DESCRIPTION OF FUNDING OPPORTUNITY
The City of Sacramento, California (City) is issuing this No�ce of Funds Available (NOFA) for experienced community organizers, leaders, and/or non-profit organiza�ons to help conduct community engagement, informa�on sessions, and survey collec�on from specific Sacramento communi�es regarding repara�ons at the city level.
If you or your organiza�on has training and experience in cultural awareness, cultural sensi�vity, and trauma informed approaches, and have experience working within and around these zip codes: 95815, 95817, 95822, 95823, 95826, 95833, 95834, 95838, please apply!
BACKGROUND
In June 2021, the Sacramento City Council passed a resolu�on in support of California’s AB3121 – Task Force to Study and Develop Repara�ons Proposals for African Americans which will submit its final report of recommenda�ons to the California Legislature on July 1. As part of the task force’s work, they worked with community-based organiza�ons across the state to conduct community engagement efforts that shared informa�on about the task force and gathered feedback for proposals.
Also in June of 2021, Mayor Steinberg joined a na�onal coali�on of mayors, the MO RE Coali�on,
dedicated to developing similar efforts to study and develop repara�ons proposals at the city level and directed his staff to begin researching and iden�fying resources for the effort.
Over the past two years, Mayor Steinberg’s office has met and worked with local community memb
ers, leaders, organiza�ons to undertake this work as well as na�onal organiza�ons and other ci�es working within the repara�ons space to develop a baseline framework of informa�on and resources for Sacramento’s effort. Two separate research grants were secured to support graduate students from the UC Davis History Department to work through the city’s archives to iden�fy specific periods and/or policies of discrimina�on in the city’s history that could be used for repara�ons proposals.
On February 15, 2022, the City Council passed a midyear budget adjustment recommenda�on from Mayor Steinberg to con�nue the City’s commitment of establishing racial equity in culture and policy, by inves�ng $500,000 to be allocated to support the city’s ongoing ini�a�ves. In that proposal was $200,000 for developing a repara�ons process. The language of the item specified: $200,000 to support the crea�on, development, and work of a community Sacramento Municipal Repara�ons commitee over the next several years.
The Mayor’s office in partnership with a coali�on of local residents and leaders engaged in re
para�ons efforts have decided to allocate $50,000 of the $200,000 for a one-�me grant PART I: GRANT INFORMATION
program to help inform, engage, and survey residents in the target popula�on zip codes regarding city level repara�ons and the CA State Repara�ons Task Force. These funds will be directly invested in the community through this NOFA and the grant award process.
The Mayor’s vision is that together, community members and community-based organiza�ons are centered in the effort to repair acts of discrimina�on in the City of Sacramento’s present day and history.
The objec�ves for this Repara�ons Community Engagement NOFA are:
1. To inform community members about city, state, and federal level repara�ons efforts.
2. Collect survey informa�on and feedback from community members to help guide the forma�on of a city level repara�ons task force, commitee, or commission.
Grant Amounts
The City has allocated a total of $50,000 of the repara�ons funding for City Level Repara�ons Community Engagement (CLRCE). The grant amounts available for these services are for micro- grants up to $2,500 and larger grants up to $10,000. There is $50,000 available for disbursement for up to four large grants and at least four microgrants. The grant request should specify whether the applicant is seeking a micro-grant up to $2,500 or a larger grant up to $10,000.
The amount of any grant award(s) will be based on a number of factors, including but not limited to the total number of applicants; completeness of an applica�on; expense eligibility under federal regula�ons; and an organiza�on’s total opera�ng budget. No cash match is required.
Grant awards will be available for advance payment or invoices depending upon the needs of the organiza�on and demonstrated ability to deliver the services outlined.
These are one-time grants.
Ques�ons
All ques�ons regarding this NOFA are to be submited in wri�ng via the City of Sacramento’s Grants Management System at: htps://grants.cityofsacramento.gov/grants/s/.
All ques�ons must be submited no later than September 13, 2023, at 5 PM (PDT). Ques�ons via phone will not receive a response.
Answers to all ques�ons submited by the deadline will be posted by the close of business on September 15, 2023.
Applicants may rely only upon writen informa�on or instruc�ons from the City. The City shall not be responsible for any oral informa�on or instruc�ons given regarding this NOFA from third par�es outside the City’s Grants Management System.
To maintain a fair and equal process for all Applicants, upon receipt of this NOFA, Applicants (or their designated agents) SHALL NOT directly or indirectly contact any Council member or other City staff, other than the contact person iden�fied in this NOFA, for mee�ngs, conferences or technical discussions related to the NOFA. Unauthorized contact of any Council member or other City staff may be cause for immediate disqualifica�on from the grant process.
FUNDING RESTRICTIONS
Since CLRCE funding is a one-�me funding source, the City can neither extend nor renew any grant award beyond May 15, 2024.
Proposals can seek support for:
1. Mee�ng and event space
2. Food and non-alcoholic beverages
3. Paying staff working directly on the program
4. Administra�ve oversight and materials (e.g.: training, program supplies, etc.)
GRANT OVERVIEW
To be eligible for the CLRCE grant, Applicants must submit grant applica�ons outlining how the Applicant will u�lize CLRCE funding to meet the scope of services outlined in the Authorized Ac�vi�es sec�on below.
AUTHORIZED ACTIVITIES
The City is looking for community-based non-profit organiza�ons to provide the following scope of services.
We are looking for experienced community organizers and leaders to help conduct community engagement, informa�on sessions, and survey collec�on that priori�zes par�cipa�on from Sacramento’s Black/African American community regarding city-level repara�ons.
Focus Areas
This NOFA solicits proposals from community-based, non-profit organiza�ons outlining a program of community engagement, informa�on sessions, and survey collec�on within priority neighborhoods and their surrounding areas, priori�zing Black/African American residents. This funding is one �me only. Engagement proposals should aim to center community feedback and include the following:
1. Hold in-person informa�onal sessions (town halls) within priority neighborhoods.
2. Canvass priority neighborhoods with special aten�on to priori�ze Black/African American residents.
3. Atend other community events to conduct outreach and/or tabling.
4. Collect survey responses and feedback (in-person and online) to help determine:
(a) How the City should develop a city level repara�ons task force or commission. (b) What that task force or commission should focus on in its work.
Priority neighborhoods are defined as those within and surrounding the target popula�on zip codes: 95815, 95817, 95822, 95823, 95826, 95833, 95834, 95838 and include: Meadowview, Valley-Hi, Oak Park, Del Paso, Del Paso Heights, South Natomas.
Target Popula�on
Programs must operate within priority neighborhoods as defined as those within and surrounding the following zip codes: 95815, 95817, 95822, 95823, 95826, 95833, 95834, 95838 and include: Meadowview, Valley-Hi, Oak Park, Del Paso, Del Paso Heights, South Natomas.
Addi�onal priority should be given to Black/African American residents within and around the priority neighborhoods.
Applicants must clearly demonstrate how each of the focus areas are addressed in the proposal.
Other Administra�ve Requirements
1. Include coordina�on with the Mayor’s office, other grantees, and exis�ng community care-holders for events, engagement and survey collec�on.
2. Include par�cipa�on in a monthly check-in mee�ng with the Mayor’s office and other grantees.
3. U�liza�on of a toolkit created by the City which will include basic informa�on/educa�onal tools regarding city, state, and federal level repara�ons efforts, survey ques�ons, and collec�on methodology to ensure consistent engagement and results.
4. Provide monthly status update reports and a summary report of engagement efforts and survey data at the end of the program.
5. Organiza�on may not charge program par�cipants for engagement.
PROPOSED TIMELINE
Release of NOFA: September 6, 2023
Ques�ons due by: September 13, 2023 at 5 PM (PDT)
Applica�ons due by: September 29, 2023 at 5 PM (PDT) Applica�on Review: October 6, 2023
An�cipated Grant Start: October 23, 2023
Grant Ends: No later than May 15, 2024
Close-out Report Due: Within 30 days of final grant payment Grant applica�ons shall be submited electronically via the City’s Grants Management System at: htps://grants.cityofsacramento.gov/grants/s/.
The City reserves the right to modify the dates listed above at its discre�on. Schedule changes will be issued via addendum through the City’s Grants Management System.
ELIGIBLE APPLICANTS
Applicants must meet the minimum requirements outlined below:
1. A private non-profit corpora�on (e.g., 501(c) (3)) in good standing with the Secretary of State and the Atorney General Registry of Charitable Trusts; or have a fiscal sponsor that is a nonprofit corpora�on in good standing.
(a) Applicants with a fiscal sponsor: An unincorporated associa�on with a fiscal agent that meets the foregoing requirements and agrees to abide by the City’s grant agreement on behalf of the associa�on can apply. The fiscal agent will be the legal representa�ve of the program. Funds approved for the program will be awarded to the fiscal agent and the Grant Agreement for award of the grant funds will be made between the City and the fiscal agent.
2. Collabora�ve Applicants: Two or more non-profit corpora�ons may apply as partners with one lead applicant. Training and experience in cultural awareness, cultural sensi�vity, and trauma informed approaches.
3. Experience working within Sacramento’s Black/African American communi�es.
4. Demonstrated experience conduc�ng engagement for the purposes of sharing and collec�ng informa�on.
5. Applicants cannot violate any state or federal law, including laws that prohibit discrimina�on based on race, color, sex, creed, religion, na�onal origin, age, marital PART II: APPLICATION PROCESS
status, ancestry, medical condi�on, disability (including HIV and AIDS), sexual orienta�on, or gender iden�ty.
6. Applicants must meet the City’s requirements for general liability insurance ($1 million per occurrence). Proof of insurance must be provided prior to execu�ng a grant agreement.
7. Applicants must be registered as a supplier with the City of Sacramento prior to execu�ng a grant agreement. Please register as a supplier at:
htps://www.cityofsacramento.org/Finance/Procurement
8. Applicants must have a Business Occupancy Tax Cer�ficate or an exemp�on (available at htps://www.cityofsacramento.org/Finance/Revenue/Business-Op era�on-Tax/Apply-for- a-Business-Opera�on-Tax-Account).
Grant recipients are required to work with the City staff throughout the grant process, and all grant funds must be expended by insert date – no later than May 15, 2024.
APPLICATION INSTRUCTIONS
Completed grant applica�ons must be submited no later than September 29, 2023 at 5 PM (PDT).
Grant applica�ons shall be submited electronically via the City’s Grants Management System at: htps://grants.cityofsacramento.gov/grants/s/. New users can learn more about how to use the system by visi�ng: htps://grants.cityofsacramento.gov/grants/s/public-res ources.
The following informa�on and materials must be submited:
1. Applica�on Ques�onnaire—Complete a grant applica�on ques�onnaire.
2. Proposal Narra�ve—Upload a proposal narra�ve (in Arial 12-point font with one- inch margins on all sides). The narra�ve must be 1.5-line spaced and cannot exceed 10 pages in length. The proposal narra�ve must include the following:
(a) A summary of the Applicant’s understanding of the City’s goals and objec�ves and how the Applicant’s proposal would achieve those objec�ves. This summary should reflect the Applicant’s understanding of the City’s goals and objec�ves and summarize cri�cal issues, challenges, milestone tasks, and appropriate resourcing.
(b) A descrip�on of Applicant’s experience working with the Target Popula�ons iden�fied within “Authorized Ac�vi�es” above and which zip code applicant proposes to u�lize grant funding in. If the Applicant is an organiza�on, not an individual, the Applicant shall also iden�fy the year the organiza�on was
established, the total number of employees, and the total number of employees that will be working on the proposed program. (c) A descrip�on of the Applicant’s plan to provide oversight and monitor the program to demonstrate that the program is mee�ng its intended goals and outcomes. This must include the Applicant’s evalua�on method for determining the effec�veness of the program at achieving the intended goals and objec�ves.
(d) An explana�on of the Applicant’s capacity to expend any grant award by May 15, 2024. Describe how any ongoing projects or contractual commitments to other clients will affect the Applicant’s ability to deliver services, capacity to perform within the City’s �meline, or affect the Applicant’s ability to dedicate resources to this program.
3. Budget Table—Complete a detailed budget table itemizing your funding request. The table must include a descrip�on of the methodology used to derive each budget line item request.
4. Reference Leter(s)—Upload a minimum of one reference from an en�ty for which the Applicant completed a project of a similar size and complexity. At least one reference from a local government en�ty is preferred. The Applicant must provide the following informa�on for each reference: en�ty name; primary contact’s address, phone number, and email address; reference’s size and industry; descrip�on of the services provided, dates of service, contract term, and total dollar value of the contract or grant.
GRANT REVIEW PROCESS
The City will review all grant applica�ons for completeness and eligibility.
It is the City’s intent to avoid having otherwise worthy proposals disqualified due to minor and easily correctable errors or omissions. Therefore, the City will conduct an ini�al review to determine whether a proposal complies with all technical requirements. Should the City iden�fy deficiencies, Applicants will have a limited opportunity to correct mistakes by making non- substan�ve changes that bring the proposal into technical compliance.
Complete and eligible applica�ons will be reviewed by a review panel. The panel will meet to discuss and score the applica�ons. The panel will include representa�ves from:
1. The Mayor’s office.
2. The City of Sacramento’s Office of Diversity & Equity.
3. A Community Based Organiza�on with experience similar to that outlined as the requirement for par�cipa�on in this NOFA.
4. The community with experience similar to that outlined as the requirement for par�cipa�on in this NOFA.
Based on the panel scores, staff will recommend grant award amounts. Due to the limited funding available, Applicants are not guaranteed to receive grant funding.
The City will no�fy all Applicants of their applica�on status within approximately 2 weeks of comple�ng the panel review process.
All grant recipients must execute a grant agreement with the City. The template grant agreement is atached as Atachment 1. The Applicant is responsible for reading and understanding the grant agreement’s terms and condi�ons prior to submi�ng an applica�on.
Any excep�ons to the grant agreement must be noted in the Applicant’s Proposal Narra�ve and may be a basis for non-award.
REVIEW CRITERIA
All Applicants must sa�sfy the minimum requirements set forth above (“Eligible Applicants”) and meet the program requirements set forth above (“Grant Overview”).
A�er determining that an Applicant and the Applicant’s program meet the minimum requirements to be eligible to receive funding, the panel shall score applica�ons and suppor�ng materials using the following criteria (10 points each, 100 points total):
1. What are the proposed ac�vi�es and are they in alignment with the work requested?
2. Has the Applicant proposed reasonable program costs, including any indirect costs?
3. Does the Applicant have the necessary administra�ve internal controls to track grant funds?
4. Does the Applicant have demonstrated experience in cultural awareness, cultural sensi�vity, and trauma informed approaches?
5. Does the Applicant have demonstrated experience working within and around the target popula�on zip codes and priority neighborhoods?
6. What is the Applicant’s prior experience and capacity to provide the services?
7. What are the proposed performance targets? Are they measurable and achievable?
8. Is the Applicant’s budget complete and are all proposed expenditures reasonable and cost-effec�ve?
9. Has the Applicant demonstrated a commitment to collaborate with other community-based organiza�ons as implementa�on partners?
10. Is the organiza�on applying for the grant based in the City of Sacramento?
MISCELLANEOUS
Amendments
The City reserves the right to revise or amend any part of this NOFA and Request for Applica�ons by issuing an addendum up to the due date/�me for submital. If necessary due to the revisions or amendments, the due date for applica�ons may be postponed.
Public Records
All applica�ons and applica�on materials are public records. All informa�on received from an applicant, whether received in connec�on with a grant applica�on or in connec�on with any grant funded ac�vi�es performed, will be disclosed upon receipt of a request for disclosure pursuant to the California Public Records Act. The City reserves the right to use applica�on materials as demonstra�on examples in future workshops.
Submission of an applica�on gives the City permission to use it for training purposes with confiden�al informa�on removed.
Records Retention
All grant recipients shall maintain records of all maters related to the grant agreement including:
1. General ledger and subsidiary ledgers used to account for the receipt of City funds and the disbursements from City funds to meet eligible expenses;
2. Budget records for 2023, and 2024, as applicable;
3. Payroll, �me records, human resource records to support costs incurred for payroll expenses related to the Grant;
4. Receipts of purchases made related to the Grant;
5. Contracts and subcontracts entered into using Grant funds and all documents related to such contracts;
6. Grant subaward agreements entered into using Grant funds and all documents related to such awards;
7. All documenta�on of reports, audits, and other monitoring of contractors, subcontractors, the grantee, and subrecipients;
8. All documenta�on suppor�ng the performance outcomes of contracts, subcontracts, grant subaward agreements, and this agreement;
9. All internal and external email/electronic communica�ons related to use of Grant funds;
10. All inves�ga�ve files and inquiry reports involving Grant payments; and
11. All other per�nent records sufficient to reflect all direct and indirect costs of whatever nature claimed to have been incurred and an�cipated to be incurred in performance of the grant agreement, and all other maters covered by the grant agreement.
Right to Audit
The City retains the right to review all records and request an independent audit of the grantee’s financial records at all �mes during and up to five years a�er the final payment is made and the grant is complete. If an audit is conducted, the grantee must provide access to personnel, personnel documents, facili�es, financial documents, and any other per�nent documents as part of the audit process.
If it is determined that a grant recipient expended funds in a manner inconsistent with this policy or the terms of the grant award, the grantee shall return the funds to the City within 60 days of a demand from the City.
Allowable Costs and Indirect Costs
All costs of any program must be reasonable. No Applicant shall claim any indirect cost recovery in excess of 10% of the total grant award.
All grantees shall track grant money as a standalone project, ac�vity code, or assigned project to prevent the commingling of other expenses not related to the grant.
ATTACHMENT 1 – TEMPLATE GRANT AGREEMENT
See next page. Please note the template grant agreement is for reference purposes only. If awarded, the grant agreement may be subject to change.
City Level Reparations Community Engagement Grant Agreement
This City Level Repara�ons Community Engagement Grant Agreement, dated MMMM XX, 2023, for purposes of iden�fica�on, is between the CITY OF SACRAMENTO, a California municipal corpora�on (the “City”), and GRANTEE NAME, a California non-profit public benefit corpora�on (the “Grantee”).
Background
In June 2021, the Sacramento City Council passed a resolu�on in support of California’s AB3121 – Task Force to Study and Develop Repara�ons Proposals for African Americans which will submit its final report of recommenda�ons to the California Legislature on July 1. As part of the task force’s work, they worked with community-based organiza�ons across the state to conduct community engagement efforts that shared informa�on about the task force and gathered feedback for proposals.
Also in June of 2021, Mayor Steinberg joined a na�onal coali�on of mayors, the MORE Coali�on, dedicated to developing similar efforts to study and develop repara�ons proposals at the city level and directed his staff to begin researching and iden�fying resources for the effort.
Over the past two years, Mayor Steinberg’s office has met and worked with local community members, leaders, organiza�ons to undertake this work as well as na�onal organiza�ons and other ci�es working within the repara�ons space to develop a baseline framework of informa�on and resources for Sacramento’s effort. Two separate research grants were secured to support graduate students from the UC Davis History Department to work through the city’s archives to iden�fy specific periods and/or policies of discrimina�on in the city’s history that could be used for repara�ons proposals.
On February 15, 2022, the City Council passed a midyear budget adjustment recommenda�on from Mayor Steinberg to con�nue the City’s commitment of establishing racial equity in culture and policy, by inves�ng $500,000 to be allocated to support the city’s ongoing ini�a�ves. In that proposal was $200,000 for developing a repara�ons process. The language of the item specified: $200,000 to support the crea�on, development, and work of a community Sacramento Municipal Repara�ons commitee over the next several years.
The Mayor’s office in partnership with a coali�on of local residents and leaders engaged in repara�ons efforts decided to allocate $50,000 of the $200,000 for a one-�me grant program to help inform, engage, and survey residents in the target popula�on zip codes regarding city level repara�ons and the CA State Repara�ons Task Force.
On September 6, 2023, the City released a No�ce of Funding Availability (NOFA) seeking applicants for its City Level Repara�ons Community Engagement Grant. The Mayor’s vision is that together, community members and community-based organiza�ons are centered in the effort to repair acts of discrimina�on in the City of Sacramento’s present day and history.
The objec�ves for this Repara�ons Community Engagement Grant Program are:
1. To inform community members about city, state, and federal level repara�ons efforts.
2. Collect survey informa�on and feedback from community members to help guide the forma�on of a city level repara�ons task force, commitee, or commission.
Grantee applied for funds to implement NAME OF PROGRAM in response to the City’s NOFA and has been selected to receive a City Level Repara�ons Community Engagement Grant.
With these background facts in mind, the City and Grantee agree as follows:
1. Term. This agreement takes effect as described in sec�on 11 and terminates on June 30, 2024, subject to early termina�on under sec�on 7.
2. Disbursement of Funds. The City shall disburse to the Grantee a total sum not to exceed $XX,XXX in accordance with sec�on 3 below. The funds disbursed by the City under this agreement are referred to as “Grant funds.” In no instance will the City be liable for any payments or costs in excess of this amount, for any unauthorized or ineligible costs, or for costs incurred a�er May 15, 2024.
3. Reimbursement Basis. The City will make payments to the Grantee in arrears as follows:
(a) Incurred Costs Defined. For purposes of this agreement, the Grantee has “incurred” a cost only if the Grantee (i) has paid an expense for Authorized Ac�vi�es in accordance with the Approved Budget, or (ii) is obligated to pay an expense for Authorized Ac�vi�es in accordance with the Approved Budget but has not yet made the payment.
(b) Progress Payments. The Grantee may request payment on an as-needed basis, but no more frequently than once a month. To request payment, the Grantee shall provide the City with a Financial Report (in accordance with sec�on 9(a), below) that includes a detailed accoun�ng of costs incurred in sufficient detail for the City, in its opinion, to substan�ate the costs. The City will no�fy the Grantee within fi�een business days following receipt of its Financial Report of any circumstances or data iden�fied by the City that would cause withholding of approval and subsequent payment. The City may request any addi�onal documenta�on it determines is needed to substan�ate any request for reimbursement. The City reserves the right to withhold payment of unauthorized amounts. The City shall remit payment to Grantee within a reasonable �me a�er invoice approval.
(c) Final Payment. As a condi�on of receiving final payment under this agreement, the Grantee shall provide the City with (i) all of the documents described in sec�on 3(b), above, covering the period since the Grantee last submited a payment request, and (ii) the Closeout Report required under sec�on 9(c), below. The City may request any addi�onal documenta�on it determines is needed to substan�ate any request for reimbursement or that is needed to complete the closeout report. The City reserves the right to withhold payment of unauthorized amounts. The City shall remit payment to Grantee within a reasonable �me a�er Closeout Report approval.
4. Authorized Uses. The following terms apply to the Grantee’s ac�vi�es and expenditures related to this agreement:
(a) The Grantee may seek reimbursement solely for costs it incurs that are necessary to carry out the ac�vi�es listed in atachment 1 (“Authorized Ac�vi�es”) in accordance with the budget listed in atachment 2 (“Approved Budget”). If a term included in atachment 1 is stated as an obliga�on, then the Grantee is obligated to perform the term under this agreement.
(b) The Grantee may seek reimbursement solely for eligible costs that it incurs between the effec�ve date of this agreement and May 15, 2024. If Grantee receives a refund or credit for any cost for which it received a payment of Grant funds, Grantee shall return Grant funds in an amount equal to the refund or credit to the City by check payable to the City and delivered to the City at the address shown in sec�on 9 no later than 10 days following receipt of such refund or credit, unless otherwise agreed to, in wri�ng, by the City.
(c) Any costs that are determined by subsequent audit to be unallowable are subject to repayment by the Grantee to the City within 60 days unless the City approves in wri�ng an alterna�ve repayment plan.
(d) The Grantee shall not use the Grant funds to supplant funding provided by the City to the Grantee under any other agreement. The Grantee shall include a term in every grant subaward agreement and contract that prohibits the subrecipient or contractor from using Grant funds to supplant funding provided by the City directly or indirectly to the subrecipient or contractor.
(e) If the Grantee has received other grant funds from the City or any other governmental en�ty, Grantee shall not use the Grant funds awarded pursuant to this agreement to pay for direct or indirect costs already covered by the other government grant payments.
5. Books and Records. During the term of this agreement and for four years a�er the termina�on or expira�on of this agreement, the Grantee shall keep appropriate books,
records, and accounts in connec�on with the Grant funds and ac�vi�es performed under this agreement and is subject to the following:
(a) The Grantee shall maintain all records related to this agreement in accordance with generally accepted accoun�ng prac�ces, including the following records: (i) general ledger and subsidiary ledgers used to account for the receipt of Grant funds and the disbursements of Grant funds to meet eligible expenses; (ii) budget records for all fiscal years covered by this agreement; (iii) payroll, �me records, human resource records to support costs incurred for payroll expenses related to this agreement; (iv) receipts of purchases made related to this agreement; (v) contracts and subcontracts entered into using Grant funds and all documents related to such contracts; (vi) grant subaward agreements entered into using Grant funds and all documents related to such awards; (vii) all documenta�on of reports, audits, and other monitoring of contractors, subcontractors, the Grantee, and subrecipients; (viii) all documenta�on suppor�ng the performance outcomes of contracts, subcontracts, grant subaward agreements, and this agreement; (ix) all internal and external email/electronic communica�ons related to use of Grant funds; and (x) all inves�ga�ve files and inquiry reports involving payment of Grant funds.
(b) The Grantee shall make its books, records, and accounts (both those that relate to this agreement and those that do not), employees, performance-related records, property, and equipment related to this agreement available to the City’s Accoun�ng Manager (the “Accoun�ng Manager”), the City Auditor, and any independent auditor at all reasonable �mes so that the Accoun�ng Manager, City Auditor, or an independent auditor may determine whether the Grantee has complied with this agreement. If the City requests, the Grantee shall obtain and provide to the City, at the Grantee’s sole cost, an independent financial audit of the Grantee’s use of the Grant funds.
(c) Upon demand by the City, given in accordance with sec�on 10, the Grantee shall reimburse the City for all Grant funds that the Accoun�ng Manager, City Auditor, or an independent auditor determines were expended for ac�vi�es other than Authorized Ac�vi�es in accordance with this agreement, with reimbursement to be by check payable to the City and delivered to the City at the address shown in sec�on 10.
6. Supervision or Discipline of Minors. The Grantee shall not employ a person, whether as an employee, contractor, or volunteer, in a posi�on with supervisory or disciplinary authority over a minor in connec�on with this agreement if the person has been convicted of an offense iden�fied in California Public Resources Code sec�on 5164, subdivision (a)(2). To give effect to this sec�on, the Grantee shall conduct a criminal background check on each person it employs in a posi�on with supervisory or disciplinary authority over a minor.
7. Termina�on. The City may terminate this agreement if the City Manager determines that:
(a) The Grantee has failed to perform, or has performed unsa�sfactorily, any term of this agreement, including failing to use the Grant funds solely for Authorized Ac�vi�es;
(b) The Grantee has made (with or without knowledge) any material misrepresenta�on of any nature with respect to any informa�on or statements furnished to City in connec�on with this agreement; or
(c) There is pending li�ga�on with respect to the performance by Grantee of any of its du�es or obliga�ons under this agreement that may materially jeopardize or adversely affect the undertaking of or the carrying out of the Authorized Ac�vi�es.
8. Pass-through En�ty and Subaward Requirements. In connec�on with its ac�vi�es and expenditures related to this agreement, the Grantee shall do the following:
(a) The Grantee shall enter into a writen grant subaward agreement for each subaward of Grant funds that the Grantee makes to a subgrantee;
(b) The Grantee shall enter into a writen contract when it purchases goods or services totaling $5,000 or more from the same source using Grant funds; and
(c) The Grantee shall ensure that each writen grant subaward agreement for a subaward of Grant funds imposes on the subrecipient all the obliga�ons that this agreement imposes on the Grantee.
9. Repor�ng.
(a) Financial Reports. With each payment request, the Grantee shall provide the City a writen report that includes all the following: (i) an itemized list of all expenditures of Grant funds to date, (ii) the amount of any subaward and the name of each subaward recipient; (iii) the names of any contractors paid with Grant funds and the amount paid; and (iv) any other informa�on the City may request to demonstrate that the Grant funds are being used solely for Authorized Ac�vi�es and in accordance with this agreement and all applicable laws (each such report, a “Financial Report”).
(b) Activity Reports. On a quarterly basis, the Grantee shall provide the City with a writen report on the progress made on the Authorized Ac�vi�es that includes: (i) a narra�ve explana�on of the Grantee’s progress toward all goals set forth in the Authorized Ac�vi�es; and (ii) any other informa�on the City may request to demonstrate that the
Grant funds are being used solely for Authorized Ac�vi�es and in accordance with this agreement and all applicable laws (each such report, an “Ac�vity Report”).
(c) Closeout Report. The Grantee shall provide the City with a report that includes all the following: (i) an itemized list of all expenditures of Grant funds; (ii) the name of each subrecipient of Grant funds; (iii) the name of each contractor who is paid with Grant funds; (iv) the amount of each subaward of Grant funds; (v) the amount of each contract for the purchase of goods or services that is paid for in whole or in part with Grant funds; (vi) all informa�on required to be reported under atachment 1; and (vii) any other informa�on that the City may request to demonstrate that the Grant funds were used solely for Authorized Ac�vi�es in accordance with this agreement (this report, the “Closeout Report”). The Grantee shall include with the Closeout Report a cer�fica�on that it used the Grant funds solely for Authorized Ac�vi�es in accordance with the terms of this agreement.
10. No�ces. Any no�ce, request, report, or demand under this agreement must be in wri�ng and will be considered properly given and effec�ve only when mailed or delivered in the manner provided by this sec�on 10 to the persons iden�fied below or their successors. A mailed no�ce, applica�on, request, report, or demand will be effec�ve or will be considered to have been given on the third calendar day a�er it is deposited in the United States Mail (cer�fied mail and return receipt requested), addressed as set forth below, with postage prepaid. A no�ce, applica�on, request, report, or demand sent in any other manner will be effec�ve or will be considered properly given when actually delivered. Any party may change its address for these purposes by giving writen no�ce of the change to the other party in the manner provided in this sec�on.
If to the City:
City of Sacramento
915 I Street
Sacramento, California 95814
Aten�on:
If to the Grantee:
GRANTEE NAME
STREET ADDRESS
Sacramento, CA ZIP
Aten�on: CONTACT NAME
11. Effec�ve Date. This agreement is effec�ve on the date that all par�es have signed it, as indicated by the dates in the signature blocks below.
12. Indemnity. The Grantee shall defend, hold harmless and indemnify the City, its officers and employees, and each and every one of them, from and against any and all ac�ons, damages, costs, liabili�es, claims, demands, losses, judgments, penal�es, costs and expenses of every type and descrip�on, including, but not limited to, any fees and/or costs reasonably incurred by the City’s staff atorneys or outside atorneys and any fees and expenses incurred in enforcing this provision (collec�vely, “Liabili�es”), including Liabili�es arising from personal injury or death, damage to personal, real or intellectual property or the environment, contractual or other economic damages, or regulatory penal�es, arising out of or in any way related to this agreement, whether or not (i) such Liabili�es are caused in part by a party indemnified hereunder or (ii) such Liabili�es are li�gated, setled or reduced to judgment, except that the foregoing indemnity does not apply to liability for any damage or expense for death or bodily injury to persons or damage to property to the extent arising from the sole negligence or willful misconduct of the City, its agents, servants, or independent contractors who are directly responsible to City, except when such agents, servants, or independent contractors are under the direct supervision and control of the Grantee.
13. Insurance. During the term of this agreement, the Grantee shall maintain insurance coverage as follows:
(a) Commercial General Liability Insurance providing coverage at least as broad as ISO CGL Form 00 01 on an occurrence basis for bodily injury, including death, of one or more persons, property damage, and personal injury, arising out of ac�vi�es performed by or on behalf of the Grantee, its subcontractors, products and completed opera�ons of Grantee, its subcontractors, and premises owned, leased, or used by the Grantee, its subcontractors, with limits of not less than one million dollars ($1,000,000) per occurrence. The policy must provide contractual liability and products and completed opera�ons coverage for the term of the policy. The policy must not include an exclusion for sexual abuse, physical abuse, or molesta�on.
(b) The minimum limits of insurance required by sec�on 13(a) may be sa�sfied by a combina�on of primary and umbrella or excess insurance coverage; provided that any umbrella or excess insurance must contain, or be endorsed to contain, a provision that it applies on a primary basis for the benefit of the City, and any insurance or self-insurance maintained by the City, its officials, employees, or volunteers is in excess of such umbrella or excess coverage and does not contribute with it.
(c) The City, its officials, employees, and volunteers must be covered by policy terms or endorsement as addi�onal insureds as respects general liability arising out of: ac�vi�es performed by or on behalf of Grantee and its subcontractors; products and completed opera�ons of Grantee and its subcontractors; and premises owned, leased, or used by Grantee and its subcontractors.
(d) The policies must contain, or be endorsed to contain, the following provisions:
(1) Grantee’s insurance coverage, including excess insurance, is primary insurance as respects the City, its officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officials, employees, or volunteers is in excess of Grantee’s insurance and does not contribute with it.
(2) Any failure to comply with repor�ng provisions of the policies does not affect coverage provided to the City, its officials, employees, or volunteers.
(3) Coverage must state that Grantee’s insurance applies separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
(e) The Grantee shall provide the City with 30 days’ writen no�ce of cancella�on or material change in the policy language or terms.
(f) Insurance must be placed with insurers with a Bests’ ra�ng of not less than A:VI. Self- insured reten�ons, policy terms, or other varia�ons that do not comply with the requirements of this sec�on 12 must be declared to and approved by the City in wri�ng prior to execu�on of this agreement.
(g) The Grantee shall furnish the City with cer�ficates evidencing the insurance required.
The cer�ficates must be forwarded to the City representa�ve named in sec�on 10.
Copies of policies must be delivered to the City on demand. Cer�ficates of insurance must be signed by an authorized representa�ve of the insurance carrier.
(h) For all insurance policy renewals during the term of this agreement, the Grantee shall send insurance cer�ficates reflec�ng the policy renewals directly to:
City of Sacramento
c/o EXIGIS LLC
P .O. Box 947
Murrieta, CA 92564
Insurance cer�ficates also may be faxed to (888) 355-3599, or e-mailed to:
cer�fi[email protected]
(i) The City may withdraw its offer of contract or terminate this agreement if the cer�ficates of insurance required have not been provided prior to execu�on of this agreement. The City may withhold payments to the Grantee or terminate the agreement if the insurance is canceled or the Grantee otherwise ceases to be insured as required by this sec�on 13.
(j) Any available insurance proceeds in excess of the specified minimum limits and coverages must be made available to the City.
(k) The Grantee’s liability to the City is not in any way be limited to or affected by the amount of insurance coverage required or carried by the Grantee in connec�on with this agreement.
14. Compliance with all Laws, Requirements, and Orders. The Grantee shall comply with all applicable laws, regula�ons, orders of public officials, and requirements in connec�on with this agreement, including all non-discrimina�on and equal opportunity laws to ensure that Grantee does not deny benefits or services or otherwise discriminate on the basis of race, color, na�onal origin (including limited English proficiency), disability, age, or sex (including sexual orienta�on and gender iden�ty).
15. City Recogni�on. The Grantee shall use the City of Sacramento logos on printed and web- based materials that promote or explain the Authorized Ac�vi�es, including flyers, programs, and similar materials.
16. Tax Implica�ons and Consequences. The City makes no representa�ons as to the tax consequences associated with the disbursement of funds under this agreement, and any determina�on related to this issue is the sole responsibility of the Grantee. The Grantee acknowledges consul�ng with its own tax advisors or tax atorneys regarding this transac�on or having had an opportunity to do so prior to signing this agreement. The Grantee acknowledges the City cannot provide advice regarding the tax consequences or implica�ons of the funds disbursed to the Grantee under the terms of this agreement.
17. Conflicts of Interest. The Grantee, its officers, directors, employees, agents, and subcontractors shall not have or acquire any interest, directly or indirectly, that creates an actual or apparent conflict with the interests of the City or that in any way hinders the Grantee’s performance under this agreement.
18. Miscellaneous.
(a) Assignment. The Grantee may not assign or otherwise transfer this agreement or any interest in it without the City’s writen consent, which the City may grant or deny in its sole discre�on. An assignment or other transfer made contrary to this sec�on 18(a) is void.
(b) Successors and Assigns. This agreement binds and inures to the benefit of the successors and assigns of the par�es. This sec�on 18(b) does not cons�tute the City’s consent to any assignment of this agreement or any interest in this agreement.
(c) Interpretation. This agreement is to be interpreted and applied in accordance with California law. Atachments 1 and 2 are part of this agreement.
(d) Waiver of Breach. A party’s failure to insist on strict performance of this agreement or to exercise any right or remedy upon the other party’s breach of this agreement will not cons�tute a waiver of the performance, right, or remedy. A party’s waiver of the other party’s breach of any term or provision in this agreement is not a con�nuing waiver or a waiver of any subsequent breach of the same or any other term or provision. A waiver is binding only if set forth in wri�ng and signed by the waiving party.
(e) Severability. If a court with jurisdic�on rules that any nonmaterial part of this agreement is invalid, unenforceable, or contrary to law or public policy, then the rest of this agreement remains valid and fully enforceable.
(f) Electronic signatures. The par�es agree that this agreement may be electronically signed. The par�es agree that the electronic signatures appearing on this agreement are the same as handwriten signatures for all purposes.
(g) Counterparts. The par�es may sign this agreement in counterparts, each of which is considered an original, but all of which cons�tute the same agreement. Facsimiles, pdfs, and photocopies of signature pages of the agreement have the same binding effect as originals.
(h) Time of Essence. Time is of the essence in performing this agreement.
(i) Authority to Sign. The person signing this agreement on Grantee's behalf represents that he or she is authorized to do so and that no further ac�on beyond his or her signature is required to bind Grantee to this agreement. City shall have no obliga�ons whatsoever
under this agreement, unless and un�l this agreement is executed by the City Manager or the City Manager’s authorized designee.
(j) Integration and Modification. This agreement sets forth the par�es’ en�re understanding regarding the maters set forth above and is intended to be their final, complete, and exclusive expression of those maters. It supersedes all prior or contemporaneous agreements, representa�ons, and nego�a�ons—writen, oral, express, or implied—and may be modified only by another writen agreement signed by both par�es.
CITY OF SACRAMENTO,
a California municipal corpora�on
By: ____________________________
Leyne Milstein, Assistant City Manager
Dated: _______________
Atest
Sacramento City Clerk
By: ____________________________
Deputy City Clerk
Approved as to Form
Sacramento City Atorney
By: ____________________________
Deputy City Atorney
GRANTEE NAME
a Californina non-profit corpora�on
By: ____________________________
SIGNATORY NAME, SIGNATORY
TITLE
Dated: ________________
Atachment 1
Authorized Ac�vi�es
The Grantee shall use the Grant funds solely to do the following:
1. Overview.
The Grantee shall establish and implement the “NAME” (the “Program”). The Program will XXXX. The goal of the Program is to XXXX.
2. Eligibility Requirements.
For the purpose of this agreement, the Grantee shall only serve the following:
(a) LIST REQUIREMENTS
3. Performance Term.
The Grantee shall perform the Authorized Ac�vi�es in sec�ons 4(a) and (b) of this atachment, between the effec�ve date of this agreement and May 15, 2024. The Grantee will have an addi�onal 45-day period beginning on May 16, 2024, through June 30, 2024, to prepare and submit the Closeout Report described in Sec�on 9(c) of this agreement.
4. Authorized Ac�vi�es.
To implement the Program, the Grantee shall perform the following Authorized Ac�vi�es:
(a) Ac�vity One.
(1) Activity Description The Grantee shall perform the following:
(A)
(2) Outcome The Grantee shall endeavor to achieve the following outcomes:
(A)
(3) Metrics The Grantee shall do the following:
(4) Deliverables The Grantee shall provide the City with the following deliverables:
(A)
(b) Ac�vity Two.
(1) Activity Description The Grantee shall perform the following:
(A)
(2) Outcome The Grantee shall endeavor to achieve the following outcomes:
(A)
(3) Metrics The Grantee shall do the following:
(4) Deliverables The Grantee shall provide the City with the following deliverables:
(A)
Atachment 2
Approved Budget
Purpose:
The purpose of the Budget Narra�ve is to provide support and an explana�on for the amounts requested in the Budget Table (itemized cost list).
Cost Categories:
1. Direct Costs:
A. Salaries and Benefits: $XX,XXX
B. Services and Supplies: $XX,XXX
C. Marke�ng Expenses: $XX,XXX
D. Equipment/Fixed Assets: $XX,XXX
E. Program Evalua�on: $XX,XXX
F. Other: $XX,XXX
2. Indirect Costs:
A. Indirect Costs: $XX,XXX
Budget Table (Itemized Cost List)
Cost Category Totals Grant Funds
Salaries and Benefits $XX
Services and Supplies $XX
Marketing Expenses $XX
Equipment/Fixed Assets $XX
Program Evaluation $XX
Other $XX
DIRECT COST SUBTOTAL $XX
Indirect Costs $XX
TOTAL (Direct Cost Subtotal + Indirect Costs) $XX
RECOGNIZING HISTORIC PASSAGE OF CALIFORNIA AB 3121
To Establish Task Force to Study and Develop Reparation Proposals for African American Descendants of U.S. Slavery
WHEREAS, Governor Newsom signed Assembly Bill 3121 signed into law on September 30, 2020. The landmark law sets a historic precedent, making California the first state in the nation to mandate the creation of a nine-person task force to study and develop reparations for African American descendants of U.S slavery; and WHEREAS, the first meeting of this State Task Force, on June 1, 2021, set the stage for transformative actions acknowledging harms related to the institution of slavery, an d identifying ways to repair those harms. This Task Force is charged with identifying federal and state laws th at discriminate against African American people and developing proposals to eliminate State policies that continue to discriminate against Black communities. The State Task Force shall recommend a fo rmal apology on behalf of the people of California, recommend remedies to the harms sustained by Black communities, and determine how compensation should be calculated and who is eligible to receive it; and
WHEREAS, The City of Sacramento recognizes the important passage of this significant legislation to study the adverse impacts of slavery, Jim Crow, redlining, black codes, mass incarceration, and subsequent systematic racist policies and systems instituted by law to oppress African American descendants of U.S. slavery. The AB 3121 study is imperative in efforts to establish a federal reparations blueprint to dismantle systemically oppressive systems still widely practiced by institutionalized establishments today; and
WHEREAS, as the state capital, Sacramento shows sincere solidarity in acknowledging AB 3121 as an essential first step towards addressing lasting traumas caused by pervasively present atrocities of slavery in addition to seeking solutions to eradicate racial injustice, discrimination, and tensions thro ugh reparatory redress for African American descendants of U.S slavery; and
WHEREAS, the Coalition For A Just & Equitable California (CJEC), a statewide grassroots political coalition, is a compilation of regional reparations advocacy groups statew ide and the American Redress Coalition Of California (ARCC) was integral in efforts to pass AB 3121, including mobilizing call-to-action campaigns, providing testimony in- chamber at hearings, and galvanizing national political support; and WHEREAS, this momentous achievement acknowledges the need to study reparations for descendants of those enslav ed in the U.S. is forever woven into American History. As the City of Sacram ento grapples to gradually dismantle its own racist and inequitable systems, the City proudly stakes claim in California’s restorative history as the place reparatory justice policy first takes shape.
NOW, THEREFORE, BE IT RESOLVED the City of Sacramento hereby supports the passage of AB 3121 aims and recognizes the work of CJEC, ARCC, and Sacramento organizers ensuring its passage.
ISSUED: June 15, 2021