City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-01683 10/15/2024 Consent Item 9.
Grant: Fiscal Year (FY) 2023 Urban Area Security Initiative File ID: 2024-01683
Location: Citywide
Recommendation: Adopt a Resolution authorizing the City Manager, or the City Manager’s designee, to: 1) submit an application for the FY2023/2024 Urban Area Security Initiative (UASI) allocation to the California Office of Emergency Services, on behalf of the City of Sacramento, for the Sacramento regional urban area; 2) accept the FY2023 UASI subaward allocation in the amount of $3,097,000 on behalf of the Sacramento urban area regional partners; 3) establish an FY2023 UASI operating grant project (G11016923); 4) adjust the operating grant (G11016923) revenue and expenditure budgets in the amount of $3,097,000; 5) maintain three Full Time Equivalent (FTE) positions: 1.0 FTE Police Lieutenant, 1.0 FTE Administrative Analyst, and 1.0 FTE Fire Captain, previously authorized by Resolutions 2013-0308, 2020-0067, 2021-0363 and most recently maintained by Resolution 2022-0395, 6) delete 1.0 FTE Program Manager position, previously authorized by Resolutions 2013-0308 and 2020-0067 and most recently maintained by Resolution 2022-0395; and 7) add 1.0 FTE Program Specialist position.
Contact: Lai Lai Bui, Police Lieutenant, Homeland Security Division, (916) 808-6126, [email protected], Police Department
Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Subaward Notification
Description/Analysis
Issue Detail: The Sacramento Police Department requests authorization to submit an application for and accept a subaward allocation of $3,097,000, in federal fiscal year 2023 (FFY 2023) Urban Area Security Initiative (UASI) grant funding from the California Office of Emergency Services (CalOES).
CalOES, as authorized by federal grant guidance, administers the UASI Program at the state level.
As grant manager, the City administers the UASI Program locally on behalf of regional multidisciplinary and multiagency partners within the Sacramento urban area. As grant manager, the
File ID: 2024-01683 10/15/2024 Consent Item 9.
City is responsible for distributing (further) subawards derived from the initial $3,097,000 subaward to its regional partners. These regional partners are, in turn, represented by the Sacramento Urban Area Working Group (UAWG), itself composed of various local, city, and county representatives.
The UASI Program is a component of the federal Homeland Security Grant Program (Federal Assistance Listing #97.067), authorized in Section 2002 of the Homeland Security Act of 2002 (Act).
The UASI Program is one of the most highly funded homeland security grants and allocates funding to the nation’s largest urban areas based on risk.
The purpose of the UASI Program is to support high-threat, high-density federally recognized urban areas to build, sustain, and deliver the capabilities to prevent, prepare for, protect against, and respond to threats, hazards, and acts of terrorism. The Sacramento urban area consists of Sacramento, El Dorado, Placer, and Yolo counties. Funding is available from September 1, 2023, through May 31, 2026.
The Act prescribes the methodology by which UASI allocations are calculated. As required by the Act, eligibility and allocations are determined through an analysis of relative risk of terrorism faced by the 100 most populous metropolitan statistical areas (MSAs) in the United States. For the Sacramento region, the MSA constitutes the four-county urban area. Subawards are made by state administrative agencies (SAAs) to the designated high-risk urban area subrecipients. In California, the SAA is CalOES, which passes through funding to the regional UASI subrecipients, which, in turn, provide allocations to regional stakeholders.
The UASI Program is administered locally by the Police Department through its Regional Office of Homeland Security. While the City manages the subaward for the region, ultimately, determinations regarding allocations of these funds are approved by the Urban Area Working Group (UAWG). The UAWG is responsible for implementing the goals and objectives of the UASI Program by reviewing and approving proposed regional projects.
Policy Considerations: Recommendations contained in this report are consistent with City Council Resolution 2023-0205: 1) Section 11.1, which requires City Council approval to establish an operating grant of $250,000 or more; and 2) Section 11.3, which requires City Council approval when such action is a condition of funding from the grantor.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): The proposed activity is not a project pursuant to the California Environmental Quality Act (CEQA), CEQA Guidelines Section 15378(b)(5). The activity is an organizational or administrative activity of governments
File ID: 2024-01683 10/15/2024 Consent Item 9.
that will not result in direct or indirect physical changes in the environment and is not subject to CEQA. CEQA Guidelines Section 15060(c)(3).
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: Authorizing the proposed Resolution will allow the City to continue implementing the goals and objectives of the Sacramento Regional Homeland Security Program, focusing on five areas: 1) planning; 2) training; 3) exercises; 4) regional fusion center; and 5) first responder preparedness. Specifically, under the policy guidance of the UAWG, the subaward allocation of $3,097,000 will support personnel costs, regional collaboration, equipment purchases, and training programs for the Sacramento urban area, to help prevent, prepare for, protect against, and respond to threats, hazards, and acts of terrorism. The current Program Manager position is being changed to Program Specialist due to a reduction in staffing which effectively changed the scope of duties.
Financial Considerations: The $3,097,000 subaward will provide funding for training, equipment, and education to regional stakeholders; as well as support the salary and benefit costs incurred by four Full-Time Equivalent (FTE) positions through May 31, 2026. If future allocations are not made available prior to May 31, 2026, the SPD will not be able to continue supporting the FTE positions funded by the subaward, and the positions will need to be eliminated.
Local Business Enterprise (LBE): Not applicable.
RESOLUTION NO. XXXX-XXXX
Adopted by the Sacramento City Council
October 15, 2024
Grant: Fiscal Year (FY) 2023 Urban Area Security Initiative Program Funding
BACKGROUND
A. The Urban Area Security Initiative (UASI) grant, a component of the Homeland Security Grant Program, provides funding to eligible candidates through an analysis of relative risk of terrorism faced by the 100 most populous metropolitan statistical areas (MSAs) in the United States, as required by the Homeland Security Act of 2002. The Sacramento MSA, which includes Sacramento, El Dorado, Placer and Yolo counties is the 26th most populous MSA in the United States.
B. Allocations of the UASI grant are distributed to state administrative agencies (SAAs) that pass-through subawards to eligible candidates. The California SAA is the California Office of Emergency Services (CalOES). As the most populous municipality within the Sacramento MSA, the City of Sacramento (the City) serves as the grant manager for the Sacramento urban area stakeholders
C. The Sacramento urban area has received an FY 2023 UASI allocation in the amount of $3,097,000 from the Department of Homeland Security (DHS), through CalOES. As the grant manager, the City may accept the subaward on behalf of the Sacramento urban area stakeholders. The subaward will be used by the urban area stakeholders to continue the implementation of the goals and objectives of the UASI Program.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager, or the City Manager’s designee, is authorized to submit an application to the California Office of Emergency Services, for the FY 2023 UASI subaward.
Section 2. The City Manager, or the City Manager’s designee, is authorized to accept the FY2023 UASI allocation of $3,097,000.
Section 3. The City Manager, or the City Manager’s designee, is authorized to establish an FY 2023 UASI operating grant project (G11016923).
Section 4. The City Manager, or the City Manager’s designee, is authorized to adjust the operating grant (G110169 23) revenue and expenditure budgets in the amount of $3,097,000.
Section 5. The City Manager, or the City Manager’s designee, is authorized to maintain three Full Time Equivalent (FTE) positions: 1.0 FTE Po lice Lieutenant, 1.0 FTE Administrative Analyst, 1.0 FTE Fire Captain, previously authorized by Resolutions 2013-0308, 2020-0067, 2021 -0363, and most recently maintained by Resolution 2022-0395.
Section 6. The City Manager, or the City Manager’s designee is authorized to delete
1.0 FTE Program Manager position , previously authorized by Resolutions 2013-0308 and 2020 -0067 and most recently maintained by Resolution 2022-0395.
Section 7. The City Manager, or the City Manager’s designee is authorized to add 1.0 FTE Program Specialist position.
GAVIN NEWSOMGOVERNOR NANCY WARDDIRECTOR
3650 SCHRIEVER AVENUE, MATHER, CA 95655 (916) 845-8506 TELEPHONE (916) 845-8511 FAX Katherine Lester DELIVERED VIA E-MAIL: [email protected] of PoliceCity of Sacramento/Sacramento UASI 5770 Freeport Boulevard, Suite 100Sacramento, CA 95822SUBJECT:NOTIFICATION OF SUBRECIPIENT SUBAWARD APPROVAL Fiscal Year (FY) 2023 Homeland Security Grant Program (HSGP)Subaward #2023-0042, Cal OES ID#067-64000 Subaward Period of Performance: 09/01/2023-05/31/2026 Dear Chief Lester: We are pleased to announce the approval of your FY 2023 HSGP subaward in the amount of $3,097,000. Once the completed application is received and approved, reimbursement of eligible subaward expenditures may be requested using the California Governor’s Office of Emergency Services (Cal OES) Financial Management Forms Workbook. Failure to provide documentation in a timely manner could result in a hold on funding, pursuant to Title 2, Code of Federal Regulations (CFR), Sections 200.338(a) and 200.207(b)(1)-(2). This subaward is subject to requirements in 2 CFR, Part 200, including the Notice of Funding Opportunity (NOFO), the Preparedness Grants Manual, the California Supplement to the NOFO, and all applicable federal, state, and local requirements. All activities funded with this subaward must be completed within the subaward period of performance. Subrecipients must obtain additional written approval prior to incurring costs for activities such as aviation, watercraft, allowability request logs, noncompetitive procurement, and projects requiring Environmental Planning and Historic Preservation review.Your organization will be required to prepare and submit the Biannual Strategy Implementation Report (BSIR) to Cal OES via the FEMA Grants Reporting Tool (GRT) semi-annually for the duration of the subaward period of performance or until all activities are completed and the subaward is formally closed. Failure to submit required reports could result in subaward reduction, suspension, or termination. Throughout the subaward cycle, milestones set in the GRT will be Katherine LesterOctober 18, 2023Page 2 of 2
__________________________________ __________________Katherine Lester DateCity of Sacramento/Sacramento UASI used as indicators of project feasibility, performance, and grant management capacity. This information may also be used in assessing proposals in future grant opportunities.Your dated signature is required on this letter. HSGP requirements include Urban Area Working Group (UAWG) concurrence regarding the allocation of Grant Subaward funding. Your signature verifies that your UAWG reached consensus regarding the allocation of this subaward.Please sign and return the original to your Cal OES Program Representative within 20 calendar days upon receipt and keep a copy for your records. For further assistance, please contact your Cal OES Program Representative.Sincerely,NANCY WARDDirector