Item 06 2024-01799 Councilmember Proposal Request for Committee Consideration - Declaring a State of Emergency Regarding — Law and Legislation Committee, November 12, 2024

City of Sacramento
Law and Legislation Committee Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-01799 11/12/2024 Discussion Item 6.

Councilmember Proposal Request for Committee Consideration - Declaring a State of Emergency Regarding Traffic Deaths
File ID: 2024-01799
Location: Citywide
Recommendation: Committee to review and provide direction on the attached councilmember proposal regarding Declaring a State of Emergency Regarding Traffic Deaths and take one of the following actions:
1) Pass a Motion directing the appropriate council appointive officer to commence work on the proposal and bring it back to the committee for review and consideration; 2) Pass a Motion directing the appropriate council appointive officer to commence work on the proposal with committee members and forwarding the item to the city council for consideration without further review by the committee;
3) Pass a Motion sending the matter back to the sponsoring councilmember for additional information;
4) Pass a Motion deferring the request and directing the appropriate council appointive officer to bring the proposal back to the committee at a later date; or 5) Pass a Motion denying the proposal request.

Contact: Mayor Darrell Steinberg; Scott Whyte, Chief of Staff, (916) 808-5300, [email protected], Office of the Mayor; Vice Mayor Caity Maple; Ryan Brown, Chief of Staff, (916) 808-5500, [email protected], Office of Vice Mayor Maple, District 5; Mayor Pro Tem Karina Talamantes; Monika Lee, Chief of Staff, (916) 808-5300, [email protected], Office of Mayor Pro Tem Talamantes, District 3 Presenter: None, see proposal.

Attachments:
1-Description/Analysis
2-Councilmember Proposal Request Submission
3-Council Rules of Procedure
Description/Analysis

Page 1 of 2 ends

File ID: 2024-01799 11/12/2024 Discussion Item 6.

Issue Detail: Councilmembers may propose an item, ordinance, program, research, or initiative for council action by submitting a written request to the City Clerk. The process modulates the agenda requests of individual councilmembers by referring those requests to the relevant city council standing committee for review, as appropriate, and in so doing provides clear guidance to the council appointees that their work demands are serving the council as a whole. It also ensures councilmember requests are duly tracked and assigned, thus promoting transparency and accountability.

The attached proposal number 2024-010 was submitted by Mayor Steinberg, Vice Mayor Maple, and Mayor Pro Tem Talamantes was reviewed by the mayor, and is being referred to this city council standing committee for consideration.

Policy Considerations: Council Rules of Procedure, Chapter 12.

Economic Impacts: See proposal.

Environmental Considerations: This action is not a project that is subject to CEQA because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and it relates to government fiscal activities that do not involve any commitment to any specific project that may result in a potentially significant physical impact on the environment. (CEQA Guidelines § 15378(a), (b)(2), (b)(4) and (b)(5).)
Sustainability: See proposal.

Commission/Committee Action: Committee action is required to initiate staff work on any councilmember proposal request.

Rationale for Recommendation: Committee direction will provide clear guidance to the council appointees that their work demands are serving the council as a whole and are in alignment with council priorities.

Financial Considerations: See proposal.

Local Business Enterprise (LBE): See proposal.

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Councilmember Proposal Request Submission Page 1 of 5
Form Rev. 03/15/2023

COUNCILMEMBER PROPOSAL REQUEST SUBMISSION
Process as outlined in the Council Rules of Procedure, Chapter 12.

Submission Date: 9/17/2024
SUBJECT: Declaring a State of Emergency Regarding Traffic Deaths Councilmember Sponsors:

Mayor Darrell Steinberg, Vice Mayor Caity Maple, Mayor Pro Tem Karina Talamantes Assigned Council Staff Member:

Mayor Darrell Steinberg – Scott Whyte, Chief of Staff
Vice Mayor Caity Maple – Ryan K. Brown, Chief of Staff
Mayor Pro Tem Karina Talamantes – Monika Lee, Chief of Staff Proposal Summary/Recommendation:

The proposal will officially declare a state of emergency in the City of Sacramento regarding the epidemic of bicyclist and pedestrian fatalities on our streets, and:

1. Recognize the disproportionate impact on vulnerable populations, especially in lower-income communities

2. Direct the City Manager to identify funds for an immediate and comprehensive public awareness campaign to educate drivers about traffic safety

3. Direct the City Manager to work with the Police Department to ramp up enforcement of traffic laws, especially around distracted driving, speed enforcement, and crosswalk violations

4. Reaffirm our commitment to Vision Zero and eliminating traffic deaths by 2027

5. Direct the City Manager to work with staff on ‘quick-build’ and ‘tactical urbanism’ improvements that can be implemented in the short term in high-risk areas

6. Direct the City Auditor to prioritize the planned audit on pedestrian safety

7. Provide a quarterly update to the public on our progress reaching these goals Rationale for Recommendation:

The City of Sacramento has had a disproportionate number of pedestrian and bicyclist injuries and fatalities due to traffic collisions and has seen that number rapidly increase in recent months. See attachments for supplementary information.

Recommended Priority Level:
☒ 0-30 days
☐ 30-60 days
☐ Greater than 60 days
2024-010

Councilmember Proposal Request Submission Page 2 of 5
Form Rev. 03/15/2023
City Council Committee Review Recommended:
☐ Budget and Audit Committee (B&A)
☒ Law and Legislation Committee (L&L)
☐ Personnel and Public Employees Committee (P&PE)
☐ Racial Equity Committee (RE)
☐ City Board, Commission, or Committee Review Recommended (list advisory body(ies)):

Do any of the following Council Policy Considerations apply? If so, give a brief explanation:
☒ DEI: Vulnerable populations, particularly in low-income communities, are disproportionately impacted by traffic deaths – partially due to poor pedestrian and bicycle infrastructure. ☒ Climate Action: Making our streets safer for bikes and pedestrians will incentivize more individuals to choose walking or biking over personal vehicle travel, leading to a reduction in Vehicle Miles Traveled and overall carbon emissions.

Financial Considerations:

• Staff time will need to be allocated to review the various elements within this proposal. • Public works projects, including infrastructure improvements, tactical urbanism projects, or quick-build projects, will incur costs.

2024-010

Councilmember Proposal Request Submission Page 3 of 5
Form Rev. 03/15/2023
Attachments to Support Summary/Recommendation:

Attachment 1:

Draft resolution with proposed language for consideration as part of this proposal.

Attachment 2:

Map of traffic incidents involving a pedestrian or bicyclist, sourced from UC Berkeley’s Transportation Injury Mapping System.

Attachment 3:

Map of traffic incidents where a pedestrian or bicyclist was killed within Sacramento City Limits, sourced from UC Berkeley’s Transportation Injury Mapping System.

Attachment 4:
11/5/2019 article from the San Francisco Examiner, entitled “Supes declare ‘emergency’ as traffic- related deaths increase,” as a point of reference to another city in California taking similar actions to curb traffic-related deaths.

Attachment 5:
7/10/24 article from the League of California Cities, written by Carlsbad’s Assistant City Manager, entitled “How Carlsbad moved the needle on traffic safety,” included as another point of reference for possible actions that Sacramento could take.

Attachment 6:

Key legal provisions of the California Emergency Services Act, regarding the City’s authority to declare an emergency (Section 8630).

Attachment 7:
“State of Emergency” resolution as passed by the San Francisco Board of Supervisors on 10/24/19.

Attachment 8:
“State of Emergency” resolution as passed by the Carlsbad City Council on 8/23/22.

2024-010

Councilmember Proposal Request Submission Page 4 of 5
Form Rev. 03/15/2023
Mayor’s Review:

Date Reviewed:

Committee Review Required:
☐ Budget and Audit Committee (B&A)
☐ Law and Legislation Committee (L&L)
☐ Personnel and Public Employees Committee (P&PE)
☐ Racial Equity Committee
☐ City Board, Commission, or Committee Review (list advisory body(ies)):

Committee Review Exception Applies:
☐ Urgent matter that requires quick council action.
☐ A matter related to a pending council matter.
☐ A matter that on its face falls fully outside the jurisdiction of the City. ☐ A matter within the City Manager’s executive function that does not need council authorization.

Department(s) Collaboration Needed:

Mayor’s Additional Direction:

Mayor’s Signature: ______________________________________ Date: _________________________

2024-010

Councilmember Proposal Request Submission Page 5 of 5
Form Rev. 03/15/2023
City Council Standing Committee Scheduling:

Transmitted for addition to the following agenda(s) for committee review to initiate staff work on the proposal:

Standing Committee Tentative Agenda Date
Budget and Audit Committee (B&A)
Law and Legislation Committee (L&L)
Personnel and Public Employees Committee (P&PE)
Racial Equity Committee (RE)

Proposal will also be made part of the Councilmember Proposal Tracking Log.

City Clerk’s Additional Comments:

City Clerk’s Signature: ____________________________________ Date: _________________________

2024-010

RESOLUTION NO. 2024-____

Adopted by the Sacramento City Council

__________, 2024

DECLARING A STATE OF EMERGENCY REGARDING PEDESTRIAN SAFETY IN THE CITY

OF SACRAMENTO AND CALLING FOR IMMEDIATE ACTION TO ADDRESS PEDESTRIAN

INJURIES AND FATALITIES

WHEREAS, the City of Sacramento has experienced a sharp increase in pedestrian fatalities and injuries; and

WHEREAS, the Sacramento-Roseville-Folsom metropolitan area was ranked as the 20th most dangerous for pedestrians in the United States, and from 2012 through 2024, within Sacramento city limits, there were 5,138 traffic collisions where a pedestrian or bike was struck by a vehicle, resulting in 264 lives lost; and

WHEREAS, the City Council of Sacramento has committed to eliminating traffic fatalities and serious injuries by 2027 through the adoption of the Vision Zero Action Plan, which aims to create safer streets for all; and

WHEREAS, despite these efforts, the number of collisions involving pedestrians and severe injuries continues to rise, particularly in high-risk corridors identified in the High Injury Network; and

WHEREAS, the City has made strides in pedestrian safety through measures such as reducing speed limits in school zones, applying for federal grants like Safe Streets and Roads for All, and launching complete streets projects to enhance the safety of all road users, but these efforts require additional funding and resources for full implementation; and

WHEREAS, the disproportionate impact of unsafe streets on vulnerable populations, particularly in lower-income communities, exacerbates inequality and threatens the health and safety of Sacramento’s residents, making this a public health crisis; and

WHEREAS, the urgency of improving pedestrian safety is underscored by the increasing risk to children walking to school, elderly pedestrians, and residents using alternative modes of transportation; and

WHEREAS, other cities across the country have successfully implemented public awareness campaigns and stepped up enforcement efforts, resulting in significant reductions in pedestrian fatalities and injuries;

2024-010

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Sacramento, as follows:

1. The City of Sacramento hereby declares a state of emergency due to the ongoing pedestrian safety crisis. The City recognizes the urgent need to act decisively to prevent further pedestrian injuries and fatalities.

2. The City Manager is directed to identify funds for a public awareness campaign, to educate drivers, cyclists, and pedestrians about traffic safety, with a focus on reducing speeding, improving crosswalk use, and ensuring safer interactions at intersections.

3. The City Manager is further directed to work with the Sacramento Police Department to ramp up enforcement of traffic laws that protect pedestrians, including speed limit enforcement, crosswalk violations, and distracted driving. The City shall prioritize enforcement in high-injury corridors and areas with frequent pedestrian activity.

4. The City Council reaffirms its commitment to Vision Zero and the Complete Streets initiative, directing staff to expedite safety projects in the most dangerous areas, and to secure additional funding, including through local, state, and federal grants, to ensure rapid implementation of these measures.

5. The City Manager is directed to work with the Public Works department to identify, fund, and implement “quick-build” or “tactical urbanist” solutions in the highest-risk areas to reduce the likelihood of traffic, including (but not limited to) mini-roundabouts, road diets, and intersection restriping.

6. The City will work with community organizations and partners to ensure that all neighborhoods, particularly those most affected by pedestrian fatalities, are part of the planning and implementation of safety solutions, ensuring an equitable approach to public safety.

7. The City Auditor is directed to prioritize the planned Pedestrian Safety Audit, which will evaluate the enforcement, education, and operations of City programs responsible for pedestrian safety.

8. The City will provide quarterly updates on the progress of this resolution, reporting on the effectiveness of the public awareness campaign, enforcement efforts, and the status of safety improvements in high-risk areas.

BE IT FURTHER RESOLVED, that the City of Sacramento will continue to advocate for and pursue legislative and financial support to address the pedestrian safety crisis and protect the lives of all its residents.
2024-010
Attachment 2: Map of Pedestrian/Bike Collisions in City Limits, 2012-2024

Source: UC Berkeley TIMS, https://tims.berkeley.edu/
2024-010
TIMS
SWITRS Crash Summary & Map
September 16, 2024
Overview
This report was created with the help of The Transportation Injury Mapping System (TIMS). TIMS has been developed by UC Berkeley SafeTREC to provide quick, easy and free access to California crash data, the Statewide Integrated Traffic Records System (SWITRS), that has been geo-coded by SafeTREC to make it easy to map crashes.

Result
Date & Location
Date: 01/01/2012 - 03/01/2024
County: Sacramento
City: Sacramento
Filters
Killed Victims
1 Pedestrian Crash
Yes
Bicycle Crash
Yes
Total Crashes
264
Total Victims
264 Killed & 54 Injured
State Highway
48 (18.2%)
Ped Involved
215 (81.4%)
Bike Involved
49 (18.6%)
Motorcycle Involved
4 (1.5%)
252 of 264 (95.5%) Crashes are geocoded and mapped.

Map data ©2024 Google Report a map error
2024-010
TIMS
SWITRS Crash Summary & Map
September 16, 2024
Crash Summary
By Crash Severity
By Crash Type
No. of Crashes
Number of Crashes by Crash Severity
264 Crashes
100%
1 - Fatal 2 - Injury (Severe)
3 - Injury (Other Visible) 4 - Injury (Complaint of Pain) Crash Severity
1 - Fatal 2 - Injury (Seve… 3 - Injury (Othe…4 - Injury (Com… 0 100
200
300
Crash Severity Count %
1 - Fatal 264 100.00%
2 - Injury (Severe) 0 0.00%
3 - Injury (Other
Visible) 0 0.00%
4 - Injury (Complaint
of Pain) 0 0.00%
No. of Crashes
Number of Crashes by Type of Crash
264 Crashes
9%
76%
8%
- - Not Stated A - Head-On B - Sideswipe
C - Rear End D - Broadside E - Hit Object
F - Overturned G - Vehicle/Pedestrian H - Other
Type of Crash
- - Not StatedA - Head-OnB - SideswipeC - Rear EndD - BroadsideE - Hit ObjectF - OverturnedG - Vehicle/Ped… H - Other
0 100
200
300
Type of Crash Count %
- - Not Stated 1 0.38%
A - Head-On 7 2.65%
B - Sideswipe 1 0.38%
C - Rear End 6 2.27%
D - Broadside 25 9.47%
E - Hit Object 4 1.52%
F - Overturned 0 0.00%
G - Vehicle/Pedestrian 200 75.76%
H - Other 20 7.58%
2024-010
TIMS
SWITRS Crash Summary & Map
September 16, 2024
By Day of Week and Time
By Primary Crash Factor (PCF) Violation
Number of Crashes per Day of Week per Time
264 Crashes
6 1 5 3 2 9 9
6 8 5 3 8 2 2
2 4 2 5 3 2 1
2 4 2 1 0 3 1
4 3 0 2 3 0 2
4 7 3 5 0 4 5
11 9 7 11 13 6 7
9 7 8 6 8 14 3
0 0 1 0 1 0 0
0 5
10 15
1 - Monday 2 - Tuesday 3 - Wednesday 4 - Thursday 5 - Friday 6 - Saturday 7 - Sunday 00:00~02:59
03:00~05:59
06:00~08:59
09:00~11:59
12:00~14:59
15:00~17:59
18:00~20:59
21:00~23:59
25:00 - Unknown
Number of Crashes by PCF Violation
263 Crashes
2222 (8.37%) (8.37%) 22 (8.37%)
1818 (6.84%) (6.84%) 18 (6.84%)
1010 (3.80%) (3.80%) 10 (3.80%)
1010 (3.80%) (3.80%) 10 (3.80%)
33 (1.14%) (1.14%) 3 (1.14%)
22 (0.76%) (0.76%) 2 (0.76%)
1010 (3.80%) (3.80%) 10 (3.80%)
77 (2.66%) (2.66%) 7 (2.66%)
1414 (5.32%) (5.32%) 14 (5.32%)
144144 (54.75%) (54.75%) 144 (54.75%)
1313 (4.94%) (4.94%) 13 (4.94%)
33 (1.14%) (1.14%) 3 (1.14%)
55 (1.90%) (1.90%) 5 (1.90%)
11 (0.38%) (0.38%) 1 (0.38%) 00 - Unknown
01 - Driving or Bicycling Under the Influence of Alcohol or Drug 03 - Unsafe Speed
05 - Wrong Side of Road
06 - Improper Passing
07 - Unsafe Lane Change
08 - Improper Turning
09 - Automobile Right of Way
10 - Pedestrian Right of Way
11 - Pedestrian Violation
12 - Traffic Signals and Signs
14 - Lights
17 - Other Hazardous Violation
18 - Other Than Driver (or Pedestrian)
21 - Unsafe Starting or Backing
PCF Violation
2024-010
TIMS
SWITRS Crash Summary & Map
September 16, 2024
Victim Summary
By Victim Degree of Injury
By Victim Role
No. of Crashes
Number of Victims by Victim Degree of Injury
318 Victims
83%
1 - Killed 5 - Suspected Serious Injury
6 - Suspected Minor Injury 7 - Possible Injury
Victim Degree of Injury
1 - Killed 5 - Suspected S… 6 - Suspected … 7 - Possible Inj… 0 100
200
300
Victim Degree of
Injury Count %
1 - Killed 264 83.02%
5 - Suspected Serious
Injury 21 6.60%
6 - Suspected Minor
Injury 18 5.66%
7 - Possible Injury 15 4.72%
No. of Crashes
Number of Victims by Victim Role
318 Victims
11%
71%
15%
1 - Driver 2 - Passenger 3 - Pedestrian
4 - Bicyclist 5 - Other 6 - Non-Injured Party
Victim Role
1 - Driver
2 - Passenger3 - Pedestrian4 - Bicyclist 5 - Other
6 - Non-Injured…
0 100
200
300
Victim Role Count %
1 - Driver 34 10.69%
2 - Passenger 9 2.83%
3 - Pedestrian 226 71.07%
4 - Bicyclist 49 15.41%
5 - Other 0 0.00%
6 - Non-Injured Party 0 0.00%
2024-010
TIMS
SWITRS Crash Summary & Map
September 16, 2024
By Victim Safety Equipment 1
By Victim Gender and Age
Number of Victims by Victim Safety Equipment 1
317 Victims
172172 (54.26%) (54.26%) 172 (54.26%)
11 (0.32%) (0.32%) 1 (0.32%)
2222 (6.94%) (6.94%) 22 (6.94%)
1818 (5.68%) (5.68%) 18 (5.68%)
9494 (29.65%) (29.65%) 94 (29.65%)
1010 (3.15%) (3.15%) 10 (3.15%)
- or blank - Not Stated
B - Unknown
L - Air Bag Deployed
M - Air Bag Not Deployed
P - Not Required
V - Driver, Motorcycle Helmet Not Used
Victim Safety Equipment 1
Age
No. of Victims
Number of Victims by Victim Gender and Age
318 Victims
69%
31%
Male Female Nonbinary Not Stated
Victim Gender
14 or younger
15 - 1920 - 2425 - 2930 - 3435 - 3940 - 4445 - 4950 - 5455 - 5960 - 6465 - 6970 - 7475 - 7980 - 84 85 or olderUnknownFatal Fetus
0 10
20 30
40 2024-010
TIMS
SWITRS Crash Summary & Map
September 16, 2024
Ped Crash Summary
2024-010
TIMS
SWITRS Crash Summary & Map
September 16, 2024
By Type of Violation
Number of Crashes by Type of Violation
215 Crashes
21453:21453:
5 (2.33%)5 (2.33%)
21453:
5 (2.33%)
21950:21950:
20 (9.30%)
20 (9.30%)
21950:
20 (9.30%)
22350:22350:
10 (4.65%)
10 (4.65%)
22350:
10 (4.65%)
22450:22450:
2 (0.93%)
2 (0.93%)
22450:
2 (0.93%)
21456:21456:
12 (5.58%)
12 (5.58%)
21456:
12 (5.58%)
21954:21954:
109 (50.70%)
109 (50.70%)
21954:
109 (50.70%)
21955:21955:
7 (3.26%)
7 (3.26%)
21955:
7 (3.26%)
21956:21956:
8 (3.72%)
8 (3.72%)
21956:
8 (3.72%)
22107:22107:
4 (1.86%)
4 (1.86%)
22107:
4 (1.86%)
23152:23152:
10 (4.65%)
10 (4.65%)
23152:
10 (4.65%)
Not Listed:Not Listed:
20 (9.30%)
20 (9.30%)
Not Listed:
20 (9.30%)
DriverDriver

19.53%

19.53%
Driver

19.53%
PedestrianPedestrian

63.26%

63.26%
Pedestrian

63.26%
UnclearUnclear

7.44%

7.44%
Unclear

7.44%
Bicyclists
Driver
Other
Pedestrian
Unclear
Unknown
Others
Not Listed
Party Violation Classification
2024-010
TIMS
SWITRS Crash Summary & Map
September 16, 2024
Party Violation
Classification
Type of
Violation Description Count %
Pedestrian 21954 Pedestrian failure to yield right-of-way to vehicles when crossing outside of a marked or unmarked crosswalk 109 50.70%
Driver 21950 Driver failure to yield right-of-way to pedestrians at a marked or unmarked crosswalk 20 9.30%
Not Listed Not Listed Violation code was not included in the crash 20 9.30% Pedestrian 21456
Pedestrian failure to yield right-of-way at traffic signal / Failure of pedestrian to yield right-of-way to vehicles already in intersection Failure to obey crosswalk symbols or finish crossing before "countdown" ends
12 5.58%
Driver 22350
Speeding on the highway / Driving at a dangerously high speed given highway conditions like weather, visibility, traffic, and highway measurements, or driving at a speed that endangers people or property
10 4.65%
Unclear 23152 Driving under the influence of alcohol (BAC 0.08+) or drugs 10 4.65% Pedestrian 21956
Pedestrian failure to walk close to the edge of the roadway when there is no sidewalk present / Pedestrian failure to walk on the left-hand edge of the roadway when outside of a business or resident district, unless crossing is not possible
8 3.72%
Pedestrian 21955 Pedestrian failure to cross at crosswalks between adjacent traffic signal controlled intersections 7 3.26%
Driver 21453 Failure to stop at a limit line or crosswalk at a red light Failure to yield right-of- way to pedestrian when turning on a red light 5 2.33%
Unclear 22107 Unsafe turning or moving right or left on a roadway Turning without signaling 4 1.86% Driver 22450 Driver failure to stop at a stop sign before a limit line (a crosswalk or intersection entrance). Failure to stop at limit line before railroad 2 0.93% Driver 21663 Driving on the sidewalk (unless entering or leaving property) 1 0.47% Driver 21804 Driver failure to yield right-of-way when entering/crossing a highway 1 0.47% Driver 21951 Failure to stop for a vehicle that has already stopped to permit pedestrian crossing when approaching from behind 1 0.47%
Driver 21952 Driver failure to yield right-of-way to pedestrians on sidewalks 1 0.47% Driver 22106 Unsafe starting or backing of a vehicle on a highway 1 0.47% Unclear 21650 Failure to drive/ride on right half of the roadway (with some exceptions) 1 0.47% Unclear 21802 Failure to stop or yield right-of-way at a stop sign 1 0.47% Others Others 21960 (1) 1 0.47%
2024-010
TIMS
SWITRS Crash Summary & Map
September 16, 2024
By Pedestrian Action
By Lighting
No. of
Crashes
Number of Crashes by Pedestrian Action
215 Crashes
18%
35%
37%
8%
- - Not Stated
A - No Pedestrian Involved
B - Crossing in Crosswalk at Intersection
C - Crossing in Crosswalk Not at Intersection
D - Crossing Not in Crosswalk
E - In Road, Including Shoulder
F - Not in Road
G - Approaching/Leaving School Bus
Pedestrian Action
- - Not Stated
A - No Pedestri…B - Crossing in …C - Crossing in …D - Crossing N…E - In Road, Incl…F - Not in RoadG - Approachin… 0 100
Pedestrian
Action Count %
- - Not Stated 1 0.47%
A - No Pedestrian
Involved 0 0.00%
B - Crossing in
Crosswalk at
Intersection
39 18.14%
C - Crossing in
Crosswalk Not at
Intersection
1 0.47%
D - Crossing Not in
Crosswalk 76 35.35%
E - In Road, Including
Shoulder 80 37.21%
F - Not in Road 18 8.37%
G -
Approaching/Leaving
School Bus
0 0.00%
No. of Crashes
Number of Crashes by Lighting
215 Crashes
17%
61%
13%
- - Not Stated A - Daylight
B - Dusk - Dawn C - Dark - Street Lights
D - Dark - No Street Lights E - Dark - Street Lights Not Functioning Lighting
- - Not StatedA - Daylight
B - Dusk - DawnC - Dark - Stree…D - Dark - No S…E - Dark - Stree… 0 50
100
150
Lighting Count %
- - Not Stated 3 1.40%
A - Daylight 37 17.21%
B - Dusk - Dawn 13 6.05%
C - Dark - Street Lights 132 61.40%
D - Dark - No Street
Lights 27 12.56%
E - Dark - Street Lights
Not Functioning 3 1.40%
2024-010
TIMS
SWITRS Crash Summary & Map
September 16, 2024
By Weather
No. of Crashes
Number of Crashes by Weather
215 Crashes
78%
13%
- - Not Stated A - Clear B - Cloudy C - Raining
D - Snowing E - Fog F - Other G - Wind
Weather
- - Not Stated
A - ClearB - CloudyC - RainingD - Snowing
E - FogF - OtherG - Wind
0 50
100
150
200
Weather Count %
- - Not Stated 3 1.40%
A - Clear 167 77.67%
B - Cloudy 28 13.02%
C - Raining 14 6.51%
D - Snowing 0 0.00%
E - Fog 2 0.93%
F - Other 1 0.47%
G - Wind 0 0.00%
2024-010
https://www.sfexaminer.com/archives/supes-declare-emergency-as-trafc-related-deaths-increase/article_663648ef- f40b-5faf-b65e-ae819bf3bd79.html
Supes declare ‘emergency’ as trafc-related deaths increase By Joshua Sabatini
Nov 5, 2019
A sign hangs at the intersection of Fifth and Market streets as pedestrians cross earlier this year. (Kevin N. Hume/S.F….

San Francisco adopted a goal in 2014 to reach zero trafc fatalities by 2024, but the trend is moving in the wrong direction.

To draw more attention to the deaths and increase The City’s effort to reach the 2024 Vision Zero goal, the Board of Supervisors on Tuesday unanimously approved a resolution introduced by Supervisor Matt Haney “declaring a state of emergency regarding pedestrian and cyclist fatalities in 2024-010
San Francisco.”
Resolutions are policy statements and cannot require city departments to act, but Haney said “it’s going to take continued leadership from this board to shine a light on this, to hold folks accountable, to partner with the [San Francisco Municipal Transportation Agency], Mayor’s Ofce, to make sure this happens.”
There were 24 trafc-related fatalities as of Oct. 22, according to a recent city report, which included one bicyclist death, 14 people killed while walking and nine people killed in vehicles. In 2018, there were a total of 23 trafc-related fatalities.

Board of Supervisors President Norman Yee said that the “majority of those impacted are pedestrians while in crosswalks and many of them are elderly.” “If these were homicides, we would be seeing headlines and protests but because they are pedestrian and bicyclists some don’t even make it on our radar,” Yee said. “We must do everything in our power to prevent these crashes. These are not accidents. They are preventable. This is an emergency.”
Walk SF, a nonprot that advocates for pedestrian safety, praised the board for adopting the resolution.
“I applaud the Board of Supervisors for recognizing the very real public health crisis happening on our streets today in terms of trafc safety,” Jodie Medeiros, executive director of Walk San Francisco, said in a statement. “Our City needs to do whatever it takes to make us all safe on our streets, and this resolution makes that very clear.”
Walk SF noted the most recent pedestrian death, which is not included in the Oct. 22 count, occurred on Oct. 31 when a 69-year-old woman, Pilsoo Seong, was fatally hit at South Van Ness and 19th Street.

Supervisor Hillary Ronen, who represents the Mission on the board, memorialized Seong on Tuesday.
“It’s beyond tragic that once again we are memorializing a victim of this awful crisis that we have in our city,” Ronen said. “SFMTA is taking a close look to see if there are things that we can do via engineering and construction to make that intersection and SFPD is investigating the incident.” 2024-010
Medeiros said in a statement that “so much can be done to stop these devastating crashes.” “Today’s declaration of a state of emergency sends a message that it’s time for unprecedented levels of action. And we intend to hold city leaders accountable to this,” she said.

The resolution calls on the City and SFMTA to do such things as reduce and enforce speed limits, add more red-light cameras, re-time trafc lights for safety and increase enforcement of dangerous driving behavior.

Haney said that there is a commitment by the transit agency and the Mayor’s Ofce to work on these measures.

In light of the increasing trend of trafc-related fatalities, some supervisors have expressed support of eliminating vehicles from certain roadways, the San Francisco Examiner previously reported.

In other business, the board gave second and nal approval to increase the Jobs Housing Linkage Fee, which increases the fee developers of ofce space must pay. The existing fee plus the increase approved by the board is expected to generate up to $400 million within eight years, under the legislation introduced by Haney.

Mayor London Breed has 10-days to decide whether to sign it, return it unsigned or veto it. It takes eight votes to overturn a mayoral veto. The law would still go into effect if Breed returns it unsigned, but it would indicate whether she supports the legislation.

Also on Tuesday, Supervisor Ahsha Safai called for a hearing on The City’s efforts to open more sites to allow people living in their vehicles a place to sleep. The rst of these “safe parking lots” is expected to open in his district in the rst week of December. It was initially expected to open this month. But it’s for only 33 vehicles and he said there is a demand for much more in other parts of San Francisco.
“Thirty-three spots is obviously not enough,” Safai said. 2024-010
How Carlsbad moved the needle on
trafﬁc safety
Jul 10, 2024
Guest article by Geoff Patnoe, assistant city manager for Carlsbad. He can be reached at [email protected] (mailto:[email protected]) .

In 2022, two fatal bike collisions within an 11-
day period put the nation’s trafﬁc safety crisis
front and center for Carlsbad, a seaside town
of about 115,000 people in San Diego County. With bike and e-bike collisions in the city increasing over 200% compared to pre-pandemic levels, Carlsbad had already increased enforcement and education. It was also making steady progress in changing its transportation plan to focus on all types of users.

With the start of the school year
weeks away — putting hundreds
more bicyclists, drivers, and
pedestrians on local roads —
city leaders decided more
needed to be done quickly. On
Aug. 23, the city declared a local
trafﬁc safety emergency. Just
like with a ﬁre or ﬂood, the
declaration immediately
established trafﬁc safety as an
urgent citywide priority. While initial short-term actions focused near schools, the 2024-010
Carlsbad City Council gave top experts from all departments 30 days to come up with a comprehensive strategy to reduce injury collisions. “I knew our team had the talent,” said City Manager Scott Chadwick. “The emergency put them into a new structure to collaborate, with room to think outside the box. I challenged each person on the team to give me something bold, something new. No idea was off the table.”
The result was a plan with 42 speciﬁc actions the city could take to improve trafﬁc safety. Not all would make the cut — like a multimillion-dollar idea to bring back school busing or a proposal to incorporate street art to highlight road markings. However, the ideas the city council ultimately approved in a Safer Streets Together Plan would go on to reduce injury collisions by 13% within 12 months, a trend that continues to hold today.

No doubt our emergency proclamation made a difference. But cities can apply some of the most effective strategies outside of a formal emergency.

Create momentum
We focused ﬁrst on actions that could be completed quickly. Crews put up new trafﬁc safety signs, added green paint to conﬂict zones, and refreshed road striping throughout the city. At the same time, the Police Department temporarily reassigned ofﬁcers to trafﬁc patrol, putting ofﬁcers in school neighborhoods and other high-trafﬁc areas. Banners and signs throughout the city kicked off the education campaign. Staff pulled these efforts together within a couple of weeks, creating instant momentum and providing the time to develop long-term efforts.

Present a comprehensive solution
The three Es of trafﬁc safety — education, engineering, and enforcement — provided a framework to help policymakers and the public better understand the city’s comprehensive approach. Simply increasing enforcement alone would not produce lasting results. Likewise, education rarely moves the needle. But 2024-010
combined with increased
enforcement and changes to
local roads, our education
messages broke through. Major
changes to local roads can
quickly run into community
opposition. But as part of a more
comprehensive approach to
community safety, they were
more widely accepted.

Everyone owns the problem
Before launching these efforts,
we routinely received complaints
about different road users. The
recent focus was the “darn kids”
on e-bikes. Before that, it was
the weekend cyclists. Some
blamed drivers for going too fast
and not paying attention. As long
as people were blaming each
other, we were not going to solve
the problem. Instead of creating
an e-bike safety campaign, we
decided to focus on all users of
the road, with the message that
everyone plays a role in trafﬁc safety. Putting our community all on the same side of this issue created an environment where we could all be part of the solution.

Ask for help
The city engaged dozens of local schools, hundreds of businesses, mobility organizations, and others in supporting the Safer Together Plan. Whether it was appearing at news conferences, sharing information with their email lists, 2024-010
participating in public service announcements, hosting media events, or distributing campaign materials, these partnerships greatly expanded the reach of the city’s message and lent third-party credibility to our efforts. These enhanced relationships continue to this day, beneﬁting everyone involved.

Create a shared commitment
One of the most powerful drivers of human behavior is social norms: We want to ﬁt in. That’s why the city launched a community commitment campaign asking residents to sign an online form pledging to use Carlsbad’s streets safely. In exchange, they got a yard sign and car window cling showing their support for safer streets. Today, you can’t drive more than a few blocks in Carlsbad without seeing the bright blue “Safer Together Carlsbad” signs, which serve as a constant reminder that using our streets safely is a shared community value.

Go to the source
Although our campaign focused on all
users of the road, one of our main
concerns was young e-bike riders. Our
Police Department worked with local
schools to develop a safety training
program within the ﬁrst six months of
the plan’s implementation. This
eventually turned into a new
requirement for students who want to
park a bike or e-bike on campus.

The emergency declaration ended
Sept. 8, 2023, but the city council
continues to prioritize trafﬁc safety and
the plan that came out of the
emergency. What’s more, the lessons learned from this experience will beneﬁt us for years to come. I hope they can help your city too.
2024-010
For more information about Safer Streets Together Carlsbad, visit online Safer Streets Together hub (https://www.carlsbadca.gov/departments/traf ﬁc-mobility/safer- streets/safer-streets-together) or email [email protected] (mailto:[email protected]) .

The Cal Cities #LocalWorks initiative shines the spotlight on examples of local actions that are making a difference to their communities. Show how #LocalWorks in your community by contacting
[email protected]
(mailto:[email protected]) .
1400 K Street, Suite 400
Sacramento, CA 95814
P: (916) 658-8200
F: (916) 658-8240
2024-010
Attachment 6: California Emergency Services Act

In California, the legal basis for declaring a local state of emergency is grounded in the California Emergency Services Act (ESA), codiﬁed in the California Government Code, Sections 8550-8669. This legislation provides a framework for local governments to take extraordinary actions to protect public health and safety when normal procedures are insuKicient to address a pressing threat.

Key Legal Provisions of the California Emergency Services Act:

• Authority to Declare an Emergency (Section 8630):
o Under the ESA, local governing bodies (city councils, county boards of supervisors, or the governor) have the authority to declare a local emergency when the threat exceeds the capability of the local government to respond eKectively with ordinary resources
o A local emergency can be declared for situations involving natural disasters, public health crises, civil unrest, or in the case of pedestrian safety, a public safety threat due to rising traKic fatalities and injuries.

• Scope of Emergency Powers:
o Emergency Regulations: The city or county can impose temporary rules, regulations, and measures that ordinarily would require legislative action.

For example, a city could expedite pedestrian safety projects by bypassing the standard public bidding process to allow faster implementation. o Public Resources: The declaration gives the local government the ability to marshal resources, including personnel, equipment, and funding, that may otherwise be unavailable or limited. It can also authorize the local government to request mutual aid from neighboring jurisdictions or the state. o Emergency Contracts: During a declared local emergency, local governments can enter into contracts for services or goods necessary to manage the emergency without following the usual competitive bidding requirements (Government Code Section 8685).
2024-010
FILE NO. 190815

AMENDED IN COMMITTEE
10/24/19
RESOLUTION NO. 475-19
1 [Declaring a State of Emergency on Pedestrian and Cyclist Fatalities in San Francisco] 2 3 Resolution declaring a state of emergency regarding pedestrian and cyclist fatalities in 4 San Francisco.
5 6 WHEREAS, On average three people a day are hit by cars in San Francisco; and 7 WHEREAS, 75 percent of severe and fatal crashes happen in 13 percent of San 8 Francisco's streets known as "high-injury corridors"; and 9 WHEREAS, Traffic safety is nationally a public health crisis, with pedestrian fatalities 1 O nationally now exceeding rates last seen twenty years ago; and 11 WHEREAS, The San Francisco Board of Supervisors adopted Resolution No. 91-14, 12 Implement a Vision Zero Three Point Plan: Engineering, Education and Enforcement, on 13 March 18, 2014, a policy committing the city of San Francisco to a goal of zero traffic related 14 deaths by 2024; and
15 WHEREAS, To date, San Francisco has had 15 pedestrian and cyclist deaths related 16 to traffic collisions in 2019; and
17 WHEREAS, Speed is a significant determining factor in pedestrian death as a result 18 from a vehicular collision, with evidence that a pedestrian hit by a car travelling at 40 miles per 19 hour has a 15 percent survival rate, while a pedestrian hit by a car traveling at 20 miles per 20 hour has closer to a 90 percent chance of surviving the collision; and 21 WHEREAS, In February 2019, the City released an updated Vision Zero Action 22 Strategy, that describes clear strategic actions and transformative policies that the City will 23 undertake to meet the goal of zero, including data-driven, proven tools related to engineering 24 and infrastructure improvements and commitments to complement engineering actions such 25 as education and enforcement; and
Supervisors Haney; Yee, Brown, Ronen, Fewer, Walton, Mandelman, Stefani, Mar, Safai BOARD OF SUPERVISORS Page 1
2024-010
1 WHEREAS, The SFMTA in June 2019 developed a streamlined quick-build policy to 2 immediately improve high-injury corridors with reduced timelines; and 3 WHEREAS, The SFMTA has focused efforts on intersections, including retiming one- 4 third of the City's signals for slower walking speeds and improve walking conditions, 5 upgrading hundreds of crosswalks to high-visibility, implementing 'daylighting' at street 6 corners in the Tenderloin, South of Market and Financial District neighborhoods, and will pilot 7 treatments to reduce vehicle turn speeds; and
8 WHEREAS, The SFMTA in October 2019 legislated the Better Market Street project, 9 an effort to drastically change the safety on Market Street for all users, including prohibiting 1 O private vehicles traveling in both directions from Steuart Street to 12th Street to prioritize 11 walking, biking and transit; and
12 WHEREAS, Fatalities and severe injuries continue to occur on San Francisco streets 13 and disproportionately affect vulnerable populations; and 14 WHEREAS, The City needs to not only continue its existing efforts but proactively seek 15 and implement innovative engineering, enforcement and education measures to reach the 16 Vision Zero goal; and
17 WHEREAS, Increasing red light cameras, pedestrian scrambles, and bulb-outs, as well 18 as reducing speeds, reducing the number of car lanes, re-timing traffic lights, and many other 19 safety increasing measures can be implemented immediately to help address these safety 20 issues; and
21 WHEREAS, Enforcement from the San Francisco Police Department and San 22 Francisco Municipal Transportation Authority play a critical role in ensuring safety for 23 pedestrians and cyclists; and
24 WHEREAS, Enforcement from these agencies has not kept pace with the growing 25 number of cars and other forms of mobility on the roads; and Supervisors Haney; Yee, Brown, Ronen, Fewer, Walton, Mandelman, Stefani, Mar, Safai BOARD OF SUPERVISORS Page 2
2024-010
1 WHEREAS, The San Francisco Police Department issued 45,000 citations in 2016 for 2 Focus on the Five citations, the citations for the top five driving behaviors that are most likely 3 to result in a severe injury or fatality, but only 20, 154 citations for these same behaviors 4 in 2018; and
5 WHEREAS, Vision Zero projects and programs should not exacerbate existing 6 inequities in implementation or result in any unintended consequences, including interaction 7 with law enforcement and issues of racial profiling, bias and deportation; and 8 WHEREAS, There are currently 19 intersection approaches planned for red light 9 cameras enforcement across the entire City to penalize one of the most dangerous driving 10 behaviors, a reduction of 34 from 2016; and
11 WHEREAS, The largest barriers to implementing these proven changes include 12 funding, staffing, and political will; now, therefore, be it 13 RESOLVED, That the Board of Supervisors declares a State of Emergency on Traffic 14 Safety in San Francisco citing rising numbers of pedestrian and cyclist fatalities as a result of 15 vehicular collisions; and, be it
16 FURTHER RESOLVED, That the Board of Supervisors urges the Municipal 17 Transportation Agency and all city agencies to take emergency action to immediately double 18 red light cameras at major high-injury intersections; expand Parking Control Office 19 enforcement; increase enforcement by SFPD to 50% Focus on the Five citations and meet 20 the productivity of prior years of enforcement activity immediately identify solutions to lower 21 speed limits and observed speeds to 25 miles per hour or the lowest legal limit on the High 22 Injury Network; and to immediately begin planning pedestrianized blocks in the Tenderloin; 23 and, be it
24 25
Supervisors Haney; Yee, Brown, Ronen, Fewer, Walton, Mandelman, Stefani, Mar, Safai BOARD OF SUPERVISORS Page 3
2024-010
1 FURTHER RESOLVED, That the Board of Supervisors urges the Mayor of San 2 Francisco to direct and fund City agencies to implement these emergency actions to save 3 pedestrian and cyclist lives on our streets; and, be it 4 FURTHER RESOLVED, That the Board of Supervisors urges the Mayor and our state 5 representatives to prioritize moving forward policies that strongly support pedestrian and 6 cyclist safety.
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 Supervisors Haney; Yee, Brown, Ronen, Fewer, Walton, Mandelman, Stefani, Mar, Safai BOARD OF SUPERVISORS Page4
2024-010
r·
City and County of San Francisco
Tails
City Hall
I Dr. Carlton B. Goodlett Place
San Francisco, CA 94 102-4689
Resolution
File Number: 190815 Date Passed: November 05, 2019
Resolution declaring a state of emergency regarding pedestrian and cyclist fatalities in San Francisco .

September 27, 2019 Public Safety and Neighborhood Services Committee - CONTINUED

TO CALL OF THE CHAIR
October 24, 2019 Public Safety and Neighborhood Services Committee - AMENDED, AN AMENDMENT OF THE WHOLE BEARING SAME TITLE .

October 24, 2019 Public Safety and Neighborhood Services Committee -

RECOMMENDED AS AMENDED
November 05, 2019 Board of Supervisors - ADOPTED
Ayes: 10 - Fewer, Haney, Mandelman, Mar, Peskin, Ronen, Safai, Stefani , Walton and Yee
Excused: 1 - Brown
File No. 190815
Unsigned
London N. Breed
Mayor
City mu/ County of San Francisco Pagel
I hereby certify that the foregoing
Resolution was ADOPTED on 11/5/2019 by
the Board of Supervisors of the City and
County of San Francisco.

Angela Calvillo
Clerk of the Board
11/15/19
Date Approved
Printed al 11 :03 am on 1116119
2024-010
File No. 190815
I hereby certify that the foregoing resolution, not being signed by the Mayor within the time limit as set forth in Section 3.103 of the Charter, or time waived pursuant to Board Rule 2.14.2, became effective without her approval in .accordance with the provision of said Section 3.103 of the Charter or Board Rule

2.14.2. 2024-010
2024-010
2024-010
915 I Street, Sacramento, CA 95814 • [email protected] • (916) 808-7200

Council Rules of Procedure

Resolution No. 2024-0241 Adopted on July 23, 2024

City of Sacramento Council Rules of Procedure Page 2 of 58 Table of Contents
Chapter 1 – Authority/Administration ........................................................................................................ 5 A. General Authorities and Applicability ......................................................................................... 5 B. General Administration .................................................................................................................. 5 C. Amendment ....................................................................................................................................... 5 D. Suspension ......................................................................................................................................... 5 E. Rosenberg’s Rules of Order .......................................................................................................... 6 Chapter 2 – Duties ........................................................................................................................................... 7 A. Duties of Members and Staff ......................................................................................................... 7 B. Duties of Mayor and Vice Mayor ................................................................................................. 7 Chapter 3 – Conduct of Members ............................................................................................................... 8 A. Norms and Expectations ................................................................................................................ 8 B. General Conduct ............................................................................................................................. 8 C. Conduct with Members .................................................................................................................. 9 D. Conduct with City Manager and Staff ...................................................................................... 10 E. Conduct with the Public .............................................................................................................. 11 F. Conduct with Other Agencies ................................................................................................... 11 G. Conduct with Boards and Commissions ................................................................................. 11 H. Conduct with the Media .............................................................................................................. 12 I. Ethical Conduct ............................................................................................................................. 12 Chapter 4 – Conduct of City Staff ............................................................................................................. 13 A. General Conduct .......................................................................................................................... 13 Chapter 5 – Conduct of the Public ........................................................................................................... 14 A. General Conduct .......................................................................................................................... 14 B. Addressing the City Council ...................................................................................................... 16 C. Electronic Devices ........................................................................................................................ 18 D. Location of Speaker ...................................................................................................................... 18 Chapter 6 – Meeting Types and Schedules .............................................................................................. 19 A. R
egular Meetings ........................................................................................................................... 19 B. Adjourned Meetings ..................................................................................................................... 19 C. Special Meetings ............................................................................................................................ 19 D. City Council Emergency Meetings ............................................................................................ 19 E. Closed Sessions ............................................................................................................................. 20 F. Public Hearings .............................................................................................................................. 21 G. Teleconference Meetings ............................................................................................................ 22 City of Sacramento Council Rules of Procedure Page 3 of 58 H. Televised Meetings ........................................................................................................................ 22 Chapter 7 – Meeting Agendas .................................................................................................................... 23 A. Requirements for Agenda Item Submission ............................................................................ 23 B. Declaration of Policy .................................................................................................................... 23 C. Procedures for Submission of Reports .................................................................................... 24 D. Written Communications from the City and the Public ..................................................... 24 E. Preparation of the Agenda Packet ............................................................................................. 25 F. Distribution of the Packet ........................................................................................................... 25 G. Posting of Agenda ......................................................................................................................... 25 H. Failure to Meet Agenda Deadlines ............................................................................................ 26 I. Exceptions to the Agenda Requirement .................................................................................. 26 J. Order of Business and Types of Agenda Items ...................................................................... 26 K. Ordinances and Non-Binding Resolutions .............................................................................. 27 L. Ceremonial City Council Resolutions ...................................................................................... 29 Chapter 8 – Conduct of Meeting ............................................................................................................... 30 A. Call to Order – Presiding Officer ............................................................................................. 30 B. Roll Call/Attendance .................................................................................................................... 30 C. Order of Discussion ..................................................................................................................... 31 D. Quorum Call .................................................................................................................................. 33 E. Obtaining the Floor ...................................................................................................................... 33 F. Motions ........................................................................................................................................... 34 G. Voting ............................................................................................................................................... 35 Chapter 9 – Council Vacancies .................................................................................................................. 37 A. Procedures ..................................................................................................................................... 37 Chapter 10 - Facilities ................................................................................................................................... 38 A. Meeting Locations ......................................................................................................................... 38 B. Meeting Capacity ........................................................................................................................... 38 Chapter 11 - City Council Committees and Regional Organizations ............................................... 39 A. General ............................................................................................................................................ 39 B. Council Standing Committees .................................................................................................... 39 C. Council Ad Hoc Committees .................................................................................................... 40 D. Regional Organizations ................................................................................................................ 41 Chapter 12 – Councilmember Proposal Requests ................................................................................ 42 A. General ............................................................................................................................................ 42 B. Procedures ..................................................................................................................................... 42 City of Sacramento Council Rules of Procedure Page 4 of 58 C. Councilmember Proposal Request Flowchart (following page) ......................................... 43 Chapter 13 – Law and Legislation Committee ....................................................................................... 45 A. Authority; Purposes...................................................................................................................... 45 B. Procedures ..................................................................................................................................... 45 C. Requirements for Agenda Item Submission ............................................................................ 47 Chapter 14 – Personnel and Public Employees Committee ................................................................ 48 A. Purposes .......................................................................................................................................... 48 B. Procedures ..................................................................................................................................... 48 C. Requirements for Agenda Item Submission ............................................................................ 48 Chapter 15 – Budget and Audit Committee ........................................................................................... 49 A. Purposes .......................................................................................................................................... 49 B. Procedures ..................................................................................................................................... 49 C. Requirements for Agenda Item Submission ............................................................................ 50 Chapter 16 – Racial Equity Committee .................................................................................................... 51 A. Purposes .......................................................................................................................................... 51 B. Procedures ..................................................................................................................................... 51 C. Requirements for Agenda Item Submission ............................................................................ 51 Chapter 17 – City Advisory Bodies........................................................................................................... 52 A. Vacancies and Appointments ...................................................................................................... 52 B. Requests for Future Agenda Items ........................................................................................... 53 C. Advisory Body Reports................................................................................................................ 53 Chapter 18 – Annual Review of City Council Appointive Officers ................................................... 55 A. Purposes .......................................................................................................................................... 55 B. Procedures ..................................................................................................................................... 55 Glossary ........................................................................................................................................................... 57

City of Sacramento Council Rules of Procedure Page 5 of 58 Chapter 1 – Authority/Administration
A. General Authorities and Applicability

1. The Charter of the City of Sacramento provides that the city council shall determine its own rules and order of business (Sacramento City Charter, § 30). These Council Rules of Procedure (“Rules”) apply when not in conflict with the Charter of the City of Sacramento, Sacramento City Code, the Constitution, or laws of the State of California, including the Ralph M. Brown Act (Government Code, § 54950 et seq). (Brown Act). Until such time as they are amended or new rules are adopted by resolution, these Rules govern the order and conduct of business of the city council, legislative bodies that meet concurrently with the council, council committees, and council-established boards, commissions, and committees (collectively, “legislative bodies”).

2. These rules are applicable to council-established boards, commissions, and committees, as well as to the persons sitting on those boards, commissions, and committees. Those council-established boards, commissions, and committees that are authorized to adopt rules of procedure shall adopt rules that are consistent with these Rules and may not be in conflict with the Charter of the City of Sacramento, Sacramento City Code, the Constitution, or laws of the State of California.

3. In the absence of council-adopted administrative policies, council staff shall abide by the administrative policies approved by all charter officers.

B. General Administration

1. The council shall review and revise these Rules annually, or as needed.

2. During council discussions, deliberations, and proceedings, the presiding officer has the primary responsibility to ensure that the council, staff, and members of the public adhere to these Rules.

3. Any member who thinks the Rules are being violated may make a “point of order” to call for the presiding officer to enforce the Rules.

C. Amendment
Any rule may be adopted, altered, amended, or repealed by resolution at any time by a majority vote of the council, provided that at least a 120-hour notice of such proposed rule change is given to the councilmembers.

D. Suspension

1. Any rule may be temporarily suspended by a two-thirds vote of all councilmembers present, being not less than five votes.

City of Sacramento Council Rules of Procedure Page 6 of 58 E. Rosenberg’s Rules of Order
To the extent these Rules do not address an issue of parliamentary procedure for legislative body meetings, Rosenberg’s Rules of Order: Simple Parliamentary Procedures for the 21st Century s hall apply.

City of Sacramento Council Rules of Procedure Page 7 of 58 Chapter 2 – Duties
A. Duties of Members and Staff

1. Members and city staff shall conduct the business of the City of Sacramento:
a. Recognizing that stewardship of the public interest is of primary concern; b. Working for the common good of the people of Sacramento; and c. Assuring fair and equal treatment of all persons, claims, and transactions coming before the council, council committees, and council-established boards, commissions, and committees.

B. Duties of Mayor and Vice Mayor

1. The mayor is:
a. The presiding officer of the city and of all meetings of the council; b. The official head of the city for performance of duties lawfully delegated to the mayor by the charter;
c. Referred to as “chair” or “chairperson” when acting as presiding officer of legislative body meetings other than the council;
d. Considered a member of the council;
e. Entitled to make and second motions on matters before the council and vote on actions, but possesses no veto power over actions of the council; f. The primary, but not the only, person responsible for interpreting the policies, programs, and needs of city government to the people; and for informing the people of any major change in policies or programs; and g. Empowered, but not exclusively empowered, to make recommendations to the council on all policies and programs that require council decisions; and to perform such other duties as prescribed by the charter.

2. The vice mayor and mayor pro tem shall be elected annually from among the members of the council, other than the mayor, by a majority vote at the council’s first meeting in January.
a. In the absence of the mayor from the city or a council meeting, the vice mayor shall possess all powers of the office of the mayor and be subject to all prescribed duties for that office.
b. In the absence of the mayor and vice mayor from the city or a council meeting, the mayor pro tem shall possess all powers of the office of the mayor and be subject to all prescribed duties for that office.

City of Sacramento Council Rules of Procedure Page 8 of 58 Chapter 3 – Conduct of Members
A. Norms and Expectations

1. Members shall:
a. Put constituents first at all times;
b. Treat each other, staff, and members of the public with dignity, courtesy, and respect;
c. Value all opinions, be tolerant of new and different ideas, and encourage creativity and innovation;
d. Follow through on commitments and be accountable to each other; e. Clarify when items are discussed in confidence and maintain appropriate confidentiality;
f. Be attentive to others, limiting interruptions and distractions; g. Encourage dissent in debate while being mindful not to prolong discourse or block consensus;
h. Be candid with each other about ideas and feelings, and resolve conflicts directly; i. Keep comments clear, concise, and on-topic to maximize opportunities for all to express themselves;
j. Continuously strive to improve how members work as a team; k. Place clear and realistic demands on staff resources and time when requesting action;
l. Start and end meetings on time, work from an agenda, and be present, attentive, and prepared;
m. Present problems in a way that promotes discussion and resolution; and n. Continually work to build trust in each other.

B. General Conduct

1. Members shall:
a. Treat each other and everyone with courtesy and refrain from inappropriate behavior and derogatory comments;
b. Be fair, impartial, and unbiased when voting on quasi-judicial actions; City of Sacramento Council Rules of Procedure Page 9 of 58 c. Use the speaker sequencing system to inform the presiding officer of their wish to speak and wait to be acknowledged by the presiding officer before speaking, and abide the following for orderly and courteous discussion:
(i) Members should permit the majority to express itself and fashion a result, while permitting the minority to also express itself, but not dominate the discussion, while fully participating in the process; (ii) The presiding officer may give preferential speaking order to the councilmember who represents the district of the agenda item; (iii) In the interest of time, the presiding officer may limit the time allotted to speakers, including members of the body;
(iv) Members are encouraged to hear comments from other members prior to speaking a second time; and
(v) It is usual courtesy for the presiding officer to play a less active role in the debate and discussion and to make a summary or final comments on any item.
d. Move to require the presiding officer to enforce this chapter, and the presiding officer shall do so upon an affirmative vote of a majority of the members present; e. Preserve order and decorum during the meeting;
f. Not delay or interrupt the proceedings or the peace of the council, nor disturb any member while speaking, by conversation or otherwise, nor disobey the orders of the council, or the presiding officer, except as otherwise herein provided;
g. Abide by the Confidential Information Policy (Resolution No. 2010-0108) prohibiting disclosure of confidential communications and authorizing public censure for failure to comply with the policy;
h. Support the laws established by the council; and
i. Abide by this chapter in conducting the business of the City of Sacramento.

C. Conduct with Members

1. Members shall:
a. Value each other’s time;
b. Attempt to build consensus on an item through an opportunity for dialogue; but when this is not possible, the majority vote shall prevail, and the majority shall show respect for the opinion of the minority;
City of Sacramento Council Rules of Procedure Page 10 of 58 c. Have the right to dissent from, protest, or comment upon any action of the council;
d. Respect each other’s opportunity to speak and, if necessary, agree to disagree; e. Avoid offensive negative comments and practice civility and decorum during discussions and debate; and
f. Assist the presiding officer’s exercise of the affirmative duty to maintain order.

D. Conduct with City Manager and Staff

1. Members of the city council shall:
a. Speak to the city manager directly on issues and concerns; b. Direct the city manager to implement council’s policy decisions through the administrative functions of the city;
c. Treat staff professionally and refrain from publicly criticizing individual employees;
d. Avoid involvement in personnel issues except during council closed sessions regarding council-appointed staff, including but not limited to the city attorney, city auditor, city clerk, city manager, city treasurer, or director of the office of public safety accountability;
e. Discuss directly with the city attorney, city auditor, city clerk, city manager, city treasurer, or director of the office of public safety accountability as appropriate, any displeasure with their department or staff; and
f. Request answers to questions on council agenda items from the city attorney, city auditor, city clerk, city manager, city treasurer, or director of the office of public safety accountability, department directors, or division managers prior to the meeting whenever possible.

2. General Direction
a. Council requests that deal with policy issues and council requests that may be construed as direction must be directed to the city manager, except for general inquiries or questions, in which case the council may go to the department directors or key staff in the City Manager's Office. Members may also deal directly with the city attorney, city clerk, city treasurer, city auditor, or other staff appointed by the council.

City of Sacramento Council Rules of Procedure Page 11 of 58 E. Conduct with the Public

1. Members shall:
a. Make the public feel welcome;
b. Be impartial, respectful, and without prejudice toward the public; c. Listen courteously and attentively to public comment; d. Not argue back and forth with members of the public; and e. Make no promises to the public on behalf of the legislative body.

F. Conduct with Other Agencies

1. Members shall:
a. Project a positive image of the city when dealing with other agencies; b. Show tolerance and respect for other agencies’ opinions and issues and, if necessary, agree to disagree;
c. Represent official policies or positions of the council when designated as delegates of a legislative body;
d. Explicitly state when their opinions and positions do not represent the legislative body when representing their individual opinions and positions, and not allow the inference that they do (see also Rule 13.A.1.c); and e. Have the ability to lobby or discuss issues that have been adopted by legislative bodies or are standing policies of the legislative bodies with other legislators, government officials, applicants, or other interested persons.

G. Conduct with Boards and Commissions

1. Councilmembers shall:
a. Treat all members of boards, commissions, and committees with appreciation and respect; and
b. Refrain from participation at board, commission, and committee meetings with the purpose of influencing the outcome of those meetings.

2. Rule 3.G.1.b does not apply to the Compensation Commission, Sacramento Ethics Commission, or Independent Redistricting Commission.

City of Sacramento Council Rules of Procedure Page 12 of 58 H. Conduct with the Media

1. Members shall not discuss – or go "off the record" with the media to discuss – confidential or privileged information pertaining to closed sessions, or attorney- client privileged or attorney work product communications, including personnel, litigation, or real property negotiations.

2. Providing non-confidential, non-privileged background information is acceptable.

I. Ethical Conduct

1. Members shall conduct themselves in accordance with the Sacramento City Code of Ethics (Sacramento City Code § 4.02) including but not limited to:
a. Members shall comply with the citywide nepotism policy adopted or approved by city council resolution.
b. Members shall comply with the citywide whistleblower protection policy adopted or approved by city council resolution.
c. Members shall receive ethics training material, as required by Assembly Bill 1234 within 30 days of taking office and at least every two years. d. Members shall receive sexual harassment training material, as required by Assembly Bills 1825 and 1661 within 30 days of taking office and at least every two years.
e. Members shall follow the Political Reform Act and Fair Political Practices Commission regulations.
f. Members shall conduct themselves in accordance with such policies and training.

City of Sacramento Council Rules of Procedure Page 13 of 58 Chapter 4 – Conduct of City Staff
A. General Conduct

1. Staff shall:
a. Prepare well-written staff reports and provide accompanying documents on all agenda items in accordance with the agenda format and preparation schedule; b. Be available for questions from members in accordance with the Brown Act prior to and during meetings;
c. Respond to questions from the public during meetings only when requested to do so by members or the city manager;
d. Refrain from arguing with the public or members; and e. Switch electronic equipment such as cellular telephones to silent or off mode during council meetings.

2. Staff shall remain objective on issues and not be advocates for issues unless so directed by the legislative body.

3. To the extent permitted by the Brown Act, the city manager and staff shall, as soon as possible, inform the mayor and members representing the districts affected of controversial, significant-impact issues that are coming before the legislative body.

4. The city manager shall advise management staff of potentially political or controversial issues coming before the legislative body and direct staff to be present and appropriately prepared.

5. The city manager shall make available an informational briefing for members’ staff for items affecting the city and items on, or potentially on, the council agenda. Briefings shall include necessary department staff and shall take place as soon as possible.

City of Sacramento Council Rules of Procedure Page 14 of 58 Chapter 5 – Conduct of the Public
A. General Conduct

1. Decorum.
a. Members of the public attending council meetings shall observe the same rules and decorum applicable to the members and staff as noted in chapters 3 and 4 of these Rules.
b. No person shall engage in conduct that is intended to or is likely to provoke violent or riotous behavior, nor shall any person engage in conduct that disturbs the orderly conduct of the council meeting. Examples of disorderly conduct include:
(i) Feet-stamping.
(ii) Whistling or other abrupt noises.
(iii) Yelling or shouting or interrupting a speaker who is addressing the council.
(iv) Organized silent demonstrations and other demonstrations intended to disturb the progress of the meeting.
(v) Physically threatening conduct.
(vi) Verbal threats.
(vii) Banging, slamming, or throwing objects.
(viii) Interfering with other attendees’ ability to participate or address the council.
(ix) Entering areas of the chamber not intended for the public. (x) Incitement to commit unlawful or disturbing acts or disrupt proceedings.
(xi) Refusing to abide speaker time limits and leave the podium when directed.
(xii) Placing physical objects in a manner that creates a disturbance or disrupts proceedings.
(xiii) Interjection when not at the podium.
(xiv) Refusing to heed the presiding officer’s call for order.

City of Sacramento Council Rules of Procedure Page 15 of 58 (xv) Approaching the podium or dais without permission of the presiding officer.
(xvi) Signs may not be mounted to any solid item that would facilitate holding or waving and may not impede the view of other attendees. c. Enforcement. In addition to the presiding officer, the decorum officer and the sergeant-at-arms shall have primary responsibility for enforcing council meeting decorum. Additionally, any member may at any time call for a point of order, to request the timely enforcement of these rules of decorum. (i) The presiding officer shall request that a person who is breaching the rules of decorum cease the conduct. If the person does not cease the conduct immediately, the presiding officer may order the person to leave the council meeting or order the sergeant-at-arms to remove the person.
(ii) The decorum officer, who shall be a council-selected person who sits on the dais, may also exercise the duties of the presiding officer in Rule 5.A.1.c.(i) above.
(iii) The sergeant-at-arms shall assist in enforcing the rules of decorum, including removing disorderly persons upon order of the presiding officer or decorum officer.
(iv) If decorum cannot be maintained in council chambers, the presiding officer may take a recess so that decorum can be established. a. If any meeting is willfully interrupted by any person or groups of persons so as to render the orderly conduct of such
meeting unfeasible and order cannot be maintained by the removal of individuals who are willfully interrupting the meeting, the members of the legislative body conducting the meeting may order the meeting room cleared and continue in session. (Government Code, § 54957.9
).

The presiding officer shall direct the sergeant-at-arms to allow the following to attend the remaining session:
i. Once decorum is restored, allow all participants back into council chambers; or
ii. Once decorum is restored, allow all persons, with the exception of any individuals identified by the presiding officer or decorum officer who were willfully
interrupting the meeting or participating in the
disturbance, back into council chambers; or
City of Sacramento Council Rules of Procedure Page 16 of 58 iii. Once decorum is restored, allow only credentialed
representatives of the press or other news media,
except those participating in the disturbance, back into council chambers.
(v) If it is unfeasible to continue the orderly conduct of the meeting in the council chambers the council will continue the meeting in another room at the City Hall Complex and only city staff, credentialed members of the press or other news media, except those
participating in the disturbance, will be allowed into the meeting.

2. Lobbyists shall identify themselves and the client(s), business, or organization they represent before speaking to the council (Sacramento City Code, § 2.15.160 ).

B. Addressing the City Council

1. Purpose of public comment. During regular meetings, the city provides opportunities for the public to address the council as a whole in order to listen to the public’s opinions regarding agendized items and unagendized matters within the subject matter jurisdiction of the city. At all other (special) meetings, public comment is limited to agendized items.
a. Public comments should not be addressed to individual members nor to city officials, but rather to the council as a whole regarding city business. Comments should be directed to the council and not the audience. b. While members of the public may speak their opinions on city business, personal attacks on members and city officials, use of swear words, and signs or displays of disrespect for individuals are discouraged as they impede good communication with the council.
c. Consistent with the Brown Act
, the public comment periods on the agenda are
not intended to be “question and answer” periods or conversations with the council and city officials. The limited circumstances under which members may respond to public comments are set out in Rule 8.D.2.
d. Members of the public with questions concerning consent calendar items may contact the staff person or the member whose district is identified on the report prior to the meeting to reduce the need for discussion of consent calendar items and to better respond to the public’s questions.
e. The presiding officer may stop a member of the public whose comments are not confined to the agendized item being heard. During the public comment portion of the agenda, the presiding officer may stop a member of the public whose comments are not within the subject matter jurisdiction of the city.

2. Speaker time limits. In the interest of facilitating the council’s conduct of the city’s business, the following time limits apply to members of the public (speakers) who wish to address the council during the meeting.

City of Sacramento Council Rules of Procedure Page 17 of 58 a. Matters not on the agenda: two minutes per speaker.
b. Consent calendar items. The consent calendar is considered a single item and speakers are therefore subject to the two-minute time limit for the entire consent calendar. Consent calendar items can be pulled at a member’s request and will be considered individually, with up to two minutes of public comment per speaker.
c. Discussion calendar items: two minutes per speaker.
d. Time limits per meeting. In addition to the above time limits per item, the total amount of time any one speaker may address the legislative body at a meeting is eight minutes.
(i) Each speaker shall limit their remarks to the specified time allotment. (ii) The presiding officer shall consistently utilize the timing system, which provides speakers with notice of their remaining time to complete their comments. A countdown display of the allotted time will appear on the screen behind the dais.
(iii) In the further interest of time, speakers may be asked to limit their comments to new materials and not repeat what a prior speaker said.

Organized groups may choose a single spokesperson who may speak for the group, but with no increase in time.
(iv) Speakers shall not concede any part of their allotted time to another speaker.
(v) The presiding officer may further limit, or expand, the time allotted for public comments per speaker or in total for the orderly conduct of the meeting; such limits shall be fairly applied.

2. Speaker slips. Members of the public in chambers wishing to speak to the legislative body must submit to the city clerk a completed speaker’s slip indicating the agenda item or matters not on the agenda item that they wish to address before the item is called.

City of Sacramento Council Rules of Procedure Page 18 of 58 C. Electronic Devices

1. Members of the public shall turn their electronic devices that are capable of emitting sound – including cellular telephones, personal data devices, digital tablets, laptop computers, etc. – to the off- or silent-mode during council meetings.

2. Cameras. Cameras and recording equipment may be used during council meetings only if:
a. The devices are silent during use;
b. The devices are used in a manner and at locations that do not impede walkways or others views of the meeting or disrupt the conduct of the meeting; c. Continual lighting may not be used with video recording; and d. Flash photography is not allowed.

D. Speaker Location and Documents

1. Members of the public shall not approach the dais without the express consent of the presiding officer or city clerk.

2. Members of the public wishing to address the legislative body must approach the podium when recognized by the presiding officer or city clerk and speak only from the podium.

3. Members of the public may make oral communications but may not display any content on the overhead screens or otherwise. Members of the public wishing to provide documents to the council shall comply with Rule 7.D.

City of Sacramento Council Rules of Procedure Page 19 of 58 Chapter 6 – Meeting Types and Schedules
A. Regular Meetings

1. The city council shall hold regular meetings and provide the time, place, and manner of holding its meetings by annual resolution. A majority of regular council meetings must be held after 5:00 p.m. All meetings of the council must be open to the public, except as permitted by state law (Sacramento City Charter, § 31 ).

2. The city council shall generally meet on Tuesdays at either 2:00 p.m. or 5:00 p.m. in the City Hall Council Chamber, 915 I Street, First Floor, Sacramento, California, except as otherwise stipulated in the adopted meeting schedule.

3. City council standing committees shall generally meet on Tuesdays at 11:00 a.m. in the City Hall Council Chamber, 915 I Street, First Floor, Sacramento, California, except as otherwise stipulated in the adopted meeting schedule.

4. City boards, commissions, and committees shall hold regular meetings and provide the time, place, and manner of holding its meetings, according to the council- adopted meeting schedule. All meetings of the city’s legislative bodies must be open to the public, except as permitted by state law. The city council shall annually, and as needed, adopt a meeting schedule for all city legislative bodies.

5. City boards, commission, and committees shall generally meet at either 11:00 a.m., 1:00 p.m., or 5:30 p.m. at the City Hall Complex, 915 I Street, Sacramento, California, except as otherwise stipulated in the council-adopted meeting schedule.

B. Adjourned Meetings
As permitted by law, the legislative body may adjourn any regular, adjourned regular, special, or adjourned special meeting to a time and place specified in the motion of adjournment.

C. Special Meetings

1. The mayor or a majority of the members of the City Council may direct the city clerk to call a special meeting by providing notice 24-hours in advance of the meeting to the mayor, to all members, and to all media outlets and persons having requested in writing notification of such meetings pursuant to state law.

2. Whenever practicable, special meetings must take place in the council chamber and be video streamed live and recorded for viewing later.

D. City Council Emergency Meetings

1. In the case of an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities or services, the City Council may hold an emergency meeting without complying with either the 120-hour (regular meeting) or 24-hour (special meeting) notice and City of Sacramento Council Rules of Procedure Page 20 of 58 posting requirements but shall otherwise comply with the Sacramento City Code §

4.04 and Brown Act procedures generally stated below.

2. Each local newspaper of general circulation and radio or television station that has requested notice of emergency meetings pursuant to the Brown Act shall be notified by the City Clerk, or designee thereof, at least one hour prior to the emergency meeting, or in the case of a dire emergency, at or near the time that the presiding officer or designee notifies the members of the emergency meeting.

3. This notice shall be given by telephone call or text message to the numbers provided in the most recent request for notification.

4. In the event that telephone services are not functioning, the notice requirements of this section are deemed waived, and the legislative body, or designee of the legislative body, shall notify those newspapers, radio stations, or television stations of the emergency meeting, the purpose of the meeting, and any action taken at the meeting as soon after the meeting as possible.

5. During an emergency meeting, the legislative body may meet in closed session pursuant to the Brown Act
if agreed to by a two-thirds vote of the members
present, being not less than five votes of the council.

6. All special meeting requirements in the Brown Act are applicable to an emergency meeting, except for the 24-hour notice and posting requirement.

7. The minutes of an emergency meeting; a list of persons who the presiding officer of the legislative body, or designee of the council, notified or attempted to notify; a copy of the roll call vote; and any actions taken at the meeting, shall be posted for a minimum of ten days in a public place as soon after the meeting as possible.

E. Closed Sessions

1. Closed sessions generally shall be special meetings held immediately prior to regular meetings.

2. In accordance with the Brown Act
, the public may speak regarding any closed
session item prior to the closed session.

3. All closed session information, verbal or written, is privileged and confidential and shall not be shared with any person not at the closed session. Any member sharing information in violation of this rule may be subject to censure by the council consistent with the council’s confidentiality policy then in effect.

4. The city attorney shall report out in public session any reportable actions that were taken by council and the vote on such actions in accordance with the Brown Act .

5. For closed sessions related to appointive-officer performance evaluations and compensation, see Chapter 18.

City of Sacramento Council Rules of Procedure Page 21 of 58 F. Public Hearings

1. The city clerk shall set council hearing dates and notify the council via the preliminary draft agenda on all matters that require a notice and public hearing before the council, such as matters received from the planning division and appeals to the council.

2. Public hearings will not be withdrawn or continued without the full knowledge and concurrence of the councilmembers within whose districts/jurisdiction the issue resides.

3. The council may refuse to grant a continuance of any hearing unless there is a valid legal reason why the hearing must be continued.

4. Continuances.
a. Any person (applicant, appellant, or designated representative) scheduled for a public hearing before the legislative body:
(i) May obtain one continuance for a period not to exceed the second regular meeting after the original scheduled hearing date, as a matter of right, without personally appearing on the scheduled hearing date, provided a written request for the continuance must be delivered to the city clerk by noon on the day prior to the scheduled public hearing. Any person who has once obtained a continuance by any procedure may not obtain a subsequent continuance under this Rule

6.F.4.a(i).
(ii) Who wants to obtain a continuance of the hearing beyond the second regular meeting after the original scheduled hearing date, or who has not notified the city clerk as provided in Rule 6.F.4.a(i), may obtain a continuance only by appearing before the legislative body at the time the original hearing is scheduled and requesting a continuance. This continuance is not a matter of right and will not be granted unless the legislative body is satisfied that good cause exists for the continuance and that a substantial number of people will not be inconvenienced by such continuance.
(iii) Who has once obtained a continuance of a hearing either by notice to the city clerk under Rule 6.F.4.a(i) or by personal appearance under Rule 6.F.4.a(ii) may obtain a further continuance only by appearing before the legislative body at the scheduled hearing and satisfying the legislative body that extraordinary circumstances exist that would justify this second continuance.

City of Sacramento Council Rules of Procedure Page 22 of 58 (iv) Who has twice obtained a continuance of a hearing may obtain an additional continuance only by appearing before the legislative body at the scheduled hearing and satisfying the legislative body that a miscarriage of justice would result from the refusal of the legislative body to grant a continuance.
b. City staff may obtain a continuance based on the need of the originating department or on behalf of a member. Department staff may request, via the city clerk, as many continuances as needed to complete and ready the project or appeal for the hearing process; however, staff may not serve as a requestor on behalf of an applicant or appellant.
c. Any organized group of residents or neighborhood associations not recognized as an applicant or appellant may contact their councilmember and request a continuance as needed to complete and ready the project or appeal for the hearing process. The member, in their sole discretion, may request the legislative body approve the continuance for good cause.
d. At the meeting when the hearing is scheduled, but before the hearing starts, any member may request the council approve a continuance.
e. Disputes regarding the length of a continuance will be decided by the council at the scheduled hearing if city staff or the city clerk cannot obtain mutual agreement between the parties beforehand.

G. Teleconference Meetings
a. Members of the City Council may participate via a teleconference platform only in accordance with the Brown Act
.

H. Televised Meetings
a. City Council meetings held in the council chambers are generally telecast via local television and available live via video streaming on the city’s official website and recorded for viewing later.
b. Standing committee and city established board, committee, and commission meetings held in the council chambers or historic hearing room are available live via video streaming on the city’s official website
and recorded for viewing later.

City of Sacramento Council Rules of Procedure Page 23 of 58 Chapter 7 – Meeting Agendas
A. Requirements for Agenda Item Submission

1. The city manager and city clerk shall develop the agenda for council meetings in consultation with the mayor and/or vice mayor, with the exception of agenda items involving the compensation of charter officers or any personnel that report to the council, which may only be brought forward with the initial approval of the mayor, or recommendation by a majority of the Personnel and Public Employees (P&PE) Committee.

2. Charter officers, the director of the office of public safety accountability, and the Sacramento Housing and Redevelopment Agency executive director may submit staff reports or descriptions of oral reports to the city clerk for placement on the agenda.

3. Department directors, subject to the discretion of the city manager, may submit staff reports, including oral reports, to the city clerk for placement on the agenda.

4. Outside agencies and advisory bodies, and city boards, committees, and commissions may submit agenda items in accordance with the following:
a. Items must be sponsored for agenda placement by the mayor, charter officers, or department staff; and
a. All agenda items must be submitted in accordance with the agenda packet submission and preparation requirements.

5. Prior to an agenda item being brought to the city council, it should be brought to any relevant city board, committee, or commission and the staff report should include the board, committee, or commission recommendation.

B. Declaration of Policy

1. No ordinance, resolution, motion, or item of business may be introduced or acted upon at a meeting of a legislative body of the city without it appearing on a duly noticed and posted agenda in accordance with Sacramento City Code § 4.04 and the
Brown Act. Exceptions to this rule are limited to those provided by state law.

2. No ordinance, resolution, motion, or item of business will be considered that:
a. Does not affect the conduct of the business of the City of Sacramento or its powers or duties as a municipal corporation, or
b. Supports or disapproves of any legislation or action (i) Of the State of California;
(ii) Of the President or Congress of the United States; or City of Sacramento Council Rules of Procedure Page 24 of 58 (iii) Before any officer or agency of the state or nation, unless the proposed legislation or action, if adopted, will affect the conduct of the municipal business or the powers or duties of the City of Sacramento or its officers or employees.
c. Rule 7.B.2 may be invoked only before public comment or council deliberation on the matter and by five affirmative votes on the question: “Shall the council consider this matter?”
C. Procedures for Submission of Reports

1. A written staff report should be prepared and submitted in accordance with the agenda review procedure and reviewed by the relevant departments including but not limited to finance, city manager, and city attorney.

2. Continued items do not require a new report if there are no changes other than the agenda date. If there is any other change, a new report meeting all applicable requirements must be submitted.

3. Staff reports should include sufficient information for members of the council and the public to understand the action being considered, including any board, commission, or committee recommendation, and the appropriate legislative history.

D. Written Communications from the City and the Public

1. The city clerk shall manage communications to members regarding meeting topics to ensure compliance with the Brown Act
.
a. Except for records exempt from disclosure under the California Public Records Act (Government Code, § 54957.5, subd. (b)) and otherwise by law, agendas and any other writings distributed to all or a majority of the members of a legislative body for discussion or consideration at a public meeting are disclosable to the public and shall be made available upon request without delay. b. Materials distributed to the members during the meeting shall be available for viewing by the public during the meeting if the materials were prepared by the city or a member, or at the conclusion of the meeting if prepared by another person (Government Code, § 54957.5
, subd. (b)).

2. Interested parties or their authorized representatives may address the council by written communications regarding agenda items.
a. Written communications received by the city clerk will be delivered to members as soon as possible or at the city council meeting if related to an item on that meeting agenda.

City of Sacramento Council Rules of Procedure Page 25 of 58 b. Members of the public may submit comments via the agenda “e-comment” function on the city’s website. E-comments can be submitted and viewed on the city’s website agenda page once an agenda is posted and until adjournment of that meeting. The full e-comment package will be available in the city’s online records library after the conclusion of a meeting.
c. Documents (20 copies recommended) that members of the public submit to the legislative body at the meeting shall be given directly to the city clerk for distribution and shall not be given directly to the members. The documents will be made available to the public.

E. Preparation of the Agenda Packet

1. No later than 120-hours prior to each regularly scheduled meeting, the city clerk shall finalize the agenda packet.

2. Agenda Packet Contents.
a. The agenda packet will include the agenda, the staff reports, draft resolutions and ordinances, contracts, and other attachments. Items noted as “To Be Delivered” on the agenda will be delivered and published to the city’s website upon receipt
by the city clerk. No item is required to be considered by the legislative body if the applicable written material is not delivered to the members before the meeting and made available to the public at the same time. b. Corrections or supplements to a staff report or other written materials already included in the agenda packet may be delivered separately. c. All agreements on the agenda must be available for review by the council and the public prior to the meeting, or at the meeting location during the meeting, unless determined otherwise by the city attorney.
d. Unless waived by a two-thirds vote of council, all city labor agreements and all agreements greater than $1,000,000 must be posted on the city’s website and be made available to the public at least ten days prior to council action as required by Sacramento City Code section 4.04.020
.

F. Distribution of the Packet

1. The city clerk shall make available the agenda packet to the councilmembers and post it to the website no later than 120 hours prior to a regularly scheduled meeting.

G. Posting of Agenda

1. The city clerk shall post the agenda of each regular meeting of the legislative body at least 120-hours in advance of the meeting in a location that is freely accessible to members of the public, as required by the Brown Act.

City of Sacramento Council Rules of Procedure Page 26 of 58

2. The city clerk shall maintain an affidavit indicating the location, date, and time of posting each agenda.

3. If technical difficulties occur, the agenda and reports will be published on the city’s website
as soon as those difficulties are resolved.

H. Failure to Meet Agenda Deadlines

1. The city clerk shall not, without the concurrence of the city manager and city attorney, accept any agenda item or revised agenda item after the deadlines established and noted in these Rules.

2. Any agenda items or revised agenda items will be reviewed by relevant departments as identified by the agenda workflow approval process.

I. Exceptions to the Agenda Requirement

1. Matters not included on the published agenda may be discussed and acted upon by the legislative body only in the following situations:
a. At a meeting during which a majority of the members determine in open session that the matter in question constitutes an “emergency" ( Government Code, §
54956.5); or
b. Upon a determination by two-thirds of the members, or if less than two-thirds are present by unanimous vote of the members present, that:
(i) There is a need to take immediate action; and
(ii) The need for action came to the attention of the city after the agenda had been posted.

J. Order of Business and Types of Agenda Items
The order of business should be carried out as listed on the agenda in the order as set out below; however, the presiding officer may reorder the items at the meeting, unless members object. Members may request items be reordered by motion.

1. Closed Session: confidential discussions with the legislative body as permitted by the Brown Act.

2. Special Presentations/General Communications: the presentation and receipt of ceremonial resolutions and recognitions not requiring formal legislative body action.

Special presentations are limited to two per meeting and no more than five minutes each.

3. Consent Calendar: considered one item, consisting of matters routine in nature and not likely to be subject to debate or inquiry by the members or the public; typically adopted in one motion.

City of Sacramento Council Rules of Procedure Page 27 of 58

4. Public Hearings: duly noticed hearings as mandated by local, state, or federal law, providing an opportunity for public review and comment of a proposed action by the council.

5. Discussion Calendar: non-routine items requiring an oral presentation and discussion before action is taken.

6. Information Items: items when staff is required by federal or state law or city code to inform council of an issue when authority has been delegated to a person, position, board, or commission.

7. Council Comments – Ideas, Questions, and AB1234 Reports:
a. Brief oral or written reports summarizing meeting or conference attendance at city expense, as required by Assembly Bill 1234 (Government Code, § 53232.3 );
b. Requests for the city manager or staff to report on various issues; c. Requests to place items on a future council meeting agenda; d. Requests to refer preparation or review of non-binding resolutions or ordinances to the Law and Legislation Committee; and
e. Reports on district and citywide activities or news.

8. City Manager’s Report
a. Brief oral report from the City Manager or designee.

9. Public Comment-Matters Not on the Agenda: oral communications from the audience regarding matters not on the agenda but within the subject matter jurisdiction of the city.

K. Ordinances and Non-Binding Resolutions

1. Ordinance and non-binding resolution preparation must be referred to the Law and Legislation Committee (L&L) before coming to council, as described in Rule 13.

However, ceremonial city council resolutions (see Rule 7.L, below) need not be referred to the Law and Legislation Committee.

2. Ordinances on the agenda may be passed for publication or adopted in accordance with the procedures in Sacramento City Charter § 32
.

3. Ordinance changes during the review and adoption process. a. The text of an ordinance as approved by the L&L Committee, receiving the necessary votes to bring the matter to council under Rule 13, must be the text that is included in the published agenda as pass-for-publication.

City of Sacramento Council Rules of Procedure Page 28 of 58 b. If an ordinance is brought to council under Rule 13, the text of the ordinance brought to council must be the same text as was submitted to the L&L Committee.
c. The text of an ordinance passed for publication must be the text that is included in the published agenda for the meeting at which the adoption of the ordinance is discussed.
d. Notwithstanding subsections a, b, and c, typographical and clerical errors may be corrected at any time during the ordinance review and adoption process. e. If a member intends to make a substantive (i.e., anything not typographical or clerical) change to an ordinance after it is included in a published agenda, at or before the time the ordinance adoption item is called on the agenda, the member shall distribute sufficient written copies of the proposed change so that all other members, the charter officers, relevant city staff, and the public audience have copies.
f. If the legislative body’s motion to adopt a resolution or ordinance includes a change to the resolution or ordinance text from that published in the agenda, prior to the vote the city clerk shall repeat verbatim the proposed change or otherwise indicate the change is reflected in the circulated written copy of the change.
g. Ordinances bypassing the pass-for-publication requirement under Sacramento City Charter § 32 are subject to this Rule 7.K.3, as applicable.

4. Except as set forth in section (a) below, council can consider adoption of non- binding resolutions. Non-binding resolutions are those within which the council declares its position and opinions on an issue, policy, or other matter that falls outside of the jurisdiction of the city and the council lacks legal authority to establish or regulate. The council may act on such a non-binding resolution if it determines that the matter is of such importance that the council should make the symbolic gesture of adopting a resolution declarative of council’s position. a. The city council shall not act or take a position on matters concerning foreign policy, except upon a 2/3 vote of the Council determining that those matters directly affect the City of Sacramento.

City of Sacramento Council Rules of Procedure Page 29 of 58 L. Ceremonial City Council Resolutions

1. A ceremonial city council resolution is non-binding and has no authority. a. The city council may recognize and celebrate community members, organizations, and events for their contributions to the City of Sacramento and raise awareness surrounding important issues that affect the greater community. b. Ceremonial city council resolutions are not intended for political, commercial, or narrow individual purposes, and should be consistent with the overall policies of the city council. These resolutions shall not inhibit, benefit, or promote religious activities, shall be non-discriminatory, and may not promote political advocacy activities.

2. Requests for ceremonial city council resolutions should be directed to the city clerk, who will work in collaboration with the mayor to finalize language and schedule for presentation at an upcoming city council meeting.

(i) A ceremonial city council resolution is the highest council honor reserved for individuals and organizations who have made extraordinary, lasting, or significant contributions to the City of Sacramento and its residents and who should be held in high esteem.

(ii) This type of recognition should be awarded to City of Sacramento residents, organizations, businesses, dignitaries, and other similar entities who have made significant contributions to the community; non-profit corporations, sports teams, or individuals who have won state, regional, or national titles; acts of heroism, including those as defined by police, fire, and other public safety departments; and individuals deserving exceptional commendation for their contribution to the City as a whole and its residents.

(iii) An Obituary Resolution may be issued to the family in honor of a deceased community member in memoriam of an individual who has made a significant contribution to the City of Sacramento and is generally presented in the community and not at a city council meeting.

3. Individual councilmembers may also create and present ceremonial council-district recognitions in their specific community. An individual councilmember recognition may be issued to individuals, organizations, or groups who have made significant contributions within a specific council district or districts or in support of programs or organizations of interest to the residents of the district.

City of Sacramento Council Rules of Procedure Page 30 of 58 Chapter 8 – Conduct of Meeting
A. Call to Order – Presiding Officer

1. The mayor, or in the mayor’s absence the vice mayor, shall take the chair at the hour appointed for the meeting and shall immediately call the meeting of the council to order.

2. In the absence of the mayor and vice mayor, the mayor pro tem shall preside over the meeting.

3. Upon the arrival of the mayor, the vice mayor shall immediately relinquish the chair at the conclusion of the business then before the council.

4. For council standing committees the chair shall call to order and preside over the meeting. In the absence of the chair, the vice chair shall perform the duties and obligations of the chair.

5. For all other city established legislative bodies the chair shall call to order and preside over the meeting. In the absence of the chair, the vice chair shall perform the duties and obligations of the chair. In the absence of chair and vice chair, the city clerk shall call the meeting to order, and a temporary chairperson shall be elected from among the members present. Upon arrival of the chair or vice chair, the temporary chairperson shall relinquish the position upon conclusion of the item then before the legislative body.

B. Roll Call/Attendance

1. A majority of the members of the council then in office constitutes a quorum (Sacramento City Charter § 30
).

2. A majority of members of the council established legislative body constitutes a quorum.

3. Before the legislative body proceeds with the business before it, the city clerk shall note the members present for the minutes. The late arrival and early departure of members will be entered into the action minutes.

4. A councilmember is considered present at a meeting if the member is either physically in the council chamber or is participating in the meeting through teleconference in accordance with the Brown Act
. Meeting attendance of the mayor
or councilmembers through teleconference is permitted only in extraordinary circumstances.

5. Members must be physically present at the council chamber dais or teleconference location to vote. Proxy or absentee voting is not permitted.

City of Sacramento Council Rules of Procedure Page 31 of 58 C. Order of Discussion
The order of business must be carried out as listed on the agenda as set out below; however, the presiding officer may reorder the items at the meeting, unless members object. Members may request items be reordered by motion.

1. Consent calendar, and any items removed for discussion. a. Mayor, members, or charter officers may request that any matter be removed from the consent calendar and a separate vote taken.
b. All matters remaining on the consent calendar shall be approved by a single action, such single action to have the legal effect of individual action on each matter.
c. If consent calendar items are removed, they shall be discussed immediately after adoption of the balance of the consent calendar.

2. Public Hearings
a. The order of public hearings will generally be as follows:
(i) Open the public hearing.
(ii) Member report of ex parte communications.
(iii) Staff comments, information, and reports, followed by member questions.
(iv) Proponent, if applicable, speaks, followed by member questions. (v) Opponent, if applicable, speaks, followed by member questions. (vi) If the public hearing is on an appeal that does not require council de novo review, then the appellant (opponent) speaks before the applicant (proponent) in accordance with the allotted time. (vii) Public comments.
(viii) If the public hearing is a de novo review appeal, the applicant speaks in rebuttal, but if not a de novo review appeal, the appellant speaks in rebuttal.
(ix) Closure of public comment period.
(x) Further member discussion.
(xi) Motion to close public hearing and take action.

City of Sacramento Council Rules of Procedure Page 32 of 58 b. The presiding officer may direct speakers to avoid repetition in order to permit maximum information to be provided the legislative body within the time allotted for the hearing.
c. The appellant and applicant shall be allocated sufficient time to address the legislative body. However, reasonable time limits on persons addressing the legislative body, including applicants, proponents, and opponents may be imposed if necessary for the orderly conduct of the hearing and the limits are fairly applied.

3. Discussion Calendar
a. The order of discussion after introduction of an item will generally be as follows:
(i) Staff comments, information, and reports, followed by questions from the members.
(ii) Public comments and information, followed by questions from the members.
(iii) Member discussion, motion, and action.
b. Once the item is placed before the council for discussion, motion, or action, no member of staff or the public is allowed to address the council without the consent of the mayor or members.

4. Council Comments – Ideas, Questions, and AB1234 Reports a. Brief oral or written reports summarizing meeting or conference attendance at city expense, as required by Assembly Bill 1234 (Government Code, § 53232.3 );
b. Requests for the city manager or staff to report on various issues; c. Requests to place items on a future council meeting agenda; or d. Reports on district and citywide activities or news.

5. City Manager’s Report
a. Brief oral report from the City Manager or their designee.

6. Public Comment for Matters Not on the Agenda
a. As required by the Brown Act, a portion of each council meeting agenda will provide an opportunity for members of the public to address the council on any agendized item, including closed session and consent calendar items. Regular meeting agendas also will provide for public comment on any unagendized matter that is within the subject matter jurisdiction of the city.

City of Sacramento Council Rules of Procedure Page 33 of 58 b. In response to public comment on unagendized items, the members may individually:
(i) Briefly respond to statements made or questions posed by members of the public;
(ii) Ask questions for clarification;
(iii) Provide a reference to staff or other resources for factual information or response;
(iv) Request staff to report to the council at a subsequent meeting; or (v) Request staff to place a matter of business on a future agenda as needed.

D. Quorum Call

1. During the course of the meeting, should the presiding officer note a quorum is lacking, the presiding officer shall call this fact to the attention of the city clerk.

2. The presiding officer then shall issue a quorum call. If a quorum has not been restored within two minutes of a quorum call, the presiding officer may declare a recess for a reasonable period of time in order to reestablish a quorum.

3. If no quorum is reestablished within a reasonable time, the presiding officer shall adjourn the meeting.

4. Continuation of a council meeting extending past 9:30 p.m. requires a majority vote of the councilmembers present.

5. Continuation of a Planning and Design Commission or Preservation Commission meeting extending past 9:30 p.m. requires a majority vote of the commissioners present.

6. A meeting of any other city established legislative body shall automatically adjourn after two hours, unless extended by a 2/3 vote of the members present; but in no case shall an advisory body meeting exceed three hours.

E. Obtaining the Floor

1. Any member wishing to speak must first obtain the floor by being recognized by the presiding officer. The presiding officer shall recognize any member who seeks the floor when appropriately entitled to do so.

2. With the concurrence of the presiding officer, a member holding the floor may address a question to another member and that member may respond while the floor is still held by the member asking the question. A member may opt not to answer a question while another member has the floor.

City of Sacramento Council Rules of Procedure Page 34 of 58 F. Motions

1. Rosenberg’s Rules of Order: Simple Parliamentary Procedures for the 21st Century governs the management of motions.

City of Sacramento Council Rules of Procedure Page 35 of 58 G. Voting

1. Requirements for Action.
a. Unless a higher vote is required by the city charter, the city code, or otherwise by law, the affirmative votes of at least five members of the council shall be required:
(i) For the council to take action on an item of business; (ii) To pass any ordinance, resolution, or motion; or
(iii) To make or approve any order for the payment of money requiring council approval.
b. Any ordinance declared by the council to be necessary as an emergency measure and containing a statement of the facts constituting such emergency as provided in the city charter may be introduced and adopted at the same meeting if passed by at least six affirmative votes (Sacramento City Charter, § 32 ).

2. Voting Disqualification.
a. A member shall not vote upon a matter if the member is disqualified from voting on that matter due to a conflict of interest. Nor shall any member vote on a quasi-judicial matter if the member is biased regarding that matter. b. A member shall openly state an abstention due to a conflict of interest or bias. A member shall only abstain when there is an actual (or reasonably perceived) financial conflict of interest or bias, and the member is prohibited from voting on the item.
c. A member who is abstaining due to a financial conflict of interest shall publicly identify the financial interest in detail sufficient to be understood by the public, except that disclosure of the exact street address of a residence is not required. d. Under SB 1439, an officer who is abstaining (Government Code, § 84308, the “Levine Act”) shall disclose that fact on the record of the proceeding. Under SB 1439, an officer of an agency shall not make, participate in making, or in any way attempt to use the officer’s official position to influence the decision in a proceeding involving a license, permit, or other entitlement for use pending before the agency if the officer has willfully or knowingly received a contribution in an amount of more than two hundred fifty dollars ($250) within the preceding 12 months from a party or a party’s agent, or from any participant or a participant’s agent if the officer knows or has reason to know that the participant has a financial interest in the decision.
e. As to any other conflict of interest, the member's determination may be accompanied by an oral or written disclosure of the conflict of interest.

City of Sacramento Council Rules of Procedure Page 36 of 58 f. A member who is disqualified by a conflict of interest in any matter shall not remain on the dais during the discussion and shall not vote on that matter.

However, the member may remain on the dais for Consent Calendar items if the member states the abstention from the vote due to the described conflict of interest before the Consent Calendar is voted on in one motion.

City of Sacramento Council Rules of Procedure Page 37 of 58 Chapter 9 – Council Vacancies
A. Procedures

1. As provided in the Sacramento City Charter, absence from five consecutive regular meetings of the council, unless excused by resolution of the council, operates to vacate the seat of the mayor or councilmember so absent. (Sacramento City Charter, §§ 28 and 46.)

2. A vacancy in the office of councilmember or mayor shall be filled by special election called by the council as provided in Sacramento City Charter § 154, unless the vacancy occurs within one year of the next general election at which that office would normally be filled, in which case the vacancy shall be filled by appointment.

The city clerk shall take the necessary actions to accomplish the recruitment and appointment of candidates as provided in
Sacramento City Code § 1.14.

City of Sacramento Council Rules of Procedure Page 38 of 58 Chapter 10 - Facilities
A. Meeting Locations

1. Whenever practical, legislative body meetings shall be held at the City Hall Complex, located at 915 I Street, Sacramento, CA 95814 to facilitate video streaming to the city’s website and archiving for future access.

B. Meeting Capacity

1. Council chamber and historic hearing room attendance is limited to the posted seating capacity. The maximum occupancy of council chambers is 230 and historic hearing room is 70. The city manager shall appropriately regulate entrance to the council chamber when the council chamber capacity is likely to be exceeded. When legislative bodies are in session, members of the public shall not remain standing in the seating area or aisles of the council chamber. Sitting on the floor is not permitted. The sergeant-at-arms shall enforce this chapter.

2. In compliance with the Americans with Disabilities Act, meeting locations are accessible to the public. If a member of the public needs special assistance, a disability-related modification or accommodation, agenda materials in an alternative format, or auxiliary aids to participate in this meeting, they should contact the Office of the City Clerk at 916-808-7200 or [email protected] as soon as possible. Providing at least 72 hours' notice will help ensure that reasonable arrangements can be made.

City of Sacramento Council Rules of Procedure Page 39 of 58 Chapter 11 - City Council Committees and Regional Organizations A. General

1. The mayor shall make all appointments to council standing committees, subject to the approval of the council. The mayor shall make all appointments to council ad hoc committees.

2. A standing committee is a permanent committee of the council established to consider subjects of a particular class, with regularly scheduled meeting dates and times.

3. An ad hoc committee is a temporary committee of the council established for a special purpose and of limited duration.

4. Standing and ad hoc committees have fact-finding, informative, and recommendatory powers only, and such other powers delegated by the council.

5. The council intends that council committees, to the extent possible, conduct a full hearing on any matter referred to that committee before the committee refers the matter back to the council.

6. The city clerk shall maintain and keep on file a list of the standing committees, ad hoc committees, regional organizations, and joint powers agencies to which councilmembers are appointed.

B. Council Standing Committees

1. General Guidelines
a. Standing committee appointments shall be made by the mayor each at the beginning of each calendar year or as necessary.
b. Standing committees shall meet at the city hall complex. c. Standing committees are subject to the Brown Act
and the Sacramento Sunshine
Ordinance (Sacramento City Code § 4.04). Standing committee agendas shall be prepared, posted, and distributed in accordance with the Brown Act and the Sacramento Sunshine Ordinance (Sacramento City Code Chapter 4.04), stating the time and place of the meeting and the subject matters to be discussed. d. A councilmember who is not a member of the standing committee may attend a standing committee meeting, provided the member attends only as an observer, does not testify or otherwise participate in any discussion, and sits amongst the public.
e. Except as provided in subsection f, all items on a standing committee’s agenda must first be referred to the committee by the council for review, with a recommendation returned to the council within 120 days, subject to the exceptions set forth below or as otherwise modified by the council.

City of Sacramento Council Rules of Procedure Page 40 of 58 f. With approval of the city clerk, city manager, or committee chair, an item may be sent directly to a standing committee without council referral. If a matter is so referred to a standing committee, the committee agenda must note that fact on the face of the agenda and the committee chair shall notify the council. Such referrals are not required to be forwarded to the council unless council action is recommended by the standing committee.
g. The city clerk shall assign staff to assist the committee chair with the operation of the committee.

C. Council Ad Hoc Committees

1. Establishment.
a. The mayor or a majority of the council may request the creation of an ad hoc committee.
b. The city manager or a department director, together with the city attorney, shall work with the appropriate supporting department(s) and determine the scope and approximate duration the ad hoc committee.
c. The department director shall submit a request to the mayor, with a copy to the city clerk, requesting the creation of and appointment of up to four members to an ad hoc committee.

2. Scheduling Ad Hoc Committee Meetings.
a. Once an ad hoc committee has been established, the city clerk shall schedule the first meeting. Once confirmed, the city clerk shall notify the members, mayor’s office, city manager (or designee), and the city attorney (or designee) of the meeting details. A regular meeting calendar will be established and adopted by the ad hoc committee.
b. A councilmember who is not a member of the ad hoc committee may attend an ad hoc committee meeting, provided the member attends only as an observer, does not testify or otherwise participate in any discussion, and sits amongst the public.
c. Ad hoc committees are subject to the Brown Act
and the Sacramento Sunshine
Ordinance (Sacramento City Code § 4.04).

City of Sacramento Council Rules of Procedure Page 41 of 58

3. Dissolution
a. Once an ad hoc committee has completed its task, the supporting department shall submit a report to the mayor, with a copy to the city clerk, stating completion of the ad hoc committee tasks and request the dissolution of the ad hoc committee.
b. An ad hoc committee is automatically dissolved one year after its first meeting, unless it is dissolved earlier under Rule 12.C.3.a.
c. The city clerk will provide a periodic report to council announcing the dissolution of ad hoc committees.

D. Regional Organizations
The mayor shall appoint council representatives to regional organizations and joint powers agencies listed in the documents maintained by the city clerk, subject to council approval. Appointments shall be made at the beginning of each calendar year or as necessary.

City of Sacramento Council Rules of Procedure Page 42 of 58 Chapter 12 – Councilmember Proposal Requests
A. General

1. This chapter outlines the process for councilmembers to propose an idea for council action. It modulates the agenda requests of individual councilmembers by referring those requests to the relevant city council standing committee for review, as appropriate, and in so doing provides clear guidance to the council appointees that their work demands are serving the council as a whole. It also ensures councilmember requests are duly tracked and assigned, thus promoting transparency and accountability.

B. Procedures

1. Councilmember proposal requests must be submitted in writing to the city clerk.

The proposal must include a brief summary and background, identify the applicable strategic plan/priority, estimate any budget adjustment or impact, and include additional information sufficient for committee deliberation.

2. The mayor, in consultation with the city manager, city attorney, and city clerk, shall review all requests and will assign each proposal to a committee based on committee jurisdiction, unless an exception applies.
a. Exceptions:
i. Urgent matter that requires quick council action;
ii. A matter related to a pending council matter;
iii. A matter that on its face falls fully outside the jurisdiction of the City;
iv. A matter within the City Manager’s executive function that does not need council authorization; or
v. A matter that should receive a city-established board, commission, or committee input before going to a city council standing committee.

City of Sacramento Council Rules of Procedure Page 43 of 58

3. Standing committees shall review each proposal and vote whether to approve staff work.
a. If the proposal receives threshold committee support to work on the proposal (i.e., a vote of 4/0, 3/1, or 2/1), staff work commences. b. If the proposal receives a 2/2 vote, within 30 days thereafter the city councilmember who initiated the proposal may ask that the city council vote on a non-debatable motion to reconsider, which motion will be placed on the next available city council agenda. If the motion receives five or more “aye” votes, the item will be resubmitted to the committee.

If the motion fails, the proposal concludes. The non-debatable motion to consider may only be considered once. Once a proposal concludes, it cannot be reconsidered sooner than 12 months.
c. If the proposal does not receive sufficient committee support (i.e., a 0/4, 1/3, or 1/2 vote) for further work on the proposal, the proposal concludes.

4. If directed by the standing committee to commence work, staff will bring back to the committee a report for its consideration.
a. If the proposal receives a vote of 4/0, 3/1, or 2/1, the proposal advances to the city council with a committee recommendation.
b. If the proposal receives a 2/2 vote, within 30 days thereafter the city councilmember who initiated the proposal may ask that the city council vote on a non-debatable motion to reconsider, which motion will be placed on the next available city council agenda. If the motion receives five or more “aye” votes, the item will be resubmitted to the committee.

If the motion fails, the proposal concludes. The non-debatable motion to consider may only be considered once. Once a proposal concludes, it cannot be reconsidered sooner than 12 months.
c. If the proposal does not receive sufficient committee support (i.e., a 0/4, 1/3, or 1/2 vote) to advance to the city council, the proposal concludes and cannot be reconsidered sooner than 12 months.

C. Councilmember Proposal Request Flowchart (following page)

City of Sacramento Council Rules of Procedure Page 44 of 58

City of Sacramento Council Rules of Procedure Page 45 of 58 Chapter 13 – Law and Legislation Committee
A. Authority; Purposes

1. Authority to Represent City Positions.
a. The Law and Legislation (L&L) Committee has the authority to take positions on behalf of the city on state and federal legislation as outlined in the city’s legislative platform.
b. The mayor or the chair of the L&L Committee has the authority to take positions, consistent with the adopted legislative platform, on behalf of the city when the need to react quickly does not allow for a matter to be considered by the L&L Committee.
c. Except as provided in subsections a and b, no person or committee has authority to represent the council on policy matters, unless that authority has been granted by the council or the information is limited to a factually accurate statement of the council’s publicly-adopted position.

2. Purposes. The purposes of the L&L Committee are to consider, evaluate, conduct fact-finding, and recommend to council positions on proposed city ordinances and non-binding resolutions.

B. Procedures

1. Ordinances and Non-Binding Resolutions.
a. Origination.
(i) Requests to prepare, amend, draft, or process ordinances and non- binding resolutions shall be made in one of the following ways:
(A) In writing to the city clerk; or
(B) By the city manager or other city staff.
(ii) All non-binding resolution requests must be referred to the L&L Committee. Except as provided in subsection b below, all ordinance requests must be referred to the L&L Committee.
(iii) The requesting member(s), city manager, or staff is considered the sponsor. City staff shall work directly with the sponsor in developing the proposed ordinance language.

City of Sacramento Council Rules of Procedure Page 46 of 58 b. Ordinances not requiring L&L Committee review prior to council review and adoption are those that are:
(i) Deemed urgent by the mayor or city manager;
(ii) Voted on by the majority of council to bypass the L&L Committee; (iii) Voted on by the majority of the L&L Committee to go to council without full L&L Committee review;
(iv) Zoning code amendments for specific development projects; (v) Listings on, or deletions from, the Sacramento register under Sacramento City Code chapter 17.604, article II;
(vi) Adopting property-related fees or fee increases that require public notice before the Utilities Rate Advisory Commission;
(vii) Authorizing the execution of a development agreement; (viii) Establishing or adjusting parking meter rates
(ix) The biennial update for campaign contribution limits, as required by Sacramento City Code section 2.13.120; or
(x) Levying a special tax on land within a community facilities district. (xi) Those reviewed by the P&PE Committee related to a city advisory body’s creating authority.
c. After passing the threshold vote required by the councilmember proposal request flowchart in Chapter 12, ordinances and non-binding resolutions referred to the L&L Committee shall be placed on the legislation log, with new items placed at the end of the log, to establish a priority order; provided, the L&L Committee or council may reorder the priority.
d. The log will be scheduled for the consent agenda at every L&L Committee meeting. Any committee member may pull an item from consent for discussion. e. Items on the log may be removed at the request of the sponsor. Staff shall note the removal request on the log and remove the item after the log has been approved by the committee.
f. The process for advancing an item to the city council is outlined in Chapter 12.

City of Sacramento Council Rules of Procedure Page 47 of 58 C. Requirements for Agenda Item Submission

1. The city manager and city clerk shall develop the agenda for the L&L Committee meetings in consultation with the chair of the committee. a. The chair shall have the right to make recommendations to the committee on matters of policy and programs that require committee decisions. b. Charter officers, the director of the office of public safety accountability, and the Sacramento Housing and Redevelopment Agency executive director may submit staff reports or descriptions of oral reports to the city clerk for placement on the agenda.
c. Department directors, subject to the discretion of the city manager, may submit staff reports or descriptions of oral reports to the city clerk for placement on the agenda.

City of Sacramento Council Rules of Procedure Page 48 of 58 Chapter 14 – Personnel and Public Employees Committee
A. Purposes
The purposes of the Personnel and Public Employees (P&PE) Committee are to:

1. Review applications received for membership to various city boards, commissions, and committees;

2. Conduct interviews for such membership appointment;

3. Make recommendations to the mayor concerning such appointments;

4. Review advisory body reports and recommendations, as provided in Rule 17.C;

5. Review ordinances related to an advisory body’s creating authority prior to council review and adoption;

6. Lead the recruitment process for council-appointed officers; and

7. Develop and lead annual performance metrics and evaluations for council-appointed officers, as provided in Rule 18.

B. Procedures

1. Applications for seats on city boards, commissions, and committees will be reviewed by the P&PE Committee.

2. The P&PE Committee shall conduct interviews of qualified applicants.

3. Recommendations by the P&PE Committee shall be submitted to the city clerk for distribution to the mayor to consider appointment.

4. After the mayor’s appointment, the city clerk shall submit a report for a council agenda requesting confirmation of the mayor’s appointment.

C. Requirements for Agenda Item Submission

1. The city manager and city clerk shall develop the agenda for the P&PE Committee meetings in consultation with the chair of the committee. a. The chair shall have the right to make recommendations to the committee on matters of policy and programs that require committee decisions. b. Charter officers, the director of the office of public safety accountability, and the Sacramento Housing and Redevelopment Agency executive director may submit staff reports or descriptions of oral reports to the city clerk for placement on the agenda.
c. Department directors, subject to the discretion of the city manager, may submit staff reports or descriptions of oral reports to the city clerk for placement on the agenda.

City of Sacramento Council Rules of Procedure Page 49 of 58 Chapter 15 – Budget and Audit Committee
A. Purposes
The purposes of the Budget and Audit Committee (B&A) are to:

1. Assist the council in overseeing and supervising the city auditor;

2. Assist the council in evaluating the proposed budget, including a mid-year report, and any amendments thereto;

3. Assist the council in understanding the budget impacts resulting from council’s actions; and

4. Assist the council in reviewing and evaluating the Innovation and Growth Fund.

5. Assist the council in enhancing the city’s ability to:
a. Improve the effectiveness and efficiency of city operations; b. Improve the city’s fiscal operations;
c. Adopt and adhere to a balanced budget; and
d. Comply with city policies, procedures, and regulatory requirements.

6. Review councilmember proposals for funding allocations that fall outside of the budget process.

B. Procedures

1. The B&A Committee shall receive, review, and forward to the council as appropriate, reports, recommendations, and updates from the city auditor.

2. The B&A Committee shall receive and review the proposed budget and any material amendments thereto.

3. The B&A Committee shall receive and review any key budget policy issues, including but not limited to, Annual Comprehensive Financial Report (ACFR) results, use of any year-end surplus, the mid-year report, budget priorities, use of unanticipated revenue, or proposed budget issues such as fee increases, prior to bringing forward to council.

4. The B&A Committee may:
a. Receive, review, and forward to the council, when relevant to city audits, any reports from the city treasurer, the department of finance, other city offices, or external auditors;
City of Sacramento Council Rules of Procedure Page 50 of 58 b. Receive, review, and forward to the city council any reports and recommendations from the economic development department or city manager regarding the Innovation and Growth Fund; and
c. Propose that the council adopt ordinances, resolutions, or take other actions, provided that such ordinances, resolutions, or actions are within the jurisdiction of the B&A Committee.

5. The process for advancing an item to the city council is outlined in Chapter 12.

C. Requirements for Agenda Item Submission

1. The city manager, city auditor, and city clerk shall develop the agenda for the B&A Committee meetings in consultation with the chair of the committee. a. The chair shall have the right to make recommendations to the committee on matters of policy and programs that require committee decisions. b. Charter officers, the director of the office of public safety accountability, and the Sacramento Housing and Redevelopment Agency executive director may submit staff reports or descriptions of oral reports to the city clerk for placement on the agenda.
c. Department directors, subject to the discretion of the city manager, may submit staff reports or descriptions of oral reports to the city clerk for placement on the agenda.

City of Sacramento Council Rules of Procedure Page 51 of 58 Chapter 16 – Racial Equity Committee
A. Purposes
The purposes of the Racial Equity Committee are to:

1. Help the council align its advancement of racial equity in city decision-making with the impacts resulting from city policy, budget, and service-delivery decisions;

2. Provide a space to help coordinate the various city racial equity initiatives, efforts, metrics, and best practices into a holistic citywide informed approach (rather than a case-by-case approach); and

3. Increase engagement, transparency, and accountability for the City’s ongoing racial equity work.

B. Procedures

1. The Racial Equity Committee shall receive, review, and forward to the council as appropriate, reports, recommendations, policy proposals, and updates regarding racial equity issues. Review and approval of ordinances and adoption of positions on state and federal legislation shall be undertaken by the Law and Legislation Committee, unless an ordinance or legislation is referred directly to the Racial Equity Committee by the council.

2. The process for advancing an item to the city council is outlined in Chapter 12.

C. Requirements for Agenda Item Submission

1. The city manager and city clerk shall develop the agenda for the Racial Equity Committee meetings in consultation with the chair of the committee. a. The chair shall have the right to make recommendations to the committee on matters of policy and programs that require committee decisions. b. Charter officers, the director of the office of public safety accountability, and the Sacramento Housing and Redevelopment Agency executive director may submit staff reports or descriptions of oral reports to the city clerk for placement on the agenda.
c. Department directors, subject to the discretion of the city manager, may submit staff reports or descriptions of oral reports to the city clerk for placement on the agenda.

City of Sacramento Council Rules of Procedure Page 52 of 58 Chapter 17 – City Advisory Bodies
A. Vacancies and Appointments

1. When any vacancy occurs on a board, commission, or committee (advisory body) the city clerk shall announce that vacancy pursuant to the standard outreach procedures. The city clerk’s office maintains the board and commission files and performs all clerical and administrative support tasks related to the application process.

2. At the close of the application period, all applications received for the vacancy are referred by the city clerk to the appropriate nominating body or person for review and recommendation.

3. If the recommending body is the Personnel and Public Employees Committee (P&PE) the applicant will be invited to interview in person before P&PE at the next available meeting. Following review and recommendation by P&PE, the city clerk shall forward to the mayor for review.

4. If the recommending body is a councilmember, following review, the member shall send the board and commission recommendation(s) to the city clerk who will forward to the mayor for review.

5. After reviewing the submitted recommendation(s) made by P&PE or a member, the mayor shall direct the city clerk to prepare a staff report with the mayor’s appointment to fill the vacancy at the next council meeting. Concurrence in an appointment for a seat on a city board, commission or committee shall be by vote of the city council.

6. If the council does not approve the appointment, then the mayor shall make another appointment, and at the soonest regular meeting following the meeting at which the subsequent appointment was made, the council shall vote whether to confirm the new appointment.

7. This procedure shall be followed until an appointment has been approved by the council. No request by a member to delay the appointment or approval will be allowed unless approved by a majority vote of the council.

8. At the direction of the council, all vacancies, application periods, and close of application periods for boards and commissions shall be monitored and maintained by the city clerk.

City of Sacramento Council Rules of Procedure Page 53 of 58

9. In making nominations and appointments to city boards and commissions, the mayor, P&PE Committee, and members should consider persons of various ethnicities, ages, genders, education, and occupational experience as reflected in the general population of the city; and should, as appropriate for the vacancy, consider persons from all districts of the city.

B. Requests for Future Agenda Items

1. Members may submit items under the purview of the advisory body for inclusion on a future agenda by orally making the request under Ideas, Comments, and Questions.
a. The department staff shall add a member’s requests to a chronologically-ordered log that contains all pending requests, i.e., those not having been heard as an agenda item or not otherwise having been removed from the log. b. The log shall appear on the Consent Calendar of each regular meeting and include estimated agenda date or disposition.

C. Advisory Body Reports

1. Advisory body recommendations and reports to the city council shall follow the procedure set forth in this Rule 17.C.

2. Annual report preparation.
a. Each advisory body shall provide an annual report for review by the Personnel and Public Employees (P&PE) Committee.
b. The annual report shall be provided in a format established by the city clerk and should include highlights and accomplishments from the prior year’s work; proposed projects, priorities, and recommendations for the upcoming year; and any other information required of the advisory body according to the Sacramento City Code.
c. The city clerk shall manage an advisory body annual report calendar so that city staff can gather input to prepare a proposed report to the advisory body in a timely manner.
d. Each advisory body must approve its annual report before presentation to the P&PE Committee. When presenting proposed reports to advisory bodies, staff should include information on the feasibility of any recommendations therein.

City of Sacramento Council Rules of Procedure Page 54 of 58

3. Review by P&PE Committee.
a. Annual reports approved by advisory bodies shall be placed on an upcoming P&PE Committee meeting agenda.
a. The city clerk shall act as a liaison and collaborate with city staff to collect any additional information that may be helpful to the committee’s evaluation of advisory body annual reports.
b. The P&PE Committee shall review advisory body annual reports and give staff direction on those reports’ stated projects, priorities, and recommendations.

Before forwarding the report to the city council, the committee may request supplemental information from staff or the advisory body.

4. Other recommendations. If an advisory body has recommendations outside the annual review process, the city clerk shall coordinate with the advisory body to have those recommendations brought before the P&PE Committee, which may consider and act on those recommendations in the same way it does advisory body annual reports.

City of Sacramento Council Rules of Procedure Page 55 of 58 Chapter 18 – Annual Review of City Council Appointive Officers A. Purposes

1. The city council is committed to performing regular annual reviews of its appointive officers, which include the following positions: city attorney, city auditor, city clerk, city manager, city treasurer, director of the office of public safety accountability, and executive director of the Sacramento Housing and Redevelopment Agency. These positions report directly to the city council.

2. Clear communication and performance metrics are at the core of the work of the council and the city. To evaluate council appointive officers on a consistent basis, the P&PE Committee will assume the role and responsibility of developing and leading annual performance metrics and evaluations.

B. Procedures

1. With direction from the P&PE Committee, the city clerk shall coordinate and schedule appointive officer annual reviews.

2. Annually, appointive officers shall present their annual report, including past year accomplishments and strategic goals and objectives for the upcoming year, to the P&PE Committee. Once approved by the P&PE Committee the report will be forwarded to the city council for approval.

3. Performance Evaluations: The city council shall meet in closed session to conduct a performance evaluation of an appointive officer.
a. T he city council may hold closed sessions during a regular or special meeting to consider the appointment, employment, evaluation of performance, discipline, or dismissal of an appointive officer or to hear complaints or charges brought against the appointive officer by another person or employee unless the appointive officer requests a public session (Government Code § 54957 (b)).
b. As a condition to holding a closed session on specific complaints or charges brought against an appointive officer by another person or employee, the appointive officer shall be given written notice of his or her right to have the complaints or charges heard in an open session rather than a closed session, which notice shall be delivered to the appointive officer personally or by mail at least 24 hours before the time for holding the session. c. The city council also may exclude from the public or closed meeting, during the examination of a witness, any or all other witnesses in the matter being investigated by the city council.
d. Closed sessions held pursuant to this rule shall not include discussion or action on proposed compensation except for a reduction of compensation that results from the imposition of discipline.

City of Sacramento Council Rules of Procedure Page 56 of 58

4. Salary and Benefit Negotiations: The city council may meet in closed session with the city’s designated representative to discuss salaries, salary schedules, or compensation paid in the form of fringe benefits of an appointive officer. (Government Code § 54957.6)
a. The agenda for a closed session under this rule must identify the city’s designated representatives. Unless specifically directed otherwise by the mayor, the designated representatives shall be personnel from the Human Resources Department.
b. Closed sessions of the city council under this rule shall be for the purpose of reviewing its position and instructing the designated representatives. c. Closed sessions held pursuant to this rule shall not include final action on the proposed compensation or benefits.

5. Final approval of compensation adjustments, by resolution or contract, shall be made at an open meeting of the city council. See Rule 7.A.1 for agendizing such an item.

City of Sacramento Council Rules of Procedure Page 57 of 58 Glossary
Decorum Officer
The decorum officer is a council-selected person who sits on the dais and has responsibility for enforcing council meeting decorum.
et seq
et seq means “and the following one or ones”.

Ex Parte Communications
An ex parte communication is a written or oral communication between a decisionmaker and an interested person concerning any issue in a formal proceeding, other than procedural matters that does not occur in a public forum established in the proceeding or on the record of the proceeding.

Members shall disclose the substance of all ex parte communications at the beginning of a public hearing for any item brought before the legislative body for hearing, consideration, or action.

Non-Binding Resolution
A non-binding resolution is a resolution in which the council declares its position and opinions on an issue, policy, or other matter that the council lacks legal authority to establish or regulate, but that the council determines is of such importance that the council should make the symbolic gesture of adopting a resolution declarative of council’s position.

Presiding Officer
The Presiding Officer is the person who presides over a meeting and is charged with maintaining order and decorum, recognizing members to speak, and interpreting the rules, practices, and precedents. In the city council the presiding officer is the Mayor. In advisory bodies established by the city council the presiding officer is the Chair. In the absence of Mayor or Chair, the Vice Mayor or Vice Chair shall preside.

Quasi-judicial
Quasi-judicial action means any council action that implicates constitutionally protected property or liberty interests, such as issuance or denial of discretionary land use permits, subdivision maps, business licenses, and other similar action in which a property interest is at stake and the council is charged with applying legal standards to a specific factual situation.

Sergeant-at-Arms
The sergeant-at-arms is the principal law enforcement official of the legislative body and is charged with maintaining security within the chamber (meeting location) and surrounding areas. The sergeant-at-arms also enforces protocol and ensures public decorum is followed as noted in the body’s rules of procedure.

City of Sacramento Council Rules of Procedure Page 58 of 58 Teleconference
A meeting conducted among participants in different locations via telecommunications equipment such as telephones, computers, or other devices.

Law and Legislation CommitteeNovember 12, 2024

Law and Legislation Committee
November 12, 2024