City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-01560 9/10/2024 Consent Item 15.
Agreement: Interagency Reimbursement Award with the Sacramento Metro Cable Television (PEG Funding) for FY2024/25
File ID: 2024-1560
Location: Citywide
Recommendation: Adopt a Resolution authorizing the City Manager or the City Manager’s designee to: 1) accept and execute a Reimbursement Agreement with the Cable Television Commission (SMCTC) and the City of Sacramento in the amount of $777,270 for expenditures associated with the technical upgrade of the Council Chambers and Historic Hearing Room; and 2) increase the revenue and expense budgets in the Council Chamber/Hearing Room Program (A07001000) by $777,270 (CIP Reimbursable Fund, Fund 3702).
Contact: Manuel Martinez, IT Manager, (916) 808-8785, [email protected]; Darin Arcolino, Chief Information Officer, (916) 808-0403; Department of Information Technology Presenter: None
Attachments:
1-Description/Analysis
2-Agreement
3-Resolution
Description/Analysis
Issue Detail: Sacramento Metropolitan Cable Television Commission (SMCTC) is a joint powers agency that collects a 1% Public Educational, and Governmental (PEG) access channel fees from cable television operators to support PEG facilities.
The City of Sacramento (City) is a member agency of SMCTC. SMCTC awards PEG funds to member agencies that request support for projects and services related to PEG access channels.
Federal law restricts the use of PEG funds. The proposed agreement will memorialize the terms of SMCTC’s award to the City and the applicable federal restrictions of the City’s use of the PEG funds.
Council approval is necessary as the City Manager does not have the expressed authority to enter
File ID: 2024-01560 9/10/2024 Consent Item 15.
into the proposed agreement.
On June 21, 2024, the SMCTC awarded the City $777,270 in PEG funding for FY2024/25. The PEG funding award will be used in accordance with federal restrictions to finish installing and integrating several new audio-video presentation control hardware for our City Council Chambers and upgrade our broadcast camera system. Additionally, the funding will replace aged and non-supported hardware in our City Hall Council Chambers, Hearing rooms, and overflow room and integrate broadcast capacity into additional meeting rooms in City Hall. These upgrades will allow the rooms to act as public meeting overflow rooms with full audio and video participation capabilities. Other upgrades include the installation of new video presentation screens, which will allow a larger number of citizens to monitor and participate in council meetings. The Media Control Room will also be upgraded to replace outdated and non-supported video distribution amplifiers and other enhancements to our audio and video systems. This will allow for a robust transmission of our video production system into our streaming environments.
Policy Considerations: The proposed Agreement (Attachment 2) is in alignment with the Mayor and Council Budget Priorities and the Demonstration Partnerships Policy adopted by the City Council on April 25, 2017 (Resolution No. 2017-0150).
Economic Impacts: Not applicable.
Environmental Considerations: Not applicable.
Sustainability: Not applicable.
Commission/Committee Action: Not applicable
Rationale for Recommendation: The proposed agreement with the SMCTC will provide funding necessary for the upgrade/replacement of the audio/visual systems, lighting, and presentation control equipment in the Council Chamber and Hearing Room.
Financial Considerations: The Council Chamber/Hearing Room Program (A07001000) was established to record the reimbursement expenses for the equipment and services from the PEG award. There are no additional costs to the City for these projects.
Local Business Enterprise (LBE): The project associated with this agreement is in partnership with the SMCTC. Therefore, the City’s LBE requirements are waived Background: Over the last ten years, the technology in the Council Chambers and Hearing Room have come to the end of its lifecycle and is technologically obsolete. Over the past several years, the City has relied on PEG funds awarded by the SMCTC to upgrade the audio and video systems and
File ID: 2024-01560 9/10/2024 Consent Item 15.
associated hardware components. This has occurred component by component, replacing various systems that were at end-of life or at the point of failure.
Interim Executive Director
APPROVED AS TO FORM:
Angel Solis (Aug 23, 2024 16:05 PDT)
Senior Deputy City Attorney
RESOLUTION NO. 2024-
Adopted by the Sacramento City Council
September 10, 2024
REIMBURSEMENT AGREEMENT WITH THE SACRAMENTO METROPOLITAN CABLE TELEVISION COMMISSION FOR FY2024/25.
BACKGROUND
A. Sacramento Metropolitan Cable Television Commission (“SMCTC”) is a joint powers agency that collects a 1% Public Educational, and Governmental (“PEG”) access channel fees from cable television operators to support PEG facilities. SMCTC awards PEG fee funds to its member agencies to support projects, programming, and services related to PEG access facilities.
B. Federal law restricts the use of PEG fee funds. As a result, SMCTC enters into agreements with its member agencies to restrict the use of those funds in accordance with federal law. (See the Federal Communications Act section 611 et seq.) C. The City of Sacramento (the “City”) is a member agency of SMCTC and the City’s Council Chambers and Historic Hearing Rooms are PEG access facilities.
D. Over the last ten years, the technology in the Council Chambers has come to the end of its lifecycle and is technologically obsolete. In the past several years, the City has relied on PEG funds awarded by the SMCTC to upgrade the system. This has occurred component by component, replacing various systems that were at end-of life or at the point of failure.
E. On June 21, 2024, the SMCTC awarded the City $777,270 in PEG funding for FY2024/25.
F. The PEG funding award will be used in accordance with federal restrictions to finish installing and integrating several new audio video presentation control hardware for our City Council Chambers and upgrade our broadcast camera system. Additionally, the funding will be used to replace aged and non-supported hardware in our City Hall Council Chambers, Hearing rooms, and overflow room and integrate broadcast capacity into additional meeting rooms in City Hall. These upgrades will allow the rooms to act as public meeting overflow rooms with full audio and video participation capabilities. Other upgrades include the installation of new video presentation screens, which allow a number of citizens to monitor and participate in council meetings. The Media Control Room will also be upgraded to replace aged and non-supported video distribution amplifiers, and other enhancements to our audio and video systems. This will allow for a robust transmission of our video production system into our streaming environments.
F. The Council Chamber/Hearing Room Program (A07001000) was established to record the reimbursement expenses for the equipment and services from the PEG award.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1.
The City Manager or the City Manager’s designee is authorized to enter into the Interagency Award Agreement with the SCMTC in the amount of $ 777,270 attached and made a part of this Resolution.
Section 2. The City Manager or the City Manager’s designee is authorized to increase the revenue and expense budgets in the Council Chamber/Hearing Room Program (A07001000) by $777,270 (CIP Reimbursable Fund, Fund 3702).