City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-01093 5/28/2024 Consent Item 13.
Acceptance of Funding from California Volunteers, Office of the Governor for CaliforniansForAll Youth Service Corps and Authorization to Execute Grant Agreement with Urban Strategies, Inc.
File ID: 2024-01093
Location: Citywide
Recommendation: Pass a Resolution authorizing the City Manager or the City Manager’s designee to: 1) execute a State of California, Department of General Services Standard Agreement in the amount of $2,874,428 for the CaliforniansForAll Youth Service Corps Program; 2) conduct all negotiations and execute all other documents, including without limitation applications, agreements, amendments, and payment requests, related to the CaliforniansforAll Youth Service Corps program; 3) establish the CaliforniansForAll Grant Project (G02180360); 4) establish revenue and expenditure budgets for (G02180360) in the amount of of $2,874,428 in the Operating Grant Fund (Fund 2702); and 5) execute a Second Amendment to the American Rescue Plan Act Grant Agreement with Urban Strategies, Inc. (City Contract #2023-1448) in the amount of $124,092 for a total not to exceed of $362,992.
Contact: Kevin Daniel, Workforce Development Project Manager, (916) 808-7845, [email protected]; Denise Malvetti, Deputy Director, (916) 808-7064, [email protected]; City Manager’s Office of Innovation and Economic Development Presenter: None.
Attachments:
1-Description/Analysis
2-Resolution
3-Exhibit A: State of California Department of General Services Standard Agreement 4-Exhibit B: Second Amendment to American Rescue Plan Act Grant Agreement with Urban Strategies, Inc.
Additional Description/Analysis
Issue Detail: In June 2022, the State of California awarded the City a $6.98 million CaliforniansForAll Youth Service Corps grant. The CaliforniansForAll Youth Service Corps Program is a governor’s
File ID: 2024-01093 5/28/2024 Consent Item 13.
initiative administered by California Volunteers in partnership with cities and counties across California. The purpose of this initiative is to increase youth employment, develop youth interest in and experience towards a career, and strengthen city capacity to address key areas of climate, food insecurity, and local COVID-19 recovery. This program brings together youth across the state to help address urgent challenges in their communities, while simultaneously learning key skills and earning money to help create career pathways.
CaliforniansForAll has three primary goals:
GOAL 1: Increase youth employment.
GOAL 2: Develop career pathways.
GOAL 3: Strengthen city/community capacity to address key areas of food insecurity, climate, education, and public service.
Since receiving the grant, the City has contracted with 17 community-based organizations to train and hire 315 youth and young adults. To date, the City has used the grant funding to help employ 167 youth who have worked over 37,000 hours; the City plans to place another 200 youth and young adults over the next 4 months. An example of a current program is 27 youth and young adults working at Sierra Service Project providing over 6,000 hours of work in climate action and food insecurity. In addition to funding a participant’s salary, the grant also covers wraparound services to support the young person’s success. The wraparound services are designed to meet the young person’s needs, but may include uniform or work clothing, transportation, soft skills training, and childcare. The Office of Innovation and Economic Development has also been working with several internal departments including Public Works, Information Technology and Youth, Parks and Community Enrichment to launch a program to expand City pathways. City pathways promotes pathways to employment and focuses on economically challenged neighborhoods.
Due to the success of the CaliforniansForAll Youth Service Corps Program, it has been reauthorized by the State of California and $58,459,459 has been made available to the 13 largest cities in California. The City of Sacramento was eligible to apply for $2,874,428. On January 23, 2024, City Council authorized the City Manager to submit an application and the funds have since been awarded.
Although the City has been awarded $2,874,428 for 2024-2025, the initial grant is effective through September 2024 and has funding remaining. Staff proposes executing a contract amendment, under the original grant, with Urban Strategies Inc. The City initially entered into a grant agreement with Urban Strategies, Inc. in October 2023. Since that time, they have hired and trained 15 youth and young adults in the following activities: Urban Agriculture, Food Insecurity, Public Housing and Civic Engagement. Urban Strategies, Inc. will expand their Urban Agriculture program for high school students this summer to include hands-on training at a working farm then using those skills on 19 plots in the city’s community garden at Marisol Village. Because of their success so far with
File ID: 2024-01093 5/28/2024 Consent Item 13.
CaliforniansForAll, staff recommends increasing the Urban Strategies, Inc. contract by $124,092 to $362,992. With the additional funds, Urban Strategies, Inc. will train and employ up to 44 youth and young adults during the summer.
Policy Considerations: The City’s Office of Innovation and Economic Development is focused on better connecting residents in underserved communities with critical workforce resources. The workforce development priorities and goals are to build capacity, expand the reach of workforce development training activities and provide wraparound and supportive services into the neighborhoods.
The City’s workforce development programs will support and advance inclusive economic growth, improve the health of neighborhoods and support people, places, and actions that promote overall economic recovery and impacts immediately and well beyond the pandemic.
Economic Impacts: Continuing to invest in Sacramento’s workforce system is critical for the region’s economic growth.
Environmental Considerations: The proposed action is not a project under CEQA because it relates to government fiscal activities that do not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment. (Cal. Code Regs., tit. 14, §§ 15060(c)(3), 15378(b)(4)).
Sustainability: In June 2022, the City of Sacramento accepted a $6,980,080 grant from the state to implement the CaliforniansForAll Youth Workforce Development Program. The first program the City launched under this grant was the pilot Climate Action and Resiliency Youth and Young Adult Pathways Program, which resulted in grant awards to the Sacramento Tree Foundation, GreenTech, and Sierra Service Project to train and employ young residents in programs centered on sustainability and climate resiliency. Urban Strategies Inc. was selected as part of the second cohort of CaliforniansForAll providers which expanded the eligible program areas to include climate, food insecurity, and local COVID-19 recovery. Urban Strategies, Inc. is working with youth to grow food in the Marisol Village Community Garden and share healthy cooking ideas with residents in their demonstration kitchen.
Commission/Committee Action: None.
Rationale for Recommendation: The CaliforniansForAll Youth Service Corps Program provides funding to youth and young adults 16-30 years of age giving priority to individuals who are most vulnerable and difficult to employ. CaliforniansForAll prioritizes youth and young adults who are living in community priority neighborhoods, having difficulty finding employment, low-income, unemployed and/or out of school, justice-involved, transitioning from foster care, or engaged with the mental health or substance abuse system. It is critical to invest in workforce programs that support
File ID: 2024-01093 5/28/2024 Consent Item 13.
Sacramento’s young residents and prepares them for the jobs of the future.
In May of 2023, the City released a RFP for Community-based Organizations (CBOs) to employ youth and young adults in Sacramento focusing on areas of climate, food insecurity, and local COVID -19 recovery. Urban Strategies, Inc. was selected through that process to provide participants with training and work experience in the areas of food insecurity, climate change, affordable housing, and urban agriculture and has met all of their employment targets.
Accepting the new grant and continuing work with Urban Strategies, Inc. allows the City to continue to invest in young residents’ futures.
Financial Considerations: The total grant award is $2,874,428. The grant does not require matching funds. To properly track grant funds, staff recommends establishing a CalforniansForAll Grant Project (G02180360) with revenue and expenditures budgets in the amount of $2,874,428 in the Operating Grant Fund (2702).
In October 2023, the City entered into an American Rescue Plan Act Grant Agreement with Urban Strategies, Inc. (City Contract #2023-1448) in the amount of $238,900. Staff recommends an increase in the amount of $124,092 for a total not to exceed of $362,992. Sufficient grant funds remain in Youth Workforce and Training Programs (I02612020) to cover this contract amendment with Urban Strategies, Inc.
Local Business Enterprise (LBE): Not Applicable.
RESOLUTION NO. 2024-
Adopted by the Sacramento City Council
May 28, 2024
Acceptance of California Volunteers, Office of the Governor CaliforniansForAll Youth Service Corps Grant and Authorization to Execute Grant Agreement with Urban Strategies, Inc.
BACKGROUND
A. In June 2022, the City accepted a CaliforniansForAll Youth Service Corps grant in the amount of $6,980,080 from the State of California. That grant expires on September 30, 2024.
B. In December 2023, the State of California released a Notice of Funding Availability for a second round of CaliforniansForAll Youth Service Corps funding to hire youth and young adults.
C. On January 23, 2024, City Council authorized the City Manager to apply for $2,874,428 in grant funding for the second round of the CaliforniansForAll Youth Service Corps program.
D. On April 24, 2024, the State of California notified the City of the pending award in the amount of $2,874,428.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee is authorized to execute a State of California, Department of General Services Standard Agreement in the amount of $2,874,428 for the CaliforniansForAll Youth Service Corps Program.
The State’s Standard Agreement is attached as Exhibit A and is part of this resolution.
Section 2. The City Manager or the City Manager’s designee is authorized to conduct all negotiations and execute all other documents, including without limitation applications, agreements, amendments, and payment requests, related to the State of California to receive the grant funding for the CaliforniansForAll Youth Service Corps Program.
Section 3. The City Manager or the City Manager’s designee is authorized to establish the CalforniansForAll Grant Project (G02180360).
Section 4. The City Manager or the City Manager’s designee is authorized to establish the revenue and expenditure budgets for G02180360 in the amount of $2,874,428 in the Operating Grant Fund (Fund 2702).
Section 5. The City Manager or the City Manager’s designee is authorized to execute a Second Amendment to the American Rescue Plan Act Grant Agreement with Urban Strategies, Inc. (City Contract #2023-1448) in the amount of $124,092 for a total not to exceed of $362,992.
Table of Contents:
Exhibit A – State of California, Department of General Services Standard Agreement Exhibit B - Second Amendment to American Rescue Plan Act Grant Agreement with Urban Strategies, Inc.
2. The term of this Agreement is:
1 Fu
nding Opportunity: 2023-2024 #CaliforniansForAll Youth Service Corps (Solicitation Number: # CV23-113
Point of Contact: Kevin Daniel, Development Project Manager, Office of Innovation and Economic Development, [email protected], (916) 808-7845 City Submitting Application: City of Sacramento
Minimum Qualifications:
The City of Sacramento is a California city among the 13 largest by population.
Section 1: Program Goal (10 points)
• What does your city hope to gain from this program/are there strategic goals this program can help your city meet?
In June 2022, the City of Sacramento adopted a Workforce Development Framework with the following goals:
Goal 1: Develop pipeline access for our most economically impacted communities to in - demand, quality jobs aligned with the City’s ScaleUp: An Inclusive Economic Development Action Plan and the regions Prosperity Strategy.
Goal 2: Build capacity and expand reach of workforce development activities deeper into Sacramento neighborhoods promoting equity, justice and accountability in alignment with the City’s DEI goals and priorities.
Goal 3: Expand outreach and engagement to employers, incentivizing connections and hiring from city -funded workforce training programs, leading to quality jobs, retention and career advancement.
Goal 4: Create a balanced portfolio of workforce programs.
Goal 5: Ensure funded workforce providers incorporate data informed strategies in the design and implementation of their programs.
The #CaliforniansForAll program assists the City with achieving all of the goals listed above. The City of Sacramento will utilize the #CaliforniansForAll Youth Workforce Development Grant to fortify career pathways into public sector and high- growth jobs, and institute a more cohesive youth workforce ecosystem that better aligns the efforts of public agencies, education systems, community-based organizations (CBOs), and employers within growing local industries.
This grant will also support the City's efforts to develop public sector pathways including training youth to step into existing high-need positions and building out sustainable pre-apprenticeship and on the-job training (OJT) programs that support long -term COVID-19 recovery and climate change mitigation goals. In addition to furthering pathways to public service, this funding will bolster regional capacity to connect youth to careers in high-growth sectors that pay sustainable wages by strengthening Sacramento's continuum of work -based learning and workforce development opportunities for youth and young adults ages 16-30.
Exhibit A Scope of Work
2 Section 2: Program Design (40 points)
• Which focus area(s) will youth be working on (food insecurity, climate change, education, public service)? If other focus areas are addressed, please describe.
Through this grant the City of Sacramento will take a two -fold approach to addressing these disparities at both the systems level and program level. Systems Level: Build a cohesive workforce ecosystem made up of regional partners that lead to greater employment success and career attainment. Program Level: Build a robust citywide public sector youth workforce program targeting young people from Sacramento’s most vulnerable neighborhoods.
The City of Sacramento will develop a youth workforce pipeline into specific City departments that have the greatest labor needs. Those departments include the Department of Utilities (DOU), Public Works (PW), Youth, Parks & Community Enrichment (YPCE) and others that may emerge as we perform a deeper internal analysis.
We will also be reaching out to adjacent local municipalities, such as the County of Sacramento, City of West Sacramento, City of Rancho Cordova, City of Elk Grove, and others, that may have internship or entry -level vacancies that this program can assist with providing competitive and trained young people to meet their labor-force needs.
Moreover, in alignment with CFA priority pathways, departments such as DOU , PW and YPCE work to mitigate and reduce the impacts of climate change. Sacramento has ambitio us de carbonization goals, with the PW and DOU playing a key role in these efforts. Creating pathways into PW and DOU will expose and connect young people to careers that align with Sacramento's carbon reduction and water conservation efforts. Furthermore, YPCE works to empower youth while sustaining parks and neighborhoods. YPCE plays a key role in Sacramento's efforts to expand its tree canopy - this is an essential strategy to improve air quality, reduce urban health islands, and support healthy communities. #CaliforniansForAll will expand existing City -led programs such as Summer at City Hall (S@CH) and Landscape and Learning (L&L) and will serve as recruitment pipelines in full-time career positions with the City.
With the first round of #CaliforniansForAllFunding the city focused on both food insecurity and climate change by partnering with Seirra Service Project, Green Tech and Sacramento Tree Foundation to provide the following programing: energy conservation, community stewardship, urban agriculture , assisting with EV Mobility Hub maintenance, and increasing the tree canopy in marginalized communities. With Round 2 funding the City will continue to focus on addressing key areas of food insecurity, climate, education, and public service.
By focusing on non -profit and public sector career pathways, CaliforniansForAll will complement our existing private-sector youth internship programs, such as Thousand Strong. Thousand Strong is a city - wide approach to workforce development, helping to prepare students for the workplace beyond school and providing wages while gaining this experience.
3 In the Thousand Strong Program y outh are paired with career coaches and complete 40 hours of work skills training with professional instructors before being placed in year -long work experience. Through a partnership with the Sacramento Metro Chamber Foundation and the Foundation of California Community Colleges, Thousand Strong utilizes an alternative payroll system to facilitate the ease of onboarding Thousand Strong can act as the employer of record for Participating students are placed in paid internships across various industries, such as agriculture, healthcare, and construction, where they learn about how the organization they’re supporting operates. These students and future leaders are given opportunities to develop the skills they need to successfully transition into the world of work, whether it’s resume writing skills, interviewing, among developing other job process skills. They also learn about the different career pathways in these industries and network with leaders in these organizations that could provide future critical connections for success. Thousand Strong will serve as the parallel to CaliforniansForAll, allowing the City to provide pathways into public, private, and nonprofit careers.
Exposing our youth and young adults to the variety of career options in the nonprofit sector is another pathway we intend to incorporate into our public sector youth workforce program by including internships and job placement paths into community-based organizations (CBOs). Due to the pandemic, our CBO partners have consistently expressed the need for increased infrastructure and staff capacity support. In this way, the CFA Grant would help our CBO partners continue the critical frontline work they do every day, including responding to and meeting the needs of our most marginalized and vulnerable youth and families that are still recovering from the economic impacts of the pandemic.
Do you plan on subgranting with CBOs? If so, please name each organization and any prior experience they have running similar programs or the process by which you will select CBO partners.
Similar to the first round of #CaliforniansForAll funding, t he City will subgrant with CBOs to provide wrap-around services/job readiness for youth participating in the program as well as job /internship opportunities. Wrap-around services include case management, job coaching and navigation, providing referrals, and continuous follow up. The City is well positioned to manage these partnerships as evidenced by existing partnerships that utilize CBOs to support youth in similar ways across a variety of City-led work-based learning and youth development programs.
The City will release an RFQ/NOFA to solicit qualified CBOs to support workforce readiness and job coaching. This process works to align CBO expertise with needed job skills, ultimately bringing in CBOs to coach youth working in a similar sector. Another role that will be included in our RFP/NOFA process is the implementation of a series of bootcamps (or intensive trainings) for all youth/young adults, department supervisors, CBO staff, academic partners and administrative staff involved in Sacramento's CFA youth workforce program. These trainings will be co-designed and co-facilitated by CBO partners and the City of Sacramento.
A portion of this funding will also be subgranted to CBOs to manage youth internships within their organizations. These CBOs will be selected through an RFP process that emphasizes experience in work-based learning. This branch of programming will connect with youth in the communities they
4 reside in. Working with CBOs that are rooted in the communities identified as priority neighborhoods, removes barriers like transportation and project s directly affect needs in their community. CBOs that can s trengthen city/community capacity to address key areas of food insecurity, climate, education, and public service . Examples of programs funded by the first round include....
Sacramento may also explore contracting with a CBO to support activities such as onboarding , human resource and payroll management, youth/young adult tracking, evaluation and a final comprehensive report that summarizes the metrics, outcomes, successes, areas of need and recommendations for continued support of the Sacramento CFA Youth Workforce Program.
What activities will youth be working on? Please offer a brief, several sentence descriptions of each job activity youth will be undertaking and any partners that will be involved in running that opportunity.
There will be a variety of activities and roles that our young people will occupy in the Sacramento public sector youth workforce program, including administrative support, program coordination, basic accounting support, social media and website support and community engagement and outreach efforts just to name a few of the tasks that our youth participants will be involved in. More specific duties for the City interns may include:
Department of Utilities (DOU)
• Work with field crews throughout the city
• Learn the fundamentals of water infrastructure maintenance • Investigate and resolve customer complaints
• Develop communication skills and play an active role in investigating and resolving customer complaints.
Public Works Department (PW)
• Working with Fleet Management, City Fleet consists of approximately 50% alternative fuel vehicles.
• Office of Climate Action & Sustainability is hiring Climate Ambassadors • Additional positions in Engineering Services, Maintenance & Construction and Transportation
Department of Youth, Parks & Community Enrichment (YPCE) Landscape and Learning Program:
• Learn the fundamentals and basic duties of what it takes to keep our city parks maintained and clean.
• Landscape and Safety - Proper handling and installation of plant materials and irrigation as well as general site safety and safe operation of equipment • Estimating - Gathering, calculating, and compiling take off data and assembling bid proposal estimates
• Project Coordination - Working with a Project Manager, manage document control including change orders, billings, field production tracking, purchasing documentation and contract administration
5 Although we have not yet selected the CBOs who will hire participants for the second round of #CaliforniansForAll we envision they may do similar work to participants in round 1. Some activities may include working with organization like:
• Seirra Service Project with Urban Gardening, Climate Action and building tiny homes for the housed community.
• Working organizations like Bridge Network training youth to be peer mental health specialist and providing services to youth struggling from the effect of the COVID 19 pandemic. • Green Tech proving youth with hands on experience with green energy technology and maintaining Electric Vehicle Mobility Centers.
• What is the proposed start date for programming from this funding? Since the City of Sacramento received funding from the first round of #CaliforniansForAll, the infrastructure is in place to start immediately upon funding award. The City’s first round grant has been extended through 2024 so services will wind down in Fall 2024 which would be the opportune time to begin Round 2 programming.
• Are you planning on using this funding for a summer employment program? Yes, the City of Sacramento intends to offer summer employment programs as part of the CaliforniansForAll program because it provides a great opportunity to expose in school youth and young adults to career pathways.
Summer @ City Hall (S@CH) is a six-week summer interactive learning experience that provides high school students the opportunity to learn about local government processes and how to become an active citizen in their community.
The Department of Utilities Summer High School Employment Program offers participants a variety of activities that help to build valuable skills. Work may be in the office or in the field, allowing you to learn about everything from how we get our drinking water, to the maintenance of the storm drainage and wastewater systems.
Our CBO partners also offer programs in Urban Agriculture, youth summer education, and summer food programs.
Section 3: Youth Recruitment/Development (20 points)
• How will the city or county recruit youth?
We intend to leverage our local academic partners (K -12, Adult -Ed, Community Colleges and Universities) and community -based organizations for recruitment and outreach efforts.
Sacramento frequently partners with CBOs that serve historically disinvested communities and high-poverty zip codes and will leverage existing relationships to support the recruitment of youth within priority neighborhoods. Furthermore, Sacramento will leverage existing City -led youth programs such as #SacYouthWorks and Summer@ City Hall to recruit young people which in many cases, is the perfect next step along the work-based learning pipeline for that young person.
6 The City of Sacramento has a dedicated Community Engagement Team who’s goals are to educate, engage and empower people, businesses and places, especially areas and residents that have been disproportionally underserved. They are able to meet these goals by eliminating communication barriers, including but not limited to values, culture and/or language and creating social events and programming that can be catered to specific communities, neighborhoods and/or language groups.
• If you would like to propose your own priority criteria for participants in this program for California Volunteers approval, please do so in this section.
The City of Sacramento will give priority to areas that have been identify as priority neighborhoods based on residents residing in of the following geographic boundaries:
• A Census Tract directly adjacent to a 222 0r 2023 Qualified Census Tract (QCT); • Community Development Block Grant (CDBG) Low/Moderate Income Census Tract; • Sacramento Promise Zone
• Opportunity Zone;
• A zip code that has an area median income (AMI) below the California Depart of Housing and Community Development (HCD) low-income designation for Sacramento County.
• What wrap around services, if any, is the city or subgrantee planning on offering to youth?
Wrap-around services include job readiness training, career coaching, financial literacy, job placement, transportation, work uniforms/attire, food and childcare to support youth participating in employment opportunities.
Additionally, individualized case management will be provided to include but not be limited to resource referrals to address basic, physical, social, and emotional needs including academic support.
What wage will youth be paid, if known? What length of time do you anticipate the youth serving?
The two placement opportunities vary in length, and youth can expect to participate in either an 8- week cohort or a 4-6 month employment opportunity/on-the-job training (OJT) experience, employing youth at least 50% FTE:
1. Younger youth (16-24): 100 youth //$16.00–$18 p/h
2. Young adults (18-30): 150 young adults //$16-$22p/h
Some summer programs may be shorter than 8 weeks and some young adult programs span the length of the grant.
Additional incentives include:
• Recruitment Incentive – Upon Successful completion of 80 hours of work, the City shall pay eligible employees a lump sum amount of $250.
• Retention Incentive – Upon successful completion of 320 hours of work, the City shall pay eligible employees a lump sum of %500.
7 Total Youth Served: 250
Section 4: Metrics/Outcomes (10 points)
• Can the city/county provide the required metrics listed above to California Volunteers?
• If not, please indicate which metrics the city/county is unable to provide. • Are there other metrics you will be collecting to determine the success of program? If so, please indicate which metrics.
Metric Yes/No If no, explanation
Number of youth participating in program Yes
Number of youth employed in each focus area Yes
Number of youth enrolled in youth workforce program Yes Number of youth completing youth workforce program
programs
Yes
Number of youth participating in summer program (if
applicable)
Yes
Average wage and hours worked of participants across
program
Yes
Information/data/member stories as requested by
California Volunteers for annual report
Yes
Participant information Yes
Number of youth employed in program who were
previously unemployed
Yes
Number of youth who complete full program Yes
Percentage of youth employed in program who remain
in college or stable employment
Yes Only during the term of the grant
Percentage of youth employed after completion of
program
Yes City can conduct one survey,
one year of program completion
to request this information and
the following three items
Percentage of youth who report job satisfaction after
one year of employment, as reported by a survey
Yes See above
Percentage of youth who report an interest in a career
in public service after one year of employment, as
measured by a survey
Yes See above
Percentage of youth employed in public service after
one year of employment
Yes See above
Job training evaluations No These will be provided when available
8 Are there other metrics you will be collecting to determine success of program? If so, please indicate which metrics.
TBD
Section 5: Budget/Staffing/Communications (20 points)
• What is your proposed staffing plan for the program for the city and/or any subgrantees?
The proposed staffing plan includes two full-time City staff to manage, administer, and oversee the workforce programs. Support from our administrative team who have extensive grants management training. These staff will coordinate logistics with participating CBOs, collect metrics, manage reporting. Additionally, City staff will oversee young adult interns that will assist with programmatic logistics and coordination and will provide administrative support of the Sacramento CFA Youth Workforce Program.
• Does your city/county commit to using California Volunteers developed branding for this program and participating in California Volunteers-organized trainings/curriculum, if asked?
Yes, the City of Sacramento will use the California Volunteers branding when promoting the program and will participate in trainings.
• What amount of funding is your city/county requesting? How many youth will be served with this funding?
The City of Sacramento is requesting $2,874,428 to serve 250 youth. We commit to using California Volunteers branding and participate in organized training/curriculums and planned meetings.
Applicant:
Contact information
Items Description Calculation Total Budget % Allocation Cross Check Administrative Costs
City and/or 3rd Party admin
costs which may include
payroll, onboarding, invoicing,
reporting, CBO solicitation, etc.
15 mo-.5 FTE Project
Manager and .25
FTE Admin (if City
staff) 194,000.00$
Total 194,000.00$ 6.7%
I - B. Direct Operating Costs (Must not exceed 30% of Total Award when combined with Section I-A. Administration) Items Description Calculation Total Budget % Allocation Cross Check Program Staff
City Project Manager, Support
Staff
15 months - 1 FTE
Project Manager, .25
FTE Admin staff, Staff
TBD
222,000.00$
Supplies
Capital Expenses
Total 222,000.00$ 14.47%
# Requested Hourly Salary # of Hours Total Budget % Allocation Cross Check 125 18 160 360,000.00$
125 24 360 1,080,000.00$
-$
250.00 1,440,000.00$ 50.10%
Items Description Calculation Total Budget
FICA for Fellows 3% 72,000.00$
III. CaliforniansForAll Youth Workforce Fellows - Other Fellow Costs CaliforniansForAll Youth Service Corps
City of Sacramento
II. Youth Service Corps Fellow Wages ( must be at least 50% of grant amount) I - A. Administration (Must Not Exceed 10% of Total Award) Exhibit B Budget Detail
Worker's Compensation 5% 72,000.00$
Health Care 7% 100,800.00$
Retirement
Total 244,800.00$
Items Description Calculation Total Budget % Allocation Cross Check Contractual Services
CBO Partners - Case Managers,
trainners, job readiness,
supportive services and barrier
removal 773,628.00$
Staff Time
Total 773,628.00$ 26.9%
Total Budget Request 2,874,428.00$
Total # of Fellows 250
Partner Status (Proposed or Secured) Contractual Amount Total -$
List of Partners
IV. Program Wrap-Around Services (Not to Exceed 40% of Total Award) City of Sacramento
JP1003-GF1
EXHIBIT C
Budget Payment Provisions
California Volunteers,
Youth Service Corps
City of Sacramento
BUDGET
PAYMENT PROVISIONS
1. Invoicing and Payment
a) For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein, which is attached hereto and made a part of this Agreement.
b) I
nvoices shall include the Agreement Number and shall be submitted via PDF to [email protected].
2. B
udget Contingency Clause
a) It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor shall not be obligated to perform any provisions of this Agreement.
b) I
f funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to Contractor to reflect the reduced amount.
3. P
rompt Payment Clause
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.
City of Sacramento
JP1003-GF1
Exhibit D
California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention
Youth Service Corps Program
All Youth Service Corps Program grantees will be responsible for providing periodic and timely reports on outcomes and outputs associated with the funding received from this program.
Reporting Metrics
Grantees will be required to report the following metrics on a quarterly and annual basis to California Volunteers in a format and method to be specified by California Volunteers. These metrics are subject to change, depending on the California Department of Finance’s review and approval:
Additionally, California Volunteers requires cities to report the following data, where feasible, on a quarterly and annual basis to California Volunteers in a format and method to be specified by California Volunteers. • Number of youth participating in Youth Service Corps
• Number of Youth completing Youth Service Corps
• Number of youth employed in each focus area
• Number of youth participating in summer employment program (if applicable)
• Average wage and hours worked of participants across program • Information/data/member stories as requested for annual report • Participant information, including Personally Identifiable Information, as requested by California Volunteers, including, but not limited to: Name, Address, Phone Number, Email Address, Program Completion Status.
Grantees agree to make member contact information available to California Volunteers to use in program communications on a schedule to be provided by California Volunteers
• Number of youth employed in program who were previously unemployed • Number of participants who enroll in higher education or gain employment following program end
• Number of youth employed in program who remain in college or stable employment
• Number of youth employed after completion of program
• Number of youth who report job satisfaction after completion of program City of Sacramento
JP1003-GF1
Exhibit D
California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention
• Number of youth who report an interest in a career in public service after one year of employment
• Number of youth employed in public service after completion of program • Job training evaluations
Reporting Deadlines:
Report Reporting Period Partner Reports Due
1 (if applicable) Award Date – June 30, 2024, 2024 July 15, 2024 2 (if applicable) July 1 – September 30, 2024 October 15, 2024 3 October 1 – December 31, 2024 January 15, 2025
4 January 1 – March 31, 2025 April 15, 2025
5 April 1 – June 30, 2025 July 15, 2025
6 July 1 – September 30, 2025 October 15, 2025
7 October 1 – December 31, 2025 January 15, 2026
California Volunteers will update this reporting timeline with additional reporting periods, upon receipt of updated reporting timelines established by the California Department of Finance. Reporting metrics may be updated, depending on updated guidance from the California Department of Finance.
Reporting Process:
California Volunteers will be providing a comprehensive reporting template for grantees upon execution of a contract. Additionally, this reporting template and process may be updated during the period of the contract. At the time when the reporting process is updated, California Volunteers will roll out communication regarding this process and provide updates to grantees.
Invoicing:
This grant is a cost-reimbursement grant. As such, grantees will be required to submit periodic and timely invoices to California Volunteers for expenses already incurred for processing and payment. Grantees have the discretion to invoice monthly or quarterly.
City of Sacramento
JP1003-GF1
Exhibit D
California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention
Invoicing Deadlines:
Grantees have the discretion to invoice monthly or quarterly. If monthly, invoices should be submitted by the 15th of the following month. If quarterly, invoices should be submitted no later than the due date identified in the reporting deadlines above.
Service Events and/or Member Convenings:
Grantee agrees to host at least two service events and/or member convenings per calendar year at the direction of California Volunteers.
Programmatic and Fiscal Document Retention
In line with State requirements regarding record retention, grantees are required to maintain all documentation, programmatic and fiscal, pertaining to this contract for a period of five years after the close out the contract and the payment of the final invoice. The grantee is required to maintain books, records, documents, and other evidence pertaining to the reimbursable costs and hold them available for audit and inspection by the State for the five years following the close out of the contract and payment of the final invoice. These retention requirements pertain to all contracts associated with this program, regardless of funding source.