City of Sacramento
City Council - 2PM Report
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File ID: 2024-01387 9/24/2024 Consent Item 11.
City Agreement Youth-Serving Organizational Resiliency Fund: Administration, Capacity Building and Technical Assistance Amendment [Published for 10-day Review on 09/13/2024] File ID: 2024-01387
Location: Citywide
Recommendation: Adopt a Resolution authorizing the City Manager or City Manager’s designee to execute an amendment to Professional Services Agreement #PRC002207-01 with Southern California Center for Nonprofit Management (CNM), to increase the not-to-exceed amount by $439,500 in Year 2 monetary grant awards. The new not-to-exceed amount of the contract will be $1,319,945.
Contact: Rene Kausin, Youth Development Program Manager, (916) 808-6157, [email protected], Department of Youth, Parks, and Community Enrichment (YPCE) Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Exhibit A, part 1: PRC002207
4-Exhibit A, part 2: PRC002207.1
5-Exhibit B: Proposed Amendment PRC002207-02
6-Exhibit C: Year 2 Grant Awards
Description/Analysis
Issue Detail: On May 2, 2023, City Council adopted Resolution No. 2023-0103, which authorized the City Manager or City Manager’s designee to execute a Professional Services Agreement with CNM not to exceed $880,445. This amount covered Year 1 grant award disbursements ($335,000) and two years of reimbursable expenses accrued through administrative oversight of these grant disbursements ($550,445), to be paid to CNM, which was selected following a competitive solicitation process (RFQ #Q2302 001121001) to serve as lead agency supporting City staff in administering the grant program. The Professional Services Agreement with CNM agreement did not include Year 2 monetary awards, as at the time the City did not plan to disburse grant awards in Year 2.
File ID: 2024-01387 9/24/2024 Consent Item 11.
As of July 1, 2024-the start of Year 2 of the Resiliency Fund-the accounts for this program (I02612026 and I19143300) have $284,854 and $600,000 available respectively, to cover (among other expenses) Year 2 monetary grant awards. CNM will not receive additional compensation. CNM has chosen to reallocate existing funds across their existing budget line items. These adjustments will cover additional administrative oversight expenses incurred for the purpose of executing amendments with and Year 2 award disbursements to the grantees.
Policy Considerations: This report is consistent with implementation of the Council- approved Citywide Youth Development Plan & Framework for Children and Youth Programs, Framework for Inclusive Economic & Community Development, and the Resolution Defining the City of Sacramento’s Public Safety Services [to include] Youth-Centered Prevention Services.
The Sacramento City Code Section 4.04.020 and the City Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements, and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to City Council action. This item was published for 10-day review on September 13, 2024, incompliance with the City Code.
Economic Impacts: Vast research shows that investing early in the healthy development of young people can have long-term positive impacts both on an individual’s future outcomes and on the public in the form of upstream savings and a broader, more civically engaged tax base. Research further shows that investing in Community-Based Organizations through general operating dollars has a significant positive impact on the operational stability of nonprofit organizations. Key findings from various studies and reports highlight several benefits, including enhanced financial health and flexibility; improved organizational capacity; and increased program effectiveness and impact.
Environmental Considerations: None.
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: The current recommendation is to increase the not-to-exceed amount of Professional Services Agreement #PRC002207-01 by $439,500. These additional funds will be disbursed as Year 2 monetary grant awards for existing grantees of the Organizational Resiliency Fund. This was not part of the original grantee award, nor was it part of the original scope of work for the lead agency, Southern California Center for Nonprofit Management (CNM).
Since 1978, CNM’s mission has been to foster thriving communities by ensuring that nonprofit organizations have the knowledge, skills, and resources they need to achieve their missions, by
File ID: 2024-01387 9/24/2024 Consent Item 11.
offering comprehensive management support and capacity building services.
CNM designs and delivers customizable training using both asset-based learning and action learning methodologies, all based on best practices informed by academic research and practice. CNM is versed in data collection and analysis, and their work is guided by logic models with strong deadlines for delivery, tracking, and evaluation of a project and its outcomes. CNM’s capacity building approach is iterative, responsive, self-reflective, and collaborative.
CNM serves almost 135,000 nonprofit professionals annually and commits nearly 90% of their services to organizations serving vulnerable communities facing long standing challenges such as higher than average levels of poverty and systemic racism. CNM incorporates a DEI lens in their methodology to inform systemic changes in organizations for maximum impact on communities.
When working with clients in the Youth Development field, CNM advocates for trauma-informed methodologies and integrating youth voice, principles that align with the City’s Youth Plan. CNM works with organizations that serve transition-aged youth, system-impacted youth, and youth experiencing homelessness.
Financial Considerations: The funds being recommended, from projects I02612026 and I19143300 totaling $884,854, are currently available for reallocation to cover Year 2 monetary grant awards. No transfer of funds are needed. This is consistent with Council resolution R2023-0103.
Local Business Enterprise (LBE): Given the complexity of the solicitation design (lead agency/subconsultant structure within a single procurement) the LBE participation requirement was waived during the solicitation process. Eligible respondents received an LBE incentive of 5% (5 points) added to their overall scores. CNM is not a Local Business Enterprise, and therefore, was not eligible for the incentive.
Background: On October 19, 2021, City Council adopted Resolution No. 2021-0313, which authorized the City Manager or City Manager’s designee to accept $112.2 million of American Rescue Plan Act of 2021 (ARPA) funding; establish the ARPARF (Fund 1003); and allocate $112.2 million of ARPA funds to provide government services and budget the resulting available resources in the ARPARF to assist with the recovery and reopening resulting from the impacts of COVID-19.
In February 2022, the City Council approved the FY2021/22 Midyear Budget Report along with the mayor’s framework allocating an additional $5.5 million for Youth Workforce Development. (Resolution No. 2022-0062). The Youth- and Family-Serving Community-Based Organizations Stabilization Fund, later renamed the “Resiliency Fund”, was established (I02180913) with an ongoing commitment and initial allocation of $300,000.
In June 2022, Council adopted the Workforce Development Framework and Spending Plan (Resolution No. 2022-0169) which earmarked an additional $300,000 to the Resiliency Fund for
File ID: 2024-01387 9/24/2024 Consent Item 11.
youth workforce providers.
On November 14, 2022, the Office of Youth Development (OYD) released the Youth Serving Organizational Resiliency Fund Request for Applications (RFA). The purpose of the RFA was to identify youth-serving community-based organizations interested in strengthening their organizational capacity, as well as the broader youth-serving ecosystem, and whose organizational mission and vision aligns with the Citywide Youth Development Plan. A neutral, multi-disciplinary grant advisory panel selected 15 organizations for funding.
The Resiliency Fund grant program runs from April 2023 - June 2025 and provides grantees with a suite of resources, including opportunities to engage in deep work to strengthen and enhance their organizational resiliency and build a community of practice amongst the grantee cohort. Grantees will receive general operating support grants based on their organizational budget size. In addition to general operating support, grantees will receive individual and cohort-based capacity building support and services valued up to approximately $35,000 per grantee. Grantees are required to spend between 5-7 hours on grant-related activities per month.
It was determined that OYD does not have sufficient staff capacity to offer the extensive capacity building and technical assistance required by this program. As a result, on January 20, 2023, OYD released the Resiliency Fund: Administration, Capacity Building, And Technical Assistance Support- Request for Qualifications (RFQ #Q2302 001121001) to solicit statements of qualifications for the role of lead agency to support the capacity building activities and administration of the grant program, and to build a pool of subconsultants representing various capacity building specializations. OYD recruited a neutral, multi-disciplinary panel who reviewed and ranked statements of qualifications against the criteria outlined in the RFQ. At the end of this process, Southern California Center for Nonprofit Management (CNM) was selected for the lead agency role.
RESOLUTION NO. 2024-xxxx
Adopted by Sacramento City Council
Contract Amendment: City Agreement #PRC002207-01. Youth-Serving Organizational Resiliency Fund: Administration, Capacity Building and Technical Assistance Amendment
BACKGROUND
A. In February 2022, the City Council approved the FY2021/22 Midyear Budget Report along with the mayor’s framework allocating an additional $5.5 million for Youth Workforce Development. (Resolution No. 2022-0062). The Youth- and Family-Serving Community-Based Organizations Stabilization Fund, later renamed the “Resiliency Fund”, was established (I02180913) with an ongoing commitment and initial allocation of $300,000.
B. In June 2022, Council adopted the Workforce Development Framework and Spending Plan (Resolution No. 2022-0169) which earmarked an additional $300,000 to the Resiliency Fund for youth workforce providers.
C. On November 14, 2022, the Office of Youth Development (OYD) released the Youth Serving Organizational Resiliency Fund Request for Applications (RFA).
The purpose of the RFA was to identify youth-serving community-based organizations interested in strengthening their organizational capacity, as well as the broader youth-serving ecosystem, and whose organizational mission and vision aligns with the Citywide Youth Development Plan. A neutral, multi- disciplinary grant advisory panel selected 15 organizations for funding.
D. The Resiliency Fund grant program runs from April 2023 - April 2025 and provides grantees with a suite of resources, including opportunities to engage in deep work to strengthen and enhance their organizational resiliency and build a community of practice amongst the grantee cohort. Grantees will receive general operating support grants based on their organizational budget size. In addition to general operating support, grantees will receive individual and cohort-based capacity building support and services valued up to approximately $35,000 per grantee. Grantees are required to spend between 5-7 hours on grant-related activities per month.
E. It was determined that OYD does not have sufficient staff capacity to offer the extensive capacity building and technical assistance required by this program. As a result, on January 20, 2023, OYD released the Resiliency Fund:
Administration, Capacity Building, And Technical Assistance Support- Request for Qualifications (RFQ #Q2302 001121001) to solicit statements of qualifications for the role of lead agency to support the capacity building activities and administration of the grant program, and to build a pool of subconsultants representing various capacity building specializations. OYD recruited a neutral, multi-disciplinary panel who reviewed and ranked statements of qualifications against the criteria outlined in the RFQ. At the end of this process, Southern California Center for Nonprofit Management (CNM) was selected for the lead agency role.
F. In the transition from Year 1 to Year 2 of the program, it was determined that additional funds are available such that grantees could receive Year 2 award amounts equal to their Year 1 award amounts.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND AND STAFF REPORT, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee is authorized to execute an amendment to Professional Services Agreement #PRC002207-01 [Attachment 1] with Southern California Center for Nonprofit Management (CNM), to increase the not-to-exceed amount by $439,500.00 in Year 2 monetary grant awards. The new not-to-exceed amount of the contract will be $1,319,945.00. [Attachment 2]
Attachments:
Attachment 1: Professional Services Agreement #PRC002207-01 Attachment 2: Professional Services Agreement #PRC002207-02
Youth-Serving Organizational Resiliency Fund: Administration, Capacity Building and Technical Assistance Amendment (City Contract PRC002207-01) This Youth-Serving Organizational Resiliency Fund: Administration, Capacity Building and Technical Assistance Amendment, dated July 27, 2023, for purposes of identification, is between the CITY OF SACRAMENTO, a California municipal corporation (the “City”), and Southern California Center for Nonprofit Management (the “Contractor”). Background The City and Contractor are parties to an agreement identified as City Contract PRC002207-01 (“the Contract”). The Parties have decided to modify the Payment Schedule for the remaining term of the Contract. With these background facts in mind, the Contract is amended as follows: 1. Payment Schedule. The Payment Schedule included in Attachment 1 of Exhibit B is revised and replaced with the following: DEPOSIT SCHEDULE AMOUNT FUNDING TYPE DESCRIPTION PAYMENT SCHEDULE $335,000 General Fund General Operating Support grants for 15 RF grantees Payment 1: 70% of total award amount within 30 days of Grantee agreement execution Payment 2: Balance will be distributed at a time determined appropriate by the City when certain Grantee participation milestones are met. COMPENSATION SCHEDULE DELIVERABLE AMOUNT FUNDING TYPE DESCRIPTION PAYMENT SCHEDULE One-on-one Technical Assistance & Capacity Building Services $380,000 ARPA RF Contractor will provide up to 7 hours of TA support per month, for up to 24 months, per 1A of Exhibit A – Scope of Services. Contractor may invoice the City monthly, based on the services provided. $20,000 General Fund
Community of Practice/Cohort-based Capacity Building Services $49,950 General Fund Per 2A-C of Exhibit A – Scope of Services. Contractor may invoice the City monthly, based on the services provided. Administrative Oversight Services $45,495 General Fund Contractor may invoice the City monthly, based on the services provided. Program Impact Evaluation $50,000 General Fund Per 4A of Exhibit A – Scope of Services. Contractor will create a firewall for Data & Evaluation Strategists’ time spent on evaluation and analysis associated with this contract. Contractor may invoice the City monthly, based on the services provided. TOTAL COMPENSATION: $545,445GRAND TOTAL (DEPOSIT + COMPENSATION): $880,4452. Effective date. This amendment is effective on the date that the City signs it, as indicated by the date in the signature block below. 3. All Other Terms Remain in Full Force. Except as modified herein, all terms of the Contract remain in full force. If there is any inconsistency between the Contract and this amendment, the terms of this amendment control.
Grantee Year 1 Award Year 2 Award Year 2: 70% Year 2: 30% 916 Ink $25,000.00 $32,500.00 $22,750.00 $9,750.00
Department of Sound $25,000.00 $32,500.00 $22,750.00 $9,750.00 Effie Yeaw Nature Center $25,000.00 $32,500.00 $22,750.00 $9,750.00 Greater Sacramento Urban League $25,000.00 $32,500.00 $22,750.00 $9,750.00 Impact Sac $25,000.00 $32,500.00 $22,750.00 $9,750.00
Project Optimism $25,000.00 $32,500.00 $22,750.00 $9,750.00 Sacramento Youth Center $25,000.00 $32,500.00 $22,750.00 $9,750.00 Three Sisters Gardens $25,000.00 $32,500.00 $22,750.00 $9,750.00 Daughters of Zion Enterpryz $20,000.00 $26,500.00 $18,550.00 $7,950.00 GAP - VOSS $20,000.00 $26,500.00 $18,550.00 $7,950.00
Refugees Enrichment & Development Association $20,000.00 $26,500.00 $18,550.00 $7,950.00 Sojourner Truth African Heritage Museum $20,000.00 $26,500.00 $18,550.00 $7,950.00 Street Soccer USA $20,000.00 $26,500.00 $18,550.00 $7,950.00 The Race and Gender Equity Project $20,000.00 $26,500.00 $18,550.00 $7,950.00 Feed Sacramento Homeless $15,000.00 $20,500.00 $14,350.00 $6,150.00 Total: $335,000.00 $439,500.00
Exhibit C: Year 2 Grant Awards