City of Sacramento
City Council - 2PM Report
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File ID: 2024-01148 6/18/2024 Consent Item 23.
Supplemental Agreement: Old Sacramento Historic District Management Services File ID: 2024-01148
Location: District 4, Represented by Councilmember Valenzuela Recommendation: Pass a Motion authorizing the City Manager or the City Manager’s designee to execute Supplemental Agreement No. 8 to City Agreement No. 2015-1888 with the Downtown Sacramento Partnership (“DSP”) in an amount not to exceed $954,400 for a new total contract not to exceed amount of $5,882,800 for Old Sacramento Historic District Management Services beginning July 1, 2024, through July 31, 2025.
Contact: Dustin Hollingsworth, Assistant Director, 916-808-5538, [email protected], Convention and Cultural Services Presenter: None.
Attachments:
1-Description/Analysis
2-2015-1888-08 Old Sacramento Management Services
Description/Analysis
Issue Detail: This report requests City Council authorization for the City Manager or the City Manager’s designee to execute Supplemental Agreement No. 8 to City Agreement No. 2015- 1888 with Downtown Sacramento Partnership in an amount not to exceed $954,400 for a new total contract not to exceed amount of $5,882,800 for Old Sacramento Historic District Management Services beginning July 1, 2024 through July 31, 2025. Downtown Sacramento Partnership has been providing management services for the Old Sacramento Historic District (“District”) since 2015 through City Agreement No. 2015-1888, and Supplemental Agreements Nos. 1 through 7, for a total not to exceed contract amount of $4,928,400.
Policy Considerations: The proposed action supports the City’s Central City Community Plan Goal CC.LU 1.5 to improve the physical and social conditions, urban aesthetics, and general safety of the Central Business District.
Economic Impacts: None.
File ID: 2024-01148 6/18/2024 Consent Item 23.
Environmental Considerations: Administrative activities that will not result in direct or indirect physical changes in the environment do not constitute a “project” and are exempt from CEQA pursuant to CEQA Guidelines, Section 15378(b)(5).
Sustainability: None.
Commission/Committee Action: Not Applicable.
Rationale for Recommendation: Through City Agreement No. 2015-1888 Downtown Sacramento Partnership currently provides the following services in the Old Sacramento Historic District (District):
• Management, coordination, and outreach services to City staff, visitors, citizens, property owners, merchants, and other interested parties regarding issues and events in the District; monitoring daily problems in the District; Downtown Sacramento Partnership also manages the stakeholder advisory group.
• Maintenance services to include emptying trash receptacles; cleaning and pressure washing walkways, streets, and waterfront pedestrian surfaces; special event setup and cleanup; general beautification; graffiti abatement and daily inspections of the district, including lighting. • Partial reimbursement by the City for overnight security. • Liaison for outside event producers, or Downtown Sacramento Partnership as the producer of, special events; general marketing and promotion of the District as an entertainment, business and cultural destination, including maintenance of the District website; and providing seasonal décor throughout the district.
Through Agreement No. 2015-1888 Downtown Sacramento Partnership also provides the following services in the remaining four benefit sub-districts within the Downtown Sacramento Management District:
• Augmented cleaning services
Financial Considerations: Supplemental Agreement No. 8 to City Agreement No. 2015-1888 is for services beginning July 1, 2024 through July 31, 2025, with an increase to the current contract amount of $954,400 for a new total contract not to exceed amount of $5,882,800. Sufficient funding is available in the Fiscal Year (FY) 2024/25 Proposed Operating Budgets for the Convention and Cultural Services Department and Citywide and Community Support, pending Council approval, to execute Supplemental Agreement No. 8 to City Agreement No. 2015-1888. Services provided in future fiscal years are subject to availability of funding in the adopted budgets of the applicable fiscal years. The funding sources for the agreement are summarized in the table below as follows:
File ID: 2024-01148 6/18/2024 Consent Item 23.
Funding Source Fund Amount
Convention and Cultural Services
Department Operating Budget
Measure U Fund (2401) $579,400
Citywide and Community Support
Operating Budget
Measure U Fund (2401) $375,000
Total FY2024/25 Funding $954,400
Local Business Enterprise (LBE): Not Applicable
CONTRACT ROUTING SHEETContract Cover/Routing Form: Must Accompany ALL Contracts; however, it is NOT part of the contract.General Information (Required)Original Contract # (supplements only): ________ Supplement/Addendum #: ___________________Assessor’s Parcel Number(s): ________________________________________________________________Contract Effective Date: _________ Contract Expiration Date (if applicable): _________$ Amount (Not to Exceed): ______________________ Adjusted $ Amount (+/-): _____________________Other Party: ______________________________________________________________________________Project Title: _____________________________________________________________________________Project #: ____________________________________ Bid/RFQ/RFP #: ___________________________City Council Approval: if YES, Council File ID#: __________Contract Processing ContactsDepartment: ______________________________Contract Coordinator: _______________________Project Manager: _________________________________Department Review and Routing(Signature) (Date)(Signature) (Date)(Signature) (Date)(Signature) (Date)Special Instruction/Comments (i.e. recording requested, other agency signatures required, etc.)_______________________________________________________________________________________------------------FOR CLERK & IT DEPARTMENTS ONLY – DO NOT WRITE BELOW THIS LINE------------------ 2015-1888087/01/20246/30/20255882800 954400Downtown Sacramento PartnershipOld Sacramento Management Services2024-01148Dustin HollingsworthRebecca Bitter [email protected] & Cultural Services
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
Project Title and Job Number: Old Sacramento Management Services Agreement Date: 5/16/24 Purchase Order #: Supplemental Contract No.: 2015-1888-08 The City of Sacramento ("City") and Downtown Sacramento Partnership ("Contractor"), as parties to that certain Non-Professional Services Agreement designated as Contract Number 2015-1888, including any and all prior supplemental contracts modifying the contract (the contract and all supplemental contracts are hereafter collectively referred to as the "Contract"), hereby supplement and modify the Contract as follows: 1. The Scope of Services specified in Exhibit A of the Contract is amended as follows: 1 Exhibit A Section 3 Time of Performance is modified as follows: CONTRACTOR shall perform the services outlined in Attachments 1 and 2 to Exhibit A beginning July 1, 2024 and ending on June 30, 2025. 2 Attachment 1 to Exhibit A Section D Event Activation Services is modified as attached. 3 Attachment 1 to Exhibit B is modified as attached. 2. In consideration of the additional and/or revised services described in section 1, above, the maximum not-to-exceed amount that is specified in Exhibit B of the Contract for payment of Contractor's fees and expenses, is increased/decreased by $954,400.00_, and the Contract’s maximum not-to-exceed amount is amended as follows: Agreement's original not-to-exceed amount: $1,050,000.00 Net change by previous supplemental contracts: $3,878,400.00 Not-to-exceed amount prior to this supplemental contract: $4,928,400.00 Increase/decrease by this supplemental contract: $954,400.00 New not-to exceed amount including all supplemental contracts: $5,882,800.00 3. Contractor agrees that the amount of increase or decrease in the not-to-exceed amount specified in section 2, above, shall constitute full compensation for the additional and/or revised services specified in section 1, above, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised services, including costs associated with any changes and/or delays in schedules or in the delivery of other services by Contractor. 4. Contractor warrants and represents that the person or persons executing this supplemental contract on behalf of Contractor has or have been duly authorized by Contractor to sign this supplemental contract and bind Contractor to the terms hereof. 5. Except as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, and Contractor shall perform all of the services, duties, obligations, and conditions required under the Contract, as supplemented and modified by this supplemental contract. [SIGNATURES ON FOLLOWING PAGE]
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
Approval Recommended By: Approved As To Form By: Project Manager City AttorneyApproved By: Attest:____________________________________Contractor City ClerkApproved By:Michael Jasso, Assistant City ManagerCity of Sacramento
Attachment 1 to Exhibit AOld Sacramento Management Services Scope of Services D. Event/Activation Services DSP shall provide website management and district décor, which may include but is not limited to,bunting, holiday décor, and the annual Christmas tree for the amount outlined in Attachment 1 to Exhibit B. Subject to the availability of additional City funding, and an executed supplemental agreement, both Parties may agree to expand Special Event Assistance to include District events, such as, but not limited to: New Year's Eve, Mardi Bark, St. Patrick's Day Parade, 4th of July, Waterfront Days, Theatre of Lights, yoga, outdoor dancing, and Sunset Sip, Should this Agreement be amended to include District events, DSP's assistance shall include the following: 1. Represent the District at the City of Sacramento Special Event Review Committee, when applicable; 2. Coordinate event logistics with the special event producers; 3. Coordinate access and use of the Horse Pit for special events; 4. Coordinate clean- promote Old Sacramento businesses; and California State Parks representatives.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGEINSURER F :INSURER E :INSURER D :INSURER C :INSURER B :INSURER A :NAIC #NAME:CONTACT(A/C, No):FAXE-MAILADDRESS:PRODUCER(A/C, No, Ext):PHONEINSUREDREVISION NUMBER:CERTIFICATE NUMBER:COVERAGESIMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer rights to the certificate holder in lieu of such endorsement(s).THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:(Per accident)(Ea accident)$$N / ASUBRWVDADDLINSDTHIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.$$$$PROPERTY DAMAGEBODILY INJURY (Per accident)BODILY INJURY (Per person)COMBINED SINGLE LIMITAUTOS ONLYAUTOSAUTOS ONLYNON-OWNEDSCHEDULEDOWNEDANY AUTOAUTOMOBILE LIABILITYY / NWORKERS COMPENSATIONAND EMPLOYERS' LIABILITYOFFICER/MEMBER EXCLUDED?(Mandatory in NH)DESCRIPTION OF OPERATIONS belowIf yes, describe underANY PROPRIETOR/PARTNER/EXECUTIVE$$$E.L. DISEASE - POLICY LIMITE.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENTEROTH-STATUTEPERLIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)EXCESS LIABUMBRELLA LIAB$EACH OCCURRENCE$AGGREGATE$OCCURCLAIMS-MADEDED RETENTION $$PRODUCTS - COMP/OP AGG$GENERAL AGGREGATE$PERSONAL & ADV INJURY$MED EXP (Any one person)$EACH OCCURRENCEDAMAGE TO RENTED$PREMISES (Ea occurrence)COMMERCIAL GENERAL LIABILITYCLAIMS-MADE OCCURGEN'L AGGREGATE LIMIT APPLIES PER:POLICYPRO-JECTLOC
CERTIFICATE OF LIABILITY INSURANCEDATE (MM/DD/YYYY)
CANCELLATIONAUTHORIZED REPRESENTATIVEACORD 25 (2016/03)© 1988-2015 ACORD CORPORATION. All rights reserved.CERTIFICATE HOLDERThe ACORD name and logo are registered marks of ACORD
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