City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-01458 11/28/2023 Consent Item 12.
Supplemental Contract: Irrigation Supplies for City Parks File ID: 2023-01458
Location: Citywide
Recommendation: Pass a Motion: 1) authorizing the City Manager or the City Manager’s designee to execute Supplemental Contract No. 2 to City Agreement No. PRC001968 with Normac Landscape Supply for irrigation supplies in the amount of $217,309, executing the final extension on the contract through June 30, 2025, and increasing the total not-to-exceed amount to $462,309 over the three- year term.
Contact: Shawn C. Aylesworth, Park Maintenance Manager, (916) 808-4070, [email protected], Youth, Parks & Community Enrichment Department (YPCE) Presenter: None
Attachments:
1-Description/Analysis
2- Supplemental Contract No. 2: Irrigation Supplies for City Parks Description/Analysis
Issue Detail: The Department of Youth, Parks, & Community Enrichment (YPCE) has a need to purchase a variety of irrigation supplies required to operate, repair, and maintain over 3,000 acres of city parks, dog parks, and sports fields within parks throughout the City of Sacramento.
Policy Considerations: The recommendations in this report are in accordance with the provisions of the City Code Chapter 3.56 related to the purchase of services and supplies.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): Landscape maintenance in City parks is
File ID: 2023-01458 11/28/2023 Consent Item 12.
exempt from environmental review under CEQA Guidelines section 15301(h), which exempts the maintenance of existing landscaping.
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: Invitation for Bid No. B22191311004 was issued in March 2022 to procure irrigation supplies needed for city parks. Four bids were received. A goods agreement was awarded for one year with two optional one-year extensions to Normac Landscape Supply, the lowest responsive and responsible bidder.
Financial Considerations: The original one-year contract for the period beginning May 12, 2021, had a not-to-exceed amount of $160,000. Supplemental Contract No. 1 increased the contract total to $245,000 and extended the contract through June 30, 2024. The proposed Supplemental Contract No. 2 in the amount of $217,309 would increase the agreement’s not-to-exceed amount to $462,309 and execute the final extension through June 30, 2025.
There is sufficient funding in YPCE’s current annual operating budget for this contract. The final extension of this contract will be subject to sufficient funding in the applicable fiscal years’ budget.
Local Business Enterprise (LBE): Normac Landscape Supply is a certified LBE.
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
Project Title and Job Number:
Purchase Order #:
Date:
Supplemental Contract No.:
The City of Sacramento ("City") and ("Contractor"), as parties to that certain Goods Agreement designated as Contract Number PRC00, including any and all prior supplemental contracts modifying the contract (the contract and all supplemental contracts are hereafter collectively referred to as the "Contract"), hereby supplement and modify the Contract as follows:
The Technical Specifications specified in Exhibit A of the Contract is amended as follows:
Contract term is extended through June 30, 202.
In consideration of the additional and/or revised goods described in section 1, above, the maximum not-to-exceed amount that is specified in Exhibit B of the Contract for payment of Contractor's fees and expenses, is increasedby and the Contract’s maximum not-to-exceed amount is amended as follows:
$
$
$
$
Agreement's original not-to-exceed amount:
Net change by previous supplemental contracts:
Not-to-exceed amount prior to this supplemental contract:
Increase by this supplemental contract:
New not-to exceed amount including all supplemental contracts: $
3. Contractor agrees that the amount of increase or decrease in the not-to-exceed amount specified in section 2, above, shall constitute full compensation for the additional and/or revised goods specified in section 1, above, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised goods, including costs associated with any changes and/or delays in schedules or in the provision of additional and/or revised goods or other work by Contractor.
4. Contractor warrants and represents that the person or persons executing this supplemental contract on behalf of Contractor has or have been duly authorized by Contractor to sign this supplemental contract and bind Contractor to the terms hereof.
5. Except as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, and Contractor shall provide all of the goods and perform all of the services, duties, obligations, and conditions required under the Contract, as supplemented and modified by this supplemental contract. [SIGNATURES ON FOLLOWING PAGE]
SUPPLEMENTAL CONTRACT
(Rev. 11119)
Approval Recommended By: Approved As To Form By:
Project Manager City Attorney
Approved By: Attest:
____________________________________
Contractor City Clerk
Approved By:
Ryan Moore, Assistant City Manager
City of Sacramento