City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-01414 12/12/2023 Consent Item 22.
Supplemental Agreement and Budgetary Adjustments: I Street Bridge Replacement Project (T15136000) [Published for 10-Day Review 11/30/2023]
File ID: 2023-01414
Location: Sacramento River at Railyards Boulevard upriver from the I Street Bridge; District 4, Represented by Mayor Steinberg and Councilmember Valenzuela Recommendation: Adopt a Resolution authorizing the City Manager or the City Manager’s designee to: 1) execute Supplemental Agreement No. 35 to City Agreement No. 2014-0244 with Mark Thomas and Company, Inc. in an amount of $6,699,917, for a new not-to-exceed amount of $20,957,554, and extend the duration of the professional services agreement to December 31, 2026; 2) increase the revenue and expenditure budgets in the I Street Bridge Replacement Project (T15136000) by $1,800,699 (Federal Capital Grants, Fund 3703); 3) transfer $1,000,000 (Major Street Construction, Fund 2007) from the expenditure budget in the State and Federal Grant Match Program (T15007200) to the expenditure budget in the I Street Bridge Replacement Project (T15136000); and 4) reset the City Manager’s authority to issue supplemental agreements for City Agreement No. 2014-0244.
Contact: Jesse Gothan, Supervising Engineer, (916) 808-6897, [email protected]; Ofelia Avalos, Engineering Services Manager, (916) 808-5054, [email protected], Department of Public Works
Presenter: None.
Attachments:
1-Description/Analysis
2-Resolution
3-Mark Thomas Supplemental Agreement No. 35
Description/Analysis
Issue Detail: The City has been working in coordination with the City of West Sacramento to build a new bridge over the Sacramento River to serve as a replacement for vehicular traffic on the historic I Street Bridge. The new bridge will better accommodate vehicles and transit vehicles, along with bicycle and pedestrian travel. This will be a new movable bridge. It is intended to be funded primarily with federal Highway Bridge Program funds, a federal program that is intended to replace structural
File ID: 2023-01414 12/12/2023 Consent Item 22.
and functionally obsolete bridges. This program is administered by Caltrans which determines when funding becomes available.
Approval of the fund appropriation, fund transfer, and Supplemental Agreement No. 35 with Mark Thomas and Company, Inc. are necessary to expand the scope of work to include completion of construction plans, obtain the permits from regulatory agencies to construct the bridge, establish the operational and maintenance agreement between the cities and to advertise the project. A time extension for the agreement is also needed as the project has been delayed waiting for Caltrans to release funding for final design. The project team has completed the environmental document, the 65% design plans, and the design and review of the bridge architecture. Right-of-way and construction easements agreements and acquisitions are underway with a schedule to be completed in 2024.
Policy Considerations: This action responds to the requirement for the City Council approval of all agreements/amendments over $250,000 and for the time extension of the professional services contract beyond the five-year maximum per API 4102.
The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. This contract was published for 10-day review on November X, 2023, as required.
General Plan Policy M 4.1.5 states the City shall continue to work with adjacent jurisdictions to establish the appropriate responsibilities to fund, evaluate, plan, design, construct, and maintain new river crossings. This project will provide a new multi-modal bridge, crossing the river between C Street in West Sacramento to Railyards Boulevard in Sacramento. This item was published for 10-day review on November 30, 2023, in compliance with the City Code.
Economic Impacts: While this City Council action is for professional services, the future construction project using Federal Highway Administration Employment Impacts of Highway Infrastructure Investment guidance ($1B in spending creates 13,000 jobs), the project will create 3,497 direct, indirect, and induced jobs. Similarly, using the CalSTA Co-Jobs benefits spreadsheet, the project will create a total of 2,337 total jobs: 1,099 direct jobs, 436 indirect jobs, and 802 induced jobs.
Environmental Considerations:
The City Council certified an Environmental Impact Report (EIR) and adopted a Mitigation Monitoring Program for the I Street Bridge Replacement Project in compliance with CEQA on June 25, 2019 (Resolution No. 2019-0276). Following certification of the EIR, Staff filed a Notice of Determination with the Sacramento County Clerk on July 2, 2019. The current action
File ID: 2023-01414 12/12/2023 Consent Item 22.
consists of steps to implement the project that was approved and is consistent with the analysis contained in the certified EIR. No further environmental review is required.
As a responsible agency the City of West Sacramento also has permit jurisdiction or authorization over certain aspects of the project. The City of West Sacramento approved the EIR on August 7, 2019, and adopted the Findings and Notice of Determination authorizing the project within their jurisdiction.
The project is funded in part by federal funds. As a result, the project is also subject to requirements of the National Environmental Policy Act. The California Department of Transportation (Caltrans) is the delegated lead agency for the NEPA documentation. On June 10, 2019, Caltrans approved a Final Environmental Assessment (FEA) / Finding of No Significant Impact (FONSI) for the Project pursuant to the requirements of NEPA.
Sustainability: The project is consistent with the City’s sustainability goals to help improve the health of residents by promoting walking and bicycling for all ages and abilities, and to create a healthier urban environment by including bridges that have bike lanes and accessibility compliant sidewalks. The project will also reduce dependence on the private automobile, decrease the use of fossil fuels, and help meet air quality standards by providing an array of transportation choices near jobs for a balanced, healthy city.
Commission/Committee Action: The I Street Bridge Replacement Project was reviewed by the Active Transportation Commission on September 17, 2020, and previously on June 29, 2019. The project was presented to the Disabilities Advisory Commission for review and comment on May 4, 2022. Comments included consideration of sidewalks connecting to the bridge be accessible and review of any gaps in the sidewalk network approaching the bridge.
Rationale for Recommendation: Approval of the fund transfer, appropriations, Supplemental Agreement No. 35 with Mark Thomas and Company, Inc., and time extension for the agreement will enable the City to proceed with completing the construction drawings and the right-of-way activities and permitting activities.
Financial Considerations: The estimated total cost to complete final design and right-of-way activities for the I Street Bridge Replacement Project (T15136000) is $31 million. With the approval of the transfer of $1,000,000 (Major Street Construction, Fund 2007) from the expenditure budget of the State and Federal Grant Match Program (T15007200), and the approval of additional $1,800,699 (Federal Capital Grants, Fund 3703) in revenue and expenditure budgets, there will be sufficient funding to award the supplemental agreement with Mark Thomas and Company, Inc. for an amount not to exceed $6,699,917 for a new not-to-exceed amount of $ 20,957,554 to complete the final design and right-of-way, secure the permits, and advertise the project.
File ID: 2023-01414 12/12/2023 Consent Item 22.
There is sufficient funding within the State and Federal Grant Match Program (T15007200) to support the transfer to I Street Bridge Replacement Project (T15136000).
There are no General Funds currently allocated for this project. Future construction funding is dependent on Caltrans authorizing the use of programmed federal funds for the project and identifying some additional sources of funding to address funding gap for items that Caltrans does not deem as eligible. City staff continue to pursue all available funding solutions.
Local Business Enterprise (LBE): This is a federally funded project. Disadvantaged Business Enterprise (DBE) project participation requirements apply. LBE rules are held in abeyance. The contract award will comply with all federal DBE participation requirements.
Mark Thomas and Company, Inc. has pledged to meet or exceed the 7.99% DBE project participation goal set for this project.
Background: Built by Union Pacific more than 110 years ago, the existing I Street Bridge accommodates vehicles on the upper deck and heavy rail on the lower deck. The upper deck of the bridge has travel lanes too narrow to serve modern transportation needs. There are no bicycle lanes and the sidewalks are too narrow and steep to meet accessibility requirements in some locations.
The Cities of Sacramento and West Sacramento completed the Sacramento River Crossings Alternatives Study in 2011 which identified the purpose and need for new bridge crossings. The study concluded that a crossing to the north was needed to replace the existing I Street Bridge.
Because the new crossing would replace the functionally obsolete motor vehicle crossing and aging approach viaduct structures the project qualified for federal funding through the Highway Bridge Program (HBP) administered by Caltrans. The program provides federal aid to projects that propose to rehabilitate or replace bridge structures that are at or near the end of the structures design life. Per the Caltrans review of the existing structures, the state determined that the construction of a new bridge in lieu of rehabilitating the approach viaducts and the existing bridge (which is owned by Union Pacific Railroad with access rights granted to the Cities for the upper deck) achieved a better transportation benefit to cost.
On May 10, 2013, Caltrans issued the federal authorization for the preliminary engineering phase of the project with the purpose and need set forth to demolish the approach viaducts leading to the upper deck of the existing bridge and to construct a new movable bridge further upriver. After a competitive solicitation for professional services, on March 18, 2014, the City awarded to Mark Thomas & Company, Inc. a contract to proceed with the preliminary engineering and environmental documentation with the option to extend the services into final design. A public kickoff meeting was held on June 19, 2014, and a second public meeting to issue the Notice of Preparation for the environmental analysis was held on October 9, 2014. The draft environmental document was released for public review from September 28 to November 12, 2017, with a public meeting to receive comments held on Thursday, October 26, 2017.
File ID: 2023-01414 12/12/2023 Consent Item 22.
Through the preliminary engineering and environmental analysis of the project, the project team developed the physical parameters that would govern the design and the aesthetics of the new bridge. Due to these physical design parameters and through a value engineering analysis a lift bridge structure was selected by Caltrans and the Federal Highway Administration. Significant public interest was given to the future architecture of the new bridge because of its central location to both cities. Considering input collected from the public and community, the project team refined the aesthetic alternatives for the bridge (including the tower design, lift span, approach spans, railings and other key design elements) and performed the preliminary analysis to ensure the concepts are technically feasible, meet the functional design criteria required by Caltrans and the United States Coast Guard, and are within the scope of the environmental studies. A selection committee of local, state and federal representatives revealed the preferred alternative at a press conference held on February 21, 2020 where the “Spring” design concept was revealed. More information about the design selection process is available on the project website https://www.cityofsacramento.org/Public- Works/Engineering-Services/Projects/Current-Projects/I-Street-Bridge-Replacement.
The City Council certified an Environmental Impact Report (EIR) and adopted a Mitigation Monitoring Program for the I Street Bridge Replacement Project in compliance with CEQA on June 25, 2019 (Resolution No. 2019-0276). Following certification of the EIR, Staff filed a Notice of Determination with the Sacramento County Clerk on July 2, 2019. With completion of the environmental document, the 35% design plans, and development of architectural alternatives, Mark Thomas and Company, Inc. was authorized by the City Council on April 13, 2021, to proceed with the 65% design and right-of-way activities (Resolution No. 2021-0082). The 65% plans have been submitted and reviewed by Caltrans, the Cities, and permitting authorities and the project is ready to respond to those comments and prepare the final design package, the permits, obtain right of way and construction easements, and construction advertising documents. The final design package will also include a detailed plan and agreement between the cities for the operations and maintenance of the bridge.
RESOLUTION NO.
Adopted by the Sacramento City Council
December 12, 2023
Supplemental Agreement and Budgetary Adjustments: I Street Bridge Replacement Project (T15136000)
BACKGROUND
A. The City, in cooperation with the City of West Sacramento, conducted a Sacramento River Crossings Alternatives Study which identified the area just north of the existing bridge as the desired location for a new crossing.
B. The existing crossing of the Sacramento River at I Street and the associated viaduct structures qualify for replacement under the Highway Bridge Program (HBP) administered by Caltrans. In May 2013, Caltrans authorized the use of federal funds for the Project Approval and Environmental Documentation (PA/ED) phase of the project and in January 2020 to initiate the right of way phase. Through the 2018 and 2019 Sacramento Area Council of Governments (SACOG) funding rounds, additional federal funds were programmed for the project. The SACOG funds for final design plans, specifications, and estimate (PSE) were authorized by Caltrans in September 2020.
C. Mark Thomas and Company, Inc. in March 2014 was selected through a competitive qualifications-based selection process to perform the PA/ED documentation for the project with the option to extend the services to design.
With completion of the environmental documentation, the 35% design plans, and development of architectural alternatives, Supplemental Agreement No. 28 allowed Mark Thomas and Company, Inc. to complete the 65% design plans and to initiate right-of-way activities. This supplement is necessary to expand the scope of work to include completion of construction plans, obtain the permits from regulatory agencies to construct the bridge, establish the operational and maintenance agreement between the cities and to advertise the project. The project team has completed the environmental document, the 65% design plans, and the design and review of the bridge architecture. Right of way and construction easements agreements and acquisitions are underway and scheduled to be completed 2024.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee is authorized to execute Supplemental Agreement No. 35 to Agreement No. 2014-0244 with Mark Thomas and Company, Inc. in an amount of $6,699,917, for a new total not-to-exceed amount of $20,957,554 and extend the duration of the professional services agreement to December 31, 2026.
Section 2. The City Manager or the City Manager’s designee is authorized to increase the revenue and expenditure budgets in the I Street Bridge Replacement Project (T15136000) by $1,800,699 (Federal Capital Grants, Fund 3703).
Section 3. The City Manager or City Manager’s designee is authorized to increase the expenditure budget of the I Street Bridge Replacement Project (T15136000) by transferring $1,000,000 (Major Street Construction, Fund 2007) from the expenditure budget in the State and Federal Grant Match Program (T15007200).
Section 4. The City Manager’s authority to issue Supplemental Agreements for City Agreement No. 2014-0244 is reset.