City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-01439 8/20/2024 Consent Item 2.
Resolution Re-Adopting the Executive Limitations: Treatment of Staff and Ends: Global Ends Policies to Update Only the Policy Contact and Rescind Resolutions 2018-0209 and 2018-0467 File ID: 2024-01439
Location: Citywide
Recommendation: Adopt a Resolution re-adopting the Executive Limitations: Treatment of Staff and Ends: Global Ends policies to update the contact and rescinding resolutions 2018-0209 and 2018-0467.
Contact: Mindy Cuppy, MMC, City Clerk, (916) 808-5442, [email protected], Office of the City Clerk
Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Executive Limitations: Treatment of Staff Policy
4-June 7, 2018 Staff Report Adopting Executive Limitations: Treatment of Staff Policy 5-Resolution 2018-0209
6-Ends: Global Ends Policy
7-December 4, 2018 Staff Report Adopting the Ends: Global Ends Policy 8-Resolution 2018-0467
Description/Analysis
Issue Detail: This action is only to update the Policy Contact on the previously adopted Executive Limitations: Treatment of Staff and Ends: Global Ends Policies to the Chair of the Personnel and Public Employees (P&PE) Committee.
Policy Considerations: No applicable.
Economic Impacts: None.
File ID: 2024-01439 8/20/2024 Consent Item 2.
Environmental Considerations: Not applicable.
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: The previous Policy Contact, Lawrence Carr, Chair of the Governance Ad Hoc Committee, is no longer serving on the City Council. This action is only to update the Policy Contact on the policies to the Chair of the Personnel and Public Employees (P&PE) Committee.
Financial Considerations: None.
Local Business Enterprise (LBE): Not applicable.
RESOLUTION N0. 2024-
Adopted by the Sacramento City Council
ADOPTING THE EXECUTIVE LIMITATIONS: TREATMENT OF STAFF
POLICY AND RESCINDING RESOLUTION NO. 2018-0209
BACKGROUND:
A. In 2018, the City Council adopted Resolution No. 2018-0209, which adopted the Executive Limitations: Treatment of Staff policy that was recommended by the Governance Ad Hoc Committee.
B. In 2018, the City Council adopted Resolution No. 2018-0467, which adopted the Ends: Global Ends policy that was recommended by the Governance Ad Hoc Committee.
C. Both policies identified the then-chairperson of the Governance Ad Hoc Committee as the point-person for those policies. That chairperson, Lawrence Carr, is no longer a member of the City Council. It is therefore necessary and appropriate to re-adopt the policies with the chairperson of the City Council’s Personnel and Public Employees Committee as the point-person for the policies.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. Resolution No. 2018-0209 is hereby rescinded.
Section 2. Resolution No. 2018-0467 is hereby rescinded
Section 3. The Executive Limitations: Treatment of Staff policy attached as Exhibit A is part of this resolution and is hereby adopted.
Section 4. The Ends: Global Ends policy attached as Exhibit B is part of this resolution and is hereby adopted.
Table of Contents:
Exhibit A-Executive Limitations: Treatment of Staff
Exhibit B-Ends: Global Ends
Executive Limitations: Treatment of Staff
Scope: Council Directed
Policy Contact
Chair, Personnel and Public Employees (P&PE) Committee
(916) 808-7200
[email protected]
Policy Number: 011
Date of Adoption: ________
Resolution No.: 2024-____
Monitoring Method: Council Report.
Frequency: Annually.
With respect to the workforce (paid and volunteer) the City Manager will develop and maintain a high-quality workforce gender and demographically representative of the city and without significant gender pay disparity. The city manager shall not cause or allow conditions that are unfair, undignified, unsafe, or discriminatory.
Accordingly, the City Manager shall not:
1. Operate without written administrative regulations and personnel rules that clarify policies and procedures for staff, which provide for effective handling of their concerns, and protect them against wrongful conditions.
2. Allow staff members to be discriminated against for non-disruptive expression of ethical dissent, nor be without clear encouragement to report or inquire about illegal practices, improper conduct, or violations of city policy.
3. Fail to inform the workforce about their right to raise in confidence any matters covered by this policy to the City Manager or if the City Manager is implicated to the Human Resources Director.
4. Fail to acquaint staff with their rights under this policy.
5. Fail to take reasonable steps to safeguard the safety and welfare of employees.
6. Fail to annually provide to the council a report detailing the makeup of the workforce.
The report should provide information on gender, sexual orientation, ethnicity, and compensation by job classification as well as promotions and disciplinary actions.
2 Executive Limitations: Treatment of Staff
7. Fail to protect the integrity of the workforce by allowing nepotism, cronyism, and sexual harassment.
8. Fail to protect the integrity of the workforce by allowing fraternization between supervisors and their employees.
9. Fail to lawfully discipline any employee who
a. Steals city materials.
b. Causes physical or emotional harm to a coworker.
c. Causes detriment to the integrity of the city organization.
Susana Alcala Wood, City Attorney Mindy Cuppy, City Clerk John Colville, City Treasurer Howard Chan, City Manager
City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2018-00812 June 7, 2018 Consent Item 01
Title: Resolution Adopting the Executive Limitations: Treatment of Staff Policy (Reviewed 05/29/2018)
Location: Citywide
Recommendation: Pass a Resolution approving the Executive Limitations: Treatment of Staff Policy as recommended by the Governance Ad Hoc Committee.
Contact: Larry Carr, Chair, Governance Ad Hoc Committee, (916) 808-7008, Council District 8; Mindy Cuppy, MMC, City Clerk, (916) 808-5442, Office of the City Clerk.
Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Executive Limitations: Treatment of Staff Policy
File ID: 2018-00812 Consent Item 01
June 7, 2018
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City of Sacramento
Description/Analysis
Issue Detail: On October 17, 2017 the Mayor created the Governance Ad Hoc Committee and appointed Councilmembers Carr (Chair), Harris, and Jennings. The purposes of the Governance Ad Hoc committee are to:
• Assist the council in developing policies which define and prioritize the results to be attained and the conditions and actions to be avoided by those reporting directly to the council;
• Assist the council in developing delegation policies to its direct reports as well as to develop policies on the council’s governance process;
• Assist the council in organizing the policies in such a way that the policies are easily retrievable and reviewable by both council members and the public; • Assist the council in incorporating those sections of the Council Rules and Procedures which do not directly address conduct of council meeting into appropriate policies; and • Assist the council in identifying and superseding previous council directives which conflict with the newly developed policies and insure for their legal sufficiency.
This Council policy clearly delineates expectations of the City Manager in regard to treatment of employees. In order to hold the City Manager accountable, the Council must first establish its expectations. The recommended Executive Limitations: Treatment of Staff policy will serve as the basis for determining if the City is in compliance.
Policy Considerations: The Governance Ad Hoc Committee was established to develop policies designed to define the expectations and boundaries for the City Council and staff that report to the City Council. This is the first of many policies that the Ad Hoc Committee may bring forward for council adoption.
Economic Impacts: None.
Environmental Considerations: Not applicable.
Sustainability: Not applicable.
Commission/Committee Action: None
Rationale for Recommendation: The Executive Limitations: Treatment of Staff policy outlines the limits placed on executive authority.
Financial Considerations: None.
File ID: 2018-00812 Consent Item 01
June 7, 2018
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City of Sacramento
Local Business Enterprise (LBE): Not applicable.
RESOLUTION N0. 2018-
Adopted by the Sacramento City Council
ADOPTING THE EXECUTIVE LIMITATIONS: TREATMENT OF STAFF POLICY BACKGROUND:
A. On October 17, 2017 the Mayor created the Governance Ad Hoc Committee and appointed Councilmembers Carr (Chair), Harris, and Jennings.
B. The Governance Ad Hoc committee has approved for Council consideration and adoption the attached Executive Limitations: Treatment of Staff policy.
C. This policy tells the City Manager what not to do. Rather than tell the City Manager how to achieve the results the council wants, the Council only outlines what to avoid.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The Executive Limitations: Treatment of Staff policy attached as Exhibit A is adopted.
Table of Contents:
Exhibit A – Executive Limitations: Treatment of Staff
Executive Limitations: Treatment of Staff
Scope: Council Directed
Policy Contact
Lawrence Carr, Chair of Governance Ad Hoc Committee
City Council Member, District 8
(916) 808-5071
[email protected]
Policy Number:
Date of Adoption:
Resolution or Motion No.:
Monitoring Method: Council Report.
Frequency: Annually.
With respect
to the workforce (paid and volunteer) the City Manager will develop and maintain a high-quality workforce gender and demographically representative of the city and without significant gender pay disparity. The city manager shall not cause or allow conditions that are unfair, undignified, unsafe, or discriminatory.
Accordingly, the City Manager shall not:
1. Operate without written administrative regulations and personnel rules that clarify policies and procedures for staff, which provide for effective handling of their concerns, and protect them against wrongful conditions.
2. Allow staff members to be discriminated against for non-disruptive expression of ethical dissent, nor be without clear encouragement to report or inquire about illegal practices, improper conduct, or violations of city policy.
3. Fail to inform the workforce about their right to raise in confidence any matters covered by this policy to the City Manager or if the City Manager is implicated to the Human Resources Director.
4. Fail to acquaint staff with their rights under this policy.
5. Fail to take reasonable steps to safeguard the safety and welfare of employees.
6. Fail to annually provide to the council a report detailing the makeup of the workforce.
The report should provide information on gender, sexual orientation, ethnicity, and compensation by job classification as well as promotions and disciplinary actions.
2 Executive Limitations: Treatment of Staff
7. Fail to protect the integrity of the workforce by allowing nepotism, cronyism, and sexual harassment.
8. Fail to protect he integrity of the workforce by allowing fraternization between supervisors and their employees.
9. Fail to lawfully discipline any employee who
a. Steals city materials.
b. Causes physical or emotional harm to a coworker.
c. Causes detriment to the integrity of the city organization.
RESOLUTION NO. 2018-0209
Adopted by the Sacramento City Council
June 7, 2018
Adopting the Executive Limitations Treatment of Staff Policy
BACKGROUND
A. On October 17, 2017 the Mayor created the Governance Ad Hoc Committee and appointed Councilmembers Carr (Chair), Harris, and Jennings.
B. The Governance Ad Hoc committee has approved for Council consideration and adoption the attached Executive Limitations: Treatment of Staff policy.
C. This policy tells the City Manager what not to do. Rather than tell the City Manager how to achieve the results the council wants, the Council only outlines what to avoid.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The Executive Limitations: Treatment of Staff policy attached as Exhibit A is adopted.
Table of Contents:
Exhibit A – Executive Limitations Treatment of Staff
Adopted by the City of Sacramento City Council on June 7, 2018, by the following vote:
Ayes: Members Ashby, Guerra, Hansen, Harris, Jennings, Schenirer, Warren and Mayor Steinberg
Noes: None
Abstain: None
Absent: Member Carr
Attest:
_____________________________________
Mindy Cuppy, City Clerk
The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Sacramento City Council.
Resolution 2018-0209 June 7, 2018 1 of 3
Mindy Cuppy
Digitally signed by Mindy Cuppy
Date: 2018.06.18 17:20:06
-07'00'
Executive Limitations: Treatment of Staff
Scope: Council Directed
Policy Contact
Lawrence Carr, Chair of Governance Ad Hoc Committee
City Council Member, District 8
(916) 808-5071
[email protected]
Policy Number:
Date of Adoption:
Resolution or Motion No.:
Monitoring Method: Council Report.
Frequency: Annually.
With respect to the workforce (paid and volunteer) the City Manager will develop and maintain a high-quality workforce gender and demographically representative of the city and without significant gender pay disparity. The city manager shall not cause or allow conditions that are unfair, undignified, unsafe, or discriminatory.
Accordingly, the City Manager shall not:
1. Operate without written administrative re gulations and personnel rules that clarify policies and procedures for staff, which provide for effective handling of their concerns, and protect them against wrongful conditions.
2. Allow staff members to be discriminated agai nst for non-disruptive expression of ethical dissent, nor be without clear encouragement to report or inquire about illegal practices, improper conduct, or violations of city policy.
3. Fail to inform the workforce about their right to raise in confidence any matters covered by this policy to the City Manager or if the City Manager is implicated to the Human Resources Director.
4. Fail to acquaint staff with their rights under this policy.
5. Fail to take reasonable steps to safeguard the safety and welfare of employees.
6. Fail to annually provide to the council a re port detailing the makeup of the workforce.
The report should provide information on gender, sexual orientation, ethnicity, and compensation by job classification as well as promotions and disciplinary actions.
Resolution 2018-0209 June 7, 2018 2 of 3
7. Fail to protect the integrity of the workforce by allowing nepotism, cronyism, and sexual harassment.
8. Fail to protect the integrity of the workforce by allowing fraternization between supervisors and their employees.
9. Fail to lawfully discipline any employee who
a. Steals city materials.
b. Causes physical or emotional harm to a coworker.
c. Causes detriment to the integrity of the city organization.
Resolution 2018-0209 June 7, 2018 3 of 3
Ends: Global Ends
Scope: Council Directed
Policy Contact
Chair, Personnel and Public Employees (P&PE) Committee
(916) 808-7200
[email protected]
Policy Number: 021
Date of Adoption:
Resolution or Motion No.:
Monitoring Method: Council Report
Frequency: Annually
The City of Sacramento community, including its distinct neighborhoods, enjoys a diversified, inclusive economy and a city that is clean, safe, healthy, and vibrant, with beautiful natural spaces, recreational activities for all ages, cultural events, and ease of mobility. These ends are achieved efficiently and to the greatest possible extent given available resources.
Susana Alcala Wood, City Attorney Mindy Cuppy, City Clerk John Colville, City Treasurer Howard Chan, City Manager
City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2018-01575 December 4, 2018 Consent Item 02
Title: Resolution Adopting the Ends: Global Ends Policy
Location: Citywide
Recommendation: Adopt a Resolution approving the Ends: Global Ends policy as recommended by the Governance Ad Hoc Committee.
Contact: Larry Carr, Chair, Governance Ad Hoc Committee, (916) 808-5071, Council District 8; Mindy Cuppy, MMC, City Clerk, (916) 808-5442, Office of the City Clerk.
Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Exhibit A (Ends: Global Ends Policy)
File ID: 2018-01578 Consent Item 02
December 4, 2018
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City of Sacramento
Description/Analysis
Issue Detail: The Ends: Global Ends policy outlines the outcomes that the council wishes to achieve.
Policy Considerations: The Governance Ad Hoc Committee was established to develop policies designed to define the expectations and boundaries for the City Council and staff that report to the City Council.
Economic Impacts: None.
Environmental Considerations: Not applicable.
Sustainability: Not applicable.
Commission/Committee Action: None
Rationale for Recommendation: On October 17, 2017 the Mayor created the Governance Ad Hoc Committee and appointed Councilmembers Carr (Chair), Harris, and Jennings. The purposes of the Governance Ad Hoc committee are to:
• Assist the council in developing policies which define and prioritize the results to be attained and the conditions and actions to be avoided by those reporting directly to the council;
• Assist the council in developing delegation policies to its direct reports as well as to develop policies on the council’s governance process;
• Assist the council in organizing the policies in such a way that the policies are easily retrievable and reviewable by both council members and the public; • Assist the council in incorporating those sections of the Council Rules and Procedures which do not directly address conduct of council meeting into appropriate policies; and • Assist the council in identifying and superseding previous council directives which conflict with the newly developed policies and insure for their legal sufficiency.
This Council policy outlines the outcomes that the council wishes to achieve. The policy will serve as the basis for determining if the City is in compliance.
Financial Considerations: None.
Local Business Enterprise (LBE): Not applicable.
RESOLUTION N0. 2018-
Adopted by the Sacramento City Council
Adopting the Ends: Global Ends Policy
BACKGROUND:
A. On October 17, 2017 the Mayor created the Governance Ad Hoc Committee and appointed Councilmembers Carr (Chair), Harris, and Jennings.
B. The purposes of the Governance Ad Hoc Committee are to:
Assist the council in developing policies which define and prioritize the results to be attained and the conditions and actions to be avoided by those reporting directly to the council;
Assist the council in developing delegation policies to its direct reports as well as to develop policies on the council’s governance process;
Assist the council in organizing the policies in such a way that the policies are easily retrievable and reviewable by both council members and the public; Assist the council in incorporating those sections of the Council Rules and Procedures which do not directly address conduct of council meeting into appropriate policies; and
Assist the council in identifying and superseding previous council directives which conflict with the newly developed policies and insure for their legal sufficiency.
C. This Ends: Global Ends policy outlines the outcomes that the council wishes to achieve.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The Ends: Global Ends policy attached as Exhibit A are a part of this resolution and are adopted.
Table of Contents:
Exhibit A – Ends: Global Ends policy
Ends: Global Ends
Scope: Council Directed
Policy Contact
Lawrence Carr, Chair of Governance Ad Hoc Committee
City Council Member, District 8
(916) 808-5071
[email protected]
Policy Number:
Date of Adoption:
Resolution or Motion No.:
Monitoring Method: Council Report
Frequency: Annually
The City of Sacramento community, including its distinct neighborhoods, enjoys a diversified, inclusive economy and a city that is clean, safe, healthy, and vibrant, with beautiful natural spaces, recreational activities for all ages, cultural events, and ease of mobility. These ends are achieved efficiently and to the greatest possible extent given available resources.
RESOLUTION N0. 2018-0467
Adopted by the Sacramento City Council
December 4, 2018
Adopting the Ends: Global Ends Policy
BACKGROUND:
A. On October 17, 2017 the Mayor created the Governance Ad Hoc Committee and appointed Councilmembers Carr (Chair), Harris, and Jennings.
B. The purposes of the Governance Ad Hoc Committee are to:
x Assist the council in developing policies which define and prioritize the results to be attained and the conditions and actions to be avoided by those reporting directly to the council;
x Assist the council in developing delegation policies to its direct reports as well as to develop policies on the council’s governance process;
x Assist the council in organizing the policies in such a way that the policies are easily retrievable and reviewable by both council members and the public; x Assist the council in incorporating those sections of the Council Rules and Procedures which do not directly address conduct of council meeting into appropriate policies; and
x Assist the council in identifying and superseding previous council directives which conflict with the newly developed policies and insure for their legal sufficiency.
C. This Ends: Global Ends policy outlines the outcomes that the council wishes to achieve.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The Ends: Global Ends policy attached as Exhibit A are a part of this resolution and are adopted.
Table of Contents:
Exhibit A – Ends: Global Ends policy
Resolution 2018-0467 Deceember 4, 2018 1 of 3
Adopted by the City of Sacramento City Council on December 4, 2018, by the following vote:
Ayes: Members Carr, Guerra, Hansen, Harris, Jennings, Schenirer, and Mayor Steinberg
Noes: None
Abstain: None
Absent: Members Ashby and Warren
Attest:
_____________________________________
Mindy Cuppy, City Clerk
The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Sacramento City Council.
Resolution 2018-0467 Deceember 4, 2018 2 of 3
Mindy Cuppy
Digitally signed by Mindy Cuppy
Date: 2018.12.20 09:45:03
-08'00'
Ends: Global Ends
Scope: Council Directed
Policy Contact
Lawrence Carr, Chair of Governance Ad Hoc Committee
City Council Member, District 8
(916) 808-5071
[email protected]
Policy Number:
Date of Adoption:
Resolution or Motion No.:
Monitoring Method: Council Report
Frequency: Annually
The City of Sacramento community, including its distinct neighborhoods, enjoys a diversified, inclusive economy and a city that is clean, safe, healthy, and vibrant, with beautiful natural spaces, recreational activities for all ages, cultural events, and ease of mobility. These ends are achieved efficiently and to the greatest possible extent given available resources.
Resolution 2018-0467 Deceember 4, 2018 3 of 3