City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-00881 4/30/2024 Consent Item 11.
Grant/Agreement: California Task Force Seven (CA-TF7) Urban Search and Rescue (US&R) Team’s Hurricane Dorian (G12704000)
File ID: 2024-00881
Location: Citywide
Recommendation: Adopt a Resolution authorizing the City Manager or the City Manager’s designee to: 1) accept Amendment M026 Assistance Award/Amendment No. EMW-2018-CA-USR- 0008 with the Department of Homeland Security, Federal Emergency Management Agency, for CA- TF7 US&R Team Hurricane Dorian Deployment de-obligating a total of $500,000; 2) execute Amendment M004 to Assistance Award/Amendment No. EMW-2023-CA-USR-0008 with the Department of Homeland Security, Federal Emergency Management Agency, for CA-TF7 US&R Team Hurricane Dorian Deployment; 3) accept federal funding for Amendment M004 up to $433,311 for the CA-TF7 US&R Team Hurricane Dorian Deployment; and 4) adjust the revenue and expenditure budgets for the CA-TF7 US&R Team Hurricane Dorian Deployment (G12704000) in the operating grant fund (Fund 2702) to $525,711, which includes Amendment M004 to EMW-2023-CA- USR-0008 in the amount of $433,311, Amendment M026 to EMW-2018-CA-USR-0008 de-obligating $500,000, and the previously approved Amendments M001, M002, and M003 to EMW-2018-CA-USR -0008 in the total amount of $592,400.
Contact: Allison Narramore, Administrative Officer, (916) 808-8065, [email protected], Fire Department
Presenter: None.
Attachments:
1-Description/Analysis
2-Resolution
3-Assistance Award Amendment M026 & M004
Description/Analysis
Issue Detail: On September 3, 2019, a California Task Force Seven (CA-TF7) Red Incident Support Team (IST) representative was activated by the Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA), followed by California Task Force Seven (CA-TF7) Type 3 team. As the sponsoring agency for the CA-TF7 Urban Search and Rescue (US&R) program, the City of Sacramento (Fire Department) is responsible for providing trained personnel to staff positions on federal task force teams and incident support teams. As a result of this deployment, the City must accept and/or sign the DHS/FEMA Assistance Award/Amendment contracts (EMW-2018- CA-USR-0008, Amendment M026, and EMW-2023-CA-USR-0008, Amendment M004) in the amount of $433,311to receive the final reimbursement for costs associated with deployment activities.
File ID: 2024-00881 4/30/2024 Consent Item 11.
On January 5, 2021, the City Council authorized the execution of Amendments M001, M002, and M003 to DHS/FEMA Assistance Award/Amendment No. EMW-2018-CA-USR-0008 in the total amount of $592,400 for the Hurricane Dorian deployment. Final reimbursement payments are now being distributed from FEMA for the Hurricane Dorian deployment, and two additional amendments were issued, including Amendment M026 to EMW-2018-CA-USR-0008 and Amendment M004 to EMW-2023-CA-USR-0008. M026 de-obligates $500,000 and Amendment 004 re-obligates $433,311.
This reimbursement process was completed following a change in DHS/FEMA Assistance Award contracts (from EMW-2018-CA-USR-0008 to EMW-2023-CA-USR-0008).
Policy Considerations: Acceptance of the federal US&R funding is consistent with City Council action relative to state and federal grant awards.
Economic Impacts: None.
Environmental Considerations: Ongoing administrative maintenance activities, such as purchases of supplies, equipment, or materials that are not made for purposes of a public construction project, do not constitute a “project” and are exempt from the California Environmental Quality Act (CEQA) CEQA Guidelines, Section 15061(b) (3), 15378(b) (2).
Sustainability: There are no sustainability considerations applicable to the acceptance of federal funding reimbursing DHS/FEMA directed activities.
Commission/Committee Action: Not Applicable.
Rationale for Recommendation: DHS/FEMA Assistance Award/Amendment contract EMW-2023- CA-USR-0008, Amendment M004 in the amount of $433,311 must be signed and submitted to DHS/FEMA to receive reimbursement for costs associated with Hurricane Dorian. DHS/FEMA Assistance Award/Amendment contract EMW-2018-CA-USR-0008, Amendment M026 does not need to be signed and submitted to DHS/FEMA.
Financial Considerations: There has not been and will continue to not be any impact to the City general fund. As the sponsoring agency, the City of Sacramento incurs costs related to activating the CA-TF7 US&R Team; and DHS/FEMA reimburses expenses directly related to these deployment activities. These amendments allow DHS/FEMA to de-obligate $500,000 from the expired Assistance Award/Amendment contract EMW-2018-CA-USR-0008 and obligate $433,311 of federal funds under the new contract EMW-2023-CA-USR-0008 to cover labor and equipment expenses incurred by the City for activities associated with Hurricane Dorian. Staff recommends the CA-TF7 US&R Team Hurricane Dorian operating grant project (G12704000) be adjusted with revenue and expenditure budgets in the total amount of $525,711 in the Operating Grant Fund (Fund 2702). This total amount includes Amendment M004 to EMW-2023-CA-USR-0008 in the amount of $433,311, Amendment M026 to EMW-2018-CA-USR-0008 de-obligating $500,000, and the previously approved Amendments M001, M002, and M003 to EMW-2018-CA-USR-0008 in the total amount of $592,400.
Local Business Enterprise (LBE): Not Applicable.
Resolution April 30, 2024 Page 1 of 2
RESOLUTION NO.
Adopted by the Sacramento City Council
April 30, 2024
GRANT/AGREEMENT: CALIFORNIA TASK FORCE SEVEN (CA-TF7) URBAN SEARCH AND RESCUE (US&R) TEAM’S HURRICANE DORIAN DEPLOYMENT (G12704000)
BACKGROUND
A. The City of Sacramento Fire Department has been the sponsoring agency for the CA-TF7 US&R Team since the inception of the Federal Urban Search & Rescue program in the early 1990’s. CA-TF7 has responded for emergency assistance to the terrorist attack of the World Trade Center in New York, to the Gulf Coast in the aftermath of Hurricane Katrina, to the Oso Washington mudslides, and various other events.
B. CA-TF7 can be deployed as an entire team, or individual Incident Support Team (IST) members, to provide overhead support to man-made and natural disasters as well as national special security events.
C. On September 3, 2019, a California Task Force Seven (CA -TF7) Red Incident Support Team (IST) representative was activated by the Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA); followed by California Task Force Seven (CA-TF7) Type 3 team.
D. On January 5, 2021, the City Council authorized the execution of Amendments M001, M002, and M003 to DHS/FEMA Assistance Award/Amendment No.
EMW-2018-CA-USR-0008 in the total amount of $592,400 for the Hurricane Dorian deployment.
E. To receive final reimbursement for costs associated with the deployment activities for the Hurricane Dorian deployment, the City must pass a resolution granting signature authority for the City Manager, or the City Manager’s designee, to sign Amendment M004 regarding DHS/FEMA Assistance Award/Amendment No. EMW-2023-CA-USR-0008. In addition, to accept Amendment M026 Assistance Award/Amendment No. EMW-2018-CA-USR- 0008.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee, including the Assistant City Manager, is authorized to execute Amendment M004 to DHS/FEMA Assistance Award/Amendment No. EMW-2023-CA- USR-0008 in the amount of $433,311.
Resolution April 30, 2024 Page 2 of 2
Section 2. The City Manager or the City Manager’s designee, including the Assistant City Manager, is authorized to accept Amendment M026 to DHS/FEMA Assistance Award/Amendment No. EMW-2018-CA- USR-0008 de-obligating a total of $500,000.
Section 3. The City Manager or the City Manager’s designee, including the Assistant City Manager, is authorized to accept the federal funding for CA-TF7 US&R Team up to $433,311 for Amendment M004 to DHS/FEMA Assistance Award/Amendment No. EMW-2023-CA-USR-0008.
Section 4. The existing revenue and expenditure budget for the CA-TF7 US&R Team Hurricane Deployment (G12704000) will be adjusted to be a total of $525,711 in the Operating Grant Fund (Fund 2702), which includes Amendment M004 to EMW-2023-CA-USR-0008 in the
amount of $433,311, Amendment M026 to EMW-2018-CA-USR-
0008 de-obligating $500,000, and the previously approved Amendments M001, M002, and M003 to EMW-2018-CA-USR-0008 in the total amount of $592,400.
DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY ASSISTANCE AWARD/AMENDMENT FEMA Form 40-21
3. INSTRUMENT NUMBER6. CONTROL NUMBER4. AMENDMENT NUMBER9. RECIPIENT PROJECT MANAGER10. FEMA PROJECT OFFICER5. EFFECTIVE DATE Recipient is required to sign and return one (1) copy of this document to the issuing/administration office in Block 8.17. RECIPIENT REQUIREMENT18. RECIPIENT (Typed name and title)19. ASSISTANCE OFFICER (Typed name and title)20. SIGNATURE OF RECIPIENT20a. DATE21. SIGNATURE OF ASSISTANCE OFFICER 21a. DATERecipient is not required to sign this document.16. DESCRIPTION OF PROJECT14. ASSISTANCE AMOUNT15. ACCOUNTING & APPROPRIATION DATACOST REIMBURSEMENT11. ASSISTANCE ARRANGEMENTCOST SHARINGFIXED PRICEOTHERTREASURY CHECK REIMBURSEMENT12. PAYMENT METHODADVANCE CHECKLETTER OF CREDIT13. PAYMENT OFFICE FEDERAL EMERGENCY MANAGEMENT AGENCY Office of the Chief Financial Officer Finance Services Branch 500 C Street, S.W., Patriot Plaza Washington, D.C. 204727. RECIPIENT NAME AND ADDRESSCOOPERATIVE AGREEMENT1. ASSISTANCE INSTRUMENTAMENDMENT2. TYPE OF ACTIONGRANTAWARD8. ISSUING/ADMINISTRATION OFFICE FEDERAL EMERGENCY MANAGEMENT AGENCY Grants Management Division 500 C Street, S.W. Washington, D.C. 20472Specialist:EMW-2018-CA-USR-0008Scott Williams, 916-808-1604 The purpose of this Amendment, M026 is to de-obligate funding used in support of Hurricane Dorian. The total amount obligated under this agreement is hereby decreased by $500,000.00 from $1,803,089.19 to $1,303,089.19. All terms and conditions remain unchanged and in full force and effect. Assistance Listing, formerly (formerly, Catalog of Federal Domestic Assistance - CFDA) No. 97.025 applies. End of Amendment M026. *For each Activation, the grantee is reminded that all project related materials, both programmatic and financial, must be retained at least three years from the date the final expenditure report (not the date of this Amendment Notice) is submitted for each disaster.Nica Mathes, Section Chief - Mitigation BranchMar 28, 2023 PREVIOUS AMOUNT AMOUNT THIS ACTIONTOTAL AMOUNT$1,303,089.19 M026See block 21aAN03173N2019T City of Sacramento (CA-TF7) 5770 Freeport Blvd. Suite #200 Sacramento, CA 95822 Kandace Kimber, 202.506.0924Elwood Ey, 202.646.40132019-06-3423EM-9044-XXXX-4103-D$1,803,089.19 -$500,000.00
DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY ASSISTANCE AWARD/AMENDMENT FEMA Form 40-21
3. INSTRUMENT NUMBER6. CONTROL NUMBER4. AMENDMENT NUMBER9. RECIPIENT PROJECT MANAGER10. FEMA PROJECT OFFICER5. EFFECTIVE DATE Recipient is required to sign and return one (1) copy of this document to the issuing/administration office in Block 8.17. RECIPIENT REQUIREMENT18. RECIPIENT (Typed name and title)19. ASSISTANCE OFFICER (Typed name and title)20. SIGNATURE OF RECIPIENT20a. DATE21. SIGNATURE OF ASSISTANCE OFFICER 21a. DATERecipient is not required to sign this document.16. DESCRIPTION OF PROJECT14. ASSISTANCE AMOUNT15. ACCOUNTING & APPROPRIATION DATACOST REIMBURSEMENT11. ASSISTANCE ARRANGEMENTCOST SHARINGFIXED PRICEOTHERTREASURY CHECK REIMBURSEMENT12. PAYMENT METHODADVANCE CHECKLETTER OF CREDIT13. PAYMENT OFFICE FEDERAL EMERGENCY MANAGEMENT AGENCY Office of the Chief Financial Officer Finance Services Branch 500 C Street, S.W., Patriot Plaza Washington, D.C. 204727. RECIPIENT NAME AND ADDRESSCOOPERATIVE AGREEMENT1. ASSISTANCE INSTRUMENTAMENDMENT2. TYPE OF ACTIONGRANTAWARD8. ISSUING/ADMINISTRATION OFFICE FEDERAL EMERGENCY MANAGEMENT AGENCY Grants Management Division 500 C Street, S.W. Washington, D.C. 20472Specialist:EMW-2023-CA-USR-0008Scott Williams, 916-808-1604 The purpose of this Amendment, M004 is to obligate funding used in support of Hurricane Dorian. The total amount obligated under this agreement is hereby increased by $433,311.15 from $227,500.00 to $660,811.15. All terms and conditions remain unchanged and in full force and effect. Assistance Listing, formerly (formerly, Catalog of Federal Domestic Assistance - CFDA) No. 97.025 applies. End of Amendment M004. *For each Activation, the grantee is reminded that all project related materials, both programmatic and financial, must be retained at least three years from the date the final expenditure report (not the date of this Amendment Notice) is submitted for each disaster.Nica Mathes, Section Chief - Mitigation BranchNov 29, 2023 PREVIOUS AMOUNT AMOUNT THIS ACTIONTOTAL AMOUNT$660,811.15 M004See block 21aAN00491N2024T City of Sacramento (CA-TF7) 5770 Freeport Blvd. Suite #200 Sacramento, CA 95822 Kandace Kimber, 202.506.0924Elwood Ey, 202.646.40132024-06-4464DR-9044-XXXX-4104-D $227,500.00 $433,311.15