City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
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File ID: 2024-01579 10/8/2024 Consent Item 14.
Contract Change Order and Authority Reset: Broadway Complete Street (T15175300) File ID: 2024-01579
Location: District 4, Represented by Councilmember Valenzuela; District 4, Represented by Mayor Steinberg; District 5, Represented by Councilmember Maple; and District 7, Represented by Councilmember Jennings
Recommendation: Pass a Motion: 1) authorizing the City Manager or the City Manager’s designee to execute Change Order No. 5 to City Agreement No 2023-0961 with George Reed, Inc. for an amount not-to-exceed $99,167, bringing the agreement’s total not-to-exceed amount to $10,921,064; and 2) resetting the City Manager’s authority to issue Change Orders for the Agreement No. 2023- 0961.
Contact: Philip Vulliet, Senior Engineer, (916) 808-5092, [email protected]; Judy Matsui -Drury, Supervising Engineer, (916) 808-7610, [email protected]; Ofelia Avalos, Engineering Manager, (916) 808-5054, [email protected]; Department of Public Works Presenter: None
Attachments:
1-Description/Analysis
2-Change Order No. 5 to the City Agreement No. 2023-0961 Description/Analysis
Issue Detail: In August 2016, the City Council accepted the Broadway Complete Streets Plan as the City’s guide for the reconfiguration of the Broadway corridor between Interstate 5 and State Route
99. On February 14, 2017, the City Council approved the establishment of the Broadway Complete Street Capital Improvement Project.
The Broadway Complete Street Project (T15175300) is currently under construction and will transform Broadway from 3rd Street to 19th Street, and 21st Street to 24th Street, into a complete street that provides an active pedestrian, bicycle, and transit friendly environment. The project will reduce the vehicle travel lanes from four lanes to two lanes with a center turn lane, add buffered bike lanes, accommodate parking, and improve pedestrian crossings. To accommodate vehicular traffic circulation with the lane reduction on Broadway, the project has constructed one block of 29th Street,
File ID: 2024-01579 10/8/2024 Consent Item 14.
between X Street and Broadway, to connect at the intersection with the southbound SR-99 on-ramp, and converted one block of 16th Street, between Broadway and X Street, from one-way to two-way.
A subsequent phase of the Broadway Complete Street Project will complete the corridor improvements from 19th Street to 21st Street, and 24th Street to Franklin Boulevard, with construction targeted for 2025.
During construction, some items of work have required contract change orders. These items include unanticipated subsurface utility conflicts that required resolution, additional asphalt placement, and unforeseen irrigation issues within Caltrans Right of Way. Change Order No. 5 includes modifications to the signal installation at the Land Park Drive/16th Street intersection, and tree trimming for improved signal visibility and exceeds the allowable City Manager supplemental contract signing authority per City Code. City Council action is required to execute this change order and reset City Manager change order authority.
Policy Considerations: The actions requested herein are consistent with the City’s goals of improving and expanding public safety and enhancing livability. Specific goals the project addresses are as follows:
M1.2.1 - The City shall develop an integrated, multimodal transportation system that improves the attractiveness of walking, bicycling, and riding transit over time to increase travel choices and aid in achieving a more balanced transportation system and reducing air pollution and greenhouse gas emissions.
These improvements will accommodate cyclists of varying experience levels and abilities, will improve pedestrian safety, and may calm traffic speeds. This project is also consistent with the City’s Vision Zero efforts, the goal of which is to eliminate traffic fatalities and serious injuries (Resolution No. 2017-0032). These streets are on the High Injury Network, and in addition to installing bicycle facilities, the project will also improve visibility to pedestrians and bicyclists at intersections.
Economic Impacts: This new infrastructure is expected to create 43.69 total jobs (25.12 direct jobs and 18.57 jobs through indirect and induced activities) and create $6,744,235 in total economic output ($4,250,943 of direct output and another $2,493,292 of output through indirect and induced activities).
The indicated economic impacts are estimates calculated using a calculation tool developed by the Center for Strategic Economic Research (CSER). CSER utilized the IMPLAN input-output model (2009 coefficients) to quantify the economic impacts of a hypothetical $1 million of spending in various construction categories within the City of Sacramento in an average one-year period. Actual impacts could differ significantly from the estimates and neither the City of Sacramento nor CSER shall be held responsible for consequences resulting from such differences.
File ID: 2024-01579 10/8/2024 Consent Item 14.
Environmental Considerations:
California Environmental Quality Act (CEQA): On October 15, 2019, City Council approved an addendum to the Central City Specific Plan Environmental Impact Report (CCSP EIR) to include the improvements proposed with the Broadway Complete Streets Project.
The CCSP EIR evaluated the potential impacts for the improvements identified in the Broadway Complete Street Project, including the lane reduction, bike and pedestrian facilities, streetscape improvements, lighting improvements, and 29th Street extension between Broadway and X Street. Supplemental traffic analysis was performed to evaluate intersection and corridor operations, and operations along adjacent streets. The supplemental analysis identified no significant impacts that were not previously identified and evaluated in the CCSP EIR.
This project is federally funded. In compliance with the National Environmental Policy Act (NEPA), Caltrans determined on March 3, 2020, that the project is a Categorical Exclusion under 23 CFR 771.112(c)(3) and is categorically excluded from needing to prepare an environmental assessment (EA) or environmental impact statement (EIS).
No further environmental review is required for subsequent actions of the previously approved project.
The Sacramento Housing and Redevelopment Agency (SHRA) is the NEPA Responsible Entity for the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) funds and will complete a NEPA review in compliance with 24 CFR Part 58 prior to undertaking any choice limiting action. SHRA anticipates that this project will require completion of a Categorical Exclusion pursuant to NEPA. Following NEPA approval through HUD, SHRA will issue a notice to proceed to the City. Construction will not proceed until NEPA is complete and the notice to proceed is issued.
Sustainability: The proposed project supports City Council’s sustainability priorities. The transportation sector accounts for 57% of community-wide greenhouse gas emissions, the largest single sector in the community. The City’s Climate Action Plan includes several implementation measures to reduce vehicle trips. The project would increase active transportation, reduce vehicular trips, and help ensure more efficient vehicular flow. These actions will reduce greenhouse gas emissions and help improve local air quality.
Commission/Committee Action: The project was presented to the Active Transportation Commission (ATC) on November 21, 2019, for review and comment. The ATC was supportive of the project and the benefit of discouraging commuter traffic on Broadway. They also asked about public engagement, disabled access, and transit services on the corridor.
File ID: 2024-01579 10/8/2024 Consent Item 14.
The project was also presented to the Disabilities Advisory Commission (DAC) on September 1, 2021, for review and feedback. The DAC was supportive of the project but wanted to ensure the project accommodated all users and asked for additional accessibility accommodations such as audible pedestrian features, which have been added to the project.
Rationale for Recommendation: Staff recommends the City Council approve Change Order No. 5 with George Reed for the City Agreement No. 2023-0961. The proposed Change Order No. 5 provides compensation for additional tree trimming and traffic signal upgrades not identified in the original contract documents. For contracts originally awarded for a price of $10,000,000 or more, Section 3.04.020(A)(4) of the Sacramento City Code authorizes the city manager or designee to execute contract agreements that increase the contract amount, provided the sum of all contracts amendments does not exceed 6% of the original contract price. As this contract amendment will exceed this percentage, City Council approval is required and staff is requesting the city manager’s contract amendment authority be reset.
Financial Considerations: The estimated total cost to complete the Broadway Complete Street Project (T15175300) is approximately $15.2 million. There is sufficient funding in the project to execute Change Order No. 5 with George Reed for an amount not-to-exceed $99,167 and cover the remaining construction management and all other project related costs.
Local Business Enterprise (LBE): The contracts with George Reed, Inc. is a federally funded contracts and as a result Disadvantaged Business Enterprise (DBE) project participation requirements apply. The City’s LBE policy is held in abeyance. George Reed, Inc. is subject to DBE participation requirements with a goal of 22%. George Reed, Inc. has met this goal by pledging
22.1% DBE participation.