City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2023-01525 2/6/2024 Consent Item 21.
Agreements: Homeless Housing Assistance Prevention Round 3 and 4 (HHAP-3 and HHAP-4) for Homeless Youth Shelter and Rehousing Services [Published for 10-Day Review 01/23/2024] File ID: 2023-01525
Location: Citywide
Recommendation: Adopt a Resolution authorizing the City Manager or the City Manager’s designee to: 1) execute the Homeless Housing Assistance Prevention Program Rounds 3 & 4 (HHAP -3 & HHAP-4) Funds Transfer Memorandum of Understanding with Sacramento Steps Forward to receive and administer $832,311 in HHAP-3 funding and $1,233,309 in HHAP-4 funding; 2) establish the Continuum of Care (CoC) HHAP Youth Funding Project (G23000100); 3) establish revenue and expenditure budgets in the amount of $2,065,620 for the CoC HHAP Youth Funding Project (G23000100) in the Operating Grants Fund (Fund 2702); 4) execute an agreement with Sacramento LGBT Community Center for the Short-Term Emergency Shelter Program (STEP) for an amount not to exceed $1,512,775; 5) execute an agreement with Sacramento LGBT Community Center for the Transitional Living Program (TLP) for an amount not to exceed $161,226; 6) execute an agreement with Waking the Village for the Village Youth Shelter Program for an amount not to exceed $1,366,560; and 7) execute an agreement with Wind Youth Services for the Common Ground Shelter Program for an amount not to exceed $1,233,309.
Contact: Brian Pedro, Interim Director, (916) 808-7816, [email protected]; Jason Beckstrom, Program Specialist, (916) 808-5709, [email protected], Department of Community Response
Attachments:
1-Description/Analysis
2-Resolution
3-Sacramento Steps Forward HHAP-3 & HHAP-4 Funds Transfer MOU 4-Sacramento LGBT Community Center Short-Term Emergency Program (STEP) Grant Agreement 5-Sacramento LGBT Community Center Transitional Living Program (TLP) Grant Agreement 6-Waking the Village Grant Agreement
7-Wind Youth Services Grant Agreement
Description/Analysis
Issue Detail:
File ID: 2023-01525 2/6/2024 Consent Item 21.
The Department of Community Response (DCR) seeks to provide the following grants to serve at risk Transitional Age Youth between the ages of 18 and 24 for two years:
· $1,512,775 in grant funding to the Sacramento LGBT Community Center to fund the Short-term Transitional Emergency Program (STEP) from January 1, 2024 through December 31, 2025;
· $161,226 in grant funding to the Sacramento LGBT Community Center to fund the Transitional Living Program (TLP) from January 1, 2024 through December 31, 2025; · $1,366,560 in grant funding to Waking the Village to fund the Village Youth Family Shelter from January 1, 2024 through December 31, 2025; and · $1,233,309 in grant funding to Wind Youth Services to fund the Common Ground Shelter from January 1, 2024 through December 31, 2025.
To help fund the Village Youth Family Shelter and the Common Ground Shelter, DCR also seeks to execute a Memorandum of Understanding (MOU) with Sacramento Steps Forward (SSF), the administrative entity for the Sacramento City and County Continuum of Care. The MOU will transfer $2,065,620 of SSF’s HHAP-3 and HHAP-4 funding to the City. The City will hold the respective contracts for the operation of the Village Youth Family Shelter and the Common Ground Shelter and will administer the funds to the subgrantee shelter operators.
Homelessness is an issue that impacts communities without regard to geographic or political boundaries and for which there is no single answer or approach. Shelters play a significant role in addressing homelessness and as such it is necessary to create a systemic approach to addressing homelessness which includes low to no barrier crisis shelters. The City of Sacramento recognizes the important role that such shelters play in helping move people out of homelessness and into permanent housing.
The number of unsheltered persons in Sacramento increased despite significant investment by the City, Sacramento County, the Sacramento Housing and Redevelopment Agency (SHRA), Sacramento Steps Forward, and numerous partners. The humanitarian crisis impacts those who are living outdoors and the entire community including residents, businesses, and visitors, and there is an urgent need to act to bring more people indoors. According to the 2022 Sacramento Point-In-Time (PIT) Count released by the Sacramento County Continuum of Care, the County of Sacramento had an estimated homeless population of 9,278, an increase of 67% since 2019. Approximately 636 Transitional Age Youth were experiencing homelessness, an increase of 53% since 2019.
The State of California has established the Homeless Housing, Assistance, and Prevention Program Round 3 (“HHAP-3”) and Round 4 (“HHAP-4”) pursuant to Chapter 6 (commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety Code. (Amended by Stats. 2021, Ch. 111, Sec. 4. (AB 140) eff. July 19, 2021.) HHAP-3 and HHAP-4 are each a $1 billion block grant program administered by the California Interagency Council on Homelessness (Cal ICH) in the Business,
File ID: 2023-01525 2/6/2024 Consent Item 21.
Consumer Services and Housing Agency (“BCSHA”). HHAP is designed to provide jurisdictions with one-time grant funding to
support regional coordination and expand or develop local capacity to address their immediate homelessness challenges.
In November 2022, the City submitted an application for HHAP-4 funds in the amount of $24,791,417. On February 7, 2023, the City Council adopted Resolution No. 2023-0036, which authorized the City Manager, or the City Manager’s designee, to accept the state allocation of $24,791,417 in grant funds. The City received the first disbursement of HHAP-4 funds in August 2023. Each round of HHAP funding requires at least 10% of the funds awarded to be expended on services for homeless youth populations. Therefore, the HHAP-4 funding allocation for youth sheltering is $2,479,142.
The City has collaborated with SSF, the local Continuum of Care (CoC) Lead Agency, as part of the collaborative approach to utilize the combined City and CoC allocations of HHAP-1 and HHAP-2 funding for Transitional Age Youth programming. City and SSF staff wish to continue this collaborative approach to utilizing HHAP funding for Transitional Age Youth through a Funds Transfer Memorandum of Understanding, transferring $832,311 of SSF’s HHAP-3 funds and $1,233,309 of SSF’s HHAP-4 funds to the City for youth shelter programming.
On September 18, 2023, City staff released a Request for Proposals on PlanetBids for Homeless Youth Shelter and Rehousing Services. This RFP was released in partnership with Sacramento Steps Forward as part of the collaborative approach to utilize the combined allocations of HHAP-3 and HHAP-4 funding for Transitional Age Youth programming. In total, the City received four responses to the RFP. After initial review, Staff deemed one proposal non-responsive for proposing to serve clientele outside of the prescribed eligibility parameters and requirements. A review panel, including both City and Sacramento Steps Forward staff, scored the remaining three proposals from the Sacramento LGBT Community Center for the Short-Term Emergency Shelter Program (STEP) and the Transitional Living Program (TLP), from Waking the Village for the Village Youth Family Shelter Program, and from Wind Youth Services for the Common Ground Shelter Program, and recommended funding all three proposals totaling $4,293,870.
The Sacramento LGBT Community Center STEP program provides 24-hour shelter in community with an average 60-day stay that includes meals, clothing, and transportation assistance for youth ages 18-24 who have been victims of crime and experiencing homelessness. Youth receive assistance from case managers and advocates to obtain identification documents, access medical and mental health services, and navigate next steps in their transition to more permanent housing.
The Sacramento LGBT Community Center TLP program empowers youth ages 18-24 who have been victims of crime and experiencing homelessness with the support and life-skills they need to establish self-sufficiency. Youth are provided stable housing in community for up to 24-months that
File ID: 2023-01525 2/6/2024 Consent Item 21.
includes meals, clothing, transportation assistance, intensive case management, counseling, transportation, education and employment services, life skills workshops, and establishment of a support system that they can maintain after exiting the program.
Waking the Village’s Youth Family Shelter provides eight shelter units for pregnant and parenting Transitional Age Youth, and their children, experiencing homelessness. Waking the Village offers parenting youth and their children a holistic program centered on youth development, the strengthening of physical and mental health, educational attainment, career development, and financial management so that they leave prepared to be leaders in their own lives and leaders in the lives of their children and community.
Wind Youth Service’s Common Ground Shelter provides services to a total of 20 youth (at any given time) experiencing homelessness who have been victims of crime. While sheltered at Common Ground, all unemployed youth will engage in the Workforce Development Hybrid Program including job readiness training and on the job training. Youth simultaneously participate in job training while working up to 20 hours per week.
The City of Sacramento has funded these four youth programs for almost three years. During that time these programs have achieved the following:
· Sacramento LGBT Community Center (STEP) served a total of 179 transitional aged youth, helping 68 exit to positive destinations, including 19 to permanent housing. · Sacramento LGBT Community Center (TLP) served a total of 28 transitional aged youth, helping 14 exit to positive destinations, including 11 to permanent housing. · Waking the Village served a total of 168 transitional aged youth, helping 135 exit to positive destinations, including 20 to permanent housing. · Wind Youth Services served a total of 425 transitional aged youth, helping 220 exit to positive destinations, including 27 to permanent housing.
Policy Considerations: Pursuant to Sacramento City Code section 3.56.090, any agreement for non -professional services that is for $250,000 or more requires City Council approval.
City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action.
This item was published for 10-Day review on January 23, 2024, in compliance with City Code.
Economic Impacts: None.
File ID: 2023-01525 2/6/2024 Consent Item 21.
Environmental Considerations:
This report concerns administrative activities and government fiscal activities that do not constitute a "project" and is not subject to the provisions of California Environmental Quality Act (CEQA) (CEQA Section 15378(b)(2)).
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: On September 18, 2023, the City released a Request for Proposals on PlanetBids for Homeless Youth Shelter and Rehousing Services. In total, the City received four proposals. Staff deemed one proposal non-responsive for proposing to serve clientele outside of the prescribed eligibility parameters and requirements. A review panel including both City and Sacramento Steps Forward staff, scored the remaining three proposals and recommended funding all three proposals totaling $4,293,870.
DCR staff have completed the RFP process and have notified the awardees. The RFP process enabled City staff to choose the top-ranked proposers who exhibit experience working with a vulnerable population of individuals experiencing homelessness, ability to serve various Council districts, and ability to respond quickly and work in collaboration with DCR. Services provided by these agreements address the ongoing need for shelter, rehousing, and supportive services for individuals and youth between the ages of 18 and 24 experiencing homelessness.
Financial Considerations: With Council approval to receive $832,311 in HHAP-3 funding and $1,233,309 in HHAP-4 funding from Sacramento Steps Forward, there will be sufficient funding in the CoC HHAP Youth Funding Project (G23000100, Fund 2702) and the HHAP-4 Grant Project (G02000980, Fund 2702) to execute the following agreements:
1) an agreement with Sacramento LGBT Community Center for the Short-Term Emergency Shelter Program (STEP) for an amount not to exceed $1,512,775, 2) an agreement with Sacramento LGBT Community Center for the Transitional Living Program (TLP) for an amount not to exceed $161,226,
3) an agreement with Waking the Village for the Village Youth Family Shelter Program for an amount not to exceed $1,366,560, and
4) an agreement with Wind Youth Services for the Common Ground Shelter Program for an amount not to exceed $1,233,309.
Agency Project Funding HHAP Expiration
Date
Amount
Sacramento LGBT
Community Center
Short-Term
Transitional
Emergency Program
(STEP)
City HHAP-4 Youth 6/30/2027 $1,512,775
Sacramento LGBT
Community Center
Transitional Living
Program (TLP)
City HHAP-4 Youth 6/30/2027 $161,226
File ID: 2023-01525 2/6/2024 Consent Item 21. Agency Project Funding HHAP Expiration Date
Amount
Sacramento LGBT
Community Center
Short-Term
Transitional
Emergency Program
(STEP)
City HHAP-4 Youth 6/30/2027 $1,512,775
Sacramento LGBT
Community Center
Transitional Living
Program (TLP)
City HHAP-4 Youth 6/30/2027 $161,226
Waking the Village The Village CoC HHAP-3 Youth
($832,311) & City HHAP
-4 Youth ($534,249)
HHAP-3: 6/30/2026
HHAP-4: 6/30/2027
$1,366,560
Wind Youth
Services
Common Ground CoC HHAP-4 Youth 6/30/2027 $1,233,309
Total $ 4,273,870
Local Business Enterprise (LBE): All businesses and non-profit organizations that the Department of Community Response is partnering with are LBEs in the City of Sacramento.
RESOLUTION NO. 2024-XXXX
Adopted by the Sacramento City Council
February 6, 2024
Disbursement of Homeless Housing Assistance Prevention Funds for Youth Sheltering
BACKGROUND
A. Homelessness is an issue that impacts communities without regard to geographic or political boundaries and for which there is no single answer or approach. Shelters play a significant role in addressing homelessness and as such it is necessary to create a systemic approach to addressing homelessness which includes low to no barrier crisis shelters. The City of Sacramento recognizes the important role that such shelters play in helping move people out of homelessness and into permanent housing.
B. According to the 2022 Point in Time Homeless Count released by the Sacramento County Continuum of Care, the County of Sacramento had a homeless population of 9,278 individuals, an increase of 67% since 2019. Approximately 636 Transitional Age Youth were experiencing homelessness, an increase of 53% since 2019.
C. The Homeless Housing, Assistance and Prevention Program (HHAP) was signed into law by Governor Gavin Newsom on July 31, 2019. Authorized by Assembly Bill 101 (Chapter 159, Statutes of 2019), HHAP is designed to provide jurisdictions with one-time grant funding to support regional coordination and expand or develop local capacity to address immediate homelessness challenges.
D. In November 2022, the City submitted an application for HHAP-4 funds in the amount of $24,791,417. On February 7, 2023, the City Council adopted Resolution No. 2023- 0036, which authorized the City Manager, or the City Manager’s designee, to accept the state allocation of $24,791,417 in grant funds. The City received the first disbursement of HHAP-4 funds in August 2023. The HHAP-4 funding allocation for youth sheltering is 10%, or $2,479,142.
E. The City has collaborated with Sacramento Steps Forward (SSF), the local Homeless Continuum of Care (CoC) Lead Agency, as part of the collaborative approach to utilize the combined City and CoC allocations of HHAP-1 and HHAP-2 funding for Transitional Age Youth programming. City and SSF staff wish to continue this collaborative approach to utilizing the City’s HHAP-4, and the CoC’s HHAP-3 and HHAP-4, funding for Transitional Age Youth.
F. On October 4, 2023, City staff released a Request for Proposals for Homeless Youth Shelter and Rehousing Services for 2 years of service from January 2024 through December 2025. This RFP was released in partnership with Sacramento Steps Forward as part of the collaborative approach to utilize the combined allocations of HHAP-3 and HHAP-4 funding for Transitional Age Youth programming. A review panel, including both City and Sacramento Steps Forward staff, scored the three responsive proposals and recommended funding them all including Sacramento LGBT Community Center’s Short-Term Emergency Shelter Program (STEP) and the Transitional Living Program (TLP), Waking the Village’s Village Youth Family Shelter Program, and Wind Youth Services Common Ground Shelter Program.
G. The Sacramento LGBT Community Center STEP program will support a 12-bed emergency shelter program in Midtown, Sacramento. STEP provides 24-hour shelter in a residential neighborhood and has an average length of stay of 90 days that includes meals, clothing, and transportation assistance for transitional age youth (ages 18-24) who have been victims of crime.
H. The Sacramento LGBT Community Center TLP program will support a 6-bed transitional housing for up to 24-months for transitional aged youth who experience high barriers to alternative housing options. Youth will receive regular support and checkups to meet specific performance objectives, promote self-sufficiency, and attain successful outcomes.
H. The Waking the Village Youth Family Shelter provides eight shelter units for pregnant and parenting Transitional Age Youth, and their children experiencing homelessness.
Waking the Village offers parenting youth and their children a holistic program centered on youth development, the strengthening of physical and mental health, educational attainment, career development, and financial management so that they leave prepared to be leaders in their own lives and leaders in the lives of their children and community.
I. The Wind Youth Service Common Ground Shelter provides services to a total of 20 youth (at any given time) experiencing homelessness who have been victims of crime. While sheltered at Common Ground, all unemployed youth will engage in the Workforce Development Hybrid Program including job readiness training and on the job training. Youth simultaneously participate in job training while working up to 20 hours per week.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee is authorized to execute the Homeless Housing Assistance Prevention Program Round 3 & 4 (HHAP-3 & HHAP- 4) Funds Transfer Memorandum of Understanding with Sacramento Steps Forward to receive and administer $832,311 in HHAP-3 funding, and $1,233,309 in HHAP-4 funding.
Section 2. The City Manager or the City Manager’s designee is authorized to establish the CoC HHAP Youth Funding Project (G23000100).
Section 3. The City Manager or the City Manager’s designee is authorized to establish revenue and expenditure budgets in the amount of $2,065,620 for the CoC HHAP Youth Funding Project (G23000100) in the Operating Grants Fund (Fund 2702).
Section 4. The City Manager or the City Manager’s designee is authorized to execute an agreement with Sacramento LGBT Community Center for the Short-Term Emergency Shelter Program (STEP) for an amount not to exceed $1,512,775.
Section 5. The City Manager or the City Manager’s designee is authorized to execute an agreement with Sacramento LGBT Community Center for the Transitional Living Program (TLP) for an amount not to exceed $161,226.
Section 6. The City Manager or the City Manager’s designee is authorized to execute an agreement with Waking the Village for the Village Youth Shelter Program for an amount not to exceed $1,366,560.
Section 7. The City Manager or the City Manager’s designee is authorized to execute an agreement with Wind Youth Services for the Common Ground Shelter Program for an amount not to exceed $1,233,309.