City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-00996 5/14/2024 Consent Item 5.
Supplemental Agreement No. 5: Telecommunications Cabling, Wiring, and Audio Video Upgrades for Historic Hearing Room and Citywide
File ID: 2024-00996
Location: Citywide
Recommendation: Pass a Motion authorizing the City Manager or the City Manager’s designee to execute Supplemental Agreement No. 5 to City Agreement 2017-0374 with EKC Enterprises, Inc. (EKC) for telecommunications cabling, wiring, and audio/video upgrade services for an amount not-to -exceed $400,000, increasing the total not-to-exceed amount to $2,300,000.
Contact: Manuel Martinez, IT Manager, (916) 808-8785, [email protected]; Darin Arcolino, Chief Information Officer, (916) 808-0403, [email protected]; Ignacio Estevez, IT Manager, (916) 808-7349, [email protected], Information Technology Department
Presenter: None.
Attachments:
1-Description/Analysis
2-Supplemental Agreement
Description/Analysis
Issue Detail: In 2017, an Invitation for Bid (IFB) (B17071011003) process was utilized to solicit telecommunications cabling services that resulted in a contract (City Agreement 2017-0374) being awarded to EKC to support telecommunications cabling projects citywide. Due to the additional telecommunications service requests by City departments, the Information Technology Department is requesting to increase the annual spending amount with EKC by $400,000 under the proposed supplemental agreement to complete the remaining telecommunications projects for FY-2022/23.
The additional technical services needed from EKC will primarily be used to upgrade several conference rooms. These rooms include the Department of Utilities Operations Center, Public Works Department conference rooms, and multiple Police Department Roll Call Rooms, located at 300 Richards, Rooney sub-stations, and PD headquarters. Additionally, EKC will provide technical support for the city’s existing telepresence and audio video conference rooms.
File ID: 2024-00996 5/14/2024 Consent Item 5.
These services will also be used to replace and configure new hardware in our City Hall Council Chambers and Historic Hearing Room. This support will allow the rooms to support public board and commission meetings.
Policy Considerations: The recommendations in this report are consistent with the provisions of Sacramento City Code chapter 3.56, Purchasing of Supplies and Services.
Economic Impacts: Not Applicable.
Environmental Considerations: Contracting for telecommunications support equipment and services is an administrative activity that will not result in direct or indirect physical changes in the environment and is not a project subject to California Environmental Quality Act (“CEQA”) review.
CEQA Guidelines section 15378 (b)(5).
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: EKC’s audio video support will allow the Council Chambers and Historic Hearing Room audio video systems to operate with the highest level of reliability. Additionally, the technical upgrades will enable the City to conduct meetings remotely.
Financial Considerations: No additional funding is needed. The City entered into an Interagency Award Agreement (C2020-3513) with the Sacramento Metropolitan Cable Television Commission (SCMTC) to receive PEG funding and reimbursement for the upgrade of its Hearing Room and Council Chambers, and $446,646 of PEG funding has been allocated to this upgrade. The conference room upgrades will be made from various departmental operating and Capital Improvement Program (CIP) budgets.
Local Business Enterprise (LBE): Not applicable.