City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-01581 12/12/2023 Consent Item 11.
Professional Services Supplemental Agreement: 2040 General Plan Update, Climate Action and Adaptation Plan, and Master Environmental Impact Report File ID: 2023-01581
Location: Citywide
Recommendation: Pass a Motion authorizing the City Manager or the City Manager’s designee to execute Supplemental Agreement No. 8 to the professional services agreement 2018-1475 with Dyett & Bhatia for the 2040 General Plan Update, Climate Action and Adaptation Plan, and Master Environmental Impact Report to extend the time of performance to June 30, 2024.
Contact: Remi Mendoza, Senior Planner, (916) 808-5003, [email protected], Monica Chao, Administrative Analyst, (916) 808-5875, [email protected]; Community Development Department
Presenter: None.
Attachments:
1-Description/Analysis
2-Dyett & Bhatia Supplemental Agreement No. 8
Description/Analysis
Issue Detail: Staff is requesting the authorization to execute an eighth supplemental agreement to extend the time of performance to June 30, 2024, with Dyett & Bhatia for the 2040 General Plan Update, Climate Action and Adaptation Plan (CAAP), and Master Environmental Impact Report. The additional time will allow the consultant to complete the project.
Policy Considerations: City Council approval is required for contracts of $250,000 or more with a term of more than five years. The recommendation in this report is consistent with Section 8 of the Administrative Policy 4102, Procurement of Professional Services.
Economic Impacts: None.
Environmental Considerations: This report concerns administrative activities and government fiscal activities that do not constitute a “project” as defined by the CEQA Guidelines Sections 15378
File ID: 2023-01581 12/12/2023 Consent Item 11.
(b)(2) and 15378(b)(4) and are not subject to the provisions of CEQA (CEQA Guidelines15060(c)(3)).
Further, it can be seen with certainty that the proposed supplemental agreement will not have a significant effect on the environment and therefore is also exempt from CEQA under CEQA Guidelines section 15061(b)(3).
Sustainability: The vision and key themes woven throughout the 2035 General Plan further help the City’s long-standing goal of moving our community towards sustainability. Updating the Climate Action and Adaptation Plan in conjunction with the General Plan Update will ensure that the current relevant goals, policies, and programs are in place so that we can continue to reduce the City’s carbon footprint, adjust to a changing climate, and improve quality of life moving forward into the future.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: The final phase of the 2040 General Plan Update and Climate Action and Adaptation Plan project is anticipated to be completed in early 2024.There were additional components of the project that required a level of technical analysis, community engagement, and consultant support beyond that was anticipated when the original consultant contract was prepared in 2018. Extending the total contract time of performance by an additional six months will allow for continued consultant support in the preparation of the final documents and for project management support during the final public hearing process.
Financial Considerations: Not applicable.
Local Business Enterprise (LBE): Dyett & Bhatia is not an LBE, but they satisfy the LBE requirements by subcontracting a minimum of 5% of the contract with the subconsultants.
Background: On October 2, 2018, City Council passed a motion authorizing a professional services agreement with Dyett & Bhatia in an amount not-to-exceed $2,408,435 pertaining to the preparation of the 2040 General Plan Update, Climate Action Plan, and Master Environmental Impact Report.
Subsequently, seven supplemental agreements were approved.
Supplemental Agreement No. 1 was approved in October 2019 in the amount of $40,525 to study past discriminatory housing and land use practices and to analyze data pertaining to environmental justice and social equity.
Supplemental Agreement No. 2 was approved in June 2020 in the amount of $118,550 for services pertaining to the convening of an Environmental Justice Working Group (EJWG), coordination of comprehensive citywide outreach activities, assembling focus group meetings to address environmental justice issues in Sacramento, and the development of a series of environmental justice fact books.
File ID: 2023-01581 12/12/2023 Consent Item 11.
Supplemental Agreement No. 3 was approved on December 9, 2020, in the amount of $389,470 for additional services pertaining to developing a policy framework and indicators, traffic analysis and modeling, the preparation of an electrification ordinance, and conducting additional technical advisory committee meetings.
Supplemental Agreement No. 4 was approved on June 9, 2021, in the amount of $74,515 for services pertaining to project management of the MEIR and an update of the technical background report (TBR) with regulatory language pertaining to information specific to Tribal Cultural Resources (TCR), and other cultural values/histories specific to local Native American communities.
Supplemental Agreement No. 5 was approved on April 8, 2022, in the amount of $118,125 for additional services pertaining to phase 4 community outreach, technical documentation for the Climate Action and Adaptation Plan, and to support study sessions, project management and meetings.
Supplemental Agreement No. 6 was approved on October 10, 2022, with no changes to the scope of work and only to extend the contract time of performance through December 31, 2023.
Supplemental Agreement No. 7 was approved on March 14, 2023, in the amount of $254,875 to cover additional services, including the reorganization of the Draft 2040 General Plan to include a stand-alone Environmental Justice Element, technical assistance in updating the Land Use and Placemaking Elements, preparation of the Preliminary Public Review Draft of the CAAP, technical assistance on the CAPDash application, and updating the Administrative Draft MEIR.