City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-01710 10/15/2024 Consent Item 12.
Grant/Agreement: California Task Force Seven (CA-TF7) Urban Search and Rescue (US&R) Team’s Tropical Disturbance-PR/Tropical Cyclone Ernesto (G12706000) File ID: 2024-01710
Location: Citywide
Recommendation: Adopt a Resolution authorizing the City Manager, or the City Manager’s designee to: 1) execute Amendments M009 to Assistance Award/Amendment No. EMW-2023-CA- USR-0008 with the Department of Homeland Security, Federal Emergency Management Agency, for CA-TF7 US&R Team Tropical Disturbance-PR/Tropical Cyclone Ernesto Deployment; 2) accept federal funding for the Amendment in a total amount up to $24,500 for the CA-TF7 US&R Team Tropical Disturbance-PR/Tropical Cyclone Ernesto Deployment; 3) establish an operating grant for the CA-TF7 US&R Tropical Disturbance-PR/Tropical Cyclone Ernesto Deployment grant project (G12706000); and 4) establish revenue and expenditure budgets for the CA-TF7 US&R Team Tropical Disturbance-PR/Tropical Cyclone Ernesto Deployment (G12706000) in the operating grant fund (Fund 2702).
Contact: Chris Costamagna, Fire Chief, (916) 808-1601, [email protected], Fire Department
Presenter: None.
Attachments:
1-Description/Analysis
2-Resolution
3-Assistance Award Amendment M009
Description/Analysis
Issue Detail: On August 10, 2024, California Task Force Seven (CA-TF7) White Incident Support Team (IST) representatives were transferred by the Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA) from Tropical Storm Debby to Tropical Disturbance- PR/Tropical Cyclone Ernesto. As the sponsoring agency for CA-TF7 Urban Search and Rescue (US&R) program, the City of Sacramento (Fire Department) is responsible for providing trained personnel to staff positions on federal task force teams and incident support teams, and as a result of this deployment, the City must sign the DHS/FEMA Assistance Award/Amendment contract (EMW-
File ID: 2024-01710 10/15/2024 Consent Item 12.
2023-CA-USR-0008, Amendment M009) in the amount of $24,500 to receive reimbursement for costs associated with deployment activities.
Policy Considerations: Acceptance of the federal US&R funding is consistent with City Council action relative to state and federal grant awards.
Economic Impacts: None.
Environmental Considerations: Ongoing administrative maintenance activities, such as purchases of supplies, equipment, or materials that are not made for purposes of a public construction project, do not constitute a “project” and are exempt from the California Environmental Quality Act (CEQA) CEQA Guidelines, Section 15061(b) (3), 15378(b) (2).
Sustainability: There are no sustainability considerations applicable to the acceptance of federal funding reimbursing DHS/FEMA-directed activities.
Commission/Committee Action: Not Applicable.
Rationale for Recommendation: DHS/FEMA Assistance Award/Amendment contract (EMW-2023- CA-USR-0008, Amendment M009) in the amount of $24,500 must be signed and submitted to DHS/FEMA to receive reimbursement for costs associated with Tropical Disturbance-PR/Tropical Cyclone Ernesto.
Financial Considerations: As the sponsoring agency, the City of Sacramento incurs costs related to activating the CA-TF7 US&R Team; and DHS/FEMA reimburses expenses directly related to these deployment activities. These amendments allow DHS/FEMA to obligate $24,500 of federal funds to cover labor and equipment expenses incurred by the City for activities associated with Tropical Disturbance-PR/Tropical Cyclone Ernesto. Staff recommends the CA-TF7 US&R Team Tropical Disturbance-PR/Tropical Cyclone Ernesto operating grant project (G12706000) be established with revenue and expenditure budgets in the amount up to $24,500 in the Operating Grant Fund (Fund 2702).
Local Business Enterprise (LBE): Not Applicable.
Resolution October 15, 2024 Page 1 of 2
RESOLUTION NO.
Adopted by the Sacramento City Council
October 15, 2024
GRANT/AGREEMENT: CALIFORNIA TASK FORCE SEVEN (CA-TF7) URBAN SEARCH AND RESCUE (US&R) TEAM’S TROPICAL DISTURBANCE-PR/TROPICAL CYCLONE ERNESTO (G12706000)
BACKGROUND
A. The City of Sacramento Fire Department has been the sponsoring agency for the CA-TF7 US&R Team since the inception of the Federal Urban Search & Rescue program in the early 1990’s. CA-TF7 has responded for emergency assistance to the terrorist attack of the World Trade Center in New York, to the Gulf Coast in the aftermath of Hurricane Katrina, to the Oso Washington mudslides, and various other events.
B. CA-TF7 can be deployed as an entire team, or individual Incident Support Team (IST) members, to provide overhead support to man -made and natural disasters as well as national special security events.
C. On August 10, 202 4, CA-TF7 White IST representative s were transferred by the Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA) from Tropical Storm Debby to Tropical Disturbance -PR/Tropical Cyclone Ernesto.
D. To receive reimbursement for costs associated with the deployment activities for the Tropical Disturbance-PR/Tropical Cyclone Ernesto deployment, the City must pass a resolution granting signature authority for the City Manager, or the City Manager’s designee, to sign Amendment M009 regarding DHS/FEMA Assistance Award/Amendment No. EMW-2023-CA-USR-0008.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
SECTION 1.
The City Manager or the City Manager’s designee, including the Fire Chief, is authorized to execute Amendment M009 to DHS/FEMA Assistance Award/Amendment No. EMW- 2023-CA-USR-0008.
SECTION 2.
The City Manager or the City Manager’s designee, including the Fire Chief, is authorized to accept the federal funding for CA -TF7 US&R Team in the amount up to $24,500 for Amendment M009.
Resolution October 15, 2024 Page 2 of 2
SECTION 3.
The City Manager or the City Manager’s designee, including the Fire Chief, is authorized to establish a n operating grant for the CA -TF7 US&R Team Tropical Disturbance - PR/Tropical Cyclone Ernesto Deployment (G12706000).
SECTION 4.
The City Manager or the City Manager’s designee, including the Fire Chief, is authorized to establish revenue and expenditure budget s in the amount of $24,500 for the CA -TF7 US&R Team Tropical Disturbance-PR/Tropical Cyclone Ernesto Deployment (G12706000) in the operating grant fund (Fund 2702).
DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
ASSISTANCE AWARD/AMENDMENT
FEMA Form 40-21
3. INSTRUMENT NUMBER 4. AMENDMENT NUMBER
9. RECIPIENT PROJECT MANAGER 10. FEMA PROJECT OFFICER
5. EFFECTIVE DATE
Recipient is required to sign and return one (1) copy of this document to the issuing/administration office in Block 8.
17. RECIPIENT REQUIREMENT
18. RECIPIENT (Typed name and title) 19. ASSISTANCE OFFICER (Typed name and title)
20. SIGNATURE OF RECIPIENT 20a. DATE 21. SIGNATURE OF ASSISTANCE OFFICER 21a. DATE Recipient is not required to sign this document.
16. DESCRIPTION OF PROJECT
14. ASSISTANCE AMOUNT
COST REIMBURSEMENT
11. ASSISTANCE ARRANGEMENT
COST SHARING
FIXED PRICE
OTHER
TREASURY CHECK
REIMBURSEMENT
12. PAYMENT METHOD
ADVANCE CHECK
LETTER OF CREDIT
13. PAYMENT OFFICE
FEDERAL EMERGENCY MANAGEMENT AGENCY
Office of the Chief Financial Officer
Finance Services Branch
500 C Street, S.W., Patriot Plaza
Washington, D.C. 20472
7. RECIPIENT NAME AND ADDRESS
COOPERATIVE AGREEMENT
1. ASSISTANCE INSTRUMENT
AMENDMENT
2. TYPE OF ACTION
GRANT AWARD
8. ISSUING/ADMINISTRATION OFFICE
FEDERAL EMERGENCY MANAGEMENT AGENCY
Grants Management Division
500 C Street, S.W.
Washington, D.C. 20472
Specialist:
EMW-2023-CA-USR-0008
Scott Williams, 916-808-1604
The purpose of this Amendment, M009 is to obligate funding used in support of Tropical Disturbance-PR.
The total amount obligated under this agreement is hereby increased by $24,500 from $695,125.11 to $719,625.11.
All terms and conditions remain unchanged and in full force and effect.
Assistance Listing, formerly (formerly, Catalog of Federal Domestic Assistance - CFDA) No. 97.025 applies.
End of Amendment M009.
*For each Activation, the grantee is reminded that all project related materials, both programmatic and financial, must be retained at least three years from the date the final expenditure report (not the date of this Amendment Notice) is submitted for each disaster.
Nica Mathes, Section Chief - Mitigation Branch
Aug 13, 2024
PREVIOUS AMOUNT
AMOUNT THIS ACTION
TOTAL AMOUNT $719,625.11
M009 See block 21a
6. CONTROL NUMBER
NN007902024T
City of Sacramento (CA-TF7)
5770 Freeport Blvd.
Suite #200
Sacramento, CA 95822
Raychelle Tunstalle, (202) 710-6858
Elwood Ey, 202.646.4013
15. ACCOUNTING & APPROPRIATION DATA
2024-06-3610EM-9024-4103-D
$695,125.11
$24,500
NICA D MATHES
Digitally signed by NICA D MATHES
Date: 2024.08.13 13:50:27 -04'00'