City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-00620 4/30/2024 Consent Item 15.
Acceptance of Funding from the Governor’s Office of Planning and Research for South Sacramento Youth Programming
File ID: 2024-00620
Location: District 5, Represented by Councilmember Maple; District 6, Represented by Councilmember Guerra; District 7, Represented by Councilmember Jennings; District 8, Represented by Councilmember Vang
Recommendation: Adopt a Resolution authorizing the City Manager or the City Manager's designee to: 1) accept $2,000,000 from the State for South Sacramento Youth Programming; 2) enter into a contract with the Governor’s Office of Planning and Research (State) for $2,000,000 for the South Sacramento Youth and Family Programs and the Filipino Community Center; 3) establish a South Sacramento Programming grant project (G02000440) along with the revenue and expenditure budgets in the amount of $2,000,000 in the operating grant fund (Fund 2702); and 4) enter into grant agreements with the Health Education Council and the Filipino Community of Sacramento and Vicinity.
Contact: Consuelo Hernandez, Director of Governmental Affairs, (916) 808-7395, [email protected], Office of the City Manager Attachments:
1-Description/Analysis
2-Resolution
3-Subrecipient Scopes of Work and Budgets
Description/Analysis
Issue Detail: The State of California has awarded $2,000,000 to the City of Sacramento as part of the Budget Act of 2022, AB 179 (Chapters 45, Statutes of 2022). The funding was secured by then- Assemblymember Jim Cooper and is currently being overseen by Assemblymember Stephanie Nguyen.
The State is providing the City of Sacramento with funding for South Sacramento youth programming providing grants to South Sacramento community-based organizations. This bill went into effect on June 30, 2022, after it was signed by Governor Newsom. The Governor’s Office of Planning and Research (OPR) has directed the City of Sacramento to receive the $2,000,000 for South Sacramento youth programming.
Staff worked with the office of California Assemblymember Stephanie Nguyen to screen potential projects for eligibility based upon the grant criteria. The proposed programs and projects are subject to review by OPR. As part of the grant process, the detailed scopes of work and budgets listed in
File ID: 2024-00620 4/30/2024 Consent Item 15.
Attachment 3 will be submitted to OPR for approval. Allocation of the grant funds under the subrecipient agreements is subject to OPR’s approval of the scope of work and budgets. As the grant awardee, the City will administer and provide programmatic and fiscal oversight for its subrecipients.
Policy Considerations: The recommendations contained in this report are consistent with Sacramento City Code Section 3.04.020, which requires Council authorization to enter into an agreement greater than or equal to $250,000; and City Council Resolution 2023-0205, which requires Council authorization to obtain governing board of approval for a grant award, establish an operating grant and distribute subaward grants of $250,000 or more.
The State grant funding will enable the subrecipient organizations to provide programming for youth in South Sacramento, which will enhance community livability, improve public health and safety, provide opportunities for youth, and respond to the needs and interests of residents. This is consistent with the City’s General Plan Goals in the areas of Education, Recreation, and Culture.
Economic Impacts: Not applicable.
Environmental Considerations: The proposed activity is not a project pursuant to the California Environmental Quality Act (CEQA), CEQA Guidelines Section 15378(b)(5). The activity is an organizational or administrative activity of governments that will not result in direct or indirect physical changes in the environment and is not subject to CEQA. CEQA Guidelines Section 15060(c)(3).
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: The primary purpose of this funding is to provide funding for South Sacramento community-based organizations for youth programming.
Financial Considerations: As part of the Budget Act of 2022, the State has awarded the City $2,000,000 to fund South Sacramento youth programming. Projects will be managed by community- based organizations. No City resources or matching funds will be used to execute this program.
Staff recommends establishing the South Sacramento Programming operating grant project (G02000440) along with the revenue and expenditure budgets in the amount of $2,000,000 in the Operating Grant Fund (Fund 2702) to memorialize the entirety of the state grant award. All pass- through reinvestment projects will be recorded in G02000440. Projects, award amounts, and the responsible department or entity are reflected in Attachment 3.
Staff will be required to provide basic grant administration such as maintaining thorough financial records, providing periodic progress reports, and managing fiscal reporting to OPR and payments to the grant subrecipients.
Local Business Enterprise (LBE): Not applicable.
RESOLUTION NO. 2024 - XXXX
Adopted by the Sacramento City Council
XXXX
Acceptance of Funding from the Governor’s Office of Planning and Research for South Sacramento Youth Programming
BACKGROUND
A. The 2022-23 State Budget (AB 178) included $2,000,000 in appropriations to the City of Sacramento for South Sacramento Youth Programming. programs and projects within the City of Sacramento.
B. The Governor’s Office of Planning and Research (OPR) has been delegated the responsibility for the administration of the grant. OPR requires the City to enter into a grant agreement to receive the state funding.
C. The scopes of work and budgets for the program and projects to be funded under the OPR grant have been developed. There are two non-profit organizations that are designated to receive portions of the OPR grant from the City. Approving the grant agreement with OPR and the subrecipient grant agreements will allow for implementation of the programs and projects to be funded by the state.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee is authorized to accept $2,000,000 from the State for South Sacramento youth programming.
Section 2. The grant agreement with OPR for $2,000,000 for the Community Reinvestment Projects as set forth in Exhibit A is hereby approved in substantially the same form as attached. The City Manager or the City Manager’s designee is authorized to execute the CNRA grant agreement.
Section 3. The subrecipient agreement form for the projects as set forth in Exhibit B is hereby approved in substantially the same form as attached. The City Manager or the City Manager’s designee is authorized to execute subrecipient grant agreements with the listed subrecipients based on the scopes of work and budgets for the projects and programs as set forth in Exhibit C.
Section 4. The City Manager or the City Manager’s designee is authorized to establish the South Sacramento Programming grant project (G02000440) along with the revenue and expenditure budgets in the amount of $2,000,000 in the operating grant fund (Fund 2702).
GRANTEE NAME
Grant Agreement #SPPD23XXX
EXHIBIT A
SCOPE OF WORK
This Grant Agreement (hereinafter “Agreement”) sets out the terms and conditions by which a grant is made from the Governor’s Office of Planning and Research (OPR) to City of Sacramento (hereinafter “Grantee”), for the purposes of funding legislative priorities related to community investments in California.
Project Title: South Sacramento Youth and Family Programs and the Filipino Community Center
This Agreement will commence on March 1, 2024, and continue through March 1, 2027.
All inquiries during the term of this Agreement shall be directed to the project representatives listed below:
Grantor:
Governor’s Office of Planning and
Research
Grantee:
City of Sacramento
Grant Manager: Vivian Su Contact: Mark Sablay, Executive Analyst, City Manager’s Office
Address: 1400 10th Street
Sacramento, CA 95814
Address: 915 I Street, 5th Floor
Sacramento, CA 95814
Phone: (279) 386-1780 Phone: (916) 808-7035
Email: [email protected] Email: [email protected]
Background
OPR serves as the State’s comprehensive planning agency, with statutory responsibilities for formulating long- range goals for land- use, environmental protection, climate change policies, plans, and guidelines, among other things.
The California Budget Act of 2022, Assembly Bill 179, Chapter 249, section 19.56, subdivision (k)(37) appropriated $2,000,000 to the City of Sacramento for South Sacramento Youth Programming providing grants to South Sac community -based organizations. This funding is appropriated to accomplish legislative priorities related to community investments in California identified in the Scope of Work section.
Under section 19.56, subdivision (a)(5), OPR may provide advance payments of the grant funds from this provision.
Project Summary
The Grantee will provide grants to the Filipino Community Center and the Health Education Council (HEC) – Sacramento Community Based Organization.
Health Education Council
EXHIBIT A
GRANTEE NAME
Grant Agreement #SPPD23XXX
Since 1991, the Health Education Council (HEC), a 501(c)(3) nonprofit organization, has served Sacramento’s residents with various programs to reduce health inequities. Our mission, to improve health outcomes in under -served neighborhoods by ‘empowering the people in them to create the solutions they need most’ is achieved through partnerships with a variety of schools, health care organizations, local government, public health, business, residents, faith organizations, and other community -based organizations. HEC has received recognition from state and national public health organizations and has been named a ‘Non- Profit of the Year’ three times by the California legislature for our work in addressing health inequities.
In 2020, the Health Education Council purchased a building adjacent to the South Sacramento communities of Meadowview that it has served over the decades. After conducting extensive assessments with community members, HEC heard from residents that they would like to have more mental health support in the community for children and families, more physical activity opportunities for children and increased support activities for children with disabilities and their families.
To meet the residents’ priorities, HEC will:
I. Implement and expand variety of programs for Sacramento area children, youth, young adults and their families.
II. Subcontract with youth serving organizations.
III. Provide funding to youth and family-serving agencies in the South Sacramento area.
Filipino Community Center
A long -term dream of the Filipino American community since the 1920s is a Filipino Community Center. Over these last decades, the Filipino Community of Sacramento and Vicinity has made progress with advancing this vision by acquiring a 1.8- acre lot parcel located in East Southgate and 66th Avenue, fully unencumbered, and continuing to raise funds for its planning and construction.
As envisioned, the Filipino Community Center (Center) will provide an inclusive space to connect, engage civically, offer programs and services, and socialize. In addition, the Center will function as a multi-purpose hub dedicated to Filipino American organizations for community meetings, cultural and arts programming, workforce development, immigration clinics, health and wellness programs and activities for our youth and seniors, as well as civic engagement and mobilization initiatives, including voter registration and turn- out.
During emergencies, e.g., heat waves and warming events, pandemics, food insecurity challenges, the Center will serve as a focal point for coordinating and implementing services to address urgent needs.
The proposed site will utilize 55% of the area for a single story, approximately 3,200 square feet community center, parking, landscaping, hard- scape, and underground utilities. The site and building design incorporate sustainable practices with above code required EV parking, site shading and drought -tolerant landscape solutions. Pedestrian walkways are incorporated for ease of circulation with provisions for accessible ramps. Long and short - term parking have also been incorporated on the site.
EXHIBIT A
GRANTEE NAME
Grant Agreement #SPPD23XXX
Moreover, the building design incorporates a high ceiling entry tower with full -height glass walls for a welcoming entry point and allows natural lighting. The north side of the building, designed as a multi -purpose room, offers an open space and high ceiling for numerous community activities. Full height glass walls along the north wall of the multipurpose room create a visual expansion to the exterior landscape. For weather protection, canvas sunshades are located along the north exterior wall of the mul ti-purpose room for outdoor activities. Lastly, lighting and planting are located throughout the parcel for safety and visual appeal.
Scope of Work
The Grantee will provide grants to:
$800k – Filipino Community
$1.2M – Health Education Council (HEC) – Only youth programs.
Category - HEC Dollar Amount
Personnel and Administrative Support $614,500.00
Direct Costs – Primary Youth and Family
Programs
$440,500.00
CBO Subawardees – Other Youth and Family
Programs
$145,000.00
TOTAL $1,200,000.00
Category – Filipino Community Center Dollar Amount
Project Elements – Consulting and Design $250,000.00
Project Elements – Permits $200,000.00
Construction Costs $350,000.00
TOTAL $800,000.00
Project Timeline: Filipino Community Center
Activity Description Timeline
Preliminary Work on Project September 18, 2023 – July 1, 2024 Construction July 1, 2024 – July 31, 2025
Project Closeout August 1-31, 2025
The total amount of this grant agreement is not to exceed $2,000,000.
Location of Services
South Sacramento, California
Deliverables
A Final Project Closeout Report shall be submitted to OPR at the end of the Grant Agreement or once the funds have been expended by the Grantee.
EXHIBIT A
GRANTEE NAME
Grant Agreement #SPPD23XXX
The report must be on the template provided in Exhibit E and include at a minimum, but is not limited to:
o A detailed summary of the use of funds for the Project. o A detailed summary of tasks and milestones completed for the Project. o Strengths and barriers of the Project.
o Lessons learned from the Project.
o Overall timeline completion of the Project.
o A detailed summary of the successes and outcomes of the completed Project.
The report shall be submitted no later than thirty (30) days upon completion of the project or end of the contract performance period, whichever is sooner.
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EXHIBIT A
GRANTEE NAME
Grant Agreement #SPPD23XXX
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
Invoicing and Payment
The total amount of this grant agreement is not to exceed $2,000,0000.
Upon receipt and approval of invoices, OPR agrees to provide advance payment of grant funds to the Grantee.
Invoices shall be submitted electronically only via email directly to:
Invoices shall include the agreement number in the subject line.
Invoices shall include details of the items that are to be funded with these funds.
Invoices must be submitted no later than March 1, 2027. Invoices submitted beyond March 1, 2027, may not be processed.
Budget Contingency Clause
A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the Commission shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to fulfill any provisions of this Agreement.
If funding for any fiscal year is reduced or deleted by the State’s Budget Act for purposes of this program, the Commission shall have the option to either cancel this Agreement with no liability occurring to the Commission or State or offer an agreement amendment to the Grantee to reflect the reduced amount.
Prompt Payment Clause
Payment will be made in accordance with Government Code Chapter 4.5, commencing with section 927.
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EXHIBIT A
EXHIBIT C
STANDARD GRANT CONDITIONS
1. APPROVAL: This Agreement is of no force or effect until signed by both parties. The Grantee may not commence performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required. No oral understanding or agreement not incorporated in the Agreement is binding on any of the parties. In no case shall OPR materially alter the scope of the Agreement set forth in Exhibit A.
4. AUDIT: Grantee agrees that OPR, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to this Grant. Grantee agrees to maintain such records for a possible audit for a minimum of three (3) years after final payment or completion of the project funded with this Agreement unless a longer period of records retention is stipulated.
Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Grantee agrees to include a similar right of the State to audit records and interview staff in any subcontract related to the project.
5. CONFLICT OF INTEREST: Grantee certifies that it is in compliance with all applicable state and/or federal conflict of interest laws.
6. INDEMNIFICATION: Grantee agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the project, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Grantee in the performance of any activities related to the project.
7. FISCAL MANAGEMENT SYSTEMS AND ACCOUNTING STANDARDS: Grantee agrees that, at a minimum, its fiscal control and accounting procedures will be sufficient to permit tracing of all grant funds to a level of expenditure adequate to establish that such funds have not been used in violation of any applicable state or federal law, or the provisions of this Grant.
8. GOVERNING LAW: This Agreement is governed by and shall be interpreted in accordance with the laws of the State of California.
EXHIBIT A GRANTEE NAME
Grant Agreement #SPPD23XXX
10. INDEPENDENT ACTOR: Grantee, and its agents and employees of Grantee, in the performance of the Agreement, shall act in an independent capacity and not as officers, employees or agents of OPR.
11. MEDIA EVENTS: Grantee shall notify the OPR’s Grant Manager in writing at least thirty (30) working days before any public or media event publicizing the accomplishments and/or results of the Agreement and provide the opportunity for attendance and participation by OPR’s representatives.
12. NO THIRD- PARTY RIGHTS: OPR and Grantee do not intend to create any rights or remedies for any third- party as a beneficiary of this Grant.
13. NOTICE: Grantee shall promptly notify OPR’s Grant Manager in writing, within 30 days, of any events, developments or changes that could affect the completion of the project, or the budget approved for this Grant.
14. PROFESSIONALS: Grantee agrees that only licensed professionals will be used to perform services under this Grant where such services are called for.
15. RECORDS: Grantee certifies that it will maintain accounts in accordance with generally accepted accounting principles.
16. RELATED LITIGATION: Under no circumstances may Grantee use funds from any disbursement under this Grant to pay for costs associated with any litigation between the Grantee and OPR.
17. UNSPENT FUNDS: Grantees must repay any unused or inadequately documented advanced funds to OPR within thirty (30) days of project completion or the end of the project performance period, whichever is earlier. Grantees will not be eligible for any other OPR grants until funds have been repaid.
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EXHIBIT A GRANTEE NAME
Grant Agreement #SPPD23XXX
EXHIBIT D
ADDITIONAL PROVISIONS
Termination
OPR reserves the right to terminate this Agreement without cause upon thirty (30) days written notice to the Grantee or immediately in the event of default or material breach by the Grantee.
Insurance
The Grantee must maintain through the duration of the Agreement commercial, general liability, automotive liability, and workers’ compensation insurance. The state will not be responsible or liable if for any reason the Grantee does not maintain adequate insurance coverage to meet all potential liability risks arising from activities provided pursuant to this Agreement. In addition, the Grantee must carry any and all insurance coverage required by law. By signing this Agreement, the Grantee certifies that it will be responsible for claims arising from Grantee’s performance of this Agreement or any activities, field trips, outreach, or other events sponsored by the Grantee in commence of this Agreement.
Property Transfer
OPR hereby relinquishes any rights and interest to property purchased with Grant funds.
Executive Order N-6-22 – Russia Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N -6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law.
All primary Contracts and sub- contractors, primary Grantees, and sub- awardees, agree that they have reviewed Executive Order N -6-22 and attest that they are in compliance with it prior to submitting their response to a solicitation, and prior to entering into a contractual or grant agreement.
OPR will check the Office of Foreign Assets and Controls Sanctions List to ensure entities are not listed. Any entity found not being in compliance with Executive Order N-6-22 shall have their offer automatically disqualified, or contract or grant voided.
By submitting an offer against a solicitation, the Contractor or Grantee represents that the Contractor or Grantee nor any of its sub- contractors or sub-awardees are not a target of Economic Sanctions.
EXHIBIT A
GRANTEE NAME
Grant Agreement #SPPD23XXX
Should the State determine the Contractor, sub- contractors, Grantee or sub- awardees are a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Grantee's bid/proposal any time prior to grant execution, or, if determined after grant execution, shall be grounds for termination by the State. See more at the following hyperlink to the online directory:
https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine- Executive-Order.pdf.
The EO also directs all agencies and departments that are subject to the Governor’s authority to take certain steps, including directing that all state contractors and grantees with agreements valued at $5 million or more to report to the agency/department regarding their compliance with economic sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as sanctions imposed under state law, if any.
If the total value of this Agreement is valued at $5 million dollars or more, the Contractor or Grantee agrees to provide report on their compliance with these economic sanctions. This report will be submitted on the Contractor or Grantee’s official letterhead and will identify the actions they have taken to ensure compliance with these sanctions, and that the Contractor of Grantee has verified that all of their sub-contractors or sub-awardees, if any, are also in compliance with these economic sanctions.
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EXHIBIT A GRANTEE NAME
Grant Agreement #SPPD23XXX
GOVERNOR’S OFFICE OF PLANNING AND RESEARCH GRANTS
SUBRECIPIENT AGREEMENT
This Grant Subrecipient Agreement (“Agreement”), dated ___________, 2024 for reference purposes only, is between the CITY OF SACRAMENTO, a municipal corporation, (“City”) and ___________________, a ________________________, (“Subrecipient”), which are collectively referred to as “Parties.”
Background
A. State Grants - The Budget Act of FY 2022-23 (AB 179) established the General Fund Specified Grant Projects within the Governor’s Office of Planning and Research (OPR) (“State”), which included funding allocations obtained by Assemblymember Cooper for the City of Sacramento for South Sacramento youth programming (“Community Projects”).
B. C ommunity Projects - The State funding for the Community Projects, in the total amount of $2,000,000 (the “Community Grant”), is targeted to fund a variety of capital improvement projects and programs by non-profit corporations.
C. St ate Grant Guidelines - City is the “Grantee” for the Community Grant and has entered into the applicable State Grant Agreement. City has allocated a portion of the Community Grant to Subrecipient based on the State Grant’s list of projects. This Agreement also includes provisions from the State Grant Agreement which are applicable to Subrecipient.
Agreement
City and Subrecipient enter into this Agreement for the purpose of establishing each party’s rights and obligations regarding the disbursement and expenditure of the State Grant for Subrecipient’s Project (defined below) as follows:
1. State Grant Agreement. This Agreement is subject to the terms and conditions set forth in the State Grant Agreement between the State and the City. Copies of the State Grant Agreement have been provided to Subrecipient prior to execution of this Agreement.
Subrecipient has entered into this Agreement based on its knowledge and acceptance of the terms and conditions set forth in the State Grant Agreement.
2. Term. This Term of this Agreement commences on _________ (the “Effective Date”), which is a date that is not earlier than the date of the State Grant Agreement, and expires on December 31, 2025 (the “Expiration Date”), subject to early termination as provided in Sections 3 and 8.
3. Project Scope and Grant Funds Disbursement.
(a) Project Funding - Subrecipient has been awarded a portion of the State Grant for the _____________ project (the “Project”) in the amount of $_________ (the “Grant Funds”) in accordance with Subrecipient’s proposal to undertake the Project as described Exhibit A (the “Scope of Work, Schedule and Budget”). The Grant
EXHIBIT B
Funds amount is subject to reduction if the State does not fully pay City the total amount of the State Grant allocated for the Project, in which case the Parties will refine the Scope of Work and Budget set forth in Exhibit A to reflect the reduction in Grant Funds.
(b) Project Cost - Subrecipient certifies that if additional funds are needed to complete the Scope of Work that Subrecipient either holds such funds, has been allocated the additional funding from other sources, has made arrangements for volunteer labor and donated materials, or otherwise has the financial capacity to undertake and complete the Project as set forth in Exhibit A.
(c) Site Control - Subrecipient certifies that if Subrecipient does not own the property where the Project is to be implemented, Subrecipient certifies that Subrecipient has the ability to obtain the necessary approvals, right of entry permits, or licenses required by the owner of the property to allow Subrecipient to undertake the Project in accordance with the Schedule set forth in Exhibit A.
(d) Permits - Subrecipient understands that it must obtain all permits and approvals required to undertake the Project prior to commencement of any construction work. The regulatory agencies may include, without limitation, the American River Flood Control District, Central Valley Flood Protection Board, California Department of Fish and Wildlife, State Lands Commission, US Army Corps of Engineers, and US Fish and Wildlife Service. Also, as applicable, a City or County grading permit and building permit may be required if the Project is a capital improvement project.
(e) Reimbursement of Prior Expenditures – The state grant guidance states that:
“Expenditure made prior to the effective date of the appropriation will not be reimbursed.” AB 178 was enacted on June 30, 2022. Therefore, any Project expenditures made prior to that date are not eligible for reimbursement.
(f) Eligible Subrecipient Costs - Subrecipient understands that the State will fund only direct project-related expenses and indirect expenses that can be directly tied to the Project. Subrecipient must be able to document the appropriateness of the overhead expenses; it is the responsibility of Subrecipient to maintain appropriate records for all overhead expenses and be able to provide those records in event of an audit. Overhead expenses are subject to State approval and a 15% limit.
(g) Required Contractor Documents - For verification of Subrecipient’s contractor payments, the State requires copies of cancelled checks, bank statements verifying electronic fund transfers, contractor invoices that are stamped “paid,” or credit card statements.
EXHIBIT B
(h) Payment Schedule - Subrecipient certifies that it has sufficient funding (i.e., cash flow) to make payment to its employees and contractors to pay for work completed for the Project prior to receipt of Grant Funds. Subrecipient understands that the State releases the Grant Funds typically six to eight weeks after receipt of an invoice, and will only pay 90% of the invoice until the Project is completed. State withholds 10% from each invoice and releases this retention once the Project is completed with submittal of a final invoice.
(i) Invoices - City will disburse to Subrecipient the Grant Funds based an invoice which sets forth: (i) actual costs incurred which have been paid by Subrecipient prior to the submission of the invoice to City, (ii) the source of any additional funds used to implement the Project, including any volunteer labor and donated materials, and (iii) the planned allocation of the remaining Grant Funds to each task in accordance with the Budget as set forth in Exhibit A. Subrecipient may not submit invoices for disbursements more frequently than once a month. City will forward Subrecipient’s invoice to the State to make payment. City will issue a check to Subrecipient within 30 days after receipt of the Grant Funds from the State for that invoice. The final invoice after completion of construction of the Project is due no later than January 31, 2026.
(j) Payment Delays - Any Grant Funds invoice that is submitted without the required itemization and documentation will not be accepted. If the invoice is incomplete, inaccurate, or the required documents are not submitted with the invoice, City will inform Subrecipient and withhold submittal of the payment request to the State until all required information is received or corrected. Any penalties imposed on the Subrecipient by a contractor, or other financial consequence, because of delay in payment of Grant Funds is not reimbursable under this Agreement. No reimbursement shall be owed for services provided or costs incurred after the Expiration Date.
(k) Budget Adjustment - Subrecipient shall not adjust any line-item expenditure in the Budget in Exhibit A by more than 10% without the prior written approval of the City Representative listed in Section 9. Subrecipient may submit requests for line-item adjustments in accordance with the notice procedures in Section 9.
(l) Grant Disbursment - Not more than 90% of the Grant Funds may be disbursed before Subrecipient completes all of the tasks by the Schedule set forth in Exhibit A.
Upon receipt of a final invoice after the Project is completed and receipt of the Final Report required under the State Grant, the remaining 10% retention will be released by the State and paid to Subrecipient by City.
(m) Stop Work Order - The State has reserved the right to terminate the State Grant for any reason at any time. If the State takes such action, City will notify Subrecipient that all Project work is to cease. Once a notice of State Grant termination is provided by
EXHIBIT B
City to the Subrecipient, only authorized and eligible costs incurred prior to the effective date of termination will be paid to Subrecipient by City after receipt of the State Grant funds.
(n) Withheld Payments - Grant Fund disbursements may be withheld by City at any time if the Subrecipient fails to timely and fully perform the Project as set forth in Exhibit A without a written justification approved by the City Representative listed in Section 9.
3. Submittals. The State requires submittal of various documents regarding the Project during the Term of this Agreement. If the Project is a capital improvement project, the State requires documentation of site control, preliminary work to scope the Project, CEQA clearance for the Project, design plans and specifications, evidence of contractor bonds and insurance, and construction inspection and progress reports. Payment of the Grant Funds may be delayed if the required documents are not timely submitted to and approved by the State. If the Scope of Work, Schedule and/or changes based on the State’s review of the required documentation, then Exhibit A shall be revised, and this Agreement amended to update that exhibit.
4. Reports. During the term of this Agreement, at City’s or State’s request, Subrecipient shall provide City with reports as required under the State Grant Agreement and the Guide that provide progress reports and other information related to the Project using the forms included in the Guide and the forms provided by City. Subrecipient shall attach to each report a certification that the Grant Funds received under this Agreement were used only for authorized Project Scope of Work as set forth in Exhibit A. Subrecipient shall submit a final report once the Project is completed, which is required by the State before release of the final Grant Fund payment. This Section 4 will survive the expiration or termination of this Agreement.
5. Accounting.
(a) Subrecipient shall keep appropriate books, records, and accounts in connection with the Grant Funds received and the expenditures for Project under this Agreement in accordance with generally accepted accounting practices and shall retain such documents for a period of four years after Project completion.
Subrecipient shall provide access to Subrecipient’s books, records and accounts for inspection and audit by City and/or by the State for a three-year period after final payment of the Grant Funds. At City’s election, the City Accounting Manager, or his agent, at all reasonable times, may audit Subrecipient’s books, records and accounts to determine whether the Subrecipient has complied with the terms of this Agreement and the State Grant Agreement. This Section 5(a) will survive the expiration or termination of this Agreement.
(b) If the City Accounting Manager or the State determines that the Grant Funds were expended by Subrecipient for unauthorized uses, upon receipt of the written
EXHIBIT B
demand issued by City which details the unauthorized expenditures, Subrecipient shall reimburse the City for the amount of the unauthorized expenditures.
Reimbursement shall be made by check payable to the City and delivered to the City Representative at the address set forth in Section 9 within 30 days from the date of the demand for repayment. This Section 5(b) will survive the expiration or termination of this Agreement.
6. Public Works Projects. If Subrecipient’s Project is a capital improvement project, it is considered a “public works project” under state law. As a result, the following provisions, among other applicable laws and regulations, are required to be met.
(a) Project Plans - Subrecipient shall arrange for the preparation of the design plans and technical specifications (the “Project Plans”) for construction of the Project.
The Project Plans shall include all the Scope of Work improvements described in Exhibit A and be submitted to City for approval. For a Project located on City property, Subrecipient covenants that the Project Plans will be designed and prepared in compliance with the City’s Standard Specifications. The City agrees to use its best efforts and due diligence to review, provide comments regarding any necessary corrections, and approve the Project Plans in a prompt and timely manner. The City's approval shall not be unreasonably withheld or conditioned.
Subrecipient must obtain written approval of the Project Plans by SMUD, PG&E and all other appropriate public entities or utility companies which will own, operate and/or maintain any portion of the utility improvements that are to be installed as part of the Project. Subrecipient covenants that the Project Plans will be designed and prepared in accordance with the applicable utility company requirements.
Subrecipient shall cause all contracts relating to preparation of the Project Plans to require the design and engineering consultants to fully and without limitation indemnify, defend and hold harmless City, State, and their officers, employees and agents from and against any and all Claims (as defined in Section 10) arising by reason of any death, bodily injury, personal injury, property damage or violation of any law or regulation to the extent arising from any actions or omissions of such professional in connection with the design of the Project Plans by said consultant, or any other person or entity employed by or acting as the authorized agent for said consultant. The aforesaid indemnity and hold harmless agreement shall not be limited or waived in any way based upon the fact that City and State have approved the Project Plans or have inspected or failed to inspect construction of the Project. (b) Bid Documents and Contract Award - After City, and if applicable State, have given its written approval of the Project Plans, Subrecipient shall prepare the bid
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document that includes the approved construction plans and specifications for the Project, and shall provide City with an updated construction cost estimate and construction schedule. The bid documents shall include the requirement to post payment and performance bonds for 100% of the contract amount, maintain a minimum of $1 million in commercial general liability insurance which names the City and State as additional insureds, maintain a minimum of $1 million auto liability insurance, and maintain workers compensation insurance which includes a waiver of subrogation of the City if the Project is located on City property.
Subrecipient shall publicly solicit bids by posting the bid document in accordance with Subrecipient’s bid procedures and award the construction contract to the responsible and responsive bidder offering the lowest bid price. If the bid price exceeds the construction cost estimate, Subrecipient shall submit an updated Budget and identify any other sources of funds to be allocated to the Project if the updated total Budget amount will exceed the amount of the Grant Funds.
The bid documents shall include an obligation that the contractor warrants that the Project improvements will be free from any defects in materials and workmanship for a period of one (1) year following the date of final acceptance. The contractor’s warranty may exclude damages or defects caused by: (i) ordinary wear and tear of the Project improvements under normal usage, (ii) abuse or neglect by other persons, (iii) vandalism and acts of God, and (iv) City employees and agents.
(c) Prevailing Wages - Pursuant to Labor Code Section 1773, Subrecipient shall require its contractor and subcontractors to pay their construction workers not less than the general prevailing rate of wages for such workers' craft or trade, as determined by the Director of the Department of Industrial Relations (DIR) at the time that Subrecipient issues the solicitation for bids for the Project. In accordance with state laws and DIR’s regulations, at a minimum these requirements include that the contractor and all of its subcontractors must be certified with the DIR, the Project is registered with DIR, daily reports describe the work performed, workers have been interviewed to insure proper classification, verification of fringe benefit and if applicable overtime payments occurs, apprentices were requested, and training fund payment is made. Subrecipient is responsible for ensuring that its contractor and subcontractors comply with this state law and the applicable DIR regulations.
Sacramento Regional Conservation Corps (SRCC) is certified as an apprenticeship program and is exempt from prevailing wages. SRCC’s exemption from prevailing wage is defined in Labor Code Section 1720.4 as work performed by volunteers, volunteer coordinators, or conservation corps members.
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(d) Commencement and Completion of Construction - Subrecipient shall require its contractor to commence construction of the Project no later than three (3) months after contract award, unless an extension is approved by the City and if applicable the State, and thereafter shall insure that the contractor diligently works to complete construction of the Project in a timely and efficient manner on or before the contract completion date.
(e) Inspection - Subrecipient shall always allow City and State representatives to inspect the property and the Project construction during the Term of this Agreement.
(f) Notice of Completion – Upon completion of construction, Subrecipient shall record a Notice of Completion with the County Recorder and address any claims by laborers and subcontractors for payments owed by the contractor.
7. Non-Discrimination. Subrecipient shall not unlawfully discriminate, harass, or allow harassment of any employee of Subrecipient, any employee of Subrecipient’s contractors, or any member of the public receiving the Project’s services because of sex which includes gender identity and gender expression, race, color, religion or religious creed, ancestry, national origin, disability (mental and physical) including HIV and AIDS, medical condition (including cancer/genetic characteristics), genetic information, marital status, sexual orientation, citizenship, primary language or immigration status. Unlawful discrimination includes denial of family and medical care leave, pregnancy disability leave, or reasonable accommodation. Subrecipient and its contractors shall ensure that the evaluation and treatment of all persons, and particularly their employees and applicants for employment, are free from such discrimination and harassment. Subrecipient and its contractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, §12900 et seq.) and the applicable regulations promulgated thereunder (Cal. Code Regs, tit. 2, §7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, §12990 (a)–(f), are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Subrecipient shall include this non- discrimination and compliance provisions of this Section 7 in all contracts to perform work for the Project under this Agreement.
8. Termination. City may terminate this Agreement prior to the Expiration Date set forth in Section 2, if the City Manager, or his designee, determines that any of the following circumstances has occurred:
(a) Subrecipient has improperly used the Grant Funds;
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(b) Subrecipient has failed to submit properly itemized invoices, progress reports and other required documents on time and in proper form;
(c) Subrecipient has made any material misrepresentation of any nature with respect to any information or statements furnished to City in connection with this Agreement;
(d) There is pending litigation with respect to the performance by Subrecipient of any of its duties or obligations under this Agreement that may materially jeopardize or adversely affect Subrecipient’s ability to implement the Project; (e) Subrecipient has failed to perform, or has performed unsatisfactorily, any term of this Agreement; or
(f) City has disbursed all of the Grant Funds and Subrecipient has completed the Project and submitted the progress and final reports, so there are no further obligations by any Party under this Agreement.
9. Notices. Any notice, request, report, or demand under this Agreement must be in writing and will be considered properly given and effective only when mailed or delivered in the manner provided by this Section 9 to the persons identified below or their successors. A mailed notice, application, request, report, or demand will be effective on the second calendar day from the date it is deposited in the United States Mail addressed as set forth below with postage prepaid. A notice, application, request, report, or demand sent in any other manner will be effective or will be considered properly given when actually delivered.
I f to Subrecipient: See Exhibit A
If to City: Consuelo Hernandez
Director of Governmental Affairs
City of Sacramento
Office of the City Manager
915 I Street, 5th floor
Sacramento CA 95814
(916) 808-7395
[email protected]
Any party may change its address for these purposes by giving written notice of the change to the other parties in the manner provided in this Section 9.
10. Indemnity. Subrecipient shall defend, hold harmless, and indemnify City, State and their respective officers, employees, and agents from and against any and all actions, damages, costs, liabilities, claims, demands, losses, judgments, penalties, costs and expenses of every type and description (collectively “Claims”), including, but not limited to, (a)
EXHIBIT B
development, construction, operation or maintenance of the property where the Project Is located, which Claims arise under Government Code Section 895.2 or otherwise, and (b) any costs reasonably incurred by the City’s staff attorneys or outside attorneys and any fees and expenses incurred in enforcing this provision, (collectively, “Liabilities”), including Liabilities arising from personal injury or death, damage to personal, real or intellectual property or the environment, contractual or other economic damages, or regulatory penalties, arising out of or in any way related to Subrecipient’s acts or omissions under this Agreement, whether or not (i) such Liabilities are caused in part by a party indemnified hereunder or (ii) such Liabilities are litigated, settled or reduced to judgment, except that the foregoing indemnity does not apply to liability for any damage or expense for death or bodily injury to persons or damage to property to the extent arising from the sole negligence or willful misconduct of the City, State, and their respective officers, employees, and agents. The provisions of this Section 10 will survive the expiration or termination of this Agreement.
Nothing in this Agreement shall be construed as a waiver by City of any immunity or defense it may have relating to any such Claim, including, without limitation, immunity or defenses relating to design review and construction inspection. With respect to the acts or omissions of the Subrecipient’s agents, Subrecipient’s indemnity obligation shall be limited to the acts or omissions of Subrecipient’s authorized agents acting within the course and scope of such agency.
11. Insurance. During the term of this Agreement, Subrecipient shall maintain at its sole expense insurance coverage as follows:
(a) Commercial General Liability Insurance providing coverage at least as broad as ISO CGL Form 00 01 on an occurrence basis for bodily injury, including death, of one or more persons, property damage, and personal injury, arising out of activities performed by or on behalf of Subrecipient, products and completed operations of Subrecipient, and premises owned, leased, or used by Subrecipient, with limits of not less than one million dollars ($1,000,000) per occurrence. The policy must provide contractual liability and products and completed operations coverage for the term of the policy.
(b) W
orkers’ Compensation Insurance with statutory limits, and Employers’ Liability Insurance with limits of not less than one million dollars ($1,000,000).
(c) The Commercial General Liability policy must contain, or be endorsed to contain, the following provisions:
(1) The City, State, and their respective officers, employees, and agents must be covered by policy terms or endorsement as additional insureds.
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(2) Subrecipient’s insurance coverage is primary insurance. Any insurance or self- insurance maintained by the City, State and their officers, employees, and agents is in excess of Subrecipient’s insurance and does not contribute with it.
(3) The City must be provided with 30 days’ written notice of cancellation or material change in the policy language or terms.
(d) Insurance must be placed with insurers with a Bests’ rating of not less than A:VI.
Self-insured retentions, policy terms, or other variations that do not comply with the requirements of this Section 11 must be declared to and approved by City in writing prior to execution of this Agreement.
(e) Subrecipient shall furnish City with certificates and required endorsements evidencing the insurance required. The certificates and endorsements must be forwarded to the City Representative named in Section 9. Copies of policies must be delivered to City on demand. Certificates of insurance must be signed by an authorized representative of the insurance carrier.
(f) For all insurance policy renewals during the term of this Agreement, Subrecipient shall send insurance certificates reflecting the policy renewals directly to:
City of Sacramento
c/o EXIGIS LLC
P.O. Box 4668 ECM- #35050
New York, NY 10168-4668
Insurance certificates also may be faxed to (888) 355-3599, or e-mailed to: [email protected]
(g) The City may withhold payments to Subrecipient or terminate the Agreement if the insurance is canceled or is not renewed as required by this Section 11.
(h) Subrecipient’s liability to the City is not in any way be limited to or affected by the amount of insurance coverage required or carried by Subrecipient in connection with this Agreement.
12. Conflicts of Interest. During the term of this Agreement, Subrecipient, its officers, directors, employees, and agents shall not have or acquire any interest, directly or indirectly, that creates an actual or apparent conflict with the interests of City and State, or that in any way hinders Subrecipient’s performance of its obligations under this Agreement.
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13. Compliance with Laws. Subrecipient certifies that the services to be provided to implement the Project will comply with all current applicable laws and regulations, including, but not limited to, legal requirements for construction contracts, building codes, environmental laws, health and safety codes, and disabled access laws.
14. Miscellaneous.
(a) Assignment. Subrecipient may not assign or otherwise transfer this Agreement or any interest in it without City’s written consent, which the City may grant or deny in its sole discretion. An assignment or other transfer made contrary to this Section 14(a) is void.
(b) Successors and Assigns. This Agreement binds and inures to the benefit of the successors and assigns of the parties. This Section 14(b) does not constitute the City’s consent to any assignment of this Agreement or any interest in this Agreement.
(c) Independent Contractors. Subrecipient may assign employees and volunteers or contract with third parties to perform the services at its exclusive discretion and the services of such assigned employees, volunteers and third parties shall be at the sole expense of Subrecipient, and they shall not be entitled to any benefits payable to employees of City.
(d) Third Parties. This Agreement is for the sole benefit of Subrecipient and City and no other person or entity shall be entitled to rely upon, enforce, or receive any direct benefit from this Agreement.
(e) No Joint Venture. It is understood and agreed that each party is an independent person, entity, or government agency and that this Agreement shall not create a relationship between City and Subrecipient of employer-employee, joint venture, partnership, or any other relationship of association. Except as expressly provided in this Agreement or as the parties may specify in writing, neither party shall have authority, express or implied, to act on behalf of the other party in any capacity whatsoever as an agent.
(f) Interpretation and Exhibits. This Agreement is to be interpreted and applied in accordance with California law. Exhibit A is attached and incorporated into this Agreement by this reference.
(g) Waiver of Breach. A party’s failure to insist on strict performance of this Agreement or to exercise any right or remedy upon the other party’s breach of this Agreement will not constitute a waiver of the performance, right, or remedy. A party’s waiver
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of the other party’s breach of any term or provision in this Agreement is not a continuing waiver or a waiver of any subsequent breach of the same or any other term or provision. A waiver is binding only if set forth in writing and signed by the waiving party.
(h) Severability. If a court with jurisdiction rules that any nonmaterial part of this Agreement is invalid, unenforceable, or contrary to law or public policy, then the rest of this Agreement remains valid and fully enforceable.
(i) Counterparts. The parties may sign this Agreement in counterparts, each of which is considered an original, but all of which constitute the same Agreement. Facsimiles, pdfs, and photocopies of signature pages of the Agreement have the same binding effect as originals.
(j) Time of Essence. Time is of the essence in performing this Agreement.
(k) Integration and Modification. This Agreement sets forth the parties’ entire understanding regarding the matters set forth above and is intended to be their final, complete, and exclusive expression of those matters. It supersedes all prior or contemporaneous agreements, representations, and negotiations—written, oral, express, or implied—and may be modified only by another written agreement signed by both parties.
(l) Authority. Each of the signatories to this Agreement represents that he/she is authorized to sign the Agreement on behalf of such party and that all approvals, resolutions and consents which must be obtained to bind such party have been obtained that no further approvals, acts or consents are required to bind such party to this Agreement.
[signature page follows]
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IN WITNESS WHEREOF, this Agreement has been entered into as of the day and year first stated above.
City of Sacramento
By: ______________________________
Assistant City Manager
For: Howard Chan, City Manager
Approved as to Form:
By: ______________________________
Senior Deputy City Attorney
Attest:
By: ______________________________
Assistant City Clerk
Subrecipient
By: ______________________________
Name:
Title:
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Exhibit A
SCOPE OF WORK, SCHEDULE AND BUDGET
Subrecipient Name and Address:
Project Description:
CEQA Exemption:
Project Location:
Task Schedule:
Grant Amount:
Project Budget:
Other Funding Sources (if applicable):
EXHIBIT B
EXHIBIT C
EXHIBIT C
EXHIBIT C
EXHIBIT C
EXHIBIT C
Governor's Office of Planning and Research Project/Pass Through Entity Managing City Department Funding Allocation
Pass-Through Funding Projects (G02000440)
South Sacramento Youth and Family Programs Health Education Council (HEC) City Manager 1,200,000.00 Filipino Community Center The Filipino Community of
Sacramento and Vicinity
City Manager 800,000.00
Subtotal Pass-Through Funding Projects 2,000,000.00$
Total OPR (AB-179) Allocated 2,000,000.00$
1 PROJECT DETAILS - PASS-THROUGH
Project Name: South Sacramento Youth and Family Programs Sub-Grantee Name: Health Education Council
Sub/Grantee Address: 7617 Alma Vista Way, Suite C
Sacramento CA 95831
Project Manager Name: Debra Oto-Kent
Project Manager Title: Founding Executive Director
Project Manager Email: [email protected]
Project Manager Phone: 916-556-3344
Estimated Date of
Completion:
2025
Grant Amount: $ 1,200,000.00
Estimated Total Project
Cost:
$ 1,200,000.00
Project Address:
Brief Project/Program Description:
Expanding youth health, mental health and well-being activities and connections in District 10
Since 1991, the Health Education Council (HEC), a 501(c)(3) nonprofit organization, has served Sacramento’s residents with various programs to reduce health inequities. Our mission, to improve health outcomes in under-served neighborhoods by ‘empowering the people in them to create the solutions they need most’ is achieved through partnerships with a variety of schools, health care organizations, local government, public health, business, residents, faith organizations, and other community-based organizations. HEC has received recognition from state and national public health organizations and has been named a ‘Non-Profit of the Year’ three times by the California legislature for our work in addressing health inequities.
In 2020, the Health Education Council purchased a building adjacent to the South Sacramento communities of Meadowview that it has served over the decades. After conducting extensive assessments with community members, HEC heard from residents that they would like to have more mental health support in the community for children and families, more physical activity opportunities for children and increased support activities for children with disabilities and their families.
To meet the residents’ priorities, HEC will:
I. Implement and expand variety of programs for Sacramento area children, youth, young adults and their families.
II. Subcontract with youth serving organizations Provide funding to youth and family-serving agencies in the South Sacramento area.
Cost Estimate:
Development Costs
Project Elements
Total Costs
GF Grant
Other Funder
Other Funder
Personnel and
Administrative
Support
$614,500.00 $614,500.00
Direct Costs –
Primary Youth and
Family Programs
$440,500.00 $440,500.00
2 CBO Subcontractors
– Other Youth and
Family Programs
$145,000.00 $145,000.00
Development Total $1,200,000.00 $1,200,000.00 $ $
Overhead (limited
to 15% of grant
Project Grant Total $1,200,000.00 $1,200,000.00 $ $
All invoices and receipts for all project expenditures from all funding sources will be retained and made available in the event of any future State Audits.
For Grantee Staff Labor only salary plus benefits are eligible. No indirect rates or overhead costs may be folded into the hourly rate. No billable rates may be used.
Overhead costs are allowable and generally limited to 15% of total direct costs of the grant.
CEQA/Environmental Requirements:
☐ Exempt per CEQA Guidelines § [Enter section] (Attach filed Notice of Exemption) ☐ CEQA completed (Attach filed Notice of Determination, Negative Declaration, or Mitigated Negative Declaration)
☐ CEQA is not complete (Attach draft Initial Study)
☒ CEQA not triggered [CEQA Not applicable]
Project Timeline:
Activity Description Timeline
3 Project Name: Filipino Community Center
Sub-Grantee Name: The Filipino Community of Sacramento and Vicinity Sub/Grantee Address: 7812 Skander Way,
Sacramento, CA 95828
Project Manager Name: Vince A. Sales
Project Manager Title: 1st Vice President
Project Manager Email: [email protected] Project Manager Phone: 415-420-2120
Estimated Date of
Completion:
2025
Grant Amount: $ 800,000.00
Estimated Total Project
Cost:
$ 3,084,000.00
Project Address: 5801 66th Avenue, Sacramento, CA 95823
Brief Project/Program Description:
A long-term dream of the Filipino American community since the 1920s is a Filipino Community Center. Over these last decades, the Filipino Community of Sacramento and Vicinity has made progress with advancing this vision by acquiring a 1.8-acre lot parcel located in East Southgate and 66th Avenue, fully unencumbered, and continuing to raise funds for its planning and construction.
As envisioned, the Filipino Community Center (Center) will provide an inclusive space to connect, engage civically, offer programs and services, and socialize. In addition, the Center will function as a multi-purpose hub dedicated to Filipino American organizations for community meetings, cultural and arts programming, workforce development, immigration clinics, health and wellness programs and activities for our youth and seniors, as well as civic engagement and mobilization initiatives, including voter registration and turn-out. During emergencies, e.g., heat waves and warming events, pandemics, food insecurity challenges, the Center will serve as a focal point for coordinating and implementing services to address urgent needs.
The proposed site will utilize 55% of the area for a single story, approximately 3,200 square feet community center, parking, landscaping, hard-scape, and underground utilities. The site and building design incorporate sustainable practices with above code required EV parking, site shading and drought-tolerant landscape solutions. Pedestrian walkways are incorporated for ease of circulation with provisions for accessible ramps. Long and short-term parking have also been incorporated on the site.
Moreover, the building design incorporates a high ceiling entry tower with full-height glass walls for a welcoming entry point and allows natural lighting. The north side of the building, designed as a multi-purpose room, offers an open space and high ceiling for numerous community activities. Full height glass walls along the north wall of the multi- purpose room create a visual expansion to the exterior landscape. For weather protection, canvas sunshades are located along the north exterior wall of the multi-purpose room for outdoor activities. Lastly, lighting and planting are located throughout the parcel for safety and visual appeal.
Cost Estimate:
Development Costs
Project Elements
Total Costs
GF Grant
Other Funder
Other Funder
Planning, Designing,
& Permitting –
Consulting/Design
$300,000.00 $250,000.00 $50,000.00
4 Planning, Designing,
& Permitting -
Permits
$300,000.00 $200,000.00 $100,000.00
Development Total $600,000.00 $450,000.00 $150,000.00 $
Construction Costs
Project Elements Total Costs GF Grant Other Funder Other Funder Site Improvements $1,000,000.00 $350,000.00 $650,000.00 Building Shell, incl
RR Core (@ 3,200
sq/ft x $300/sf)
$960,000.00 $960,000.00
Interior
Improvements
$224,000.00 $224,000.00
Contingency $300,000.00 $300,000.00
Construction Total $2,484,000.00 $350,000.00 $2,834,000.00 $ Overhead (limited
to 15% of grant
Project Grant Total $3,084,000.00 $800,000.00 $2,284,000.00 $ All invoices and receipts for all project expenditures from all funding sources will be retained and made available in the event of any future State Audits.
For Grantee Staff Labor only salary plus benefits are eligible. No indirect rates or overhead costs may be folded into the hourly rate. No billable rates may be used.
Overhead costs are allowable and generally limited to 15% of total direct costs of the grant.
CEQA/Environmental Requirements:
☒ Exempt per CEQA Guidelines § [Enter section] (Attach filed Notice of Exemption) ☐ CEQA completed (Attach filed Notice of Determination, Negative Declaration, or Mitigated Negative Declaration)
☐ CEQA is not complete (Attach draft Initial Study)
☐ CEQA not triggered [Enter reason not triggered]
Project Timeline:
Activity Description Timeline
Preliminary Work on Project September 18, 2023 – July 1, 2024
Construction July 1, 2024 – July 31, 2025
Project Closeout August 1-31, 2025
Activity Description Timeline
Preliminary Work on Project
Project Start 9/18/23
Vet Preliminary Design & Review 10/10/23
Planning Entitlement/ Approvals Submitted 1/15/24
Anticipated Issuance by 4/1/24
Permit Level Construction Documents (Site
Improvements)
Submit into PC by 4/1/24
Site Permit Applications Permit issuance received by 7/1/2 Permit Level Construction Documents – Building
Improvements (Civil, Architectural, Structural,
Mechanical, Plumbing)
Submit in PC by 7/1/24
Building Improvement Permit Issuance Permit issuance received by 10/31/24 General Contractor Final Cost 7/1/24
Construction Period
Construction Site Set Up 7/1/24
On-Site Construction - Site Improvements 7/1/24 to 12/31/24 On-Site Construction - Building Improvements 11/1/24 to 7/31/25 (estimate) Submit Project Closeout Package w/ Final
Payment Request to State
Package Preparation & Final Payment Approval 8/1/25 to 8/31/25