Item 14 2024-01334 Change Order Robertson Park Restroom Replacement Project

City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-01334 7/30/2024 Consent Item 14.

Change Order: Robertson Park Restroom Replacement Project File ID: 2024-01334
Location: District 2, Represented by Councilmember Thao Recommendation: Pass a Motion: 1) authorizing the City Manager or the City Manager’s designee to execute Change Order No. 2 to City Agreement No. C2023-1299 with Saenz Landscape Construction Company for amount not-to-exceed $58,536 bringing the agreement’s total not-to- exceed amount to $449,194; and 2) resetting the City Manager’s authority to issue supplemental agreements for City Agreement No. C2023-1299.

Contact: Jeff Nittka, Senior Landscape Architect, (916) 808-5996, [email protected]; Jason Wiesemann, Park Planning & Development Services Manager, (916) 808-7634, [email protected]; Department of Youth, Parks, and Community Enrichment Presenter: None
Attachments:
1-Description/Analysis
2-Contract Change Order No. 2
Description/Analysis
Issue Detail: The Department of Youth, Parks, & Community Enrichment (YPCE) is seeking approval to award a construction change order to Saenz Landscape Construction Company in the amount of $58,536 for the Robertson Park Restroom Replacement Project. The additional work includes, over excavation of three feet of unsuitable soils for prefabricated restroom pad and installation of compacted aggregate base to replace unsuitable soils, removal and replacement of 969 square feet of existing concrete around the proposed building, installation of additional electrical improvements which includes installation of a new Musco sports field lighting controller, rearranging existing and new electrical components in the restroom chase to meet California Electrical Code. Robertson Park is a 9.18-acre park site, located at 3525 Norwood Avenue, Council District 2. This project is expected to be completed in Summer 2024.

Policy Considerations: City Code Chapter 3.60.210 provides that public construction contracts over $250,000 but less than $1,000,000 requires City Council approval for change orders exceeding 10%.

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File ID: 2024-01334 7/30/2024 Consent Item 14.

Robertson Park Restroom Replacement Change Order No. 2 will exceed 10% of the original contract amount.

Economic Impacts: Not applicable.

Environmental Considerations: The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Guidelines, as it consists of the operations, repairs and minor alterations of existing public facilities, mechanical equipment, and topographic features (City Park).

Sustainability: Robertson Park Restroom Replacement Project has been reviewed for consistency with the goals, policies, and targets of the City’s 2040 General Plan, the 2018 YPCE Strategic Plan, the existing Parks and Recreation Master Plan 2005-2010 and Draft Parks Plan 2040.

The Draft Parks Plan 2040 incorporates policy guidelines that ensure new park development and existing park improvements address the principle of Sustainability. Specifically, to incorporate sustainable landscaping and facilities that limit water usage and energy consumption, such as drought tolerant landscaping and low impact development.

Policy 4.7: Support the reuse and wise use of resources in parks.

Policy 4.8: Reduce water use and support water conservation in parks.

Commission/Committee Action: Not applicable.

Rationale for Recommendation: Change Order No. 2 in the amount of $58,536 is a result of unforeseen issues during construction of the Robertson Park Restroom Replacement Project. The soil at restroom location was determined by a Geotechnical engineer to have unsuitable soil. They recommended over excavation of unsuitable soil. The soil removed will be replaced with compacted aggregate base. In addition, the contractor will remove and replace an additional 969 square feet of concrete paving around this restroom. The existing paving does not meet the Americans with Disabilities Act (ADA). The new paving will meet ADA requirements. Finally, the installation of additional electrical improvements is required. This cost includes installation of a new Musco field lighting controller.

Financial Considerations: The original contract not-to-exceed amount was $378,536. Change Order No. 1 in the amount of $12,122 was approved on April 8, 2024. Proposed Change Order No. 2, in the amount of $58,536 would increase the contract not-to-exceed amount to $449,194. There is sufficient funding in the Robertson Park Restroom Replacement Project (L19190100) budget to approve Change Order No. 2.

Local Business Enterprise (LBE): Saenz Landscape Construction exceeded the 5% LBE participation requirement.

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CONTRACT ROUTING SHEETContract Cover/Routing Form: Must Accompany ALL Contracts; however, it is NOT part of the contract.General Information (Required)Original Contract # (supplements only): ________ Supplement/Addendum #: ___________________Assessor’s Parcel Number(s): ________________________________________________________________Contract Effective Date: _________ Contract Expiration Date (if applicable): _________$ Amount (Not to Exceed): ______________________ Adjusted $ Amount (+/-): _____________________Other Party: ______________________________________________________________________________Project Title: _____________________________________________________________________________Project #: ____________________________________ Bid/RFQ/RFP #: ___________________________City Council Approval: if YES, Council File ID#: __________Contract Processing ContactsDepartment: ______________________________Contract Coordinator: _______________________Project Manager: _________________________________Department Review and Routing(Signature)(Signature)(Signature)_______________________________________________________________________________________------------------FOR CLERK & IT DEPARTMENTS ONLY – DO NOT WRITE BELOW THIS LINE------------------ (Signature)Special Instruction/Comments (i.e. recording requested, other agency signatures required, etc.)(Signature) 2023-129902$449,193.98 $58,535.98Saenz Landscape Construction CompanyRobertson Park Restroom Renovation (Rebid)L19190100B23191121013YES2024-01334Youth, Parks & Community ServicesJeff NittkaRachel [email protected]

2023-1299Change Order #273305TO:Contract for:

Approval Recommended by:Approved as to Form by:Project Manager City AttorneyApproved by:Approved by:Contractor Assistant City ManagerApproved by:City Clerk The original contract sum was:The contract sum prior to this Change Order was:The contract sum will be increase by this Change Order:New contract sum including all Change Orders:Net change by previous Change Orders:CONTRACTOR agrees that the amount of increase or decrease in the contract sum specified in this change order shall constitute full compensation for the work required by this change order, including but not limited to all compensation for the additional and/or revised work specified herein, and shall fully compensate CONTRACTOR for any and all direct and indirect costs that may be incurred by CONTRACTOR in connection with such additional and/or revised work, including any changes, disruptions or delays in work schedules or in the performance of other work by CONTRACTOR. The time for performance of the Contract will increase 0working days by reason of the work described by this Change Order. Except as herein above expressly provided, CONTRACTOR further agrees that the performance of the work specified in this Change Order or the rescheduling of other project work made necessary by this Change Order, shall not constitute a delay which will extend the time limit for completion of the work as said term is used in the Contract between CITY and CONTRACTOR for the project.$58,535.98$449,193.98Saenz Landscape Construction CompanyRobertson Park Restroom Renovation (Rebid)Description:$12,122.00$390,658.00Upon mutual acceptance of this document the City of Sacramento, hereinafter referred to as "City"' and your firm, hereinafter referred to a "Contractor", in accordance with the terms and conditions of the original contract documents, you are hereby directed to make the following change or changes for the consideration set forth below:Refer to Saenz Landscape Construction Company quotes, June 24, 2024.$378,536.00Contract #Purchase Order #CHANGE ORDERBudget #L19190100

SAENZ LANDSCAPE CONSTRUCTION COMPANY12167 Folsom Blvd., Suite D Rancho Cordova, CA 95742Office: 916-294-0555 Fax: 916-294-0511License #551658 Classifications: C-27 and ACertified with State and City of Sacramento as SBERegistered with Sacramento Housing Redevelopment Agency as MBEDIR Public Works No.: 1000005556 June 24, 2024Jeff NittkaCity of SacramentoYouth, Parks & Community Enrichment915 I Street, 3rd FloorSacramento, CA 95814Re: Robertson Park Restroom Renovation3525 Norwood Ave.Sacramento, CA 95838Additional WorkJeff,We propose to furnish all labor, material and equipment to complete the extra work at the project listed above as follows:Additional work with Geo-Tec subgrade was over saturated after the excavation down 1’ to make subgrade per plans. It still remained oversaturated after this excavation, so the Geo-Tec advised us to excavate down 2’ more. This also includes 5’ additional all the way around the restroom. A total of 49 cyds of a.b. rock was brought in. A compaction test was done on every 1’ foot which passed.Excavate and off-haul soil 49 cyds = $ 8,575.00Place 2’ of additional a.b. rock cyds = $13,230.00 $21,805.00Additional concrete – we had to demo out 969 SF to make ADA around restroom. $ 5,814.00Additional concrete – we had to pour back 969 SF for ADA. $23,604.00Additional electrical work was needed to make room in the closet for broken box and Musco lighting box. We had to relocate some of the existing boxes to make room. Workwas done on T&M.#1 – Pinnical Electric Inc. $ 4,410.80 plus profit/overhead x 15% = $ 661.62 = $ 5,072.42#2 – Pinnical Electric Inc. $18,790.92 plus profit/overhead x 15% = $2,818.64 = $21,609.56Grand Total $77,904.98Please give me a call on my cell phone if you should have any questions on this cost proposal. My cell number is (916) 224-5263. If I am unable to answer my phone, please leave me a message. I will make sure to return your phone call.Respectfully submitted,Michael Saenz Saenz Landscape Construction Company

Sacramento City CouncilJuly 30, 2024

Sacramento City Council
July 30, 2024