City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-00884 5/21/2024 Consent Item 8.
Contract Change Order and Authority Reset: Central City Mobility Project (T15195000) File ID: 2024-00884
Location: District 4, Represented by Councilmember Valenzuela Recommendation: Pass a Motion: 1) authorizing the City Manager or the City Manager’s designee to execute Change Order No. 5 to City Agreement No 2023-0176 with McGuire and Hester for an amount not-to-exceed $329,475, bringing the agreement’s total not-to-exceed amount to $14,857,898; and 2) resetting the City Manager’s authority to issue Change Orders for Agreement No. 2023-0176.
Contact: Philip Vulliet, Senior Engineer, (916) 808-5092, [email protected]; Judy Matsui -Drury, Supervising Engineer, (916) 808-7610, [email protected]; Ofelia Avalos, Engineering Manager, (916) 808-5054, [email protected]; Department of Public Works Presenter: None.
Attachments:
1-Description/Analysis
2-Change Order No. 5 to City Agreement No. 2023-0176
Description/Analysis
Issue Detail: The Central City Mobility Project (officially titled the Downtown Mobility Project) is approximately 80% complete with construction. The purpose of the Project is to implement bikeway and roadway modifications consistent with the Grid 3.0 Plan and Central City Specific Plan. The City was awarded construction funding through the State Local Partnership Program (Senate Bill 1) to extend the bikeway improvements on P Street, Q Street, and 10th Street, implement new Class IV protected bikeways on 9th Street: between H Street and Q Street; on I Street between 12th Street and 21st Street; and to convert segments of 5th Street to two-way traffic, which will improve bi- directional mobility, calm vehicular speeds, and improve bicycle access. Additionally, the Downtown Mobility Project will implement the Midtown Protected Bikeway Mobility Project as described in a memorandum of understanding with the San Joaquin Regional Rail Commission (SJRRC) to support their planned Midtown Station. The project is also repairing pavement in critical condition and applying preventative maintenance treatments to extend the useful life of fair-performing
File ID: 2024-00884 5/21/2024 Consent Item 8.
pavement.
The Project was advertised for construction, and a total of four bids were received on December 21, 2022. McGuire and Hester was identified as the lowest responsive and responsible bidder and the contract was awarded by the City Council on February 14, 2023.
During construction, some items have required contract change orders. These items included unanticipated subsurface utility conflicts, removal of pavement reinforcing fabric, additional utility adjustments, and site/business access modifications. Change Order No. 5 includes modifications to the project signal design on 5
th Street as required by Caltrans; this action exceeds the allowable City Manager authority per City Code. City Council action is required to execute this change order.
Policy Considerations: The actions requested herein are consistent with the City’s goals of improving and expanding public safety and enhancing livability. Specific goals the project addresses are as follows:
M1.2.1 - The City shall develop an integrated, multimodal transportation system that improves the attractiveness of walking, bicycling, and riding transit over time to increase travel choices and aid in achieving a more balanced transportation system and reducing air pollution and greenhouse gas emissions.
These improvements will accommodate cyclists of varying experience levels and abilities, will improve pedestrian safety, and may calm traffic speeds. This project is also consistent with the City’s Vision Zero efforts, the goal of which is to eliminate traffic fatalities and serious injuries (Resolution No. 2017-0032). These streets are on the High Injury Network, and in addition to installing bicycle facilities, the project will also improve visibility to pedestrians and bicyclists at intersections. This project is a direct implementation of improvements identified in the Central City Specific Plan.
Economic Impacts: This new infrastructure associated with this change order is expected to create
1.32 total jobs (0.76 direct jobs and 0.56 jobs through indirect and induced actives) and create $203,429 in total economic output ($128,223 of direct output and another $75,206 of output through indirect and induced activities).
The indicated economic impacts are estimates calculated using a calculation tool developed by the Center for Strategic Economic Research (CSER). CSER utilized the IMPLAN input-output model (2009 coefficients) to quantify the economic impacts of a hypothetical $1 million of spending in various construction categories within the City of Sacramento in an average one-year period. Actual impacts could differ significantly from the estimates and neither the City of Sacramento nor CSER shall be held responsible for consequences resulting from such differences.
Environmental Considerations:
File ID: 2024-00884 5/21/2024 Consent Item 8.
California Environmental Quality Act (CEQA): The activities associated with the Central City Mobility Project roadway modifications are consistent with those identified in the Central City Specific Plan (CCSP) and were evaluated in the environmental impact report (EIR) certified for the CCSP by City Council on April 19, 2018 (Resolution No. 2018-00129). A Notice of Determination was filed with the Sacramento County Clerk on April 20, 2018. None of the circumstances in CEQA Guidelines Section 15162 or 15163 are present that would require the preparation of a subsequent EIR or a supplement to an EIR. No further environmental review is required.
Sustainability: The strategy under development supports City Council’s sustainability priorities. The transportation sector accounts for 56% of community-wide greenhouse gas emissions, the largest single sector in the community. The City’s Climate Action Plan includes several implementation measures to reduce vehicle trips. The project would increase active transportation, reduce vehicular trips, and help ensure more efficient vehicular flow. These actions will reduce greenhouse gas emissions and help improve local air quality.
Commission/Committee Action: The project (also known as the “Central City Mobility Project”) was presented to the Active Transportation Commission (ATC) on November 21, 2019, and on September 16, 2021, for review and comment. The ATC was supportive of the project and offered comments on the bike lane configuration on I street and the potential for two-way conversions on parallel roadways.
The project was also presented to the Disabilities Advisory Commission (DAC) on November 2, 2022, for review and comment. The DAC was supportive of the project, and specifically cited the extensive ramp upgrades, bus stop improvements, and restrictions on parking near pedestrian crossing locations.
Rationale for Recommendation: The proposed Change Order No. 5 provides compensation for additional traffic control and traffic signal upgrades not identified in the original contract documents and is needed to provide funding for additional required signal, safety, and access improvements for the project and respond to requirements by Caltrans.
Financial Considerations: The estimated total cost to complete the Central City Mobility Project (T15195000) is approximately $19.6 million. There is sufficient funding in the project to execute Change Order No. 5 with McGuire and Hester for an amount not-to-exceed $329,475 and cover the remaining construction management and all other project related costs.
There are no General Funds planned or allocated for this project.
Local Business Enterprise (LBE): McGuire and Hester is an LBE.
Sacramento, California
TO: McGuire & Hester , Contractor
CONTRACT FOR: Downtown Mobility Project
Upon Mutual acceptance of this document by the City of Sacramento, hereinafter referred to as "City", and your firm, hereinafter referred to as "Contractor", in accordance with the terms and conditions of the original contract documents, you are hereby directed to make the following changes for the consideration set forth below:
Approval Recommended by:
Project Manager
Approved by:
City of Sacramento
Approved by:
Contractor
Attested to by:
City Clerk
The original contract sum was $13,779,585.00
The net change by previous Change Orders was $748,837.66 The contract sum prior to this Change Order was $14,528,422.66 The contract sum will be increased by this Change Order $329,474.60 The new contract sum including all Change Orders $14,857,897.26 Description:
See Exhibit A
City of Sacramento
CHANGE ORDER
Contract #: 2023-0176
Purchase Order #: Change Order #: 5
Rev 10/22/96
Approved as to form:
City Attorney
Contractor agrees that the amount of increase or decrease in the contract sum specified in this Change Order shall constitute full compensation for the work required by this Change Order, including but not limited to all compensation for the additional and/or revised work specified herein, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised work, including any changes disruptions or delays in work schedules or in the performance of other work by Contractor. The time for the performance of the contract is increased by 0 Working Days by reason of the performance of the work required by this Change Order. Except as herein above expressly provided, Contractor further agrees that the performance of the work specified in this Change Order or the rescheduling of other project work made necessary by this Change Order, shall not constitute a delay which will extend the timelimit for completion of the work as said term is used in the contract between the City and the Contractor for the project.
Project #: T15195000
Executed Date
05/07/2024
ExtDays: 0
Description Amount2023-0176Downtown Mobility ProjectExhibit AChange Order #5PCO #47.0 Changes to Bid DocumentsItem # 1: Caltrans Encroachment Permit - Electrical Scope Revisions $310,110.15Contract work at Intersections 5th & W and 5th & X required an Encroachment Permit from CalTrans. During the permit application process, CalTrans determined the Project Contract Documents did not comply with current CalTrans Standards. For CalTrans to approve the Encroachment Permit Application, the Contract Documents were required to be upgraded to the current CalTrans Standards. This work was necessary to complete the project as intended. The upgrade increased costs of Materials to complete the work. PCO #33 Field Directives #19 & #21 and revised Construction Drawings were issued to The Contractor. The Contractor’s proposed change in cost is $310,110.15. Cost breakdown by intersection as outlined below: 1.Intersection - 5th & W Plan Revision oLine Item: 1 oCost: $175,819.35 2.Intersection - 5th & X Plan Revision oLine Item: 2 oCost: $134,290.80Compensation for this work is a lump sum value at an agreed summation of $310,110.15. The Engineer verified this cost as reasonable.This sum constitutes full and complete compensation for providing all labor, materials, equipment, tools, incidentals, and includes all markup by reason of this change.Consideration of a time adjustment will be deferred until completion of the work specified in this change order.$310,110.1503/25/24PCO #48.0 Changes to Bid Documents Item # 2: Removal of Signs – Part II $357.66Per Field Directive 40, the City directed the Contractor to remove two (2) R-28 signs on I Street between 17th and 18th Street. This work was necessary to complete the project as intended. The signs were not shown on the construction drawings and consequently were not included in the Contractor’s scope of work. PCO #40 issued by the Contractor has been accepted.Compensation for this work was tracked at Time and Materials at an agreed summation of $357.66.This sum constitutes full and complete compensation for providing all labor, materials, equipment, tools, incidentals, and includes all markup by reason of this change.The change order does not impact the controlling activity of the project, therefore no adjustment on contract time is warranted.$357.6603/25/24PCO #49.0 Client Initiated Changes Item # 3: Temporary Striping on 5th Street $3,004.93Per Field Directive 30, the City instructed the Contractor to add temporary lane striping on 5th Street between Broadway and X Street. This area received slurry seal only and cannot be completed until materials are received as described in Item #1 of this Change Order. Due to safety concerns, temporary lane striping during the hold on construction was determined necessary. This work was necessary to complete the project as intended. PCO #41 issued by the contractor has been accepted. Temporary lane lines will be blacked out prior to final stripping installation. Compensation for this work was tracked at Time and Materials at an agreed $3,004.9303/25/24 summation of $3,004.93.This sum constitutes full and complete compensation for providing all labor, materials, equipment, tools, incidentals, and includes all markup by reason of this change.This change order affects the controlling activity, therefore a time adjustment of one (1) working days is warranted.PCO #50.0 Client Initiated ChangesItem # 4: Additional Public Notification Message Boards. (Changeable Message Signs) $34,706.86Per the PCO #26 & 26A, the Contractor was directed to provide additional Public Notification using Changeable Message Signs during construction operations. These additional signs were deemed necessary to adequately inform the public of construction operations and necessary to complete the project as intended. The signs were used throughout the project. Compensation for this work was tracked at Time and Materials at an agreed summation: PCO 26:$26,772.73. PCO 26A:$7,934.13 Total:$34,706.86This sum constitutes full and complete compensation for providing all labor, materials, equipment, tools, incidentals, and includes all markup by reason of this change.The change order does not impact the controlling activity of the project, therefore no adjustment on contract time is warranted.$34,706.8603/25/24PCO #51.0 Client Initiated ChangesItem # 6: Credit for Elimination of New Conduit Installation and Re-use of Existing Conduits <$18,705.00>Per PCO #16, the Contractor was directed to utilize existing available conduits for installation of new underground cabling. Based on actual field measurements and the schedule of values submitted in support of the lump sum bid amount, it's agreed to reduce Bid Item No’s. 50 thru 63 (Traffic Signal Modifications and lighting) by $18,705. The Engineer verified this credit as reasonable.The change order does not impact the controlling activity of the project, therefore no adjustment on contract time is warranted.($18,705.00)03/25/24$329,474.60Total for Change Order #5Items5 $329,474.60Total for Contract #2023-0176Items5 $0.00Changed/Unforeseen Conditions$310,467.81Changes to Bid Documents$19,006.79Client Initiated Changes$0.00Totals By ReasonChange Orders2