City of Sacramento
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File ID: 2024-01661 10/22/2024 Consent Item 11.
(City Council / Housing Authority) Supplemental Agreement: Operations and Management of the Meadowview Navigation Center [Two-Thirds Vote Required] File ID: 2024-01661
Location: 2812 Meadowview Road, District 8, Represented by Councilmember Vang Recommendation: Pass a Motion (City Council) by two-thirds vote: 1) waiving the requirement for 10-day posting of agreements over $1 million under City Code section 4.04.020(C) and Council Rules of Procedure Chapter 7, Section E.2.d; 2) authorizing the City Manager or the City Manager’s designee to execute Supplemental Agreement No. 2 to City Agreement No. 2023-0523, for the Meadowview Navigation Center, with the Housing Authority of the City of Sacramento (Housing Authority) in an amount not to exceed $2,056,724, for a total not to exceed amount of $6,824,566 and extending the term of the agreement five months until March 31, 2025; and 3) adopt a Housing Authority Resolution: a) authorizing the Executive Director or her designee, to amend the Housing Authority’s budget in the amount of $2,056,724 which is a combination of State Homeless Housing, Assistance and Prevention Grant Program Phase 1 (HHAP-1) earned interest and HHAP-4 funds; b) authorizing the Executive Director or her designee to negotiate, enter into and execute a grant agreement with the City of Sacramento to oversee operations of the Meadowview Navigation Center as amended; c) authorizing the Executive Director or her designee to negotiate, enter into, amend and execute the professional services contract with Volunteers of America to continue operations at the Meadowview Center for the five month period; d) authorizing the Executive Director or her designee to negotiate, enter into, amend and execute other contracts with appropriate providers to complement the services of the service operators in a form approved by the Office of the General Counsel; e) and make related findings.
Contact: Brian Pedro, Director, (916) 808-7816, [email protected], City of Sacramento, Department of Community Response; Sarah O’Daniel, Director, (916) 440-1319, [email protected], Sacramento Housing and Redevelopment Agency Presenter: N/A
Attachments:
1-Description/Analysis
2-Housing Authority Resolution
3-Meadowview Supplemental Agreement
File ID: 2024-01661 10/22/2024 Consent Item 11.
Description/Analysis
Issue Detail: The Meadowview Navigation Center was initially a two-year program from October 1, 2020, until September 30, 2022, to shelter 100 homeless women. It was entirely funded by State Homeless Housing, Assistance and Prevention Phase 1 grant funds (HHAP-1) that the City received from the California Department of Housing and Community Development.
To provide seamless operations while waiting for additional state funds to be allocated to local jurisdictions, $1.1 million, of federal funds were allocated between October and December 2022 to continue operations for a six-month period. These funds were Emergency Solutions Grant CARES Act funds (ESG-CV) and Community Development Block Grant funds.
In January 2023, the City allocated $3.6 million of State Homeless Housing, Assistance and Prevention Phase 3 funds (HHAP-3) to the Meadowview Center to continue operations through May 2024. With cost savings, operations were extended from May 2024 through October 31, 2024.
Meadowview Navigation Center Background
In 2020, the City in partnership with the Housing Authority received $6 million of HHAP-1 funds for the operation of the Meadowview Navigation Center. The City Public Works Department administered the construction of the site, and the Housing Authority was asked to oversee the administration of shelter operations. The shelter was open to the first guests on October 1, 2020.
The campus includes two Sprung Structures: one for dining and the other for the dormitory, with accompanying restrooms, showers, and administrative space. Three daily meals are provided, and kennels are available for a limited number of pets. The goal of the Meadowview Navigation Center is to shelter women experiencing homelessness, understand their barriers to housing, stabilize them with services, link them to income resources as necessary, and help them find suitable stable housing. The shelter operates from a housing first, low-barrier approach to provide services and housing support. Priority is given to women living in the surrounding area.
Volunteers of America (VOA) is the operator of the shelter, and their team works closely with many partner organizations to provide resources to women. Organizations include Community Against Sexual Harm (CASH), Harm Reduction Services, Elica Health, Hope Cooperative and many more.
The Downtown Streets team also works with the guests to develop basic employment skills and recruit homeless women as they clean the area around the shelter.
Meadowview Navigation Center Funding
Sources Funds
State HHAP-1 $6,146,830
State HHAP-3 $3,578,800
City Measure U $880,000
Federal Funds $1,365,085
Total Costs $11,970,715
File ID: 2024-01661 10/22/2024 Consent Item 11.
Sources Funds
State HHAP-1 $6,146,830
State HHAP-3 $3,578,800
City Measure U $880,000
Federal Funds $1,365,085
Total Costs $11,970,715
To date, almost $12 million has been used to operate the shelter for four years. Eighty-one percent of funding came from State HHAP funding, twelve percent from federal funds, and seven percent City Funding. The shelter operates at full capacity. All referrals to the shelter come through the Coordinated Access System, prioritizing women experiencing homelessness in the surrounding area.
Re-housing and employment efforts (if appropriate) begin upon entry to successfully transition the guests into housing. On average it takes 86 days to transition women from the Navigation Center to stable housing.
Meadowview Navigation Center Operational Statistics
October 1, 2020 - July 31, 2024
918 Unique Guests admitted
1,197 Enrollments (as some guests have re-entered the program multiple times) 91,746 Bed nights provided
188,195 Guest meals provided
331 Women transitioned to positive destinations
Type of Housing Numbers
Permanent Housing 237
Temporary Housing 74
Transitional Housing 3
Institutionalized 17
Total 331
From October 2020 to July 31, 2024, of the guests that exited the program, (1,100 leavers):
§ 30 percent (331 guests) exited to positive destinations. § Of these guests, 22 percent (237 guests) are stabilized in permanent housing.
From October 2020 to July 31, 2024, residents at the Meadowview Navigation Center included:
§ 58 percent over 45 years of age.
§ 71 percent disabled.
§ 46 percent have experienced homelessness for one year or longer.
From January to July 31, 2024, the Navigation Center enrolled 231 unique guests. § 42 percent (66 guests) exited to positive destinations. § Of these guests, 23 percent (36 guests) are stabilized in permanent housing.
File ID: 2024-01661 10/22/2024 Consent Item 11.
Many of the women have faced significant trauma either prior to or while they were homeless and require sufficient time to stabilize at the shelter, engage with case management and eventually stabilize in housing.
Based on Housing Authority review of current expenditures, the annual cost to operate the shelter is $4,839,351. This includes operations 24 hours a day, seven days a week, including meals, robust case management, maintenance of facilities, round-the-clock security services and operator staff and much more.
City and Housing Authority staff recommend extending the current agreement for five months, from November 1, 2024, through March 31, 2025, using $2,056,724 of HHAP-1 earned interest and HHAP -4 funds.
Services 5 Month Budget
Service Operator staff and services (meals) $1,127,414
Outreach $127,500
Maintenance $63,750
Trailer Rental $20,400
Utilities $25,500
Contingency $63,750
Re-housing funds $280,140
Camera ongoing costs $10,200
Security $130,319
Direct staff delivery $124,026
Administrative costs $83,725
Total Costs $2,056,724
Policy Considerations: Pursuant to Sacramento City Code section 3.56.090, any agreement that is for $250,000 or more requires City Council approval.
City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. The recommendation is to waive this requirement.
The actions recommended in this report are consistent with the Homeless Services Funding Plan approved by City Council on April 23, 2019, to have shelters for the homeless.
File ID: 2024-01661 10/22/2024 Consent Item 11.
Recommendations are also consistent with the Governor’s Executive Order N-23-20 to reduce street homelessness, break down barriers to homeless individuals accessing health care and other critical services, and to increase housing options for those experiencing homelessness.
Economic Impacts: None.
Environmental Considerations: California Environmental Quality Act (CEQA): These low barrier navigation projects are not discretionary actions subject to the CEQA pursuant to Government Code §§ 65660 & 65662 and do not constitute a “project” under the CEQA because they do not have the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment (CEQA Section 15378(a)).
National Environmental Policy Act (NEPA): The proposed actions are categorically excluded under NEPA pursuant to 24 CFR 58.35(b)(2) and (3).
Sustainability: Not applicable.
Commission/Committee Action: Sacramento Housing and Redevelopment Commission: At its September 18, 2024 meeting, the Sacramento Housing and Redevelopment Commission reviewed the staff recommendation for this item. The votes were as follows:
AYES: Amanfor, Jefferson, Nunley, Ramos, Ross, Starks
NOES: None
ABSTAIN: Janzen
ABSENT: Duncan, Woo
Rationale for Recommendation: The City of Sacramento declared a shelter crisis emergency indicating that there are not enough beds to serve individuals experiencing homelessness and shelter beds need to be made available as soon as possible. The United States Interagency Council on Homelessness recommends that “shelters must be low barrier, focus on assessment and triage, and intentionally link to permanent housing resources so that people move through to housing quickly.” The Housing Authority oversees the administration of the Meadowview Navigation Center and recommends keeping the shelter operational for an additional five months to bring vulnerable homeless women off the streets, stabilize them, and transition them to housing.
Financial Considerations: Sufficient funding is available (Operating Grants, Fund 2702) in the HHAP Homeless Grant Program MYOP (G02000950) and in the HHAP-4 MYOP (G02000980) to execute the agreement with the Housing Authority in an amount not to exceed $2,056,724 to fund operations of the Meadowview Navigation Center.
File ID: 2024-01661 10/22/2024 Consent Item 11.
Funding Source HHAP Expiration Date Amount
HHAP-1 Interest Earned 6/30/2025 $59,254
HHAP-4 6/30/2027 $1,997,470
Total $2,056,724
LBE - M/WBE and Section 3 requirements: Minority and Women’s Business Enterprise requirements will be applied to all activities to the extent required by federal funding to maintain that federal funding. Section 3 requirements will be applied to the extent as may be applicable.
RESOLUTION NO. 2024-
Adopted by the Housing Authority of the City Sacramento
On date of
Agreement: Operations and Management of the Meadowview Navigation Center
BACKGROUND
A Based on the 202 4 Homelessness in Sacramento County Point in Time Report 6,615 people were experiencing homelessness in Sacramento County.
B. The City Council of Sacramento (City Council) has heard extensive testimony on the impact of homelessness on persons without shelter as well as on the community at large.
C. On October 22, 2019, the City Council was presented with a Five Point Plan that included the following options: 1) Scattered sites; 2 Safe parking Program; 3) Sleeping Tents/Cabins; 4) Motel Conversion; and funding to increase permanent supportive housing, which the City Council requested further refinement and coordination with the City Manager.
D. On December 3, 2019, recommendations were presented to the City Council on how to implement the Five Point Plan with various funding streams and discussed the need for site control in order to initiate an array of shelter programs.
E. On December 5, 2019, Governor Gavin Newsom challenged California Cities to take action to house 100 unsheltered individuals within 100 days.
F. On January 14, 2020, the City Council declared a Shelter Crisis Emergency under California Government Code Title 2, Division 1, Chapter 7.8 including in particular sections 8698, 8698.1, and 8698.2, which will run through January 14, 2020.
G. The City Manager was directed to prepare an interim ordinance if required to streamline zoning regulations for privately -owned or operated shelters, including zoning administrator approval of conditional use permits for shelters, allowing small temporar y shelters by rite on sites with an approved assembly use, and streamlining approval of city -sponsored shelters on private property that may otherwise require zoning approvals.
H. A City-owned parcel of land was identified at 2700 Meadowview Road for the low- barrier Meadowview Navigation Center (Meadowview Center). The shelter is a Sprung structure that can temporarily house up to 100 guests nightly.
I. In addition to providing shelter beds, the Meadowview Center includes meals, case management, wrap-around services, limited kennels, restrooms, and shower facilities.
J. Low barrier navigation projects are not discretionary actions subject to the California Environmental Quality Act (CEQA) pursuant to Government Code §§ 65660 & 65662 and are exempt as project s necessary to mitigate an emergency pursuant to CEQA Guidelines §15269(c). Operations of an existing facility are exempt pursuant to CEQA Guidelines Section 15301.
K. The proposed actions are categorically excluded under the National Environmental Policy Act pursuant to 24 CFR 58.35(b)(2) and (3).
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE HOUSING AUTHORITY OF THE CITY RESOLVES AS FOLLOWS:
SECTION 1.
All of the evidence having been duly considered, the facts as presented and stated above, including the environmental facts and findings, as stated above, are found to be true and correct.
SECTION 2.
The Executive Director, or her designee, is authorized to amend the Housing Authority budget in the amount of $2,056,724 which is a combination of State Homeless Housing, Assistance and Prevention Phase 1 (HHAP-1) earned interest and HHAP-4 funds.
SECTION 3.
The Executive Director, or her designee, is authorized to negotiate, enter into and execute a Grant Agreement with the City of Sacramento to oversee operations of the Meadowview Navigation Center and as amended from time to time.
SECTION 4.
The Executive Director, or her designee, is authorized to negotiate, enter into, amend and execute the professional services contract with Volunteers of America to continue operations at the Meadowview Center.
SECTION 5.
The Executive Director, or her designee, is authorized to negotiate, enter into, amend and execute other contracts with appropriate providers to complement the services of the service operators in a form approved by the Office of the General Counsel.
SECTION 6.
To make related findings.