City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-00731 4/30/2024 Consent Item 9.
Donation: Surplus Property Donation to Los Rios Community College District File ID: 2024-00731
Location: Citywide
Recommendation: Adopt a Resolution: 1) authorizing the donation of surplus Self-Contained Breathing Apparatus (SCBA) 4.5 Air Packs to the Los Rios Community College District (LRCCD) on behalf of American River College (ARC); and 2) authorizing the City Manager or the City Manager's designee, to execute any necessary documentation to complete the property transfers, including a hold-harmless agreement.
Contact: Joshua Calista, Assistant Chief, (916) 808-2240, [email protected], Fire Department
Presenter: None.
Attachments:
1-Description/Analysis
2-SCBA Inventory
3-Hold Harmless Agreement
4-Resolution
Description/Analysis
Issue Detail: The Fire Department (FD) Training Division has received a donation request from American River College (ARC), a community college within the Los Rios Community College District (LRCCD), to donate surplus Self-Contained Breathing Apparatus (SCBA) 4.5 Air Packs and associated parts. The Training division has determined that 47 SCBAs are in various states of disrepair or are no longer supported (parts, maintenance, etc.). The SCBAs are now surplus to the City's needs and, if not donated, will be offered for sale at public auction where it would be expected to have minimal sales value due to not meeting current NFPA recommendations/edition updates; therefore, will be little, if any, market for a Fire Department or emergency response. By donating to an educational program, the SCBAs can be utilized to teach basic operations and familiarization procedures. In addition, the FD will donate an inventory of proprietary SCBA parts to assist with ongoing repair/maintenance of the 47 SCBAs that the manufacturer no longer supports. Refer to attachment 2 of the inventory list that is requested to be donated. Due to the SCBAs' age and the
File ID: 2024-00731 4/30/2024 Consent Item 9.
high use volume, no serial numbers or asset ID tags are legible.
Policy Considerations: City Code, Chapter 3.80.030 (F), provides that surplus personal property may be donated to any other public agency organization exempt under section 501(c)(3) of the Internal Revenue Code by resolution of the City Council. The recipient LRCCD meets this criterion, making the organization eligible for donated surplus items.
Economic Impacts: None.
Environmental Considerations: Ongoing administrative maintenance activities, such as purchases of supplies, equipment, or materials that are not made for purposes of a public construction project, do not constitute a "project" and are exempt from the California Environmental Quality Act (CEQA) CEQA Guidelines, Section 15061(b) (3), 15378(b) (2).
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: The Fire Department (FD) Training Division has received a donation request from ARC, a community college within the LRCCD, to donate surplus Self- Contained Breathing Apparatus (SCBA) 4.5 Air Packs. The Training division has determined that the SCBAs are in various states of disrepair or are no longer supported (parts, maintenance, etc.). The SCBAs are now surplus to the City's needs and, if not donated, will be offered for sale at public auction where it would be expected to have minimal sales value due to not meeting current NFPA recommendations/edition updates; therefore, will be little, if any, market for a Fire Department or emergency response. Therefore, this report recommends donating the SCBAs and associated parts to ARC.
Financial Considerations: In their current condition, the salvage value of the SCBAs is estimated at approximately $500 each if the City were to sell them at a public auction. However, the 47 SCBAs are more than moderately used, more than fifteen (15) years old, and no longer meet NFPA recommendations/edition updates; therefore, they cannot be used in the front line for a Fire Department or emergency response. Authorizing and executing the hold harmless agreement would protect the City from any further financial liability associated with the donated SCBAs.
Local Business Enterprise (LBE): Not Applicable.
Pack # MMR # Complete Issues Misc Parts
1 A-046 13 5-RIC hoses Usable Units
2 16 10- Low pressure hoses Assembled Units in various state of disrepair 3 5-249 24 5- Remote console hoses
4 28 6- EBSS hoses
5 44 8- Pressure regulators with varying hoses
6 45 3- Loos CGA
7 5-291 46 small bag of random couplers
8 52 small bag of remote console parts
9 A-065 59 bag with 9 PASS kidneys
10 60 3 small bags with pressure reducer and misc hoses 11 A-039 62 small bag with kidney and hoses
12 65 small bag with CGA and EBSS
13 74
14 78
15 80
16 81
17 5-006 87
18 92
19 98
20 103
21 105
22 106
23 116
24 121
25 122
26 123
27 125
28 5-230 126
29 5-081 131
30 133
31 136
32 137
33 140
34 141
35 146
36 149
37 A-052 150
38 A-001 151
39 153
40 A-002 154
41 A-008 159
42 163
43 A-029 165
44 173
45 A-035 174
Parts/pieces to assist with ongoing repair maintenance
of items in green & yellow as parts list is no longer
supported by the manufacturer
Key
2-SCBA Inventory
46 175
47 A-032 176
48 177
49 5-198 178
50 5-022 179
51 A-017 180
52 195
53 5-149 207
54 5-092 231
55 237
56 247
57 249
58 252
59 260
60 268
61 286
62 287
63 291
64 293
65 1 6
66 11-003
67 13-003
68 5-001
69 5-004
70 5-005
71 5-006
72 5-007
73 5-009
74 5-034
75 5-038
76 5-076
77 5-079
78 5-085
79 5-097
80 5-099
81 5-102
82 5-112
83 5-118
84 5-130
85 5-142
86 5-155
87 5-156
88 5-162
89 5-166
90 5-167
91 5-201
92 5-208
93 5-232
94 5-245
95 5-272
96 5-289
97 5-292
98 5-293
99 5-304
100 5-400
101 5-406
102 5-408
103 6-004
104 6-006
105 6-011
106 6-012
107 6-013
108 6-017
109 8-001
110 A-003
111 A-004
112 A-006
113 A-010
114 A-012
115 A-015
116 A-017
117 A-019
118 A-023
119 A-029
120 A-035
121 A-042
122 A-046
123 A-047
124 A-049
125 A-054
126 A-055
127 A-068
128 A-078
129 A-079
130 A-080
131 A-082
132 A-086
133 A-214
134 A-219
135 A-244
136 P-021
137 P-13
138 P-17
139 P-22
140 5-071 5-071 HUD
141 5-128 No MMR
142 5-130 No MMR
143 A-079 No MMR
144 5-210 PAK 4 X
145 5-071 5-071 HUD
146 5-128 No MMR
147 5-130 No MMR
148 A-079 No MMR
149 5-210 PAK 4
150 A-027 No MMR, Waist strap
151 A-046 No MMR, bottle retainer
152 5-005 13-004 MMR wiring
153 A-054 No MMR, bottle retainer
154 5-161 5-191 PASS alarm
155 6-001 6-001 Waist belt
156 A-084 A-039
157 RES-012 No MMR
158 5-326 5-307 HUD lights
159 5-108 5-107 X
160 A-055 No MMR
161 5-068 No MMR
162 A-032 No MMR, leak at remote console
163 5-038 No MMR
164 PAK 1 5-267 HUD lights
165 TRNG 4 ? No waist strap 115R0000122243
166 5-345 ? PASS alarm, bottle retainer 0508017538AF
167 5-122 PARTS
168 5-249 5-251 PASS
169 A-030 PARTS
170 5-036 5-236 X
171 5-283 5-283 X
172 5-322 250 HUD
173 5-256 No MMR
174 RE 5-305/A 5-328 58 PASS
175 Shop 5-009/A-5-347 5-009 HUD lights
176 5-159/A 025 A025 Regulator leak
177 5-251/5-331 238 Leak at remote console
178 5-082/A-070 A-070 HUD lights
179 5-030/A-089 5-030 Low pressure hose leak
180 PAK 28 PAK 28 No waist straps
181 Shop 5-148/A 5-312 265 X
182 A-080 No MMR, no low pressure hoses
183 5-301 5-301 Leak at remote console
184 RE 5-257/A5-340 ? No waist belt system
185 5-124 124 X
186 5-304 No MMR, Waist strap
187 5-192 No MMR, no low pressure hoses
188 5-160 No MMR, HUD lights
189 5-029 5-029 X
190 5-294 No MMR, no low pressure hoses
191 5-032 32 HUD batt cover, CGA leak
192 5-094 No MMR, no waist belt system
193 5-191/A 5-336 No MMR, no waist belt system
194 5-170 5-320 Frame cracked, no waist belt system
195 5-223 No MMR
196 5-178 No MMR, frame cracked
197 5-144 144 X
198 5-281/A-062 11/110 Bottle retainer, waist strap
199 5-211 ? X
200 5-046 PARTS
201 A-012 A-052 X
202 5-227 A-227 Missing all HUD components
203 5-299 No MMR, PASS
204 A-037 A-037 PASS
205 A-078 No MMR, Bottle retainer, waist strap
206 5-031 31 HUD wiring
207 5-212 A-246 Pressure reducer, no low pressure hose
208 5-285 285 X
209 RE 5-194/A 5-338 A223 HUD
210 5-236 No MMR, frame cracked
211 5-197 197 No waist belt system
212 5-259/A-092 13-002 Waist strap
213 5-403 5-403 Waist strap
214 211 No MMR, Waist strap
215 5-064 5-117 X
216 A-023 5-404 Air leak
217 6-006 No MMR, missing all HUD components
218 5-176/ A-004 No MMR, Waist strap
219 5-137/A-026 No MMR, high pressure leak
220 5-085/A-076 No MMR, bottle retainer
221 5-018 No MMR, Waist strap
222 5-292 No MMR, Bottle retainer, waist strap
223 5-247 No MMR, PASS, waist strap
224 5-177/A-016 No MMR, CGA O-ring
225 5-063/A-011 No MMR
226 5-203 PARTS
227 Shop 6-014/A 5-349 6-014 HUD lights, PASS chirp
228 5-119 5-303 Leaking MMR, no waist straps
229 5-188 188 Missing all HUD components, no waist straps 230 5-097 5-111 X
231 RE 5-284/A 5-327 ? X
232 A 5-244/A052 No MMR, frame cracked
233 5-243 5-279 X
234 A-040 262 HUD wiring
235 5-001 No MMR, no waist straps
236 A-022 PAK 11 No waist straps
237 5-164 5-164 HUD lights, no waist straps
238 5-101 5-101 X
239 125 No MMR, regulator mount bolt, no waist straps
240 5-175/A-013 No MMR, pressure reducer
241 5-195/A-018 No MMR, PASS, frame cracked, bottle retainer 242 5-248 5-248 PASS, missing all HUD components
243 A-068 5-095 Waist strap, bottle retainer
244 5-129 5-129 X
245 5-409 5-409 Waist strap
246 5-003 5-003 X
247 5-096 No MMR, Waist strap
248 5-075 75 Frame cracked, wast strap
249 5-157 5-156 Torn MMR hose
250 5-226 148 X
251 A-049/A263 No MMR, frame cracked
252 5-224 204 MMR leak
253 5-167 No MMR, leak at remote console, no waist straps 254 RE 5-267/A 5-344 191 HUD, waist strap
255 RES-003 RES-003 PASS
256 5-314/AP-003 AP-003 HUD, PASS
257 5-158 158 Waist strap
258 11-003 11-004 X
259 5-298 298 PASS
260 5-196 196 No waist strap system
261 5-253 5-253 HUD
262 5-303 No MMR, Waist strap
263 5-231 A-048 X
264 5-037 X
265 5-084 No MMR, missing all HUD components, waist strap 266 A-041 6-007 X
267 5-116 No MMR, waist strap
268 5-245 5-212 Waist strap
269 5-061 Waist strap
270 5-255 PARTS
271 5-258/5-341 5-258 X
272 5-265/5-343 No MMR, cut low pressure hose cover
273 5-201/5-077 X
274 5-220 Pressure reducer, no low pressure hose
275 5-154 X
276 A021 A021 X
277 5-297 No MMR, no waist straps
278 5-107 5-108 X
279 5-121 No MMR
280 11-044 5-261 X
281 5-222 5-222 X
282 5-111 No MMR, missing all HUD components
283 5-242 PAK24 X
284 5-012 No MMR, pressure reducer, no straps
285 5-282 No MMR, no waist straps
286 5-320 PAK29 X
287 5-219 5-405 X
288 5-113 5-113 Broken MMR, no waist straps
289 5-402 5-402 X
290 6-010 6-010 X
291 5-199 No waist strap system
292 5-010 10 High pressure leak
293 5-232 192 X
294 5-127 5-127 PASS
295 PAK18 No MMR, no waist straps
296 R5 X
297 5-035 X
298 5-048 X
299 5-016 5-083 PASS
300 A-077 49 X
301 5-109 109 X
302 5-033 33 No shoulder straps
303 5-077
304 A-085 A-242 X
305 5-073 73 X
306 5-139 5-139 X
307 5-090 16 X
308 5-114 114 X
309 5-023 23 X
310 Shop 6-009/A 5-315 6-009 X
311 5-311 No MMR, pressure reducer
312 5-296 5-296 X
313 5-216 5-216 X
314 5-238 A-210 X
315 RE 5-279/A 5-325 No MMR, straps destroyed
316 5-072 72 X
317 5-288 X
318 RE 5-252/A 5-330 X
319 RE 5-307/A 5-329 578 X
320 5-279 36 X
321 5-225 PAK26 X
322 5-104 A-008 X
323 1 PARTS
324 5-204 PAK1 X
325 5-145 8 Pressure reducer, no low pressure hose
326 5-280 A-224 PARTS
327 5-208 X
328 A-202 X
329 5-173 X
330 5-110 5-228 PASS
331 5-132 132 X
332 5-232 X
333 5-228
334 5-235
335 A006
336 PAK25
337 A061
338 5-213
339 5-239
340 5-233
341 5-209
342 5-087
343 5-206
344 5-118 280 X
345 A-009 A-009 X
346 PAK29 25 X
347 5-011 12 X
348 5-140 15 X
349 5-405 5 X
350 5-156 A-064 X
351 A-065 A-043 X
352 5-017 26 X
353 5-190 5-016 X
354 PAK2 5-211 X
355 5-308 ? X
356 A-003 No MMR
357 A-073 A-078 X
358 5-309 5-018 X
359 5-120 67 X
360 5-269 5-269 X
361 5-106 A-011 X
362 5-289 A-030 X
363 A-058 A-058 X
364 A-045 A-045 X
365 5-189 No MMR
366 5-172 53 X
367 5-027 27 X
368 A-075 A-075 X
369 5-179 5-022 X
370 5-270 270 X
371 5-346 5-305 X
372 5-262 5-189 X
373 5-059 A-083 X
374 PAK8 PAK8 X
375 5-026 17 X
376 11-002 198 X
377 5-151 PAK11 X
378 A-003 No MMR
379 5-189 No MMR
Form Approved by City Attorney 02/15/2024 Page 1
Hold Harmless Agreement
This HOLD HARMLESS AGREEMENT (this “Agreement”) is made at Sacramento, California, as of _______ (“Effective Date”), by and between the CITY OF SACRAMENTO, a municipal corporation (“CITY”), and
American River College a Los Rios Community College District 4700 College Oak Drive
Sacramento, CA 95841-4286
WHEREAS, Los Rios Community College District desires to acquire from CITY, and CITY desires to donate to Los Rios Community College District, the Surplus Property described below; and WHEREAS, Los Rios Community College District desires to hold harmless and indemnify CITY from any claims and/or litigation arising out of CITY’S actions in connection with its donation, and the Los Rios Community College District’s acceptance of the Surplus Property, described as 47 Self-Contained Breathing Apparatus (SCBA) and associated parts.
NOW THEREFORE, in consideration of the mutual covenants and conditions herein, CITY and the Los Rios Community College District hereby agree as follows:
TERMS
1. Acceptance of Responsibilities. The Los Rios Community College District shall be responsible for, all taxes, levies, assessments, and the like arising out of, or in any way connected with, the transfer, dismantling, loading, transportation, removal, possession, ownership or use of the Surplus Property conveyed hereunder. The Surplus Property conveyed hereunder shall be removed from the Fire Department’s Training Division (2409 Dean Street McClellan, CA 95652) within 30 days of approval by the Sacramento City Council. In the event the Surplus Property is not so removed, CITY shall have the unconditional right to sell, donate or otherwise dispose of the Surplus Property at its convenience, by any method it chooses, and without prior notice to the Los Rios Community College District.
2. Exclusion of Warranties. CITY CONVEYS, AND THE LOS RIOS COMMUNITY COLLEGE DISTRICT ACCEPTS, THE SURPLUS PROPERTY “AS-IS.” THE CITY MAKES NO
GUARANTEE, WARRANTY, OR REPRESENTATION, EXPRESS OR IMPLIED, AS TO THE
CONDITION, QUANTITY, KIND, CHARACTER, QUALITY, WEIGHT, SIZE, OR DESCRIPTION,
OR ITS MERCHANTABILITY, FITNESS FOR ANY USE OR PURPOSE, OR OTHER CHARACTERISTIC OF THE SURPLUS PROPERTY. Los Rios Community College District agrees that it was given full opportunity to inspect and examine the Surplus Property.
Los Rios Community College District failure to inspect will not constitute grounds for any
Form Approved by City Attorney 02/15/2024 Page 2
claim against the City.
3. Hold Harmless and Indemnity. Los Rios Community College District shall fully defend, indemnify, and hold harmless CITY from any and all claims, lawsuits, demands, causes of action, liability, loss, damage and/or injury, of any kind whatsoever (including without limitation, all claims for monetary loss, property damage, equitable relief, personal injury and/or wrongful death) relating to the Surplus Property and/or CITY’S conveyance of the same, whether brought by an individual or other entity, or imposed by a court of law or by administrative action of any federal, state, or local government body or agency, arising out of, in any way whatsoever, any acts, omissions, negligence, or willful misconduct on the part of CITY, its officers, personnel, employees, agents, contractors, invitees, or volunteers. This indemnification applies to and includes, without limitation, the payment of all penalties, fines, judgements, awards, decrees, attorneys’ fees, and related cost or expenses, and any reimbursement to CITY for all legal fees, expenses, and cost incurred by it.
4. Insurance. Los Rios Community College District shall provide:
a. General Liability Insurance providing coverage at least as broad as ISO CGL Form 00 01 on an occurrence basis for bodily injury, including death, of one or more persons, property damage, and personal injury, arising out of activities performed by or on behalf of the Los Rios Community College District, with limits of not less than $1,000,000 per occurrence.
b. Automobile Liability Insurance providing coverage at least as broad as ISO Form CA 00 01 for bodily injury, including death, of one or more persons, property damage, and personal injury, with limits of not less than $1,000,000 per occurrence. The policy shall provide coverage for owned, non-owned, and/or hired autos, as appropriate.
c. Certificates of insurance and required endorsements evidencing the insurance required. The City, its officials, employees and volunteers shall be covered by policy terms or endorsement as additional insureds under the Los Rios Community College District’s general liability and automobile coverage.
5. Authority to Enter Agreement. Each Party warrants that the individuals who have signed this Agreement have actual legal power, right, and authority to make this Agreement and bind each respective Party.
6. Supplementation, Modification and Amendment. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
Form Approved by City Attorney 02/15/2024 Page 3
7. Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual right by custom, estoppel, or otherwise.
8. Attorney’s Fees and Costs. If any legal action or other proceeding is brought in connection with this Agreement, the successful or prevailing Party, if any, shall be entitled to recover reasonable attorney’s fees and other related costs, in addition to any other relief to which that Party is entitled. In the event of a dispute, the court or trier of fact who presides over such legal action or proceeding is empowered to determine which Party, if any, is the prevailing party in accordance with this provision.
9. Entire Agreement. This Agreement contains the entire agreement between the Parties related to the matters specified herein and supersedes any prior oral or written agreements between the Parties related to such matters.
10. Enforceability, Severability, and Reformation. If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, constructed as so limited. The intent of the Parties is to provide as broad an indemnification as possible under California law, in the event that any aspect of this Agreement is deemed unenforceable, the court is empowered to modify this Agreement to give the broadest possible interpretation permitted under California law.
11. Applicable Law. This Agreement shall be governed exclusively by the laws of California, without regard to conflict of law provisions.
12. Exclusive Venue and Jurisdiction. Any lawsuit or legal proceeding arising out of or relating to this Agreement in any way whatsoever shall be exclusively brought and litigated in the federal or state courts of California in Sacramento County. Each Party expressly waives the right to challenge this jurisdiction and/or venue as improper on inconvenient. Each Party consents to the dismissal of any lawsuit that they bring in any other jurisdiction or venue.
Executed as of the day and year first above stated.
Form Approved by City Attorney 02/15/2024 Page 4
CITY OF SACRAMENTO
A Municipal Corporation
By: ___________________________________________
Print name: Mario Lara
Title: Assistant City Manager
For: Howard Chan, City Manager
ATTEST:
______________________________________________
City Clerk
APPROVED AS TO FORM:
______________________________________________
City Attorney
Los Rios Community College District
______________________________________________
Signature of Authorized Person
______________________________________________
Print Name and Title
Form Approved by City Attorney 02/15/2024 Page 5
______________________________________________
Additional Signature of Authorized Person
______________________________________________
Print Name and Title
RESOLUTION NO.
Adopted by the Sacramento City Council
DATE
Approval to Donate Self-Contained Breathing Apparatus & associated parts to Los Rios Community College
BACKGROUND
A. Los Rios Community College (LRCC) on behalf of American River College (ARC) has requested that Self-Contained Breathing Apparatus (SCBAs) and associate parts be donated to assist with their American River College Non-Affiliate Fire Academy.
B. The Fire Department, Training Division, has requested approval to donate 47 surplus SCBA units and associated parts, no longer in service, to LRCC.
C. Sacramento City Code, Chapter 3.80.030 (F), provides that surplus personal property may be donated to any charitable organization by resolution of the City Council.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The donation of the surplus SCBAs and associated parts.
Section 2. The City Manager or the City Manager’s designee is hereby authorized to enter into a hold harmless agreement between the City of Sacramento and Los Rios Community College along with any other documentation required to complete the donation.