City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-01359 11/14/2023 Consent Item 34.
Contract Supplement No. 4: Vehicle Glass Replacement and Repair File ID: 2023-01359
Location: Citywide
Recommendation: Pass a Motion authorizing the City Manager or City Manager’s designee to execute Supplement No. 4 to Contract No. 2021-1243 with All Star Glass, LLC for the purchase of vehicle glass replacement and repairs in an amount not to exceed $300,000 for a revised total contract not-to-exceed amount of $549,000.
Contact: Bobbie Small, Program Specialist, (916) 808-6711, [email protected]; Alison Kerstetter, Fleet Manager, (916) 808-1163; [email protected]; Department of Public Works
Presenter: None.
Attachments:
1 - Description/Analysis
2 - Contract Supplement No. 4
Description/Analysis
Issue Detail
The City’s Department of Public Works, Fleet Management Division, consistently requires glass replacement and repair services for its fleet vehicles. The replacement and repairs are necessary outcomes of accidents and damaged windows.
Policy Considerations: The recommendations in this report are in accordance with City Code Chapter 3.56, which requires City Council approval of all contracts of $250,000 or more.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): No environmental review is necessary
File ID: 2023-01359 11/14/2023 Consent Item 34.
because the recommendations in this report involve the purchase of parts and services are not considered to be a project in accordance with Section 15378(b)(2) of the guidelines.
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: On September 10, 2021, the Department of Public Works, Fleet Management Division, in accordance with City Code Chapter 3.56, issued Invitation for Bid No.
B22153311001 for Vehicle Glass Replacement and Repair Services. Three bids were received. Fleet Management awarded the contract to All Star Glass, LLC as they were the lowest cost responsive bidder. Fleet Management originally awarded the contract in an amount not to exceed $249,000. The Fleet Management Division has determined that, due to a higher rate of utilization than originally anticipated, the current contract authority will be exhausted prior to the end of the contract term and recommends approval of Contract Supplement No. 4 to avoid any disruption in service.
Financial Considerations: Sufficient funds are available in the Department of Public Works, Fleet Management Division’s Fiscal Year (FY) 2023/24 operating budget (Fleet Fund, Fund 6501) to purchase body repairs through June 30, 2024. Purchases made after June 30, 2024, are subject to funding availability in the adopted budget of the applicable fiscal year.
Local Business Enterprise (LBE): All Star Glass, LLC is an LBE.