City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-01357 8/13/2024 Consent Item 3.
Change Order: East Portal Park Restroom Renovation (Rebid) Project File ID: 2024-01357
Location: District 4, Represented by Mayor Steinberg
Recommendation: Pass a Motion: 1) authorizing the City Manager or the City Manager’s designee to execute Change Order No. 3 to City Contract No. 2023-1530 in an amount of $13,867 with Pride Industries One, Inc. for a new total amount of $301,329; and 2) resetting the City Manager’s change order authority.
Contact: Dennis Day, Senior Landscape Architect, (916) 380-8813, [email protected]; Jason Wiesemann, Park Planning and Development Services Manager, (916) 808-7634, [email protected]; Department of Youth, Parks, and Community Enrichment Presenter: None
Attachments:
1-Description/Analysis
2-Change Order No. 3 to Contract No. 2023-1530
Description/Analysis
Issue Detail: East Portal Park is a 7.38-acre community park located at 1120 Rodeo Way, Planning Area 6, Council District 4.
On November 14, 2023, the contract with Pride Industries One, Inc. for the East Portal Park Restroom Renovation Project (L19188100) for the renovation of the existing restroom building, including an accessible concrete walkway in the amount of $262,882 was executed. The work consists of renovating the existing restrooms, and includes demolition, walls and ceilings, metal fabrication, doors and hardware, skylights, electrical, lighting, plumbing, restroom fixtures, painting, caulking, sealant, signage, replacement of existing concrete walkways and building permit coordination.
Change Order No. 3 in the amount of $13,867 is to install an exterior disconnect and ringed meter as required by SMUD to connect new 3-wire electrical power; and to extend the toilet service (one
File ID: 2024-01357 8/13/2024 Consent Item 3.
regular portable, one ADA portable and one hand wash station, serviced 3x per week) due to the estimate 4-6-month lead time on to SMUD extend 3-wire power to restroom building.
Change orders 1 and 2 totaled $24,580 were within the City Manager’s authority. An additional amount of $13,867 will increase the contract amount to $301,329 which exceeds the City Manager’s change order authority of 10% of the original contract price. The East Portal Park Restroom renovations are expected to be complete by late Fall 2024.
Policy Considerations: City Code Chapter 3.60 provides that City Council approval is required for change orders in total that exceed 10% of the original contract amount.
Economic Impacts: Not applicable.
Environmental Considerations: The change order has been reviewed for compliance with the requirements of the CEQA as a project component of the East Portal Park Restroom Renovation Project (L19188100). The project was exempt from environmental review under California Environmental Quality Act Guidelines under State Class 1 and Sections 15301. The project consists of the operation, repair and minor alteration of existing public facilities, mechanical equipment or topographical features involving negligible or no expansion or former use (City Park).
Sustainability: The East Portal Park Restroom Renovation Project has been reviewed for consistency with the goals, policies, and targets of the City’s Climate Action Plan for Internal Operations 2016 Update, the 2040 General Plan, the 2018 YPCE Strategic Plan, and the Parks and Recreation Master Plan 2005-2010. The park will advance the goals, policies, and targets of these plans by reducing greenhouse gas emissions and air pollution through the addition of trees and improving the health of all residents through access to a diverse mix of wellness activities. The restroom renovation will include sustainable design and maintenance guidelines, including water/energy efficient appliances.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: Approval of Change Order No. 3 is necessary to complete the restroom renovation project.
Financial Considerations: Sufficient funding is available in the East Portal Park Restroom Renovation Project (L19188100) to execute Change Order No. 3 in the amount of $13,867 with Pride Indistries One, Inc.
Local Business Enterprise (LBE): Pride Industries One, Inc. exceeded the 5% LBE participation requirement.
C2023-1530 Change Order # 3
73684
TO:
Contract for:
Approval Recommended by: Approved as to Form by:
Project Manager City Attorney
Approved by: Approved by:
Contractor Director or Assistant City Manager
Approved by:
City Clerk
Contract #
Purchase Order #
CHANGE ORDER
Budget #
3204-L1988100-401
PRIDE INDUSTRIES ONE, INC.
EAST PORTAL PARK RESTROOM RENOVATION
Description:
$24,580.00
$287,462.09
Upon mutual acceptance of this document the City of Sacramento, hereinafter referred to as "City"' and your firm, hereinafter referred to a "Contractor", in accordance with the terms and conditions of the original contract documents, you are hereby directed to make the following change or changes for the consideration set forth below:
1) Installing an exterior disconnect and ringed meter a s required by SMUD to connect new 3-wire electrical power. $6,262; 2) Extend the toilet service (one regular portable, one ADA portable and one hand wash station, serviced 3x per week) due to the estimate 4-6 month lead time on to SMUD extend 3-wire power to restroom building. 6 mo. @ $1,267.49 =$7,604.92. Refer to the a
ttached contractor's quotes. Total $13,866.92 Suspend contract working days until October 15, 2024. $262,882.09The original contract sum was:
The contract sum prior to this Change Order was:
The contract sum will be increase by this Change Order:
New contract sum including all Change Orders:
Net change by previous Change Orders:
CONTRACTOR agrees that the amount of increase or decrease in the contract sum specified in this change order shall constitute full compensation for the work required by this change order, including but not limited to all compensation for the additional and/or revised work specified herein, and shall fully compensate CONTRACTOR for any and all direct and indirect costs that may be incurred by CONTRACTOR in connection with such additional and/or revised work, including any changes, disruptions or delays in work schedules or in the performance of other work by CONTRACTOR.
The time for performance of the Contract will increase 0 working days by reason of the work described by this Change Order. Except as herein above expressly provided, CONTRACTOR further agrees that the performance of the work specified in this Change Order or the rescheduling of other project work made necessary by this Change Order, shall not constitute a delay which will extend the time limit for completion of the work as said term is used in the Contract between CITY and CONTRACTOR for the project.
$13,866.92
$301,329.01
OWNER: City of Sacramento Contract No: C2023-1530
PROJECT: L19188100 - East Portal Park Restroom Reno
Date: 7/1/2024 Change Request No: 2
Amount
$5,000.00
$5,000.00
Subcontractor Mark Up @ 5% $250.00
$5,250.00
$880.00
$0.00
$0.00
$880.00
$132.00
$1,012.00
$6,262.00
DAYS
55 180
235
Chris Del Carlo
Owner Representative PRIDE Industries ONE, Inc.
Authorized Signature / Date Authorized Signature / Date Project Manager
Title Title
Original Contract Duration (CAL days):
Original Substantial Completion Date
CAL Days added to Contract
NEW Substantial Completion Date
New Contract Duration:
Subtotal:
General Contractor Mark Up @ 15%
PRIDE Subtotal:
THIS CHANGE REQUEST - ADD
CHANGE TO CONTRACT SCHEDULE
DESCRIPTION
Subtotal:
Subcontractor Subtotal:
PRIDE:
PRIDE Superintendence 8hrs @ $110.00
CHANGE DETAILS
DESCRIPTION
Change order pricing to install exterior disconnect and ringed meter as required by SMUD.
Also extend contract duration by additional 180 calendar days due to additonal SMUD line work that needs to be completed to provide proper SMUD electrical service to new 120/240 panel.
Subcontractors:
Trident Electric
5145 Golden Foothill Pkwy., Ste. 190
El Dorado Hills, CA 95762
tridentelectricservice.com | 916.665.0113
Proposal For:
East Portal Park Restroom Replacement - Change Order 02 (revised) June 17th, 2024
5145 Golden Foothill Pkwy., Ste. 190
El Dorado Hills, CA 95762
tridentelectricservice.com | 916.665.0113
East Portal Park Restroom Replacement
1120 Rodeo Way Sacramento CA 95819
June 17th, 2024
Dr
awings: E0. 1 – E3.0 Dated: 07/01/22
S
cope of Work:
1. Provide and install 100a NEMA 3R disconnect on exterior of building to provide emergenc y s
hut-off capability for the interior 100a main panel. Disconnect will be installed after the meter.
2. Remove and dispose of existing meter socket.
3. Provide and install 100a ringed meter socket with test bypass.
4. Provide and install all surface mounted conduit and wire required to connect new meter socket to di
sconnect.
5. Terminate all connections.
As
sumptions/Clarifications:
1. Straight time labor (Mon-Fri, 0800-1700)
2. It is assumed that dumpsters for trash will be furnished by others.
3. This proposal is valid up to 30 days from the date of the original proposal.
4. Trident will not warranty equipment provided or installed by others.
5. Manufacturer’s warranties (where applicable)
6. Equipment and parts shall be free from defects in material and workmanship for a period of (1) year from completion of work.
7. This warranty does not apply: (1) to used products ordered thereunder, (2) to damage to any new product or part caused by overloading, abuse, misuse, tampering, neglect or accident, or putting to use other than normally recommended by Seller, (3) to any product or part which shall have been repaired, altered, or assembled in any way by other than Installer, Installer’s supplier, or installation contractor which, in the sole judgement affects the performance, stability, or purpose for which it was manufactured, (4) toward payment of any removal o r
in
stallation charges of warranted parts, unless approved by Trident prior to work performed, (5) to loss of production due to failure for any reason.
Ex
clusions:
1. Permits or fees.
2. Saw cut patch back and removal.
3. Painting, patching, or repairing existing walls/and or surfaces.
4. Providing or Installing Exhaust Fans.
5. Any/All Bonds.
6. Painting Conduits.
7. Magnetic Locks, Power Supply & Timer.
8. Telecom System Equipment or Installation.
9. Security System Equipment or Installation.
5145 Golden Foothill Pkwy., Ste. 190
El Dorado Hills, CA 95762
tridentelectricservice.com | 916.665.0113
10. Fire Alarm System Equipment or Installation.
11. Overtime Work.
12. Temporary Lighting or Power.
Project Cost:
Change Order 02: $5,000.00
Payment Terms:
Monthly Progress Billing
Agreed and Accepted Agreed and Accepted
Trident Electric Service, Inc.
By: ____________________________ By: ____________________________
____________________________ ____________________________
Date: __________________________ Date: __________________________
OWNER: City of Sacramento Contract No: C2023-1530
PROJECT: L19188100 - East Portal Park Restroom Reno
Date: 7/1/2024 Change Request No: 3
Amount
$7,242.78
$7,242.78
Subcontractor Mark Up @ 5% $362.14
$7,604.92
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$7,604.92
DAYS
55 180
235
Chris Del Carlo
Owner Representative PRIDE Industries ONE, Inc.
Authorized Signature / Date Authorized Signature / Date Project Manager
Title Title
Original Contract Duration (CAL days):
Original Substantial Completion Date
CAL Days added to Contract
NEW Substantial Completion Date
New Contract Duration:
Subtotal:
General Contractor Mark Up @ 15%
PRIDE Subtotal:
THIS CHANGE REQUEST - ADD
CHANGE TO CONTRACT SCHEDULE
DESCRIPTION
Subtotal:
Subcontractor Subtotal:
PRIDE:
CHANGE DETAILS
DESCRIPTION
Change order pricing to provide toilet service for 6 months during SMUD lead time associated with adding new service wire.
Subcontractors:
OES Equipment (6 months @ $1,207.13)
SALES QUOTE Page: 1/1
Order #: 97990
System Date: 06/21/24
Expiration Date: 07/21/24
SACRAMENTO (1002)
2550 DEL MONTE STREET
STE 140
WEST SACRAMENTO, CA 95691
PH: 916-928-0497 FX: 916-928-7186
Job Loc: 1120 RODEO WAY, SACRAMENTO, CA
Customer #: 1100087 Job Site:
PRIDE INDUSTRIES
10030 FOOTHILLS BLVD
ROSEVILLE, CA 95678
PRIDE INDUSTRIES
1120 RODEO WAY
SACRAMENTO, CA 95819
C#: 800-550-6005 J#:
Ordered By:
CHRIS DEL CARLO
Purchase Order Number:
*** QUOTE ***
Customer Job Ref No:
1120 RODEO WAY
Terms:
NET 30
Written By:
ALANA DAVIS
Sales Rep:
ALANA DAVIS
Time Printed:
06/21/24 10:05 AM
Delivery Driver Initials:
Qty Item Number/Description Taxed Unit Price Amount
1.00 47574 MFG: 47574 Y EA 405.000 405.00
ADA RESTROOM TRAILER 3X/WK
1.00 35871 MFG: 35871 Y EA 300.000 300.00
TOILET STANDARD 3X/WK
1.00 22760 MFG: 22760 Y EA 300.000 300.00
HANDWASH STATION 1 SINK 3X/WK
2.00 10069 MFG: 10069 Y EA 15.000 30.00
CONTAINMENT PAN
1.00 43432 MFG: 43432 Y EA 75.000 75.00
SERVICES DELIVERY & PICKUP
Sub-Total: 1110.00
Tax @ 8.7500%: 97.13
Total: 1207.13
Pricing is only held for 7 calendar days and is subject to change based off supply demand.
X X
Print Customer Name Date Customer Signature Date
TERMS AND CONDITIONS OF SALE
In consideration of the purchase of the items listed above (“Items”) by the indicated customer (the "Buyer" ) from the selling company named above (the "Dealer"), it is agreed as follows:
USED PRODUCTS
The Buyer hereby acknowledges that any Items described on the Delivery Ticket as being sold “used” are used products and are being sold on an “as is” and “with all faults” basis. The Dealer as the seller disclaims all express or implied warranties of any kind unless the Dealer has specifically so provided in writing and the writing is signed by an authorized representative of the Dealer.
NEW PRODUCTS
Buyer acknowledges that the ONLY warranties provided with these Items are those provided by the manufacturer and that the DEALER makes NO WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, either expressed or implied. Except for those Items noted as "non-returnable" on a delivery ticket/invoice and subject to any manufacturer restocking fees and the OES restocking fee, OES will provide, at its option, either a credit, exchange or refund by check for Items that are returned in their original (resalable) packaging up to 14 days from the purchase date. Unless waived or reduced by OES at its sole discretion, returned Items are subject to an OES restocking fee of 15% in addition to any manufacturer restocking fees. Damaged Items must be reported to OES within three business days of receipt and if so reported will be exchanged at no charge. If Buyer fails to adhere to this return policy, Buyer’s sole recourse for unwanted Items will be to contact the manufacturer according to the manufacturer’s warranty; Dealer reserves the right to refuse to accept any Items returned if Buyer fails to adhere to this return policy.
TERMS AND CONDITIONS OF SERVICES (APPLIES ONLY TO SERVICES SHOWN ON DELIVERY TICKET) In consideration of any services (including delivery and handling) listed in the Delivery Ticket (the “Services”) to which these terms are attached as being provided to the customer (the “Renter/Buyer”) from OES Equipment, LLC (the “Dealer”), it is agreed as follows: Buyer acknowledges that the Dealer is providing the Services as an ancillary part of this contract in connection with the rental and/or purchase of Equipment. As such, the parties agree that the Dealer has no liability for any damage, loss or expense caused by the Dealer or those for whom it is responsible in connection with the Services except to the extent caused by their gross negligence or willful misconduct. Buyer shall pay for the Services at the hourly rate shown for such Service on the Delivery Ticket, with such payment due at the same time as the Equipment rental or else on a monthly basis. Delinquent payments will bear interest on the same basis as late payment on Equipment rental. Ancillary services related to certain rentals, such as dumpsters and temporary restroom services, and are optional for customer.
CUSTOMER WAIVES ALL CLAIMS AGAINST DEALER FOR CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES ARISING FROM THE SALE OR RENTAL OF THESE ITEMS OR CUSTOMER’S USE OF THEM. CUSTOMER AGREES THAT DEALER’S LIABILITY UNDER THIS CONTRACT, INCLUDING ANY LIABILITY ARISING FROM DEALER’S OR ANY THIRD PARTY’S COMPARATIVE, CONCURRENT, CONTRIBUTORY, PASSIVE OR ACTIVE NEGLIGENCE OR THAT ARISES AS A RESULT OF ANY STRICT OR ABSOLUTE LIABILITY, SHALL NOT EXCEED THE TOTAL AMOUNT PAID BY CUSTOMER UNDER THIS CONTRACT.