City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-01333 8/13/2024 Consent Item 8.
Award Construction Contract and Fund Transfer for Renfree Field Renovations at Del Paso Park Project [Published for 10-Day Review 08/01/2024]
File ID: 2024-01333
Location: District 2, Represented by Councilmember Thao Recommendation: Adopt a Resolution: 1) approving the construction plans and specifications for the Renfree Field Renovations at Del Paso Park Project, a sub-project of Citywide Park Improvement Program (L19300000); 2) awarding the Renfree Field Renovations at Del Paso Park Project contract to Olympic Land Development, Inc. in an amount not to exceed $3,060,825; 3) authorizing the City Manager or the City Manager’s designee to execute the contract; 4) authorizing the City Manager or the City Manager’s designee to transfer $235,000 (Measure U Fund, Fund 2401) from the Measure U Park Improvements Program (L19706000) to the Citywide Park Improvement Program (L19300000); and 5) authorizing the City Manager or the City Manager’s designee to transfer $140,000 from the available fund balance of the Park Impact Fee Fund (Fund 3204) to the Citywide Park Improvement Program (L19300000).
Contact: Dennis Day, Senior Landscape Architect, (916) 380-8813, [email protected]; Jason Wiesemann, Park Planning and Development Services Manager, (916) 808-7634, [email protected]; Department of Youth, Parks, and Community Enrichment Presenter: None
Attachments:
1-Description/Analysis
2-Contract
3-Resolution
Description/Analysis
Issue Detail: The Department of Youth, Parks and Community Enrichment (YPCE) is seeking approval to award a contract to Olympic Land Development, Inc. for the Renfree Field Renovations at Del Paso Park Project. The contract amount is $3,060,825.
The improvements will consist of renovating 8.3 acres of Renfree Field at Del Paso Regional Park.
The improvements include a baseball field and a practice baseball field, with an overlaid soccer field,
File ID: 2024-01333 8/13/2024 Consent Item 8.
a full basketball court, and four pickleball courts, and reconstructing the existing parking lot. The work will include demolition, clearing and grubbing, tree removal, tree protection measures, storm water and erosion control measures, site grading, drainage, construction staking, concrete flatwork, curbs, mow strips, aggregate base, asphalt paving, painted striping, baseball backstops, chain link fencing, foul poles, basketball and pickleball equipment, skinned infield mix, decomposed granite paving, automatic irrigation system, irrigation well pump assembly, booster pump, central control system, irrigation audit, landscaping, trees, turf and native hydroseeding, plant maintenance period, well and site electrical, drinking fountains and a domestic water line, rules signs, park entry sign, site furniture, and conduit and pull boxes for future parking lot and pathway lighting.
The formal bid process for this project has been completed and Olympic Land Development, Inc. has been selected as the lowest responsible and responsive bidder. Construction of the Renfree Field Renovations at Del Paso Park Project is expected to be completed by summer 2025. Del Paso Regional Park is a 624.4-acre regional park located at 3365 Auburn Blvd., Planning Area 7, Council District 2.
Policy Considerations: Section 3.04.010 of the City Code provides that City Council approval is required to enter into contracts over $250,000. Sections 6.3 and 10.10 of Council Resolution No.:
2024-0193, require that all appropriation changes exceeding $250,000 in total by fund from available fund balance and any project must be approved by resolution of the City Council.
Providing parks and recreation facilities is consistent with the City’s strategic plan to enhance livability in Sacramento’s neighborhoods by expanding park, recreation, and trail facilities throughout the City. This is also part of the Park Development Process for park planning as stated in the 2005-2010 Parks and Recreation Plan.
The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. This contract was posted for a 10-day review on August 01, 2024, as required.
Economic Impacts: The indicated economic impacts are estimates calculated using a calculation tool developed by the Center for Strategic Economic Research (CSER). CSER utilized the IMPLAN input-output model (2009 coefficients) to quantify the economic impacts of a hypothetical $1 million of spending in various construction categories within the City of Sacramento in an average one-year period. Actual impacts could differ significantly from the estimates and neither the City of Sacramento nor CSER shall be held responsible for consequences resulting from such differences.
The park construction project, in the amount of $3,060,825 is expected to create 12.24 jobs (7.04 direct jobs and 5.20 indirect jobs through indirect and induced activities). Furthermore, it will create $1,889,860 in total economic output ($1,191,194 of direct output and $698,666 of output through
File ID: 2024-01333 8/13/2024 Consent Item 8.
indirect and induced activities).
Environmental Considerations: The project has been reviewed for compliance with the requirements of the California Environmental Quality Act (CEQA) and the City of Sacramento adopted a Mitigated Negative Declaration (MND) and Mitigation Monitoring Plan for the Harry Renfree Field Renovations Project at Del Paso Park on February 13, 2024. The Mitigated Negative Declaration (MND) is available for review online at:
http://www.cityofsacramento.org/Clerk/Services/Public-Records The Proposed project includes the replacement of the current Renfree Field baseball facilities with two side-by-side baseball fields (Field 1 and Field 2) with overlapping areas and a new soccer field.
Baseball Field 1 would be located on roughly the same footprint as the existing Renfree Field, would be oriented similarly, and would have a 30-foot-tall backstop fencing. Practice Field 2 and its 20-foottall backstop fencing would be located on the southeast portion of the site, north of the play structure and eastern parking lot and adjacent to the existing walkway paths/equestrian trails. A 210-foot x 330 -foot soccer field would be striped in the outfield area(s) of the proposed new ballfields on the north portion of the existing Renfree Field. Infrastructure associated with the exiting Renfree Field such as bleachers, bull pens, shades dugouts, lighting and connecting sidewalks would be replaced. The western parking lot would be redeveloped with a basketball court and four pickleball courts on its north portion resulting in the loss of approximately 50 parking spaces.
Sustainability: The Renfree Field Renovation at Del Paso Park Project has been reviewed for consistency with the goals, policies, and targets of the City’s Climate Action Plan for Internal Operations 2016 Update, the 2040 General Plan, the 2018 YPCE Strategic Plan, and the Parks and Recreation Master Plan 2005-2010. The park will advance the goals, policies, and targets of these plans by reducing greenhouse gas emissions and air pollution through the addition of trees, including native and drought-tolerant plantings, and improving the health of all residents through access to a diverse mix of wellness activities. The park improvements will include sustainable design and maintenance guidelines, using recycled materials, and use of local vendors.
Commission/Committee Action: None.
Rationale for Recommendation: The formal bidding process for the Renfree Field Renovations Project at Del Paso Park Project bid was posted in accordance with City Code 3.60 and Administrative Policy AP-4002. The bids were opened on May 22, 2024. Staff received seven bids.
The results for the responsive bidders are listed below:
CONTRACTOR Base Bid Additive
Alternates 1-11
Total Bid
Olympic Land Construction
Inc.
$3,175,025 $542,950 $3,717,975
TJR Resources, Inc. $3,158,676 $673,214 $3,831,890
Saenz Landscape
Construction Company
$3,430,901 $566,685 $3,997,586
McGuire & Hester $3,632,200 $509,520 $4,141,720
File ID: 2024-01333 8/13/2024 Consent Item 8.
CONTRACTOR Base Bid Additive
Alternates 1-11
Total Bid
Olympic Land Construction
Inc.
$3,175,025 $542,950 $3,717,975
TJR Resources, Inc. $3,158,676 $673,214 $3,831,890
Saenz Landscape
Construction Company
$3,430,901 $566,685 $3,997,586
McGuire & Hester $3,632,200 $509,520 $4,141,720
Imagecon, inc. $3,431,451 $735,342 $4,166,793
Dutch Contracting, Inc. $3,562,647 $635,463 $4,198,110
Saboo, Inc. $6,289,720 $1,522,000 $7,811,720
The low bidder was determined based on the total bid amount. The Engineer’s Estimate for the base bid was $2,984,086 and $670,732 for the additive alternates, for a total amount of $3,654,818.
Pursuant to City Code Sections 3.60.020 and 3.60.360(E), it has been determined that Olympic Land Development, Inc. has submitted the lowest responsive bid and is considered a responsible bidder. It is recommended to award the contract for the base bid only. Certain additional items are proposed to be eliminated from the base bid, resulting in a total amount of $3,060,825. These items include the 20-foot backstop and its replacement, gates at the dugout, maintenance gates, outfield fencing and poly capping, cobbles and dry wells, two benches, sports court color coating, drop-off width reduction, and replacement with bark mulch.
Financial Considerations: The total estimated contract amount is $3,060,825. Additional funding of $375,000 is necessary to award the Renfree Field Renovation at Del Paso Park Project (L19300000), including awarding construction contract and staff time. Staff recommends City Council approve the fund transfer as listed in the table below:
Project Name Project Number Fund Amount
Measure U Park
Improvements Program
L19706000 Measure U (Fund 2401) $235,000
NA NA PIF Available fund
balance (Fund 3204)
$140,000
Sufficient funding is available in the Measure U Park Improvements Program (L19706000) and in the available fund balance of the Park Impact Fee Fund (Fund 3204) to support the recommended budgetary transfers.
This is an existing park; the annual maintenance and utilities costs are covered in YPCE’s operating budget for maintenance, water, and utility costs for the budget adopted in the applicable fiscal year.
Local Business Enterprise (LBE): Olympic Land Development, Inc. exceeded the 5% LBE participation requirement.
Bid Proposal
Rev 2-15-2022
TO THE HONORABLE CITY COUNCIL, SACRAMENTO, CALIFORNIA: In compliance with the Contract Documents, the undersigned hereby proposes to furnish all required labor, materials, supervision, transportation, equipment, services, taxes and incidentals required for:
RENFREE FIELD RENOVATION AT DEL PASO PARK
PN: L19300002, REVISED 5/30/24
Bid #
in the City and County of Sacramento, California. The Work is to be done in strict conformity with the Contract Documents now on file in the Office of the City Clerk, for the following sum:
Item
No. Item
Estimated
Quantity Unit Unit Price Total
1 Temporary Construction Fence 1 LS $ LUMP SUM $
2 Tree Protection Measures and Pruning 1 LS $ LUMP SUM $ 3 Clearing and Grubbing 1 LS $ LUMP SUM $
4 Demolition 1 LS $ LUMP SUM $
5 Construction Staking 1 LS $ LUMP SUM $
6 Site Grading 1 LS $ LUMP SUM $
7 Storm Water Services and Erosion and
Sediment Control Measures
1 LS $ LUMP SUM $
8 Aggregate Base 1 LS $ LUMP SUM $
9 Parking Asphalt Pavement 1 LS $ LUMP SUM $
10 Concrete Pavement 1 LS $ LUMP SUM $
11 Colored Concrete Pavement 1 LS $ LUMP SUM $
12 6” Concrete Curb 1 LS $ LUMP SUM $
13 6” Concrete Mow Strip 1 LS $ LUMP SUM $
14 12” Concrete Flush Curb at Fencing 1 LS $ LUMP SUM $ 15 Stabilized Decomposed Granite 1 LS $ LUMP SUM $
16 Skinned Infield Mix to Place 1 LS $ LUMP SUM $
17 Pavement Striping and Marking 1 LS $ LUMP SUM $
18 Parking Lot Signage 1 LS $ LUMP SUM $
19 Detectable Warning Strip 1 LS $ LUMP SUM $
20 Park Entry Sign 1 EA $ $
21 Park Rules Sign 1 LS $ LUMP SUM $
22 Field, Basketball and Pickleball Court Signs 4 EA $ $ 23 Sidewalk Barricade 1 EA $ $
24 6’ Benches 6 EA $ $
25 6’ Benches without Back 2 EA $ $
26 1-1/2” Domestic Water Line to Drinking
Fountains
1 LS $ LUMP SUM $
27 Drinking Fountain with Sump 2 EA $ $
28 8’ Player’s Bench 6 EA $ $
15,900.00
7,000.00
34,000.00
211,000.00
28,000.00
396,190.00
26,100.00
181,000.00
82,000.00
184,000.00
20,400.00
-Parking Curb 60,700.00
21,400.00
59,560.00
975.00
34,500.00
5,600.00
1,100.00
3,500.00
5,200.00 5,200.00
550.00
275.00 1,100.00
2,300.00 2,300.00
2,450.00
0 8 19,600.00
00 00
20,300.00
11,900.00 23,800.00
2,400.00 14,400.00
Bid Proposal
Rev 2-15-2022
29 42” Chain Link Fencing 1 LS $ LUMP SUM $
30 6’ Chain Link Fencing 1 LS $ LUMP SUM $
31 10’ Chain Link Fencing 1 LS $ LUMP SUM $ Not Included 32 30’ Chain Link Fencing 1 LS $ LUMP SUM $
33 Poly-Cap Protective Guard 1 LS $ LUMP SUM $ Not Included 34 Baseboards 1 LS $ LUMP SUM $
35 42” x 4’ Single Chain Link Gate 1 EA $ $
36 42” x 12’ Double Chain Link Gates 2 EA $ $
37 6’ x 4’ Single Chain Link Gate 2 EA $ $ Not Included 38 7’ x 4’ Single Chain Link Gate 6 EA $ $ Not Included 39 10’ x 8’ Double Chain Link Gates 1 EA $ $
40 Court Surfacing for Basketball Court 1 LS $ LUMP SUM $ 41 Court Surfacing for Pickleball Court 1 LS $ LUMP SUM $ 42 Court Paint Striping 1 LS $ LUMP SUM $
43 Not Used $ Not Included
44 Basketball Post, Backboard and Net 2 EA $ $
45 Pickleball Posts and Net 4 EA $ $
46 30’ Backstop @ Field 1 1 LS $ LUMP SUM $
47 20’ Backstop @ Field 2 1 LS $ LUMP SUM $ Not Included 48 Base, Home Plate and Pitching Rubber 1 LS $ LUMP SUM $ 49 Foul Ball Pole 2 EA $ $
50 Irrigation Controller 1 LS $ LUMP SUM $
51 Booster Pump Assembly 1 LS $ LUMP SUM $
52 Automatic Irrigation System 1 LS $ LUMP SUM $
53 Well Pump Assembly 1 LS $ LUMP SUM $
54 Irrigation Audit 1 LS $ LUMP SUM $
55 Soil Preparation and Finish Grading 1 LS $ LUMP SUM $ 56 Trees To Supply (24” Box) 1 LS $ LUMP SUM $
57 Shrubs and Groundcover Areas to Plant 1 LS $ LUMP SUM $ 58 Bark Mulch (3” Depth) 1 LS $ LUMP SUM $
59 Native Preservation Hydroseeding Mix 1 LS $ LUMP SUM $ 60 Turf Hydroseeding 1 LS $ LUMP SUM $
61 Landscape Weed Fabric 1 LS $ LUMP SUM $
62 Cobble to Install 1 LS $ LUMP SUM $ Not Included
63 Dry Well 4 EA $ $ Not Included
64 Plant Establishment Period (120 days) 1 LS $ LUMP SUM $ 65 Site Electrical 1 LS $ LUMP SUM $
43,240.00
47,900.00
121,500.00
32,200.00
4,360.00 4,360.00
1 6,100.00 6,100.00
Field 1 2 5,300.00 10,600.00 _________
_________ Field 1 4 5,500.00 22,000.00
6 __ 6,100.00 6,100.00
44,000.00
63,000.00
9,500.00
11,300.00 22,600.00
2,775.00 11,100.00
180,000.00
1,700.00
8,500.00 17,000.00
24,000.00
34,300.00
250,700.00
86,400.00
1,400.00
79,500.00
28,050.00
9,900.00
19,900.00
8,300.00
22,300.00
3,300.00
15,300.00
250,000.00
Bid Proposal
Rev 2-15-2022
66 Well Pump Electrical 1 LS $ LUMP SUM $
67 Conduit and Pull Boxes for Parking and
Pathway Lights
1 LS $ LUMP SUM $
68 City Building Permit Inspection Coordination 1 LS $ 1,500.00 $1,500.00 69 Prefabricated Baseball Backstop 1 LS $ LUMP SUM $
70 Well Enclosure Fencing and Gates 1 LS $ LUMP SUM $
Base Bid Subtotal $
GRAND TOTAL $
The undersigned agrees to execute the Agreement and provide City the executed Agreement, the required insurance certificates, endorsements, and waivers of subrogation, and the required surety bonds within ten (10) calendar days after the undersigned’s receipt of the City’s notice that the undersigned will be recommended for Contract award and prior to award of the Contract by the City Council. It is understood that this Bid Proposal is based upon completion of the Work within a period of EIGHTY (80) WORKING DAYS AND NINETY (90) CALENDAR DAYS FOR PLANT ESTABLISHMENT PERIOD, commencing on the date set forth in the written Notice to Proceed issued by the City to the Contractor. The Contractor is hereby notified and reminded that per City Contract requirements, the City will issue a Notice to Proceed within 15 calendar days of execution of contract by City. Contract workdays will start immediately on the date of the Notice to Proceed. Attached is a sample of a Notice to Proceed. The amount of liquidated damages to be paid by the Contractor for failure to complete the work by the completion date (as extended, if applicable) shall be One Thousand Dollars ($1,000) for each calendar day, continuing to the time at which the work is completed. Such amount is the actual cash value agreed upon as the loss to the City resulting from the default of the Contractor. By signing, it is also understood that all labor compliance requirements must be met by all contractors, sub-contractors, and sub-tier contractors before any payment can be made. Failure to meet the labor compliance requirements will result in your pay request or invoice being rejected. No payment shall be made by the City until full compliance has been met. Partial payments/partial withholdings will not be authorized. Work under these Special Provisions shall be performed by qualified personnel experienced in work described herein. The Contractor and/or its subcontractor shall possess current and active licenses issued by the California Contractors State License Board for License Board for General Engineering Contractor “A” that also holds a “C27” License, or a General Engineering Contractor “A” License with a qualified subcontractor “C27” Licensed at the time of the bid submittal and throughout the construction period. Any cited violations or pending violation investigations by the California Contractors State Licensing Board within three years prior to the date of the bid submittal shall be fully disclosed in the bid.
CLASS GENERAL A LICENSE #_______________________
Name:_________________________________________________________________________________ Address:______________________________________________________________________________ ________________________________________________________________________________________ Issue Date:_______________________ Expiration Date:_______________________________ CLASS C27 LICENSE #_______________________
Name:_________________________________________________________________________________ Address:______________________________________________________________________________ ________________________________________________________________________________________ Issue Date:_______________________ Expiration Date:_______________________________
DETERMINATIN OF LOW BIDDER
The determination of the low bidder will be based on the base bid and all additives, if any. However, the contract award may not include any of the additives. The City reserves the right to select which additives, if any, to include in the contract award in addition to the base bid work. If an additive is an alternative to a bid item and the additive is to be awarded, the contract amount will be based on the additive price instead of the base bid item price. In determining the amount bid by each bidder, the City may disregard mathematical errors in addition, subtraction, multiplication, and division that appear obvious on the face of the Proposal. When such a mathematical error appears on the face of the Proposal, the City shall have the right to correct such error and to compute the total amount bid by said bidder on the basis of the corrected figure or figures. The City Council may reject any and all bids and waive any informalities or minor irregularities in the bids. When an item price is required to be set forth in the Proposal, and the total for the item set forth separately does not agree with a figure which is derived by multiplying the item price times the Engineer's estimate of the quantity of work to be performed for said item, the item price shall prevail over the sum set forth as the total for the item unless, in the sole discretion of the City, such a procedure would be inconsistent with the policy of the bidding procedure. The total paid for each such item of work shall be based upon the item price and not the total price. Should the Proposal contain only total price for the item and the item price is omitted, the City shall determine the item price by dividing the total price for the item by the Engineer's estimate of the estimated quantities of work to be performed as items of work. If the Proposal contains neither the item price nor the total price for the item, then it shall be deemed incomplete and the Proposal shall be deemed non-responsive. The undersigned has 424828 424828
Olympic Land-Construction Inc.
Olympic Land-Construction Inc.
2442 North Ave
2442 North Ave
Sacramento, CA 95838
Sacramento, CA 95838
7/8/1982 5/31/2026
7/8/982 5/31/2026
2,000.00
41,500.00
52,100.00
27,300.00
3,060,825.00
3,060,825.00
Bid Proposal
Rev 2-15-2022
examined the location of the proposed Work, the local conditions at the place where the Work is to be done, is familiar with the Contract Documents and is familiar and expressly agrees to the liquidated damages provision of the Contract Documents.
The undersigned has checked carefully all of the foregoing figures and understands that the City of Sacramento will not be responsible for any errors or omissions on the part of the undersigned in making up this Bid Proposal.
CONTRACTOR TO COMPLETE AND SIGN:
BID BOND
Enclosed is a Bid Proposal Guarantee, as required, consisting of a bidder's bond or other acceptable security for not less than ten percent (10%) of the amount Bid Proposal. Amount of Bid Proposal Guarantee Enclosed:
(must not be less than 10% of the total bid amount including alternates) $________________________Bid Bond
$________________________Certified Check
$________________________Cashier’s Check
$________________________Money Order
$________________________Other_________________________________
ADDENDUM ACKNOWLEDGEMENT
The undersigned agrees that all addenda received and acknowledged herein shall become a part of and be included in this Bid Proposal. This Bid Proposal includes the following addenda:
Addendum _______ Addendum _______ Addendum _______
Addendum _______ Addendum _______ Addendum _______
Contractor Signature:________________________________________________________________
PRIME CONTRACTOR INFORMATION
Legal Business Name:
_______________________________________________________________________________________ Business Address:__________________________________________________________________ _______________________________________________________________________________________ Phone:_______________________________________________________________________________ Email:_______________________________________________________________________________ Print or type clearly – results will be emailed
PRIME CONTRACTOR - TYPE OF BUSINESS
If the Bidder is a corporation, the Bid Proposal must be executed in the name of the corporation and must be signed by a duly authorized officer of the corporation. If the Bidder is a partnership, the Bid Proposal must be executed in the name of the partnership and one of the partners must subscribe their signature thereto as the authorized representative of the partnership. Check one:
Individual Partnership
Corporation Limited Liability Company
Other__________________________________________________
PRIME CONTRACTOR LICENSES & TAX INFORMATION
Contractors State License #:________________________ Expiration:__________________ (must be valid at time of bid)
DIR Registration #:___________________________________ Expiration:__________________ (must be valid at time of bid)
City of Sacramento Business Operation Tax #:____________________________________ (must be valid prior to award of contract)
BOTC Expiration:___________________
State Tax ID#_________________________ Federal Tax ID #_________________________
THIS BOX FOR CITY USE ONLY
CITY CLERK TO FILL OUT
Bid Bond Security Received:
Properly Signed Improperly Signed
Not Included
Type of Deposit Received:
Bid Bond Certified Check
Cashier’s Check Money Order
Other__________________________________
BY:
SIGNATURE Print or Type Signers Name
Signers Title Date
306,083 1 2 3
Olympic Land-Construction Inc.
2442 North Ave
Sacramento, CA 95838
916-972-7148
[email protected]
424828 5/31/2026
1000645014 6/30/2025
1046554
307-2470-2 84-4142860
President/Owner
Pantelis Kallergis
6/11/2024