City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-00612 4/30/2024 Consent Item 2.
Administrative Approvals Associated with the November 5, 2024 Municipal Election File ID: 2024-00612
Location: Citywide
Recommendation: Adopt a 1) Resolution calling for a municipal election to be held on Tuesday, November 5, 2024, for the election of certain officers (Mayor and City Councilmember - District 2); 2) Resolution requesting the Sacramento County Board of Supervisors to consolidate the City of Sacramento’s municipal election with the statewide election; and 3)Resolution requesting the Sacramento County Board of Supervisors to permit the Sacramento County Office of the Registrar of Voters to render certain election services to the City of Sacramento in connection with the consolidated elections.
Contact: Sydney Christoffersen, Administrative Analyst, (916) 808-5754, Office of the City Clerk, [email protected]; Mindy Cuppy, City Clerk, (916) 808-5442, Office of the City Clerk, [email protected]
Presenter: None.
Attachments:
1-Description/Analysis
2-Resolution Calling Elections
3-Resolution Consolidating Elections
4-Resolution Requesting Election Services
5-Exhibit A: City-County Election Services MOU
Description/Analysis
Issue Detail: The City of Sacramento held a municipal election on March 5, 2024 for the purposes of electing City Councilmembers in Districts 2, 4, 6, 8, and Office of the Mayor. Pursuant to the results contained in the Certificate of Facts, the number of votes received by a single candidate in City Council District 2 and Office of the Mayor were not sufficient and therefore there will be a November 5, 2024 run-off election.
Policy Considerations: The actions outlined in this report are in accordance with the California Elections Code and the Sacramento City Charter.
Economic Impacts: None.
Environmental Considerations: None.
File ID: 2024-00612 4/30/2024 Consent Item 2.
Sustainability: None.
Commission/Committee Action: None.
Rationale for Recommendation: These actions are necessary to hold a November 5, 2024 municipal election.
Financial Considerations: Funds are available in the City Clerk’s election budget to accommodate the cost of these elections. The estimated cost for the candidate election contests on the November 5, 2024 ballot is $702,915.97. The estimated cost for a measure contest on the November 5, 2024 ballot is an additional $31,038.27.
Local Business Enterprise (LBE): None.
RESOLUTION NO. 2024-XXXX
Adopted by the Sacramento City Council
DATE ADOPTED
Calling for a Municipal Election to be held on Tuesday, November 5, 2024 for the Purpose of Electing Officers as Required by the Provisions of the Law of the State of California Relating to Cities
BACKGROUND
A. On December 10, 2024, the terms of the Mayor and City Councilmember - District 2 will expire.
B. On March 5, 2024, a Municipal Election was held and conducted in the City of Sacramento for the purpose of electing candidates.
C. If, for each elective office, one candidate does not receive a majority of votes in the March 5, 2024 Municipal Election to declare a winner, a run-off election is required at the November 5, 2024 Municipal Election.
D. The number of votes received by a single candidate in the election for City Councilmembers – Districts 4, 6, and 8, were sufficient to declare a winner.
E. The numbers of votes received by a single candidate in the election for Mayor and City Councilmember – District 2 were not sufficient to declare a winner and there will be a November 5, 2024 run-off election.
F. As provided in the City Charter, the general election of officers is held on the same date as the statewide general election.
G. As provided in the California Elections Code, elections must be formally called by resolution.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
SECTION 1.
Pursuant to the requirements of the laws of the State of California relating to charter cities, there is called and ordered to be held in the City of Sacramento, California, on Tuesday, November 5, 2024, a Municipal Election, for the purpose of electing the Mayor and City Councilmember – District 2 for the full term of four years.
SECTION 2.
That the ballots to be used at the election shall be in form and content as required by law.
SECTION 3.
That election voting centers shall be open at 7:00 a.m. on the day of the election and shall remain open continuously from that time until 8:00 p.m. of the same day when the voting centers shall be closed, except as provided in Section 14401 of the Elections Code of the State of California. All ballot drop-off locations shall be open at least during regular business hours beginning not less than 28 days before the day of the election as provide in California Elections Code Section 4005(a)(1), (B).
SECTION 4.
That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.
SECTION 5.
That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in the time, form, and manner as required by law.
SECTION 6.
That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions.
RESOLUTION NO. 2024-XXXX
Adopted by the Sacramento City Council
April 30, 2024
Requesting the Board of Supervisors of the County of Sacramento to Consolidate the City of Sacramento’s November 5, 2024 Municipal Election with the Statewide Election on the Same Date
BACKGROUND
A. The Sacramento City Council has called and ordered a municipal election to be held on November 5, 2024, for the purpose of electing the Mayor and City Councilmember - District 2.
B. As provided in the California Elections Code, the request for consolidation with the jurisdiction conducting the election must be formally adopted.
C. It is desirable that the City’s municipal elections be consolidated with the California statewide general election to be held on the same date and in the same manner as if there were one election.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
SECTION 1.
Pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of Sacramento is hereby requested to consent and agree to the consolidation of a municipal election with the California statewide election on Tuesday, November 5, 2024, for the purposes of the election of the Mayor and City Councilmember - District 2.
SECTION 2.
That the Board of Supervisors is requested to issue instructions to the Sacramento County Office of the Registrar of Voters to take any and all steps necessary for the holding of the consolidated election.
SECTION 3.
That the Sacramento County Office of the Registrar of Voters is authorized to canvass the returns of the City of Sacramento Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used.
SECTION 4.
That the City of Sacramento recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs.
SECTION 5.
That the City Clerk is hereby directed to file a certified copy of this resolution with the Sacramento County Board of Supervisors and the Sacramento County Office of the Registrar of Voters.
SECTION 6.
That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
RESOLUTION NO. 2024-XXXX
Adopted by the Sacramento City Council
April 30, 2024
Requesting the Sacramento County Board of Supervisors to Permit the Sacramento County Elections Official to Render Certain Elections Services to the City of Sacramento Relating to the Conduct of the November 5, 2024, Municipal Election, Pursuant to Section 10002 of the Elections Code
BACKGROUND
A. On April 30, 2024, the City Council adopted resolutions (2024-XXXX & 2024-XXXX) calling for, giving notice of, and consolidation of the City’s Municipal Election to be held on Tuesday, November 5, 2024 and the Statewide Municipal Election to be held on Tuesday, November 5, 2024.
B. In the course of conducting the elections it is necessary for the City to request services of the Sacramento County Office of the Registrar of Voters.
C. All necessary expenses in performing these services shall be paid by the City of Sacramento.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
SECTION 1.
The Board of Supervisors of the County of Sacramento is hereby requested to permit Sacramento County Office of the Registrar of Voters to render the following services in accordance with and pursuant to the provisions of the California Elections Code to the City of Sacramento in conducting a Municipal Election to be held on Tuesday, November 5, 2024.
1. Establish voting centers, secure election officers, and prepare and mail notices of appointment.
2. Purchase vote center supplies and absentee voter supplies.
3. Print sample ballots and polling place cards, including the statements of candidates’ qualifications and mail to registered voters.
4. Transport ballots, original books of affidavits, ballot boxes, and other supplies to voting centers.
5. Provide printed official ballots.
6. Provide for “Vote by Mail” voting through the Sacramento County Office of the Registrar of Voters.
7. Supervise and conduct election.
8. Tabulate electronic votes.
9. Perform all things necessary or incidental to accomplish the proper and legal conduct of the election.
SECTION 2.
That the Sacramento County Office of the Registrar of Voters is authorized to canvass and certify the returns of the March election.
SECTION 3.
That the City of Sacramento recognizes that costs will be incurred by Sacramento County by reason of this election and agrees to reimburse Sacramento County for these costs.
SECTION 4.
That the City Clerk is hereby directed to file a certified copy of this resolution with the Sacramento County Board of Supervisors and the Sacramento County Office of the Registrar of Voters.
SECTION 5.
That the City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions.
City of Sacramento
No Requires Council Approval:
Recording Requested Real Estate N rOther Party Signature Needed Date:
Department: City Clerk
Project Mgr: Phoebe Schueler
Contract Services:
Phone Number: 808-7605
Comment:
Division:
Supervisor: Wendy Klock-Johnson
Division Mgr:
Org Number: 04001011
Date
It ) 5-
Department Signature or Initial
Signature or Initial Date Authorization
Tax ID # if applicable:
YES Meeting: 10/27/2015
General Information
Type: Other PO Type: Select PO Type
$ Not to Exceed: $
Attachment: Original No.:
Original Doc Number:
Other Party: County of Sacramento Registrar of Voters Certified Copies of Document:: f_.
Project Name: Election Services Deed None
Included ESeparate
Project Number: Bid Transaction #: E/SBE-DBE-M/VVBE:
Department Information
Review and Signature Routing
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Send Interoffice Mail ri Notify for Pick Up
Concolino, Shirley4
Department Director:
City Mgr: yes ri No Lii
Contract Cover/Routing Form: Must Accompany ALL Contracts;
however, is not part of the contract. (01-01-09)
Project Mgr:
Accounting:
Contract Services:
Supervisor:
Division Manager:
(6 1-4701-5
II 0-idgif) 67
Date City Attorney Signatieor Initial
City Attorney: fOiNsK
For City Clerk Processing
Finalized:
Initial:
Received: (City Clerk Stamp Here)
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MEMORANDUM OF UNDERSTANDING BY AND BETWEEN
THE CITY OF SACRAMENTO
AND
THE COUNTY OF SACRAMENTO
1. PARTIES. This Memorandum of Understanding (MOU) is entered into by the City of Sacramento, a California charter city and municipal corporation ("City") and the County of Sacramento, a political subdivision of the State of California ("County").
2. PURPOSE OF THIS MOU. The purpose of this MOU is to define the expectations, rights, and responsibilities of the parties with regard to providing certain services for all elections.
This MOU supersedes any other agreement between the parties related to the matters covered by this MOU. By entering this MOU the parties are mutually cancelling that certain City Agreement No. 83119, which was approved by the Board of Supervisors Resolution No. 84-124 and City Council Resolution 83-1034.
3. ROLES AND RESPONSIBILITIES. The responsibilities of the Sacramento County Registrar of Voters and the City Clerk of the City of Sacramento are defined in Attachment A (Scope of Services), which is a part of this MOU.
4. REIMBURSEMENT FOR SERVICES PROVIDED. The City agrees to reimburse the County for elections services within 30 days from receipt of an invoice from the County Elections Office. If there is a dispute about services provided or costs claimed, the Registrar of Voters and the City Clerk shall meet in good faith to resolve the dispute before any other remedies are sought.
5. MUTUAL INDEMNIFICATION.
5.1 City agrees to indemnify and hold harmless County, its officers, employees, agents, and volunteers from any and all liabilities for injury to persons and damage to property arising out of any act or omission of City, its officers, employees, agents or volunteers in connection with City's performance of its obligations under this MOU.
5.2 County agrees to indemnify and hold harmless City, its officers, employees, agents, and volunteers from any and all liabilities for injury to persons and damage to property arising out of any act or omission of County, its officers, employees, agents or volunteers in connection with County's performance of its obligations under this MOU.
5.3 This Section 5 survives the termination or expiration of this MOU.
6. TERM OF AGREEMENT. This MOU is effective upon the signatures of the parties, and may be modified at any time by the written consent of the parties. It may be terminated at any time upon mutual consent of the parties, or unilaterally upon written notice from the terminating party to the other party at least 60 days prior to the date of termination. The City shall reimburse the County for cost of services provided through the date of the termination notice. 2015-1915 ,
Title: Election Services
Other Party: County of Sacramento
Registrar of Voters
MEMORANDUM OF UNDERSTANDING BY AND BETWEEN
THE CITY OF SACRAMENTO
AND
THE COUNTY OF SACRAMENTO
1. PARTIES. This Memorandum of Understanding (MOU) is entered into by the City of Sacramento, a California charter city and municipal corporation ("City") and the County of Sacramento, a political subdivision of the State of California ("County").
2. PURPOSE OF THIS MOU. The purpose of this MOU is to define the expectations, rights, and responsibilities of the parties with regard to providing certain services for all elections.
This MOU supersedes any other agreement between the parties related to the matters covered by this MOU. By entering this MOU the parties are mutually cancelling that certain City Agreement No. 83119, which was approved by the Board of Supervisors Resolution No. 84-124 and City Council Resolution 83-1034.
3. ROLES AND RESPONSIBILITIES. The responsibilities of the Sacramento County Registrar of Voters and the City Clerk of the City of Sacramento are defined in Attachment A (Scope of Services), which is a part of this MOU.
4. REIMBURSEMENT FOR SERVICES PROVIDED. The City agrees to reimburse the County for elections services within 30 days from receipt of an invoice from the County Elections Office. If there is a dispute about services provided or costs claimed, the Registrar of Voters and the City Clerk shall meet in good faith to resolve the dispute before any other remedies are sought.
5. MUTUAL INDEMNIFICATION.
5.1 City agrees to indemnify and hold harmless County, its officers, employees, agents, and volunteers from any and all liabilities for injury to persons and damage to property arising out of any act or omission of City, its officers, employees, agents or volunteers in connection with City's performance of its obligations under this MOU.
5.2 County agrees to indemnify and hold harmless City, its officers, employees, agents, and volunteers from any and all liabilities for injury to persons and damage to property arising out of any act or omission of County, its officers, employees, agents or volunteers in connection with County's performance of its obligations under this MOU.
5.3 This Section 5 survives the termination or expiration of this MOU.
6. TERM OF AGREEMENT. This MOU is effective upon the signatures of the parties, and may be modified at any time by the written consent of the parties. It may be terminated at any time upon mutual consent of the parties, or unilaterally upon written notice from the terminating party to the other party at least 60 days prior to the date of termination. The City shall reimburse the County for cost of services provided through the date of the termination notice. egistrar of Voters
Date:
CITY OF SACRAMENTO, a California COUNTY OF SACRAMENTO, charter city and municipal corporation a political subdivision of the State of California
By: /
4 it
4 44. 4 1_
y Clerk
Date: -el 1.5
Approved as to Form: Approved as to Form:
By: ( 4
County Counsel
ATTACHMENT A
SCOPE OF SERVICES
ALL ELECTIONS
Registrar of Voters shall provide the following services for all City of Sacramento elections:
1. Prepare election process forms and provide to the City Clerk at least 120 days prior to the election.
2. Verify signatures on petitions, including but not limited to, all candidate official filing forms, nomination paper petitions, and supplemental nomination paper petitions; initiative, referendum, and recall petitions; Notices of Intent to Circulate Petitions; and Notices of Intent to Recall.
3. Assign measure letters.
4. Prepare, translate, and format the sample ballot for materials including, as applicable:
candidates' statement, ballot arguments and rebuttals, measure ballot title and summary, measure impartial analysis, facsimile ballot, voting instructions, polling location information, and map and/or address of ballot drop-off locations in the City of Sacramento.
5. Provide all sample ballot materials to the City Clerk for review and confirmation within •the Registrar's time frames to make necessary changes in time to meet legal deadlines prior to printing and mailing.
6. Supply sample ballot materials to registered voters in the affected Council Districts.
7. Provide to the City Clerk an electronic listing of all electors eligible to vote in the election, including polling location, if applicable.
8. Provide ballot tabulation equipment and qualified and trained personnel for its operation throughout the election as provided by law.
9. Provide security during ballot counting and tabulation process.
10. Provide sufficient personnel to deliver, process, count, and tabulate election ballots.
11. Provide sufficient personnel to process, count, and tabulate signature withdrawal requests.
12. Distribute and process vote-by-mail ballots.
13. Distribute and process provisional ballots and challenged ballots.
14. Perform canvass and issue Official Statement of Vote to the City Clerk as required by federal and state election laws.
15. Prepare invoices for services rendered within 45 days of the election and provide revised invoices, as necessary, following cost reconciliation
16. Refer media inquiries and requests relating to City of Sacramento elections to the City Clerk.
17. Other services as requested by the City Clerk.
The City Clerk shall provide the following services to the Registrar of Voters for all City of Sacramento elections:
1. Provide a copy of the resolution calling the election and requesting services as required by federal and state election law.
2. Provide City Council action regarding costs for printing of candidate statements.
3. Promptly forward candidates' Candidate Official Filing forms and Statement of Qualification upon submittal.
4. As applicable, promptly furnish copies of the full text of measures, including a written description of any related maps or images, impartial analysis, ballot title and summary, arguments, and rebuttals.
5. Promptly review and confirm content and content placement of sample ballot materials.
6. Furnish copies of published Notice of Election and list of qualified candidates.
7. Remit payment for services rendered within 30 days of receiving invoice.
ELECTION POLLING LOCATIONS
The Registrar of Voters shall provide the additional following services for City of Sacramento polling location elections:
1. Establish polling locations that are compliant with State of California law regarding accessibility.
2. Provide furniture and equipment, as needed, for polling locations and poll workers.
3. Hire, train, and compensate poll workers and alternate poll workers.
4. Hire, train, and compensate Coordinators and technical teams for technical and logistical support to poll workers and elections personnel.
5. Provide the City Clerk with a direct link to County website that indicates polling locations.
The City Clerk shall provide the additional following services for City of Sacramento polling election locations:
1. Provide location and security for a ballot box for vote-by-mail drop-offs at City Hall on Election Day and at least 15 days prior.
ALL-MAIL-BALLOT ELECTIONS
The Registrar of Voters shall provide the additional following services for City of Sacramento all-mail-ballot elections:
1. Provide materials, equipment, staffing, and activities required for all-mail-ballot elections as required by law.
2. Hire and train workers for ballot drop-off locations.
3. Provide for the establishment of ballot drop -off locations, with days and hours of operation for a period of at least 15 days prior to Election Day and on Election Day from 7 a.m. to 8 p.m. or as required by election law.
4. Provide materials, furniture, and equipment, as needed, for ballot drop-off locations.
5. Timely deliver all official ballots as required by law.
6. Provide daily tallies of returned ballots by Council District to the City Clerk.
The City Clerk shall provide to the Registrar of Voters for City of Sacramento all-mail-ballot elections:
1. Assist with the identification of potential facilities for ballot drop-off locations.
2. Provide location and security for a ballot box for vote-by-mail drop-offs at City Hall on Election Day and 15 days prior to Election Day or as otherwise required by law.