City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-01709 10/15/2024 Consent Item 11.
Grant/Agreement: California Task Force Seven (CA-TF7) Urban Search and Rescue (US&R) Team’s Tropical Storm Debby (G12705900)
File ID: 2024-01709
Location: Citywide
Recommendation: Adopt a Resolution authorizing the City Manager, or the City Manager’s designee to: 1) execute Amendments M008 and M010 to Assistance Award/Amendment No. EMW- 2023-CA-USR-0008 with the Department of Homeland Security, Federal Emergency Management Agency, for CA-TF7 US&R Team Tropical Storm Debby Deployment; 2) accept federal funding for the Amendment in a total amount up to $73,500 for the CA-TF7 US&R Team Tropical Storm Debby Deployment; 3) establish an operating grant for the CA-TF7 US&R Tropical Storm Debby Deployment grant project (G12705900); and 4) establish revenue and expenditure budgets for the CA-TF7 US&R Team Tropical Storm Debby Deployment (G12705900) in the operating grant fund (Fund 2702).
Contact: Chris Costamagna, Fire Chief, (916) 808-1601, [email protected], Fire Department
Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Assistance Award Amendment M008 and M010
Description/Analysis
Issue Detail: On August 4, 2024, California Task Force Seven (CA-TF7) White Incident Support Team (IST) representatives were activated by the Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA). As the sponsoring agency for CA-TF7 Urban Search and Rescue (US&R) program, the City of Sacramento (Fire Department) is responsible for providing trained personnel to staff positions on federal task force teams and incident support teams, and as a result of this deployment, the City must sign the DHS/FEMA Assistance Award/Amendment contracts (EMW-2023-CA-USR-0008, Amendment M008 and M010) in the amount of $73,500 to receive reimbursement for costs associated with deployment activities.
File ID: 2024-01709 10/15/2024 Consent Item 11.
Policy Considerations: Acceptance of the federal US&R funding is consistent with City Council action relative to state and federal grant awards.
Economic Impacts: None.
Environmental Considerations: Ongoing administrative maintenance activities, such as purchases of supplies, equipment, or materials that are not made for purposes of a public construction project, do not constitute a “project” and are exempt from the California Environmental Quality Act (CEQA) CEQA Guidelines, Section 15061(b) (3), 15378(b) (2).
Sustainability: There are no sustainability considerations applicable to the acceptance of federal funding reimbursing DHS/FEMA-directed activities.
Commission/Committee Action: Not Applicable.
Rationale for Recommendation: DHS/FEMA Assistance Award/Amendment contract (EMW-2023- CA-USR-0008, Amendment M008 and M010) in the amount of $73,500 must be signed and submitted to DHS/FEMA to receive reimbursement for costs associated with Tropical Storm Debby.
Financial Considerations: As the sponsoring agency, the City of Sacramento incurs costs related to the activation of the CA-TF7 US&R Team; and DHS/FEMA reimburses expenses directly related to these deployment activities. These amendments allow DHS/FEMA to obligate $73,500 of federal funds to cover labor and equipment expenses incurred by the City for activities associated with Tropical Storm Debby. Staff recommends the CA-TF7 US&R Team Tropical Storm Debby operating grant project (G12705900) be established with revenue and expenditure budgets in the amount up to $73,500 in the Operating Grant Fund (Fund 2702).
Local Business Enterprise (LBE): Not Applicable.
Resolution October 15, 2024 Page 1 of 2
RESOLUTION NO.
Adopted by the Sacramento City Council
October 15, 2024
GRANT/AGREEMENT: CALIFORNIA TASK FORCE SEVEN (CA-TF7) URBAN SEARCH AND RESCUE (US&R) TEAM’S TROPICAL STORM DEBBY (G12705900)
BACKGROUND
A. The City of Sacramento Fire Department has been the sponsoring agency for the CA-TF7 US&R Team since the inception of the Federal Urban Search & Rescue program in the early 1990’s. CA-TF7 has responded for emergency assistance to the terrorist attack of the World Trade Center in New York, to the Gulf Coast in the aftermath of Hurricane Katrina, to the Oso Washington mudslides, and various other events.
B. CA-TF7 can be deployed as an entire team, or individual Incident Support Team (IST) members, to provide overhead support to man -made and natural disasters as well as national special security events.
C. On August 4 , 202 4, CA-TF7 White IST representative s were activated by the Department of Homeland Security/Federal Emergency Managemen t Agency (DHS/FEMA) for deployment to Tropical Storm Debby.
D. To receive reimbursement for costs associated with the deployment activities for the Tropical Storm Debby deployment, the City must pass a resolution granting signature authority for the City Manager, or the City Manager’s designee , to sign Amendment M008 and M010 regarding DHS/FEMA Assistance Award/Amendment No. EMW- 2023-CA-USR-0008.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
SECTION 1.
The City Manager or the City Manager’s designee, including the Fir e Chief, is authorized to execute Amendments M008 and M010 to DHS/FEMA Assistance Award/Amendment No. EMW-2023-CA-USR-0008.
SECTION 2.
The City Manager or the City Manager’s designee, including t he Fire Chief, is authorized to accept the federal funding for CA -TF7 US&R Team in the amount up to $73,500 for Amendments M008 and M010.
Resolution October 15, 2024 Page 2 of 2
SECTION 3.
The City Manager or the City Manager’s designee, including the Fire Chief, is authorized to establish an operating grant for the CA -TF7 US&R Tea m Tropical Storm Debby Deployment (G12705900).
SECTION 4.
The City Manager or the City Manager’s designee, including the Fire Chief, is authorized to establish revenue and expenditure budgets in the amount of $73,500 for the CA -TF7 US&R Team Tropical Storm Debby Deployment (G12705900) in the operating grant fund (Fund 2702).
DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY ASSISTANCE AWARD/AMENDMENT FEMA Form 40-21
3. INSTRUMENT NUMBER6. CONTROL NUMBER4. AMENDMENT NUMBER9. RECIPIENT PROJECT MANAGER10. FEMA PROJECT OFFICER5. EFFECTIVE DATE Recipient is required to sign and return one (1) copy of this document to the issuing/administration office in Block 8.17. RECIPIENT REQUIREMENT18. RECIPIENT (Typed name and title)19. ASSISTANCE OFFICER (Typed name and title)20. SIGNATURE OF RECIPIENT20a. DATE21. SIGNATURE OF ASSISTANCE OFFICER 21a. DATERecipient is not required to sign this document.16. DESCRIPTION OF PROJECT14. ASSISTANCE AMOUNT15. ACCOUNTING & APPROPRIATION DATACOST REIMBURSEMENT11. ASSISTANCE ARRANGEMENTCOST SHARINGFIXED PRICEOTHERTREASURY CHECK REIMBURSEMENT12. PAYMENT METHODADVANCE CHECKLETTER OF CREDIT13. PAYMENT OFFICE FEDERAL EMERGENCY MANAGEMENT AGENCY Office of the Chief Financial Officer Finance Services Branch 500 C Street, S.W., Patriot Plaza Washington, D.C. 204727. RECIPIENT NAME AND ADDRESSCOOPERATIVE AGREEMENT1. ASSISTANCE INSTRUMENTAMENDMENT2. TYPE OF ACTIONGRANTAWARD8. ISSUING/ADMINISTRATION OFFICE FEDERAL EMERGENCY MANAGEMENT AGENCY Grants Management Division 500 C Street, S.W. Washington, D.C. 20472Specialist:EMW-2023-CA-USR-0008Scott Williams, 916-808-1604 The purpose of this Amendment, M008 is to obligate funding used in support of TS Debby. The total amount obligated under this agreement is hereby increased by $24,500 from $670,625.11 to $695,125.11. All terms and conditions remain unchanged and in full force and effect. Assistance Listing, formerly (formerly, Catalog of Federal Domestic Assistance - CFDA) No. 97.025 applies. End of Amendment M008. *For each Activation, the grantee is reminded that all project related materials, both programmatic and financial, must be retained at least three years from the date the final expenditure report (not the date of this Amendment Notice) is submitted for each disaster.Nica Mathes, Section Chief - Mitigation BranchAug 13, 2024 PREVIOUS AMOUNT AMOUNT THIS ACTIONTOTAL AMOUNT$695,125.11 M008See block 21aAN02135N2024T City of Sacramento (CA-TF7) 5770 Freeport Blvd. Suite #200 Sacramento, CA 95822 Raychelle Tunstalle, (202) 710-6858Elwood Ey, 202.646.40132024-06-3606EM-9044-XXXX-4104-D $670,625.11 $24,500
DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY ASSISTANCE AWARD/AMENDMENT FEMA Form 40-21
3. INSTRUMENT NUMBER6. CONTROL NUMBER4. AMENDMENT NUMBER9. RECIPIENT PROJECT MANAGER10. FEMA PROJECT OFFICER5. EFFECTIVE DATE Recipient is required to sign and return one (1) copy of this document to the issuing/administration office in Block 8.17. RECIPIENT REQUIREMENT18. RECIPIENT (Typed name and title)19. ASSISTANCE OFFICER (Typed name and title)20. SIGNATURE OF RECIPIENT20a. DATE21. SIGNATURE OF ASSISTANCE OFFICER 21a. DATERecipient is not required to sign this document.16. DESCRIPTION OF PROJECT14. ASSISTANCE AMOUNT15. ACCOUNTING & APPROPRIATION DATACOST REIMBURSEMENT11. ASSISTANCE ARRANGEMENTCOST SHARINGFIXED PRICEOTHERTREASURY CHECK REIMBURSEMENT12. PAYMENT METHODADVANCE CHECKLETTER OF CREDIT13. PAYMENT OFFICE FEDERAL EMERGENCY MANAGEMENT AGENCY Office of the Chief Financial Officer Finance Services Branch 500 C Street, S.W., Patriot Plaza Washington, D.C. 204727. RECIPIENT NAME AND ADDRESSCOOPERATIVE AGREEMENT1. ASSISTANCE INSTRUMENTAMENDMENT2. TYPE OF ACTIONGRANTAWARD8. ISSUING/ADMINISTRATION OFFICE FEDERAL EMERGENCY MANAGEMENT AGENCY Grants Management Division 500 C Street, S.W. Washington, D.C. 20472Specialist:EMW-2023-CA-USR-0008Scott Williams, 916-808-1604 The purpose of this Amendment, M010 is to obligate funding used in support of TS Debby-GA. The total amount obligated under this agreement is hereby increased by $49,000 from $719,625.11 to $768,625.11. All terms and conditions remain unchanged and in full force and effect. Assistance Listing, formerly (formerly, Catalog of Federal Domestic Assistance - CFDA) No. 97.025 applies. End of Amendment M010. *For each Activation, the grantee is reminded that all project related materials, both programmatic and financial, must be retained at least three years from the date the final expenditure report (not the date of this Amendment Notice) is submitted for each disaster.Nica Mathes, Section Chief - Mitigation BranchAug 14, 2024 PREVIOUS AMOUNT AMOUNT THIS ACTIONTOTAL AMOUNT$768,625.11 M010See block 21aAN02157N2024T City of Sacramento (CA-TF7) 5770 Freeport Blvd. Suite #200 Sacramento, CA 95822 Raychelle Tunstalle, (202) 710-6858Elwood Ey, 202.646.40132024-06-3607EM-9044-XXXX-4103-D $719,625.11 $49,000