City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-01707 10/15/2024 Consent Item 21.
Supplemental Agreement: Northern California Regional Public Safety Training Authority (NCRPSTA)
File ID: 2024-01707
Location: Citywide
Recommendation: Pass a Motion authorizing the City Manager or the City Manager’s designee to execute Supplemental Agreement No. 3 to City Agreement No. 2019-1652 with NCRPSTA in the amount $35,000.00, for a total not-to-exceed amount of $1,263,635.00.
Contact: Neil Cybulski, Acting Police Captain, (916) 808-2418, [email protected], Police Department
Presenter: None
Attachments:
1-Description/Analysis
2-Supplemental Agreement
Description/Analysis
Issue Detail: As amended, City Agreement 2019-1652 (Agreement) includes a provision that allows, upon mutual agreement of the parties, NCRPSTA to collect reimbursement from the City for upgrades to the Police Department’s (PD) training facility. As allowed by that provision, the NCRPSTA and the PD have agreed to partner together to install turf at the facility. To accommodate these additional costs, the Agreement’s not-to-exceed amount must be increased.
Policy Considerations: Sacramento City Code (SCC) 3.04.020(A)(2)limits the authority of the City Manager to issue additional contract supplements when the sum exceeds10% of the original contract price. The Agreement was originally authorized in the amount of $230,727 and increased via prior contract supplements by $997,908, for a total not-to-exceed amount of $1,228,635. As required by SCC, City Council approval is required to execute Supplemental Agreement No. 3 to the Agreement.
Economic Impacts: None.
Environmental Considerations: None.
File ID: 2024-01707 10/15/2024 Consent Item 21.
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: The installation of turf is recommended to improve outdoor, physical training space at the Police Academy/In-Service Training facility. The goal is to provide an area that is flat and free of hazards during physical training. Safety being the utmost priority, staff determined that is necessary to provide adequate outdoor physical training space. In addition to safety, the turf provides an ideal surface for developing endurance, speed, strength, power, and coordination through a multitude of exercises.
Financial Considerations: The NCRPSTA agreement is fully funded via an externally funded project (EFP #E11006500) and does not require any additional resources from the City’s operating budget.
Local Business Enterprise (LBE): Not applicable.
Rev. 10/12/2023
SUPPLEMENTAL CONTRACT INCREASE IN NOT-TO-EXCEED AMOUNT Project Title and Job Number: NCRPSTA Date: 5/30/2024 Purchase Order #: Supplemental Contract No.: 2019-1652-3 The City of Sacramento ("City") and Northern California Regional Public Safety Training Authority ("Contractor"), as parties to that certain Facility use Agreement designated as Contract Number 2 0 1 9 - 1 6 5 2 , including any and all prior supplemental contracts modifying the contract (the contract and all supplemental contracts are hereafter collectively referred to as the "Contract"), hereby supplement and modify the Contract as follows: 1. The maximum not-to-exceed amount that is specified in Attachment B of the Contract for payment of Contractor's fees and expenses, is Increased by $35,000, and the Contract’s maximum not-to-exceed amount is amended as follows: Agreement's original not-to-exceed amount: $ 230,727.00 Net change by previous supplemental contracts: $ 997,908.00 Not-to-exceed amount prior to this supplemental contract: $ 1,228,635.00 Increased by this supplemental contract: $ 35,000.00 New not-to exceed amount including all supplemental contracts: $ 1,263,635.00 2. Contractor agrees that the amount specified in section 1 above, shall fully compensate Contractor under the Contract. 3. Contractor warrants and represents that the person or persons executing this supplemental contract on behalf of Contractor is duly authorized by Contractor to sign this supplemental contract and bind Contractor to the terms hereof. 4. Except as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, and Contractor shall perform as required under the Contract, as supplemented and modified by this supplemental contract.
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
Approval Recommended By: Approved As To Form By: Project Manager City AttorneyApproved By: Attest:____________________________________Contractor City ClerkApproved By:Authorized Signatory, TitleCity of Sacramento
PO# 71748