City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-00503 2/27/2024 Consent Item 9.
Grant: 2022 Hazardous Materials Emergency Preparedness (HMEP) File ID: 2024-00503
Location: Citywide
Recommendation: Adopt a Resolution authorizing the City Manager or the City Manager's designee to: 1) accept the 2022 Hazardous Materials Emergency Preparedness grant award for $71,280 from the California Office of Emergency Services; 2) establish the 2022 HMEP Grant project (G12903700); and 3) establish the revenue and expenditure budgets of the 2022 HMEP Grant project for $71,280 in the operating grant fund (Fund 2702).
Contact: Allison Narramore, Administrative Officer, (916)808-8065, [email protected], Fire Department
Presenter: None.
Attachments:
1-Description/Analysis
2-Resolution
3-Cal OES Award Package
Description/Analysis
Issue Detail: The California Office of Emergency Services (CalOES) has awarded the City of Sacramento Fire Department a grant to purchase thirty (30) Hazmat Training SCBA Cylinders for the McClellan Training Site. The Fire Department is one of six California Specialized Training Institute (CSTI) certified Hazardous Materials Training sites in California. This site actively trains responders to handle hazardous materials incidents of all types safely and efficiently, including transportation emergencies. These Hazardous Materials courses and the certified site help to fill a significant gap in training Hazmat first responders in the Sacramento region and throughout the state. Dedicated SCBAs awarded through this grant are critical equipment for advanced hazardous materials training.
The Fire Department's SCBA cylinders have reached the end of their lifespan and need to be replaced to continue providing critical hazardous training to responders in Sacramento, the region, and the state. CalOES requires governing body authorization to accept a grant award.
Policy Considerations: The recommendation in this report is consistent with Resolution 2023-0205,
File ID: 2024-00503 2/27/2024 Consent Item 9.
which requires body approval when such action is necessary by a grantor.
Economic Impacts: None.
Environmental Considerations: Ongoing administrative maintenance activities, such as purchases of supplies, equipment, or materials that are not made for purposes of a public construction project, do not constitute a project" and are exempt from the California Environmental Quality Act (CEQA) CEQA Guidelines, Section 15061(b) (3), 15378(b) (2).
Sustainability: Not Applicable.
Commission/Committee Action: Not Applicable.
Rationale for Recommendation: The grant funds will provide SCBA Cylinders for the California Specialized Training Institute (CSTI) certified Hazardous Materials Training sites at the Fire Department's McClellan training site. The SCBA Cylinders will allow us critical hazmat training to responders in Sacramento, the region, and the state.
Financial Considerations: The $71,280 grant award will provide funding for the Fire Department to purchase Midland Emergency Response kit and one Indian Springs Emergency response kit dedicated for Hazardous materials training for our Department's special operations unit.
In accordance with the terms of the grant program, CalOES 2022-23 HMEP Planning Subgrant Guide and Award letter, these state funds must be used to supplement existing operational resources. Grant funds shall not replace or supplant non-state funds that have been appropriated for the same purpose. There is no grant match required.
Staff recommends the 2022 HMEP Grant project (G12903700) be established along with the revenue and expenditure budgets in the amount of $71,280 in the operating grant fund (Fund 2702).
Local Business Enterprise (LBE): Not Applicable.
RESOLUTION NO. 2024-
Adopted by the Sacramento City Council
[DATE]
Grant: 2022 Hazardous Materials Emergency Preparedness (HMEP)
BACKGROUND
A. The California Office of Emergency Services (CalOES) has issued a grant award of $71,280 to the City of Sacramento Fire Department to SCBA cylinders. The cylinders will be provided for the California Specialized Training Institute (CSTI) certified Hazardous Materials Training at the Fire Department’s McClellan training site. The SCBA Cylinders will allow to continue critical hazmat training to responders in Sacramento, the region, and the state. CalOES requires written governing body authorization to enter into a Grant Subaward Agreement.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager, or the City Manager’s designee, is authorized to accept the 2022 Hazardous Materials Emergency Preparedness (HMEP) grant award from the California Office of Emergency Services.
Section 2. The City Manager, or the City Manager’s designee, is authorized to establish the 2022 HMEP Grant (G12903700).
Section 3. The City Manager, or the City Manager’s designee, is authorized to establish the revenue and expenditure budget of G12903700 for receipt of the award amount of $71,280 in the operating grant fund (Fund 2702).
FIPS # VS# Subaward #
2a. SAM UEI#:
(City) (Zip+4)
(Zip+4)
(Start Date) (End Date)
%
Item
Number
Grant
Year
Fund
Source A. State B. Federal C. Total D. Cash Match E. In-Kind Match F. Total Match G. Total Cost
8. 9.
10. 11.
12. Total Project Cost
Name: Title:
City: Zip Code+4:
Signature: Date:
(Date) (Date)
(FOR Cal OES USE ONLY)
I hereby certify upon my personal knowledge that budgeted funds are available for the period and purposes of this expenditure stated above. (Cal OES Fiscal Officer) (Cal OES Director or Designee) to
13. Certification - This Grant Subaward consists of this title page, the application for the grant, which is attached and made a part hereof, the Assurances/Certifications, and any attached Special Conditions. I hereby certify I am vested with the authority to enter into this Grant Subaward, and have the approval of the City/County Financial Officer, City Manager, County Administrator, Governing Board Chair, or other Approving Body. The Subrecipient certifies that all funds received pursuant to this agreement will be spent exclusively on the purposes specified in the Grant Subaward. The Subrecipient accepts this Grant Subaward and agrees to administer the grant project in accordance with the Grant Subaward as well as all applicable state and federal laws, audit requirements, federal program guidelines, and Cal OES policy and program guidance. The Subrecipient further agrees that the allocation of funds may be contingent on the enactment of the State Budget.
14. CA Public Records Act - Grant applications are subject to the California Public Records Act, Government Code section 7920 et seq. Do not put any personally identifiable information or private information on this application. If you believe that any of the information you are putting on this application is exempt from the Public Records Act, please attach a statement that indicates what portions of the application and the basis for the exemption. Your statement that the information is not subject to the Public Records Act will not guarantee that the information will not be disclosed.
15. Official Authorized to Sign for Subrecipient:
Payment Mailing Address:
16.Federal Employer ID Number:
7. Indirect Cost Rate (please circle): N/A 10% de minimis Federally Approved ICR (if applicable):
3. Implementing Agency Address:
(Street)
4. Location of Project:
(City) (County)
5. Disaster/Program Title: 6. Performance/
Budget Period:
2. Implementing Agency:
The California Governor's Office of Emergency Services (Cal OES) hereby makes a Grant Subaward of funds to the following:
1. Subrecipient: 1a. SAM UEI#:
(Cal OES Use Only)
Cal OES #
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT SUBAWARD FACE SHEET
Grant Subaward Face Sheet Cal OES 2-101
067-64000-00 067-64000
Sacramento, City of
693-32 / HMEP22
City of Sacramento Fire Department
FY22 Hazardous Materials Emergency Preparedness (HMEP)
2022 HMEP $0
$0
$71,280.00
$71,280.00 $71,280.00
$0
$0
$0
$0
$0
$0
$71,280.00
$71,280.00
10/15/23 6/30/24
Chris Costamagna Fire Chief
5770 Freeport Boulevard, Suite 200 Sacramento 95822
SCBA CYLINDERS PROJECT
KJNSFMC9KVD5
5770 Freeport Blvd Ste. 200
Sacramento
95822-1386
Sacramento
Sacramento
95822-1386
Blank1. Subrecipient
1Bla.a n Fkederal SAM ID Number
(Subrecipient)
Blank2. Implementing Agency
2Bla.a n Fkederal SAM ID Number
(Implementing Agency)
Blank3. Implementing Agency
Address
Blank4. Location of Project
Blank5. Disaster/Program Title
Blank6. Performance/
Budget Period
Blank7. Indirect Cost Rate
Blank8A. - 12G. Fund Allocations
and Total Project Cost
Blank13. Certification Paragraph
Blank14. CA Public Records Act
BlankThe Subrecipient is the unit of government or community based organization (CBO) that will have legal responsibility for these grant funds (e.g. County of Alameda, City of Fresno or Women’s Place of Merced). Enter the legal name of the Subrecipient that is registered with the Internal Revenue Service (IRS). PLEASE NOTE: that all CBOs must be registered, active, and current with the IRS, Department of Justice (DOJ), and Secretary of State (SOS) websites. Failure to be current will result in funds being withheld from Cal OES.
BlankEnter the subrecipient's twelve digit Unique Entity ID number provided by the federal System of Award Management (SAM) database. This requirement applies to federally funded grants only. This registration must be current and active in SAM for the duration of your Award.
EBlnatnerk the complete name of the agency responsible for the day-to-day operation of the grant (e.g.
Sheriff, Police Department, or Department of Public Works). If the Implementing Agency is the same as the Subrecipient, enter the same title again.
BlankEnter the Implementing Agency's twelve digit Unique Entity ID number provided by the federal System of Award Management (SAM) database. This applies to federally funded grants only. This registration must be current and active in SAM for the duration of your Award.
EBlnatnerk the address of the Implementing Agency. Provide the complete nine digit zip code (Zip+4).
EBlnatnerkthe City and County/Operational Area where the project is located. Provide the complete nine digit zip code (Zip+4).
BlankEnter the name of the Disaster or Program providing the funds for this Grant Subaward. A disaster may be referred by the federal declaration number. Program titles should be complete without the use of acronyms.
BlankEnter beginning and ending dates of the performance and expenditure period for the Grant Subaward. (mm/dd/yyyy)
IBnladinckate whether you are using the 10% de Minimis rate based on Modified Total Direct Costs (MTDC) or your current cognizant agency approved indirect cost rate agreement. A copy of the approved ICR Negotiating Agreement must be enclosed with your application. Indicate N/A if you will not be claiming indirect costs under the award.
Indirect costs may or may not be allowable under all Federal fund sources .
BlankFor each fund source used in the program, select the correct grant year and acronym from the drop down lists, the amount of state or federal funds requested, the amount of cash and/or in-kind match contributed and the resulting totals. Please do not enter both state and federal on the same line. The Total project cost row should correspond to the total project cost specified in the budget.
BPlleanakse review the Certification Paragraph.
BPlleanakse review, and if applicable, provide the necessary documentation.
Blank Blank15. Official Authorized to sign
for the Subrecipient
Provi
Blank16. Federal Employer ID
Number
Blank
de the name and title of the person who is the Official Authorized to enter into the Grant Subaward for the Subrecipient, listed on #1 of the Grant Subaward Face Sheet (Cal OES 2-101). Enter the Payment Mailing Address where grant reimbursements will be mailed and provide the complete nine digit zip code (Zip+4).
BlankEnter the nine digit Federal Employer Identification Number (no hyphen) for the Implementing Agency.
Blank
Grant Subaward Face Sheet Instructions
Cal OES Section: The top portion of the form contains blocks for four (4) important numbers. Please do not fill in these blocks. These numbers will be entered by Cal OES. Please print the Grant Subaward Face Sheet in portrait format.
Provide the signature of the authorized official. The use of white out or tape is prohibited and will invalidate the signature on the Grant Subaward Face Sheet.
Grant Subaward Face Sheet Cal OES 2-101
STATE OF CALIFORNIACALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES OES-- (Rev. 2022) Cal OES ID No.: Number: Previous Fiscal Year End Date: FFATA Financial Disclosure The Federal Funding Accountability and Transparency Act (FFATA) requires information on federal awards be made available to the public and is submitted by the California Governor’s Office of Emergency Services (Cal OES) to www.fsrs.gov. This is done in order that the government be held accountable for each spending decision. As a subrecipient of federal funds, you will be unable to draw down funds until this signed form is returned to Cal OES.The Total Compensation and Names of the top five executives must be reported in the table on this form if your business or organization meets both of the following criteria: a) 80% or more of annual gross revenues are from Federal awards (contracts, sub-contracts, and Federal financial assistance), and $25,000,000 or more in annual grossrevenues from Federal awards; and,b) Compensation information is not already available through reporting to the Securitiesand Exchange Commission.If your business or organization does NOT meet BOTH criteria, check the box below, sign, and return to Cal OES Financial Processing Unit.Not subject to FFATA Financial Disclosure. Executive Name Title Annual Salary Annual Dollar Value of Benefits Total Compensation I, Printed Name of Authorized Agent , do hereby certify, as the authorized agentTitle of Authorized AgentSignature of Authorized Agent Date OES-