make them available to the State for auditing at reasonable times. Grantee shall also retain such financial accounts, documents, and records for three (3) years after final payment and o ne (1) y ear following an audit.

2. Grantee agrees that during regular office hours, the State and its duly authorized representatives shall have the right to inspect and make copies of any books, records or reports of the Grantee pertaining to this Agreement or matters related thereto. Grantee shall maintain and make available for inspection by the State accurate records of all of its costs, disbursements, and receipts with respect to its activities under this Agreement.

3. Grantee shall use applicable Generally Accepted Accounting Principles, unless otherwise agreed to by the State.

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I. Use of Facilities/Vehicles

1. Grantee shall maintain, operate, and use the project in fulfillment of the purpose funded pursuant to this grant for a minimum of TWENTY-FIVE (25) YEARS, consistent with the Land Tenure/Site Control requirements included in the Application Guidelines. The Grantee, or the Grantee’s successor in interest in the property, may assign without novation the responsibility to maintain and operate the prope rty in accordance with this requirement only with the written approval of the State. Grantee may be excused from its obligations for operation and maintenance of the project site or vehicles only upon the written approval of the State for good cause. “Good cause” includes, but is not limited to, natural disasters that destroy the project improvements or vehicles and render the project o bsolete or impracticable to rebuild.

2. Grantee shall use the property for the purposes for which the grant was made and shall make no other use or sale or other disposition of the property. This Agreement shall not prevent the transfer of the property from the Grantee to a Public Agency, if the successor public agency assumes the obligations imposed by this Agreement.

3. If the use of the property is changed to a use that is not permitted by the Agreement, or if the property is sold or otherwise disposed of, at the State’s sole discretion, the Grantee shall reimburse the State the amount of the Grant.

J. Nondiscrimination

1. During the performance of this grant, g rantee and its subcontractors shall not unlawfully d iscriminate, harass or allow harassment, against any person because of sex, sexual orientation, race, color, religious creed, marital status, denial of family and medical care leave, ancestry, national origin, medical condition (cancer/genetic characteristics), age (40 and above), disability (mental and physical) including HIV and AIDS, denial of pregnancy disability leave or reasonable accommodation. Grantee and subcontractors s hall ensure that the evaluation and treatment of all persons, and particularly their employees and applicants for employment are free f rom such discrimination and harassment. Grantee and its subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov.

Code, §12900 et seq.) and the applicable regulations promulgated thereunder (Cal. Code Regs, tit. 2, §7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, §12990 (a)–(f), are incorporated into this grant by reference and made a part hereof as if set f orth in f ull (Cal. Code Regs, tit. 2, §7285.0 et seq.). Grantee s hall include this non-discrimination and compliance provisions of this clause in all subcontracts to perform work under the grant.

2. The Grantee shall not discriminate against any p erson on the basis of residence except to the extent that reasonable difference in admission or other fees may be maintained on the basis of residence and pursuant to law.

3. The completed project and all related facilities shall be o pen to members of the p ublic generally, except as noted under the special provisions of this Agreement or under provisions of the Act.

K. Drug-Free Workplace

The Grantee’s signature on this Agreement constitutes the certification required by Government Code Section 8355 (Drug-Free Workplace Act of 1990), which requires that all state grantees provide a d rug- free workplace by doing all of the following:

1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited in the person’s or organization’s workplace and specifying actions that will be taken against employees for violations of the prohibition.

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2. Establishing a drug-free awareness program to inform employees about all of the following

a. The dangers of drug abuse in the workplace.
b. The person’s or organization’s policy of maintaining a drug-free workplace. c. Any available drug counseling, rehabilitation, and employee assistance programs. d. The penalties that may be imposed upon employees for drug abuse violations.

3. Requiring that each employee engaged in the performance of the grant be given a copy of the drug- free workplace statement and that, as a condition of employment on the grant, the employee ag rees to abide by the terms of the statement.

L. Application Incorporation

The Grant Guidelines and the Application and any subsequent changes or additions to the Application approved in writing by the State are hereby incorporated by reference into this Agreement as though set forth in full in this Agreement.

M. Severability

If any provision of this Agreement or the Application thereof is held invalid, that invalidity shall not affect other provisions or applications of this Agreement which can be given effect without the invalid provision or application, and to this end the provisions of this Agreement are severable.

N. Waiver

No term or provision hereof will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing and signed on behalf of the party against whom the waiver is asserted. No consent by either party to, or waiver of, a breach by either par ty, whether expressed or implied, will constitute consent to, waiver of or excuse of any other, different, or subsequent breach by either party.

O. Assignment

Except as expressly provided otherwise, this Agreement is not assignable by the Grantee either in whole or in part.

P. Disputes

If the Grantee believes that there is a dispute or grievance between Grantee and the State arising out of or relating to this Agreement, the Grantee shall first discuss and attempt to resolve the issue informally with the Agency Grants Administrator. If the issue cannot be resolved at this level, the Grantee shall follow the following procedures:

1. If the issue cannot be resolved informally with the Agency Grants Administrator, the Grantee shall submit, in writing, a grievance report together with any evidence to the Deputy Assistant Secretary for Bonds and Grants for the California Natural Resources Agency. The grievance report must state the issues in the dispute, the legal authority, or other basis for the Grantee’s position and the remedy sought. Within ten (10) working days of receipt of the written grievance report from the Grantee, the Deputy Assistant Secretary shall make a determination on the issue(s) and shall respond in writing to the Grantee indicating the decision and reasons therefore. Should the Grantee disagree with the Deputy Assistant Secretary’s decision, the Grantee may appeal to the Assistant Secretary for Administration and Finance for the Natural Resources Agency.

2. The Grantee must submit a letter of appeal to the Assistant Secretary explaining why the Deputy Assistant Secretary’s decision is unacceptable. The letter must include, as an attachment, copies of the Grantee’s original grievance report, evidence originally submitted, and response from the

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Deputy Assistant Secretary. The Grantee’s letter of appeal must be submitted within ten (10) working days of the receipt of the Deputy Assistant Secretary’s written decision. The As s istant Secretary or designee shall, within twenty (20) working days of receipt of Grantee’s letter of appeal, review the issues raised and shall render a written decision to the Grantee. The decision of the Assistant Secretary or designee shall be final.

Q. Audit Requirements

Grant projects are subject to audit by the State annually and for three (3) years following the final payment of grant funds. The audit shall include all books, papers, accounts, documents, or other records of the Grantee, as they relate to the project for which the grant funds were granted.

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CALIFORNIA NATURAL RESOURCES AGENCY GRANTS

SUBRECIPIENT AGREEMENT

This Grant Subrecipient Agreement (“Agreement”), dated , 202_ for reference purposes only, is between the CITY OF SACRAMENTO, a municipal corporation, (“City”) and , a , (“Subrecipient”), which
are collectively referred to as “Parties.”

Background

A. State Grants - The Budget Act of FY 2022-23 (AB 178) established the General Fund Specified Grant Projects within the State of California Natural Resources Agency (“State”), which included funding allocations obtained by Assembly Member McCarty for the City of Sacramento referred to as the Lower American River Parkway Public Access Improvements (“Parkway Projects”) and Community Reinvestment Projects (“Community Projects”).

B. Community Projects - The State funding for the Community Projects, in the total amount of $20,000,000 (the “Community Grant”), is targeted to fund a variety of capital improvement projects and programs by other government agencies and non-profit corporations.

C. State Grant Guidelines - The State has issued a Procedural Guide for the FY 2022-23 General Fund Specified Development and Acquisition Grant Projects (the “Guide”), which apply to the State Grant projects and grant recipients. This Agreement includes restrictions and obligations included in the Guide which are applicable to Subrecipient. City is the “Grantee” for the Parkway Grant and Community Grant and has entered into the applicable State Grant Agreements. City has allocated a portion of the Parkway Grant and/or the Community Grant to Subrecipient based on the State Grant’s list of projects. This Agreement also includes provisions from the State Grant Agreement which are applicable to Subrecipient.

Agreement

City and Subrecipient enter into this Agreement for the purpose of establishing each party’s rights and obligations regarding the disbursement and expenditure of the State Grant for Subrecipient’s Project (defined below) as follows:

1. State Grant Agreement. This Agreement is subject to the terms and conditions set forth in the State Grant Agreement between the State and the City and the Guide, which are incorporated into this Agreement by this reference. Copies of the State Grant Agreement and the Guide have been provided to Subrecipient prior to execution of this Agreement.

Subrecipient has entered into this Agreement based on its knowledge and acceptance of the terms and conditions set forth in the State Grant Agreement and the Guide.

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2. Term. This Term of this Agreement commences on (the “Effective Date”), which is a date that is not earlier than the date of the State Grant Agreement, and expires on ______________ (the “Expiration Date”), subject to early termination as provided in Sections 3 and 8.

3. Project Scope and Grant Funds Disbursement.
(a) Project Funding - Subrecipient has been awarded a portion of the State Grant for the project (the “Project”) in the amount of $ (the
“Grant Funds”) in accordance with Subrecipient’s proposal to undertake the Project as described Exhibit A (the “Scope of Work, Schedule and Budget”). The Grant Funds amount is subject to reduction if the State does not fully pay City the total amount of the State Grant allocated for the Project, in which case the Parties will refine the Scope of Work and Budget set forth in Exhibit A to reflect the reduction in Grant Funds. Any deviation from the Scope of Work must be submitted to the City in writing for prior approval.

(b) Project Cost - Subrecipient certifies that if additional funds are needed to complete the Scope of Work that Subrecipient either holds such funds, has been allocated the additional funding from other sources, has made arrangements for volunteer labor and donated materials, or otherwise has the financial capacity to undertake and complete the Project as set forth in Exhibit A.

(c) Site Control - Subrecipient certifies that if Subrecipient does not own the property where the Project is to be implemented, Subrecipient certifies that Subrecipient has the ability to obtain the necessary approvals, right of entry permits, or licenses required by the owner of the property to allow Subrecipient to undertake the Project in accordance with the Schedule set forth in Exhibit A.

(1) Access - Subrecipient shall make property and facilities acquired or developed pursuant to this Agreement available for inspection upon request.

(2) Use of Facilities/Vehicles – Subrecipient shall maintain, operate, and use the project in fulfillment of the purpose funded pursuant to this grant as described in Exhibit A. The Subrecipient shall use the property for the purposes for which the grant was made and shall make no other use or sale or other disposition of the property for the term set forth in the State Grant Agreement and/or Exhibit A. If the use of the property is changed to a use that is not permitted by the Agreement, or if the property is sold or otherwise disposed of, at the State’s sole discretion, the Subrecipient shall reimburse the State the amount of the Grant.

(d) Permits - Subrecipient understands that it must obtain all permits and approvals required to undertake the Project prior to commencement of any construction work. The regulatory agencies may include, without limitation, the American River Flood Control District, Central Valley Flood Protection Board, California Department of Fish and Wildlife, State Lands Commission, US Army Corps of Engineers, and US Fish and Wildlife Service. Also, as applicable, a City or County grading permit and Community Grants
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building permit may be required if the Project is a capital improvement project.

(e) Reimbursement of Prior Expenditures – The Guide state that: “Expenditure made prior to the effective date of the appropriation will not be reimbursed.” SB 107 was enacted on July 12, 2021. Therefore, any Project expenditures made prior to that date are not eligible for reimbursement.

(f) Eligible Subrecipient Costs - Subrecipient understands that the State will fund only direct project-related expenses and indirect expenses that can be directly tied to the Project. Subrecipient must be able to document the appropriateness of the overhead expenses; it is the responsibility of Subrecipient to maintain appropriate records for all overhead expenses and be able to provide those records in event of an audit. Overhead expenses are subject to State approval and a 15% limit.

(g) Required Contractor Documents - For verification of Subrecipient’s contractor payments, the State requires copies of cancelled checks, bank statements verifying electronic fund transfers, contractor invoices that are stamped “paid,” or credit card statements.

(h) Payment Schedule - Subrecipient certifies that it has sufficient funding (i.e., cash flow) to make payment to its employees and contractors to pay for work completed for the Project prior to receipt of Grant Funds. Subrecipient understands that the State releases the Grant Funds typically six to eight weeks after receipt of an invoice, and will only pay 90% of the invoice until the Project is completed. State withholds 10% from each invoice and releases this retention once the Project is completed with submittal of a final invoice.

(1) Advancement of Funds - If Grant Funds are advanced, the Subrecipient shall place these Funds in a separate interest-bearing account, setting up and identifying such account prior to the advance. Interest earned on Grant Funds shall be used on the Project, as approved by the State. Any overpayment of Grant Funds in excess of final project costs shall be returned to the State within sixty (60) days of completion of the Project or the end of the Project performance period, whichever is earlier.

(i) Invoices - City will disburse to Subrecipient the Grant Funds based an invoice which sets forth: (i) actual costs incurred which have been paid by Subrecipient prior to the submission of the invoice to City, (ii) the source of any additional funds used to implement the Project, including any volunteer labor and donated materials, and (iii) the planned allocation of the remaining Grant Funds to each task in accordance with the Budget as set forth in Exhibit A. Subrecipient may not submit invoices for disbursements more frequently than once a month. City will forward Subrecipient’s invoice to the State to make payment. City will issue a check to Subrecipient within 30 days after receipt of the Grant Funds from the State for that invoice. The final invoice after completion of construction of the Project is due no later than January 31, 2026.

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(j) Payment Delays - Any Grant Funds invoice that is submitted without the required itemization and documentation will not be accepted. If the invoice is incomplete, inaccurate, or the required documents are not submitted with the invoice, City will inform Subrecipient and withhold submittal of the payment request to the State until all required information is received or corrected. Any penalties imposed on the Subrecipient by a contractor, or other financial consequence, because of delay in payment of Grant Funds is not reimbursable under this Agreement. No reimbursement shall be owed for services provided or costs incurred after the Expiration Date.

(k) Budget Adjustment - Subrecipient shall not adjust any line-item expenditure in the Budget in Exhibit A by more than 10% without the prior written approval of the City Representative listed in Section 9. Subrecipient may submit requests for line-item adjustments in accordance with the notice procedures in Section 9.

(l) Grant Disbursement - Not more than 90% of the Grant Funds may be disbursed before Subrecipient completes all of the tasks by the Schedule set forth in Exhibit A.

Upon receipt of a final invoice after the Project is completed and receipt of the Final Report required under the State Grant, the remaining 10% retention will be released by the State and paid to Subrecipient by City. Final payment is contingent upon State verification that the Project is consistent with the Scope of Work described in Exhibit A (together with any approved amendments).

(m) Stop Work Order - The State has reserved the right to terminate the State Grant for any reason at any time. If the State takes such action, City will notify Subrecipient that all Project work is to cease. Once a notice of State Grant termination is provided by City to the Subrecipient, only authorized and eligible costs incurred prior to the effective date of termination will be paid to Subrecipient by City after receipt of the State Grant funds.

(n) Withheld Payments - Grant Fund disbursements may be withheld by City at any time if the Subrecipient fails to timely and fully perform the Project as set forth in Exhibit A without a written justification approved by the City Representative listed in Section 9.

3. Submittals. The State requires submittal of various documents regarding the Project during the Term of this Agreement. If the Project is a capital improvement project, the State requires documentation of site control, preliminary work to scope the Project, CEQA clearance for the Project, design plans and specifications, evidence of contractor bonds and insurance, and construction inspection and progress reports. Payment of the Grant Funds may be delayed if the required documents are not timely submitted to and approved by the State. If the Scope of Work, Schedule and/or changes based on the State’s review of the required documentation, then Exhibit A shall be revised and this Agreement amended to update that exhibit.

4. Reports. During the term of this Agreement, at City’s or State’s request, Subrecipient shall Community Grants
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provide City with reports as required under the State Grant Agreement and the Guide that provide progress reports, photographs and other information related to the Project using the forms included in the Guide and the forms provided by City. Subrecipient shall attach to each report a certification that the Grant Funds received under this Agreement were used only for authorized Project Scope of Work as set forth in Exhibit A.

Subrecipient shall submit a final report once the Project is completed, which is required by the State before release of the final Grant Fund payment. This Section 4 will survive the expiration or termination of this Agreement.

5. Accounting.
(a) Subrecipient shall keep appropriate books, records and accounts in connection with the Grant Funds received and the expenditures for Project under this Agreement in accordance with generally accepted accounting practices and shall retain such documents for a period of four years after Project completion. Subrecipient shall provide access to Subrecipient’s books, records and accounts for inspection and audit by City and/or by the State for a three-year period after final payment of the Grant Funds and one year following any audit. At City’s election, the City Accounting Manager or his agent, at all reasonable times, may audit Subrecipient’s books, records and accounts to
determine whether the Subrecipient has complied with the terms of this Agreement and the State Grant Agreement. This Section 5 will survive the expiration or termination of this Agreement.

(b) If the City Accounting Manager or the State determines that the Grant Funds were expended by Subrecipient for unauthorized uses, upon receipt of the written demand issued by City which details the unauthorized expenditures, Subrecipient shall reimburse the City for the amount of the unauthorized expenditures.

Reimbursement shall be made by check payable to the City and delivered to the City Representative at the address set forth in Section 9 within 30 days from the date of the demand for repayment. This Section 5(b) will survive the expiration or termination of this Agreement.

6. Public Works Projects. If Subrecipient’s Project is a capital improvement project, it is considered a “public works project” under state law. As a result, the following provisions, among other applicable laws and regulations, are required to be met.

(a) Project Plans - Subrecipient shall arrange for the preparation of the design plans and technical specifications (the “Project Plans”) for construction of the Project.

The Project Plans shall include all the Scope of Work improvements described in Exhibit A and be submitted to City for approval. For a Project located on City property, Subrecipient covenants that the Project Plans will be designed and prepared in compliance with the City’s Standard Specifications. The City agrees to use its best efforts and due diligence to review, provide comments regarding any necessary corrections, and approve the Project Plans in a prompt and timely manner. The City's approval shall not be unreasonably withheld or conditioned.

Subrecipient must obtain written approval of the Project Plans by SMUD, PG&E and Community Grants
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all other appropriate public entities or utility companies which will own, operate and/or maintain any portion of the utility improvements that are to be installed as part of the Project. Subrecipient covenants that the Project Plans will be designed and prepared in accordance with the applicable utility company requirements.

Subrecipient shall cause all contracts relating to preparation of the Project Plans to require the design and engineering consultants to fully and without limitation indemnify, defend and hold harmless City, State, and their officers, employees and agents from and against any and all Claims (as defined in Section 10) arising by reason of any death, bodily injury, personal injury, property damage or violation of any law or regulation to the extent arising from any actions or omissions of such professional in connection with the design of the Project Plans by said consultant, or any other person or entity employed by or acting as the authorized agent for said consultant. The aforesaid indemnity and hold harmless agreement shall not be limited or waived in any way based upon the fact that City and State have approved the Project Plans or have inspected or failed to inspect construction of the Project.

(b) Bid Documents and Contract Award - After City, and if applicable State, have given its written approval of the Project Plans, Subrecipient shall prepare the bid document that includes the approved construction plans and specifications for the Project, and shall provide City with an updated construction cost estimate and construction schedule. The bid documents shall include the requirement to post payment and performance bonds for 100% of the contract amount, maintain a minimum of $1 million in commercial general liability insurance which names the City and State as additional insureds, maintain a minimum of $1 million auto liability insurance, and maintain workers compensation insurance which includes a waiver of subrogation of the City if the Project is located on City property.

Subrecipient shall publicly solicit bids by posting the bid document in accordance with Subrecipient’s bid procedures and award the construction contract to the responsible and responsive bidder offering the lowest bid price. If the bid price exceeds the construction cost estimate, Subrecipient shall submit an updated Budget and identify any other sources of funds to be allocated to the Project if the updated total Budget amount will exceed the amount of the Grant Funds.

The bid documents shall include an obligation that the contractor warrants that the Project improvements will be free from any defects in materials and workmanship for a period of one (1) year following the date of final acceptance. The contractor’s warranty may exclude damages or defects caused by: (i) ordinary wear and tear of the Project improvements under normal usage, (ii) abuse or neglect by other persons, (iii) vandalism and acts of God, and (iv) City employees and agents.

(c) Prevailing Wages - Pursuant to Labor Code Section 1773, Subrecipient shall require its contractor and subcontractors to pay their construction workers not less than the general prevailing rate of wages for such workers' craft or trade, as determined by the Director of the Department of Industrial Relations (DIR) at the time that Community Grants
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Subrecipient issues the solicitation for bids for the Project. In accordance with state laws and DIR’s regulations, at a minimum these requirements include that the contractor and all of its subcontractors must be certified with the DIR, the Project is registered with DIR, daily reports describe the work performed, workers have been interviewed to ensure proper classification, verification of fringe benefit and if applicable overtime payments occurs, apprentices were requested, and training fund payment is made. Subrecipient is responsible for ensuring that its contractor and subcontractors comply with this state law and the applicable DIR regulations.

Sacramento Regional Conservation Corps (SRCC) is certified as an apprenticeship program and is exempt from prevailing wages. SRCC’s exemption from prevailing wage is defined in Labor Code Section 1720.4 as work performed by volunteers, volunteer coordinators, or conservation corps members.

(d) Commencement and Completion of Construction - Subrecipient shall require its contractor to commence construction of the Project no later than three (3) months after contract award, unless an extension is approved by the City and if applicable the State, and thereafter shall insure that the contractor diligently works to complete construction of the Project in a timely and efficient manner on or before the contract completion date.

(e) Inspection - Subrecipient shall always allow City and State representatives to inspect the property and the Project construction during the Term of this Agreement.

(f) Notice of Completion – Upon completion of construction, Subrecipient shall record a Notice of Completion with the County Recorder and address any claims by laborers and subcontractors for payments owed by the contractor.

7. Non-Discrimination. Subrecipient shall not unlawfully discriminate, harass, or allow harassment of any employee of Subrecipient, any employee of Subrecipient’s contractors, or any member of the public receiving the Project’s services because of sex which includes gender identity and gender expression, race, color, religion or religious creed, ancestry, national origin, disability (mental and physical) including HIV and AIDS, medical condition (including cancer/genetic characteristics), genetic information, marital status, sexual orientation, citizenship, primary language or immigration status. Unlawful discrimination includes denial of family and medical care leave, pregnancy disability leave, or reasonable accommodation. Subrecipient and its contractors shall ensure that the evaluation and treatment of all persons, and particularly their employees and applicants for employment, are free from such discrimination and harassment. Subrecipient and its contractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, §12900 et seq.) and the applicable regulations promulgated thereunder (Cal. Code Regs, tit. 2, §7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, §12990 (a)–(f), are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Subrecipient shall include this non- discrimination and compliance provisions of this Section 7 in all contracts to perform work for the Project under this Agreement.

Community Grants
Subrecipient Agreement
8 Dated:

8. Termination. City may terminate this Agreement prior to the Expiration Date set forth in Section 2, if the City Manager, or his designee, determines that any of the following circumstances has occurred:

(a) The State terminates the State Grant Agreement;

(b) Subrecipient has improperly used the Grant Funds or violate any state or federal law or policy which affects the performance of this Agreement ;

(c) Subrecipient has failed to submit properly itemized invoices, progress reports and other required documents on time and in proper form;

(d) Subrecipient has made any material misrepresentation of any nature with respect to any information or statements furnished to City in connection with this Agreement;

(e) There is pending litigation with respect to the performance by Subrecipient of any of its duties or obligations under this Agreement that may materially jeopardize or adversely affect Subrecipient’s ability to implement the Project;

(f) Subrecipient has failed to perform, or has performed unsatisfactorily, any term of this Agreement; or

(g) City has disbursed all of the Grant Funds and Subrecipient has completed the Project and submitted the progress and final reports, so there are no further obligations by any Party under this Agreement.

If City terminates this Agreement for cause prior, Subrecipient shall take all reasonable measures to prevent further costs under this Agreement.

9. Notices. Any notice, request, report, or demand under this Agreement must be in writing and will be considered properly given and effective only when mailed or delivered in the manner provided by this Section 9 to the persons identified below or their successors. A mailed notice, application, request, report, or demand will be effective on the second calendar day from the date it is deposited in the United States Mail addressed as set forth below with postage prepaid. A notice, application, request, report, or demand sent in any other manner will be effective or will be considered properly given when actually delivered.

If to Subrecipient: See Exhibit A If to
City: Consuelo Hernandez
Director of Governmental Affairs
City of Sacramento
Office of the City Manager
Community Grants
Subrecipient Agreement
9 Dated:
915 I Street, 5th floor
Sacramento CA 95814
(916) 808-7395
[email protected]

Any party may change its address for these purposes by giving written notice of the change to the other parties in the manner provided in this Section 9.

10. Indemnity. Subrecipient shall defend, hold harmless, and indemnify City, State and their respective officers, employees, and agents from and against any and all actions, damages, costs, liabilities, claims, demands, losses, judgments, penalties, costs and expenses of every type and description (collectively “Claims”), including, but not limited to, (a) development, construction, operation or maintenance of the property where the Project Is located, which Claims arise under Government Code Section 895.2 or otherwise, and (b) any costs reasonably incurred by the City’s staff attorneys or outside attorneys and any fees and expenses incurred in enforcing this provision, (collectively, “Liabilities”), including Liabilities arising from personal injury or death, damage to personal, real or intellectual property or the environment, contractual or other economic damages, or regulatory penalties, arising out of or in any way related to Subrecipient’s acts or omissions under this Agreement, whether or not (i) such Liabilities are caused in part by a party indemnified hereunder or (ii) such Liabilities are litigated, settled or reduced to judgment, except that the foregoing indemnity does not apply to liability for any damage or expense for death or bodily injury to persons or damage to property to the extent arising from the sole negligence or willful misconduct of the City, State, and their respective officers, employees, and agents. The provisions of this Section 10 will survive the expiration or termination of this Agreement.

Nothing in this Agreement shall be construed as a waiver by City of any immunity or defense it may have relating to any such Claim, including, without limitation, immunity or defenses relating to design review and construction inspection. With respect to the acts or omissions of the Subrecipient’s agents, Subrecipient’s indemnity obligation shall be limited to the acts or omissions of Subrecipient’s authorized agents acting within the course and scope of such agency.

11. Insurance. During the term of this Agreement, Subrecipient shall maintain at its sole expense insurance coverage as follows:

(a) Commercial General Liability Insurance providing coverage at least as broad as ISO CGL Form 00 01 on an occurrence basis for bodily injury, including death, of one or more persons, property damage, and personal injury, arising out of activities performed by or on behalf of Subrecipient, products and completed operations of Subrecipient, and premises owned, leased, or used by Subrecipient, with limits of not less than one million dollars ($1,000,000) per occurrence. The policy must provide contractual liability and products and completed operations coverage for the term of the policy.

Community Grants
Subrecipient Agreement
10 Dated:
(b) Workers’ Compensation Insurance with statutory limits, and Employers’ Liability Insurance with limits of not less than one million dollars ($1,000,000).

(c) Automobile Liability Insurance providing limits of not less than $1,000,000 per accident for bodily injury and property damage. If the project will utilize multiple-passenger commercial transportation vehicles, such as bus or van (i.e., common carrier vehicle(s)): $5,000,000 per vehicle or such lower limits as are allowed by the California Public Utilities Commission General Order.

(d) Any deductibles or self-insured retentions must be declared to and approved by the City and State.

(e) Subrecipient shall grant to the City, State, and their respective officers, agents, employees, and volunteers, a waiver of any right to subrogation which any insurer of Subrecipient may acquire. Subrecipient agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not Subrecipient has received a waiver of subrogation endorsement from the insurer.

(f) The Commercial General Liability policy and Auto Liability policy must contain, or be endorsed to contain, the following provisions:

(1) The City, State, and their respective officers, employees, and agents must be covered by policy terms or endorsement as additional insureds.

(2) Subrecipient’s insurance coverage is primary insurance. Any insurance or self- insurance maintained by the City, State and their officers, employees, and agents is in excess of Subrecipient’s insurance and does not contribute with it.

(3) The City must be provided with 30 days’ written notice of cancellation or material change in the policy language or terms.

Insurance must be placed with insurers with a Bests’ rating of not less than A:VI.

Self-insured retentions, policy terms, or other variations that do not comply with the requirements of this Section 11 must be declared to and approved by City in writing prior to execution of this Agreement.

(g) Subrecipient shall furnish City with certificates and required endorsements evidencing the insurance required. The certificates and endorsements must be forwarded to the City Representative named in Section 9. Copies of policies must be delivered to City on demand. Certificates of insurance must be signed by an authorized representative of the insurance carrier.

(h) For all insurance policy renewals during the term of this Agreement, Subrecipient shall send insurance certificates reflecting the policy renewals directly to:

Community Grants
Subrecipient Agreement
11 Dated:

City of Sacramento
c/o EXIGIS LLC
P.O. Box 947
Murrieta, CA 92564
Insurance certificates also may be faxed to (888) 355-3599, or e-mailed to: [email protected]

(i) The City may withhold payments to Subrecipient or terminate the Agreement if the insurance is canceled or is not renewed as required by this Section 11.

(j) For any claims related to this Agreement, Subrecipient’s insurance coverage shall be primary with respect to the City, the State, and their respective officers, agents and employees, and not excess to any insurance or self-insurance of the City or State. The limits of additional insured coverage shall equal the limits of the named insured coverage, regardless of whether the limits of the named insurance coverage exceed those limits required by this Agreement.

(k) Subrecipient’s liability to the City is not in any way be limited to or affected by the amount of insurance coverage required or carried by Subrecipient in connection with this Agreement.

(l) Subrecipient shall require any contractor or subcontractor to provide and maintain coverage consistent with the requirements of this Section 11. Any professional contractor shall provide and maintain errors and omissions liability insurance appropriate to the contractor’s profession and in an amount no less than $1,000,000. Errors and omissions liability insurance shall be maintained from the effective date of Subrecipient’s subcontract through two calendar years after the Expiration Date.

12. Conflicts of Interest. During the term of this Agreement, Subrecipient, its officers, directors, employees, and agents shall not have or acquire any interest, directly or indirectly, that creates an actual or apparent conflict with the interests of City and State, or that in any way hinders Subrecipient’s performance of its obligations under this Agreement.

13. Compliance with Laws. Subrecipient certifies that the services to be provided to implement the Project will comply with all current applicable laws and regulations, including, but not limited to, legal requirements for construction contracts, building codes, environmental laws, health and safety codes, and disabled access laws.

14. Repayment. If Subrecipient fails to complete the project in accordance with this Agreement, or fails to fulfill any other obligations of this Agreement, Subrecipient shall immediately repay the City any amounts disbursed under this Agreement, plus accrued interest and any further costs related to the project.

Community Grants
Subrecipient Agreement
12 Dated:

15. Miscellaneous.
(a) Assignment. Subrecipient may not assign or otherwise transfer this Agreement or any interest in it without City’s written consent, which the City may grant or deny in its sole discretion. An assignment or other transfer made contrary to this Section 15(a) is void.

(b) Successors and Assigns. This Agreement binds and inures to the benefit of the successors and assigns of the parties. This Section 15(b) does not constitute the City’s consent to any assignment of this Agreement or any interest in this Agreement.

(c) Independent Contractors. Subrecipient may assign employees and volunteers or contract with third parties to perform the services at its exclusive discretion and the services of such assigned employees, volunteers and third parties shall be at the sole expense of Subrecipient and they shall not be entitled to any benefits payable to employees of City.

(d) Third Parties. This Agreement is for the sole benefit of Subrecipient and City and no other person or entity shall be entitled to rely upon, enforce, or receive any direct benefit from this Agreement.

(e) No Joint Venture. It is understood and agreed that each party is an independent person, entity or government agency and that this Agreement shall not create a relationship between City and Subrecipient of employer-employee, joint venture, partnership, or any other relationship of association. Except as expressly provided in this Agreement or as the parties may specify in writing, neither party shall have authority, express or implied, to act on behalf of the other party in any capacity whatsoever as an agent.

(f) Interpretation and Exhibits. This Agreement is to be interpreted and applied in accordance with California law. Exhibit A is attached and incorporated into this Agreement by this reference.

(g) Waiver of Breach. A party’s failure to insist on strict performance of this Agreement or to exercise any right or remedy upon the other party’s breach of this Agreement will not constitute a waiver of the performance, right, or remedy. A party’s waiver of the other party’s breach of any term or provision in this Agreement is not a continuing waiver or a waiver of any subsequent breach of the same or any other term or provision. A waiver is binding only if set forth in writing and signed by the waiving party.

(h) Severability. If a court with jurisdiction rules that any nonmaterial part of this Agreement is invalid, unenforceable, or contrary to law or public policy, then the rest of this Agreement remains valid and fully enforceable.

(i) Counterparts. The parties may sign this Agreement in counterparts, each of which is Community Grants
Subrecipient Agreement
13 Dated:
considered an original, but all of which constitute the same Agreement. Facsimiles, pdfs, and photocopies of signature pages of the Agreement have the same binding effect as originals.

(j) Time of Essence. Time is of the essence in performing this Agreemen t.

(k) Integration and Modification. This Agreement sets forth the parties’ entire understanding regarding the matters set forth above and is intended to be their final, complete, and exclusive expression of those matters. It supersedes all prior or contemporaneous agreements, representations, and negotiations —written, oral, express, or implied—and may be modified only by another written agreement signed by both parties.

(l) Authority. Each of the signatories to this Agreement represents that he/she is authorized to sign the Agreement on behalf of such party and that all approvals, resolutions and consents which must be obtained to bind such party have been obtained that no further approvals, acts or consents are required to bind such party to this Agreement.

(m) Drug-free Workplace. Subrecipient certifies that it provides a drug-free workplace in accordance with Government Code section 8355 (Drug-Free Workplace Act of 1900) and the terms of the State Grant Agreement.

(n) Disputes. In the event of a dispute with the City or the State, Subrecipient shall first attempt to resolve the issue informally with the City. If the issue cannot be resolved informally, Subrecipient shall submit a grievance report with City in compliance with the State Grant Agreement.

[signature page follows]
Community Grants
Subrecipient Agreement
14 Dated:

IN WITNESS WHEREOF, this Agreement has been entered into as of the day and year first stated above.

City of Sacramento

By:

Assistant City Manager
For: Howard Chan, City Manager
Approved as to Form:

By:

Senior Deputy City Attorney

Attest:

By:

Assistant City Clerk

Subrecipient

By:

Name:

Title:

Community Grants
Subrecipient Agreement
15 Dated:

Exhibit A

SCOPE OF WORK, SCHEDULE AND BUDGET

Subrecipient Name and Address:

Project Description:

CEQA Exemption:

Project Location:

Task Schedule:

Grant Amount:

Project Budget:

Other Funding Sources (if applicable):

1 Exhibit C

SCOPE OF WORK, SCHEDULE, AND BUDGET

Subrecipient Name and Address:

Studios for the Performing Arts Operating Company (dba CLARA) Megan Wygant
Executive Director for CLARA
2420 N Street, Suite 110,
Sacramento CA 95816
916-750-2136
[email protected]

Project/Program Description:

This project represents the first phase of a series of capital projects totaling $3.5 million dollars. Seek to expand CLARA’s building footprint and activate previously underutilized spaces in order for the organization to better leverage the building for creative projects and revenue-generation. This project will allow CLARA to generate additional funds, halt ongoing costly repairs, and make essential investments in future projects which would allow us to demonstrate our readiness to future funders.

Task 1 – Replace the building’s 50-year-old roof, slashing repair costs for the organization.

Task 2 – Install building-wide wifi and associated service expenses through 2025 Task 3 – Outdoor use plan for front yard of property

CEQA Exemption:

Organization claims most of the projects are generally exempt from CEQA. Do not have permit or CEQA clearance.

Project Location:
2420 N Street, Suite 110, Sacramento CA 95816

Task Schedule:

Task 1 – Summer 2023-Spring 2024
Task 2 – Spring 2023- June 2025
Task 3 – Spring 2023-Spring 2024
Grant Amount: $1,000,000
Project Budget:

New 50-year-roof replacement $650,000
Cabling for building-wide wifi access and associated service expenses $46,000 Design of gathering space on front lawn $69,700
Construction fees for front lawn $175,000
Project contingency $59,300
TOTAL $1,000,000

2 Subrecipient Name and Address:

College Glen Little League
Nicole Silverman
President
8500 La Riviera Drive,
Sacramento CA 95826
(916) 956-2179
[email protected]

Project/Program Description:

College Glen Little League will be taking measures to ensure the safety of their staff, players, fans, and equipment. This includes a security system for their equipment shed, installing electrical hookups for future improvements, snack bar maintenance, and the installation of scoreboards, nets, and shade structures.

Task 1 – Electrical hookups, cameras, and security doors for equipment sheds.

Task 2 – Scoreboards for Major, Minor, and Junior fields Task 3 – Roof maintenance for Snack Bar.

CEQA Exemption:

Presumably not required as they are repairing/upgrading.

Project Location:
8500 La Riviera Drive, Sacramento, A 95826

Task Schedule:

Task 1 – Planned to complete in 2023
Task 2 – Planned to complete in 2023
Task 3 – Have quote, dependent upon permits

Grant Amount: $65,000
Project Budget:

Crime Prevention $21,500
Preventative Maintenance $11,000
Player/Fan Safety $32,500
TOTAL $65,000
3 Subrecipient Name and Address:

Waking the Village
Grace Loescher
Creation District Program Director
1219 S Street
Sacramento CA 95811
[email protected]

Project/Program Description:

Waking the Village will partner with Creation District youth to build a nurturing environment that supports wellness and creative development as housing-unstable youth engage with a vibrant, drop-in, arts studio and create professionally recorded music that offers a platform for youth voice to be amplified. Creation District Records label breaks down barriers that keep homelessness youth out of the professional music scene by offering songwriting and recording sessions. The project offers workshops and open studio time.

Task 1 – Offer annually 600 hours of free arts-based wellness workshops, 600 one-on-one recording sessions, and 800 hours of drop- in open studio time to 250 unduplicated youth (18- 24).

Task 2 – Administer a one-time intake survey to each new artist and track attendance to workshops, recording sessions, leadership meetings, and connection to services with a daily sign-in process.

Task 3 – Waking the Village pull quarterly reports to ensure alignment with target outcomes and evaluate success based on attendance data reflecting high engagement in services and outcome data reflecting engagement in leadership activities.

CEQA Exemption: N/A

Project Location:
1219 S Street, Sacramento 95811

Task Schedule:

During the 2023 through 2024 funding period, Creation District’s programs outcomes project to include: 85% of participants agree that connection to Creation District community improved positive outlook and strengthened coping skills, 85% report that they have strengthened coping skills for tackling depression, anxiety, and strong emotions, 90% agree that Creation District honors youth voice in developing programming, 75% participate in leadership programming, 85% express an increase in confidence raising voice and embracing leadership opportunities.

Grant Amount: $400,000
Project Budget:

Staffing $214,656
Operations $363,636
In-direct Costs $36,364
TOTAL $400,000

4 Subrecipient Name and Address:

Downtown Sacramento Partnership. Inc.

Danielle Biller
Deputy Director
(916) 442-8575
[email protected]
980 9th Street, Suite 200
Sacramento CA 95814

Project/Program Description:

The Downtown Sacramento Activation strategy is designed to increase customer base through visitor attraction and employee return to office inducements, make downtown more accessible to diverse segments of the community through support and engagement of local community and cultural organizations.

Task 1 – Lighting and Placemaking Activation Strategy is designed to support artistic lighting installations and gallery spaces in currently under-utilized spaces along the central corridor of downtown.

Task 2 – Musical and Artistic Activation Strategy works with community partners and artists to program live musical and artistic performances at key activity centers throughout the district.

Task 3 – Public Realm Programming Support Activation Strategy seed funding and production support to encourage community and cultural activations.

Task 4 – Flexible Infrastructure Activation Strategy invests in key placemaking and flexible infrastructure targeting various activity centers throughout the 66-block geographical boundaries of the Downtown Sacramento Partnership.

CEQA Exemption: N/A

Project Location:

Projects will be implemented within the geographical boundaries of the Downtown Sacramento Partnership, located generally between the Sacramento River, 16
th Street, H Street, and N Street with targeted locations including The Kay, Capitol Mall, Cathedral Square, Ali Youssefi Square, Chinatown, Cesar Chavez Plaza, and the Old Sacramento Waterfront.

Task Schedule:

July 2023- December 2024
Grant Amount: $320,000
Project Budget:

Lighting and Placemaking Activation $40,000
Musical and Artistic Activation Strategy $50,000
Public Realm Programming Support Activation Strategy $113,000 Flexible Infrastructure Activation Strategy $85,000
Project Management $32,000
TOTAL $320,000

5 Subrecipient Name and Address:

Food Literacy Center
Amber Stott
Founding Executive Director
401A McClatchy Way
Sacramento CA 95818
(916) 476-4766
[email protected]

Project/Program Description:

The Food Literacy Center is the operator of a new 1-acre student farm. The new 1-acre student farm and new program delivery provide support to the segregated, food desert community. The Food Literacy Center works to address the gap in healthy eating by inspiring kids to eat their vegetables. They prevent diet-related diseases among students who are food and nutrition insecure, making children’s health a priority.

Task 1 – Completion of student farm construction, including electrical. Landscape architect construction drawings are already complete and ready to use.

Task 2 – Conduct outreach to 250 students and families in surrounding communities to recruit 50 students and families to participate in community events on the farm. Track attendance at each event.

Task 3 – Hold a celebration event with 200 students and community members on the completed student farm. Track attendance.

Task 4 – Continue family and community programs on the farm and deliver 10-week garden curriculum to 250 students on the farm.

CEQA Exemption:

The organization has construction plans from a landscape architect. If any structure is over seven feet (which they do not anticipate), it has to get DSA approval, but under that height, the organization has the school district’s green light the move forward with their plans.

Project Location:
401A McClatchy Way, Sacramento CA 95818

Task Schedule:

Task 1 – Farm construction completed by July 2023.

Task 2 – Recruit 50 students and families and conduct outreach to 250 students and families by December 2023.

Task 3 – Host celebration event for students and community members to enjoy the farm in October 2023.

Task 4 – Deliver 10-week garden curriculum to 250 students on the farm by December 2023.

Grant Amount: $247,500
Project Budget:

Personnel $128,050
Program Expenses $119,450
TOTAL $247,500
6 Subrecipient Name and Address:

Impact Foundry
Rabbi David Azen
Director, Fresher Food Initiative
2030 W. El Camino Avenue, #210,
Sacramento CA 95833
(916) 267-4464
[email protected]

Project/Program Description:

The Fresher Food Initiative, a program of the Impact Foundry, is working toward a collective impact model for food and nutrition security. Currently, underserved, lower income communities in food desert areas have no structure for consumer collectives that can coordinate spending, production, and distribution to make healthy options affordable, accessible, and convenient. The Community Meal Plan innovation will create economies of scale and reduce waste, while also affording every person the dignity of choice from a variety of selections of prepared meals, kits, and ingredients boxes. The program’s primary goal lies in training residents to develop a sustainable healthy food system within the complex.

Task 1 – Train 10 Mirasol Village residents through the Restaurant Ready program to receive a certificate of competency from the National Restaurant Association Educational Foundation; select 5 to serve as local meal plan coordinators, support others in finding employment in food industry.

Task 2 – Enroll up to 200 residents in a weekend meal plan with the first month free; retain at least 100 with a matching program for another five months.

Task 3 – Enroll and retain at least 20 full-paying meal plan members.

CEQA Exemption: N/A

Project Location:

Mirasol Village (formerly Twin Rivers/Dos Rios) is located on Richards Boulevard between Dos Rios Street and 12th Street at the gateway to downtown Sacramento.

Task Schedule:

Task 1 – Once the kitchen is ready to be used, train 10 residents within 3 months (if kitchen is ready by end of 2022, then January-March 2023).

Task 2 – Once training is complete, enrollment of 200 members within three months (April-June 2023, assuming completion of kitchen on schedule).

Task 3 – July 2023, first month of free weekend meals; August-December 2023 for matching meals.

Grant Amount: $100,000
Project Budget:

Staffing $50,000
Goods and Equipment $32,500
Miscellaneous expenses $17,500
TOTAL $100,000

7 Subrecipient Name and Address:

Shifa Community Clinic
Saahirah Mahmood
Clinic Manager
419 V Street,
Sacramento CA 95818
(916) 803-1987
[email protected]

Project/Program Description:

The purpose of this program is to poise local high school students who are refugees to succeed in school and enter into the allied health and STEM workforce pipelines through establishing supportive one-to-one mentoring relationships, increasing exposure and access to opportunities, and providing tools to help them make positive choices to achieve academic and personal success. In this program, undergraduate student volunteers will be paired as mentors with 30 refugee high school students in grade 9-12. Undergraduate students will provide 1:1 mentoring one hour per week for the course of one full academic year (to continue throughout the high school years for each student as the program further develops).

Task 1 – Provide mentorship for 30 refugee high school students over the course of one academic year.

Task 2 – Provide professional development opportunities for 30 undergraduate students from diverse and under- represented populations.

Task 3 – Provide opportunity and exposure for refugee students to better understand college and career pathways.

CEQA Exemption: N/A

Project Location:

Online and Shifa Community Clinic location (419 V Street, Sacramento CA 95818).

Task Schedule:

Month 1-2: Hire Coordinator
Month 2-3: Identify mentees
Month 3: Begin onboarding Mentees-Opening Event
Month 4-12: Mentoring and Professional Sessions (for mentors and mentees) Month 12: Closing Event

Grant Amount: $100,000
Project Budget:

Program Coordinator $50,000
Community Partnership Stipend $15,000
Orientation Dinner $10,000
Closing Dinner $10,000
Support Sessions $10,000
Student Support $5,000
TOTAL $100,000

8 Subrecipient Name and Address:

Sacramento Urban Debate League (SUDL)
Stephen Goldberg
Chairman & Acting Executive Director
2555 Rio de Oro Way
Sacramento CA 95826
(916) 712-0782

Project/Program Description:

The Sacramento Urban Debate League (SUDL) will create and administer debate programs at two high schools, grow one high school debate program that is currently in its first year of existence, and maintain and expand two existing high school debate programs. Specifically, SUDL will attempt to start programs at Grant and Encina High Schools in the first school year of funding and maintain those programs throughout the grant period. Grant and Encina High Schools have large numbers of low-income students, and have diverse student populations, and therefore in the target population for SUDL.

Task 1 – Establish two new programs in the first year of the grant and continue throughout the 3-year life of the grant.

Task 2 – Grow the new program at Sacramento Charter High School throughout the 3-year life of the grant.

Task 3 – Maintain and expand debate programs at C.K. McClatchy and Health Profession High Schools will occur throughout the 3-year life of the grant.

CEQA Exemption: N/A

Project Location:

Program will take place at specific high schools mentioned in the proposal, including Grant, Encina, C.K. McClatchy, Health Profession, and Sacramento Charter High Schools.

Task Schedule:

All tasks will begin during the 2023-2024 school year and continue through the 3-year life of the grant.

Grant Amount: $370,000
Project Budget:

C. K. McClatchy $50,000
Health Professions $50,000
Encina $90,000
Grant $90,000
Sacramento $90,000
TOTAL $370,000

9 Subrecipient Name and Address:

WEforce of California Incorporated
Robin E. Moore
CEO/Founder
712 Williams Ave,
Sacramento CA 95838
(916) 247-9009
[email protected]

Project/Program Description:

The Safe Harbor project by WEforce inc. is an emergency tiny home community for unoused families. WEForce is a non- profit located in Sacramento, headquartered in Del Paso Heights, a community that is underserved in numerous aspects. It is the focus of WEForce to improve the physical and mental well-being of the people we serve by providing Stable Housing. Safe Harbor is a community of 4 tiny homes that can provide housing for up to three families at a time. The proposed project is to improve Safe Harbor Shelter and implement an on-site Resource Center.

Task 1 – Purchase and install over-the-door awnings for 4 tiny home units entry ways.

Task 2 – Purchase resource center and equipment for the resource center. This center will provide residents with the opportunity to improve their housing situation, employability, education and overall, wellbeing.

CEQA Exemption: N/A

Project Location:
712 Williams Ave, Sacramento CA 95838

Task Schedule:

Task 1 – 1-30 days to select contractor for project, purchase and install materials on all units within 30-90 days of funding.

Task 2 – Purchase and set up unit on site within 0-30 days of funding. Equip unit with connectivity and technology within 30-90 days of funding. Use building for tutoring and music classes within 90-120 days of funding. Resource center in service within 120 days of funding.

Grant Amount: $100,000
Project Budget:

Resource Center $66,000
Tiny Home Improvements $34,000
TOTAL $100,000

10 Subrecipient Name and Address:

Green Technical Education and Employment
Angelina Rahimi
Program Manager
1026 Florin Rd #152,
Sacramento CA 95831
(916) 790-0948
[email protected]
P
roject/Program Description:

The Green Tech e-Mobility Hub is an innovative transportation outlet designed to improve transportation equity and provide access to job centers and job training opportunities, while simultaneously contributing to improvements in air quality through the provision of zero-emission vehicles. The strongest benefit of the Green Tech e-Mobility Hub is that it will provide transportation equity to the target community which is in the North Sacramento neighborhood of Del Paso Heights. The hub will also serve as a community resource with green park space and electric charging benches for personal devices such as cell phones, tablets, and laptops.

T
ask 1 – Install EV Charging Stations.

Task 2 – Install a digital kiosk that will provide information on the rides and also will be used as a screen for outdoor job training classes.

Task 3 – Create a shared mobility program to give rides to low-income community members to essential destinations such as work, school, or grocery stores.

CE
QA Exemption:

Organization stated that they filed their CEQA documents.

P
roject Location:
3741 May St, Sacramento CA 95838
Ta
sk Schedule:

Task 1 – June 2023
Task 2 – June 2023
T
ask 3 – Minimum of 1000 rides a year and electric vehicles available to community members for carsharing. 2023- 2028 G
rant Amount: $250,000
Project Budget:

Charging infrastructure $100,000
Digital Kiosk with Virtual/Augmented Reality Job Training Studio $55,000 Operation and Maintenance $95,000
TOTAL $250,000
11 Subrecipient Name and Address:

Oak Park Farmers Market
Joany Titherington
Farmers Market Manager
401A McClatchy Way,
Sacramento CA 95818
[email protected]
(916) 704-2843

Project/Program Description:

The Oak Park Farmers Market initially launched under the auspices of NeighborWorks Sacramento. The market successfully met fresh and healthy food needs of thousands of residents each season from May through October. In 2022, NeighborWorks Sacramento decided to move in a different organizational direction and the market operated briefly until it ceased operation in the summer of 2022. The closing of the market left a huge gap in this community in terms of access to fresh fruits and vegetables and it especially impacted Oak Park’s CalFresh residents. The goal of this project is to relaunch the Oak Park Farmers Market, in partnership with the Food Literacy Center.

Task 1 – Restart the Oak Park Farmers Market, including the CalFresh EBT and dollar for dollar match for residents.

Task 2 – Start the Farmers Market Non-profit which will hold the farmers Market, farm, local food business education, farmer, and farming education programming.

CEQA Exemption: N/A

Project Location:
3500 5th Ave, Sacramento CA 95817

Task Schedule:

Task 1 – Relaunch the farmer’s market on May 6th, to serve more than 3,500 residents during the months of May through November 2023, 2024, 2025 market seasons.

Task 2 – The Farmers Market Non-profit aims to file paperwork with the IRS in December 2023 to declare their non- profit status. From there, they estimate their non-profit status will be achieved by Summer 2024. During market off- season will be the primary planning time for the non-profit and its initiatives.

Grant Amount: $500,000
Project Budget:

Personnel $410,400
Permitting & fees $20,642
Projects & activities $44,958
Marketing $14,000
Market & office supplies $10,000
TOTAL $500,000

12 Subrecipient Name and Address:

University Enterprises, Inc. (dba Sacramento State Sponsored Research) California State University, Sacramento
Pia Wong
Director, Capital Institute for Education
Eureka Hall 206, MS 6079
6000 J St,
Sacramento CA 95819
(916) 278-4978
[email protected]

Project/Program Description:

The Center of Excellence for Early Education and Care will be able to provide free professional development, technical assistance, and program evaluation to early childhood educators and caregivers, and will create an early childhood education network to share best practices and improve education outcomes. Additionally, the Center will work to improve the PK-3
rd credential pathway within the College of Education to meet California’s ECE workforce goals and train future leaders in the field.

Task 1 – Create an Early Childhood Education demonstration site framework. At each demonstration site, model programming will be offered, and new early childhood education methods will be evaluated.

Task 2 – Increase interest in ECE careers. This will involve recruiting students into the PK-3rd credential pathway, with a particular emphasis on students from diverse communities in Sacramento.

Task 3 – Create and implement a scholarship program for future ECE educators. This will involve creating a dedicated scholarship program to support students pursuing a PK-3rd credential, a teacher permit, and/or an advanced degree in ECE.

CEQA Exemption: N/A

Project Location:

The Center for Excellence in Early Childhood Education will be located in Eureka Hall, 6000 J St, Sacramento CA 95819.

The demonstration sites are tentative locations: Hiram Johnson Family Education Center (3535 65th St, Sacramento CA 95820), Elder Creek preschool (8545 Folsom Blvd #58, Sacramento CA 95826), ASI Children’s Center (6000 J St, Sacramento CA 95819), Parkway Elementary (4720 Forest Pkwy, Sacramento CA 95823).

Task Schedule:

Task 1 – Creation of Early Childhood Education demonstration site will occur over Years 1 and 2 of the project, with surveys occurring through the first three years.

Task 2 – Deliverables to increase interest in ECE careers will occur throughout the first three years of the project.

T
ask 3 – The creation and implementation of the scholarship program will begin in the Second Quarter of the first year of the project and continue throughout the first three years.

Grant Amount: $2,200,000
Project Budget:

ECE Pathways $166,000
Scholarships for Sac State Students $2,000,000
Indirect Costs $34,000
TOTAL $2,200,000

13 Subrecipient Name and Address:

Celebration Arts
Dr. Halifu Osumare
Secretary, Board of Directors
2727 B Street,
Sacramento CA 95816
(419) 707-0386
[email protected]

Project/Program Description:

Offering plays by some of the nation’s top Black playwrights and award-winning authors of the Black experience, Celebration Arts (CA) has accomplished the reputation as the major Black Theater company in Sacramento Country for over 35 years. The African American Community has come to depend on Celebration Arts to represent their stories, plight, and triumphs. This project would provide Celebration Arts with necessary staffing to continue their mission.

Additionally, this project would provide updated theater equipment which would ensure professional-level training to artists and technicians and high-quality experiences for attendees.

Task 1 – Theater Equipment purchase and installation
Task 2 – Programmatic Staffing

CEQA Exemption: N/A

Project Location:
2727 B Street, Sacramento, CA 95816

Task Schedule:

Task 1 – Bids have been acquired, purchasing and installation to begin when grant spending period opens. Expected completion within six months.

Task 2 – Hiring process to begin upon signing grant and funding agreements. Hiring and orientation expected to be complete within six months.

Grant Amount: $714,068
Project Budget:

Program Equipment $229,534
Program Position Costs $484,534
TOTAL $714,068

14 Subrecipient Name and Address:

Hagginwood Community Association
Zach Trowbridge
Vice Chair, Hagginwood Community Association
3361 Albany Way
Sacramento CA 95838
(530) 917-7678
[email protected]

Project/Program Description:

Hagginwood Community Association is working to restore Arcade Creek between Marysville Boulevard and Roseville Road. The organization has struggled to secure the resources necessary for this area, which is the main wildlife riparian corridor north of the American River. This project would include a 7-day cleanup effort staffer by California Conservation Corps’ crew and the resources necessary to host a weeklong community event.

Task 1 – Remove all visually-detectable trash and other non-natural debris in Arcade Creek between Marysville Boulevard and Del Paso Boulevard.

Task 2 – Using hand tools, manually remove the four identified stands of invasive giant reed (Arundo donax) and the single stand of tree of heaven (Ailanthus altissima) between Marysville Boulevard and Del Paso Boulevard.

Task 3 – Remove trash and non-natural debris in Arcade Creek between Del Paso Boulevard and Roseville Road.

Task 4 – Manually plant native vegetation in consultation with the City of Sacramento to ensure plantings are consistent with storm water maintenance needs.

CEQA Exemption: N/A

Project Location:

Arcade Creek – Between Marysville Boulevard and Roseville Road

Task Schedule:

Tasks 1-4 – Conducted while Arcade Creek is completely dry (mid-September through late October)

Grant Amount: $23,850
Project Budget:
7 Day Cleanup – CCC staff $23,000
Community Event Supplies $850
TOTAL $23,850

15 Subrecipient Name and Address:
3 Point 0 – Studio T Arts & Entertainment
Tamaira Sandifer
CEO
2701 Del Paso Road
Sacramento CA 95835
(916) 760 - 7917
[email protected]

Project/Program Description:

Studio T Arts & Entertainment is expanding our corporate headquarters in a new location. They will grow their programs and give access to thousands of youths to train and grow. They repurposed a 36,000 square foot County office of probations youth recidivism programs facility into a cutting-edge prevention program using technology training, arts training, and entrepreneurship training.

Task 1 – Tenant Improvements

CEQA Exemption: N/A

Project Location:
1215-1219 Del Paso Blvd, Sacramento, CA 95825

Task Schedule:

Task 1 – December 2023 start
Grant Amount: $750,000
Project Budget:

Construction Hard Cost $593,440
Additional Construction Costs $156,560
TOTAL $750,000

16 Subrecipient Name and Address:

City of West Sacramento
Aaron Laurel
City Manager, City of West Sacramento
1110 West Capitol Ave
West Sacramento CA 95691
(916) 617 - 4500
[email protected]

Project/Program Description:

The multi-use playfields at Westmore Oaks K-8 Elementary School need to be rehabilitated to allow the students to play safely. Activities will include, clearing and grubbing, rough grade, irrigation installation, fine grading, and reseeding the playfields,

Task 1 – Sod with soil amendment
Task 2 - Irrigation

CEQA Exemption:

Provided Notice of Determination, Negative Declaration, or Mitigated Negative Declaration

Project Location:
1504 Fallbrook Street, West Sacramento, CA 95691

Task Schedule:

Task 1 – Fall – Winter 2025
Task 2 – Fall – Winter 2025
Grant Amount: $340,000
Project Budget:

Sod with soil amendment $140,000
Irrigation 200,000
TOTAL $340,000

17 Subrecipient Name and Address:

Sacramento Tree Foundation
Laura Garcia
Development Director
191 Lathrop Way, Suite D,
Sacramento CA 95815
(916) 862-0240
[email protected]

Project/Program Description:

The Sacramento Tree Foundation is bringing Hanami to the region by planning an internationally recognized cherry blossom park along the Sacramento riverfront, celebrating civic pride and the rich cultural contributions of Japanese Americans. This new park will be called the Hanami Line at Robert T. Matsui Park located at 450 Jibboom Street. The

1.46 acre Hanami Line reflects the culture and many contributions Japanese Americans have made and continue to make in the Sacramento region. The signature feature of the project is the planting, education, and activation for over 100 Pink Flair cherry trees. Other amenities include an iconic art sculpture.

Task 1- Complete Hanami Line at Robert T. Matsui Park including all amenities, 100 cherry trees, and a donor recognition wall.

Task 2- In partnership with the Sacramento Office of Arts + Culture, Art in Public Places, the process to search, select, and build the planned iconic art sculpture in the park will occur in tandem with the construction process.

Task 3- Site activation of this civic amenity through offerings on cherry tree education, a cultural celebration of Hanami in the park, and the importance of trees in our community.

CEQA Exemption: N/A
Project Location:

Robert T. Matsui Park, 450 Jibboom Street, Sacramento CA 95811

Task Schedule:

Task 1- The City of Sacramento will manage the construction phase of the project and projects completion of the park by October 2023.

Task 2- The process to search, select, and build the planned iconic art sculpture in the park will occur in tandem with the construction process. It is projected this will also be completed by October 2023.

Task 3- Site activation in Spring 2024.

Grant Amount: $750,000
Project Budget:

Construction $450,000
Cherry Trees $50,000
Art $120,000
Site Activation $130,000
TOTAL $750,000

Sacramento City CouncilNovember 14, 2023

Sacramento City Council
November 14, 2023