City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-01706 10/15/2024 Consent Item 10.
Grant/Agreement: California Task Force Seven (CA-TF7) Urban Search and Rescue (US&R) Team’s New Mexico Wildfires (G12705800)
File ID: 2024-01706
Location: Citywide
Recommendation: Adopt a Resolution authorizing the City Manager, or the City Manager’s designee to: 1) execute Amendment M011 to Assistance Award/Amendment No. EMW-2023-CA- USR-0008 with the Department of Homeland Security, Federal Emergency Management Agency, for CA-TF7 US&R Team New Mexico Wildfires Deployment; 2) accept federal funding for the Amendment in a total amount up to $49,000 for the CA-TF7 US&R Team New Mexico Wildfires Deployment; and 3) adjust the revenue and expenditure budgets for the CA-TF7 US&R Team New Mexico Wildfires Deployment (G12705800) in the operating grant fund (Fund 2702).
Contact: Chris Costamagna, Fire Chief, (916) 808-1601, [email protected], Fire Department
Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Assistance Award Amendment M011
Description/Analysis
Issue Detail: On June 20, 2024, California Task Force Seven (CA-TF7) Blue Incident Support Team (IST) representatives were activated by the Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA) to respond to the New Mexico Wildfires deployment. As the sponsoring agency for CA-TF7 Urban Search and Rescue (US&R) program, the City of Sacramento (Fire Department) is responsible for providing trained personnel to staff positions on federal task force teams and incident support teams. The City must sign the DHS/FEMA Assistance Award/Amendment contract (EMW-2023-CA-USR-0008) amendments associated with the deployment.
On August 27, 2024, the City Council authorized the execution of Amendment 007 to DHS/FEMA
File ID: 2024-01706 10/15/2024 Consent Item 10.
Assistance Award/Amendment No. EMW-2023-CA-USR-0008, which was the first Amendment for the New Mexico Wildfires deployment. Additional funding is now being distributed from FEMA for deployment activities, which resulted in Amendment M011 to EMW-2023-CA-USR-0008. M011 obligates an additional $49,000 to the New Mexico Wildfires deployment due to the updated estimated cost of the IST deployment.
Policy Considerations: Acceptance of the federal US&R funding is consistent with City Council action relative to state and federal grant awards.
Economic Impacts: None.
Environmental Considerations: Ongoing administrative maintenance activities, such as purchases of supplies, equipment, or materials that are not made for purposes of a public construction project, do not constitute a “project” and are exempt from the California Environmental Quality Act (CEQA) CEQA Guidelines, Section 15061(b) (3), 15378(b) (2).
Sustainability: There are no sustainability considerations applicable to the acceptance of federal funding reimbursing DHS/FEMA-directed activities.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: DHS/FEMA Assistance Award/Amendment contract (EMW-2023- CA-USR-0008, Amendment M011) in the amount of $49,000 must be signed and submitted to DHS/FEMA to receive additional reimbursement for costs associated with New Mexico Wildfires.
Financial Considerations: As the sponsoring agency, the City of Sacramento incurs costs related to activating the CA-TF7 US&R Team; and DHS/FEMA reimburses expenses directly related to these deployment activities. This amendment allows DHS/FEMA to obligate an additional $49,000 of federal funds to cover labor expenses incurred by the City for activities associated with New Mexico Wildfires. As stated above, the City Council already authorized the execution of Amendment M007 for the initial $49,000 budget for the deployment. Staff now recommends executing Amendment M011 for an additional $49,000 and that the CA-TF7 US&R Team New Mexico Wildfires operating grant project (G12705800) be adjusted with revenue and expenditure budgets in the total amount $98,000 in the Operating Grant Fund (Fund 2702).
Local Business Enterprise (LBE): Not Applicable.
Resolution October 15, 2024 Page 1 of 2
RESOLUTION NO.
Adopted by the Sacramento City Council
October 15, 2024
GRANT/AGREEMENT: CALIFORNIA TASK FORCE SEVEN (CA-TF7) URBAN SEARCH AND RESCUE (US&R) TEAM’S NEW MEXICO WILDFIRES (G12705800)
BACKGROUND
A. The City of Sacramento Fire Department has been the sponsoring agency for the CA-TF7 US&R Team since the inception of the Federal Urban Search & Rescue program in the early 1990’s. CA-TF7 has responded for emergency assistance to the terrorist attack of the World Trade Center in New York, to the Gulf Coast in the aftermath of Hurricane Katrina, to the Oso Washington mudslides, and various other events.
B. CA-TF7 can be deployed as an entire team, or individual Incident Support Team (IST) members, to provide overhead support to man -made and natural disasters as well as national special security events.
C. On June 20 , 202 4, CA-TF7 Blue IST representative s were activated by the Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA) for deployment to New Mexico Wildfires.
D. On August 27, 2024, the City Council authorized the execution of Amendment M007 to DHS/FEMA Assistance Award/Amendment No. EMW-2023-CA-USR- 0008 in the total amount of $49,000 for the New Mexico Wildfires deployment.
E. To receive reimbursement for additional costs associated with the deployment activities for the New Mexico Wildfires deployment, the City must pass a resolution granting signature authority for the City Manager, or the City Manager’s designee, to sign Amendment M011 regarding DHS/FEMA Assistance Award/Amendment No. EMW-2023-CA-USR-0008.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
SECTION 1.
The City Manager , or the City Manager’s designee, including the Fire Chief, is authorized to execute Amendment M011 to DHS/FEMA Assistance Award/Amendment No. EMW-2023-CA-USR-0008.
SECTION 2.
The City Manager, or the City Manager’s designee, including the Fire Chief, is authorized to accept the federal funding for CA -TF7 US&R Team up to $49,000 for Amendment M011 to DHS/FEMA Assistance Award/Amendment No. EMW-2023-CA-USR-0008.
Resolution October 15, 2024 Page 2 of 2
SECTION 3.
The City Manager, or the City Manager’s designee, including the Fire Chief, is authorized to amend the revenue and expenditure budget s for the CA -TF7 US&R Team New Mexico Wildfires Deployment (G12705800) by $49,000 in the Operating Grant Fund (Fund 2702) for a new total amount up to $98,000, which includes the previous amendment M007 in the amount of $49,000 and the new amendment M011 in the amount of $49,000 to the DHS/FEMA Assistance Award/Amendment No.
EMW-2023-CA-USR-0008.
DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY ASSISTANCE AWARD/AMENDMENT FEMA Form 40-21
3. INSTRUMENT NUMBER6. CONTROL NUMBER4. AMENDMENT NUMBER9. RECIPIENT PROJECT MANAGER10. FEMA PROJECT OFFICER5. EFFECTIVE DATE Recipient is required to sign and return one (1) copy of this document to the issuing/administration office in Block 8.17. RECIPIENT REQUIREMENT18. RECIPIENT (Typed name and title)19. ASSISTANCE OFFICER (Typed name and title)20. SIGNATURE OF RECIPIENT20a. DATE21. SIGNATURE OF ASSISTANCE OFFICER 21a. DATERecipient is not required to sign this document.16. DESCRIPTION OF PROJECT14. ASSISTANCE AMOUNT15. ACCOUNTING & APPROPRIATION DATACOST REIMBURSEMENT11. ASSISTANCE ARRANGEMENTCOST SHARINGFIXED PRICEOTHERTREASURY CHECK REIMBURSEMENT12. PAYMENT METHODADVANCE CHECKLETTER OF CREDIT13. PAYMENT OFFICE FEDERAL EMERGENCY MANAGEMENT AGENCY Office of the Chief Financial Officer Finance Services Branch 500 C Street, S.W., Patriot Plaza Washington, D.C. 204727. RECIPIENT NAME AND ADDRESSCOOPERATIVE AGREEMENT1. ASSISTANCE INSTRUMENTAMENDMENT2. TYPE OF ACTIONGRANTAWARD8. ISSUING/ADMINISTRATION OFFICE FEDERAL EMERGENCY MANAGEMENT AGENCY Grants Management Division 500 C Street, S.W. Washington, D.C. 20472Specialist:EMW-2023-CA-USR-0008Scott Williams, 916-808-1604 The purpose of this Amendment, M011 is to obligate funding used in support of NM Wildfires. The total amount obligated under this agreement is hereby increased by $49,000 from $768,625.11 to $817,625.11. All terms and conditions remain unchanged and in full force and effect. Assistance Listing, formerly (formerly, Catalog of Federal Domestic Assistance - CFDA) No. 97.025 applies. End of Amendment M011. *For each Activation, the grantee is reminded that all project related materials, both programmatic and financial, must be retained at least three years from the date the final expenditure report (not the date of this Amendment Notice) is submitted for each disaster.Nica Mathes, Section Chief - Mitigation BranchAug 30, 2024 PREVIOUS AMOUNT AMOUNT THIS ACTIONTOTAL AMOUNT$817,625.11 M011See block 21aTN01588N2024T City of Sacramento (CA-TF7) 5770 Freeport Blvd. Suite #200 Sacramento, CA 95822 Raychelle Tunstalle, (202) 710-6858Elwood Ey, 202.646.40132024-06-4795DR-9064-XXXX-4103-D $768,625.11 $49,000