City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-00230 1/23/2024 Consent Item 8.
Contracts: Installation and Repair of Vehicle Response Equipment and Lighting File: 2024-00230
Location: Citywide
Recommendation: Pass a Motion: 1) awarding an initial one-year contract with four one-year renewal options to NextGen Alpha Upfitting for the purchase of Installation and Repair of Vehicle Response Equipment and Lighting in an amount not to exceed $300,000 for the potential five-year term; 2) awarding an initial one-year contract with four one-year renewal options to Derotic LLC, DBA Derotic Emergency Equipment for the purchase of Installation and Repair of Vehicle Response Equipment and Lighting in an amount not to exceed $300,000 for the potential five-year term; 3) awarding an initial one-year contract with four one-year renewal options to Stommel Inc. dba Lehr Auto Electric for the purchase of Installation and Repair of Vehicle Response Equipment and Lighting in an amount not to exceed $300,000 for the potential five-year term; and 4) authorizing the City Manager or the City Manager’s designee to execute the contracts specified above.
Contact: Bobbie Small, Program Specialist, (916) 808-6711, [email protected]; Alison Kerstetter, Fleet Manager, (916) 808-1163, [email protected], Department of Public Works
Presenter: None.
Attachments:
1 - Description / Analysis
2 - Contracts
Description/Analysis
Issue Detail: The Fleet Management Division, within the Department of Public Works, consistently needs to procure installation and repair services for vehicle response equipment and lighting across the City’s diverse fleet. This encompasses emergency response equipment and lighting for city fire and police vehicles, as well as safety lighting for pickups and utility trucks.
Policy Considerations: The recommendations in this report are in accordance with City Code Chapter 3.56, which requires City Council approval of purchases of $250,000 or more.
File ID: 2024-00230 1/23/2024 Consent Item 8.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): No environmental review is necessary because the recommendations in this report involve the purchase of vehicle services and are not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.
Sustainability: Not Applicable.
Commission/Committee Action: None.
Rationale for Recommendation: The Fleet Management Division released an RFP for the Installation and Repair of Vehicle Response Equipment and Lighting on November 8, 2023. Multiple responses were received, and Fleet Management staff diligently evaluated and ranked each proposal. Given the extended scheduling time for vehicle repairs and installation of vehicle response equipment and lighting, the City needs more than one vendor to provide these services. Every vendor that submitted a proposal is recommended for a contract.
Financial Considerations: Sufficient funding exists in the Department of Public Works, Fleet Management Division, Fiscal Year (FY) 2023/24 operating budget (Fleet Fund, Fund 6501) to purchase Installation and Repair of Vehicle Response Equipment and Lighting through June 30, 2024. Purchases made after June 30, 2024, are subject to funding availability in the adopted budget of the applicable fiscal year.
Local Business Enterprise (LBE): Stommel Inc., dba Lehr Auto Electric and NextGen Alpha Upfitting are both LBEs. Derotic LLC, dba Derotic Emergency Equipment is not an LBE vendor. The minimum LBE participation requirement was waived for B24153311006 by the Director of Public Works. Staff conducted an extensive search with the local area and found only three vendors that would meet the specifications for the bid.
CONTRACT
ROUTING SHEET
Contract Cover/Routing Form: Must Accompany ALL Contracts; however, it is NOT part of the contract.
General Information (Required)
Original Contract # (supplements only): ________ Supplement/Addendum #: ___________________ Assessor’s Parcel Number(s): ________________________________________________________________ Contract Effective Date: _________ Contract Expiration Date (if applicable): _________ $ Amount (Not to Exceed): ______________________ Adjusted $ Amount (+/-): _____________________ Other Party: ______________________________________________________________________________ Project Title: _____________________________________________________________________________ Project #: ____________________________________ Bid/RFQ/RFP #: ___________________________ City Council Approval: if YES, Council File ID#: __________ Contract Processing Contacts
Department: ______________________________
Contract Coordinator: _______________________
Project Manager: ___________________________
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Department Review and Routing
(Signature) (Date)
(Signature) (Date)
(Signature) (Date)
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(Signature) (Date)
Special Instruction/Comments (i.e. recording requested, other agency signatures required, etc.) _______________________________________________________________________________________ ------------------FOR CLERK & IT DEPARTMENTS ONLY – DO NOT WRITE BELOW THIS LINE------------------ &&5HY
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01/23/2024 01/22/2029
$ 300,000.00
Stommel Inc. dba Lehr Auto Electric
Installation and Repair of Vehicle Response Equipment and Lighting B24153311006
2024-00230
Bobbie Small
Song Moua [email protected]
YES
Public Works
CONTRACT
ROUTING SHEET
Contract Cover/Routing Form: Must Accompany ALL Contracts; however, it is NOT part of the contract.
General Information (Required)
Original Contract # (supplements only): ________ Supplement/Addendum #: ___________________ Assessor’s Parcel Number(s): ________________________________________________________________ Contract Effective Date: _________ Contract Expiration Date (if applicable): _________ $ Amount (Not to Exceed): ______________________ Adjusted $ Amount (+/-): _____________________ Other Party: ______________________________________________________________________________ Project Title: _____________________________________________________________________________ Project #: ____________________________________ Bid/RFQ/RFP #: B24153311006 City Council Approval: if YES, Council File ID#: __________ Contract Processing Contacts
Department: ______________________________
Contract Coordinator: _______________________
Project Manager: ___________________________
______
Department Review and Routing
(Signature) (Date)
(Signature) (Date)
(Signature) (Date)
(Signature) (Date)
Special Instruction/Comments (i.e. recording requested, other agency signatures required, etc.) _______________________________________________________________________________________ ------------------FOR CLERK & IT DEPARTMENTS ONLY – DO NOT WRITE BELOW THIS LINE------------------