Post Emergency
❑ Upon notification, deactivate the Facilities Branch when requested by the Logistics Section Chief.
❑ Ensure all documentation related to Facilities Branch operations is completed and submitted to the Logistics Section Chief.
❑ Coordinate with the Finance Section to ensure all expense and employee time documentation is completed.
❑ Participate in post-emergency debriefing and critique sessions. ❑ Revise and update emergency plans and procedures to reflect lessons learned from the emergency.
City of Sacramento AHEOP Facilities Branch Director
City of Sacramento AHEOP
Facilities Branch Director Position Guide LOGS-20
Facilities Branch Director Position Guide
Logistics Section Staff
Primary Department: Public Works
Support Departments: Finance
EOC Section: Logistics Section
Reports to: Logistics Section Chief
Function
The Facilities branch is responsible for managing public facilities to conduct essential government services. If required, obtain facilities to support emergency operations, and establish staging areas for resources, as necessary.
Increased Readiness
❑ Upon notification of a potential emergency or disaster, initiate increased readiness actions. ❑ Inform pre-assigned Facilities Branch staff of the potential need to respond. ❑ Review the EOP and appropriate emergency functions.
❑ Document preparedness activities, monitor the situation, and maintain increased readiness. ❑ Consider alerting/recalling off-duty personnel.
❑ Test communications equipment with department employees and facilities. ❑ Assess the availability and condition of resources and personnel.
Initial Activation
❑ Report to EOC (or other designated reporting location) and obtain briefing from the Logistics Section Chief.
❑ Initiate and maintain an activity log. Record the following information/requests:
o By date and time, note arrival time, to whom you report, decisions made, positions activated, personnel assigned to report to the Facilities Branch, directions given, and actions taken.
❑ Determine the need for additional personnel to support Facilities Branch operations. Begin notification procedures.
❑ Complete and maintain updated status information, and as requested, and submit them to the Logistics Section Chief.
❑ Participate in EOC briefings and provide current situation status information to the Logistics Section Chief.
❑ Coordinate and oversee the management of and support to the EOC and other essential facilities and sites used during disaster operations. ❑ Coordinate with other EOC branches/units for support required for facilities. ❑ Support activities for restoration of disrupted services and utilities to facilities.
City of Sacramento AHEOP Facilities Branch Director
City of Sacramento AHEOP
Facilities Branch Director Position Guide LOGS-21
❑ Coordinate with Finance Section on any claims or fiscal matters relating to facilities’ operations.
Extended Operations
❑ Maintain an activity log.
❑ Participate in regular section briefings and provide input to the EOC Incident Action Plan. ❑ Monitor response activities and identify any potential issues that require prompt attention. ❑ Oversee and manage coordination efforts with respective department operation centers (DOCs) and other EOC sections and branches.
❑ Receive and process or refer, as appropriate, requests for personnel, supplies and/or equipment, as indicated.
❑ Ensure a regular sanitation schedule for the city EOC, which includes the following responsibilities.
• Rest rooms
• Food service areas
• Garbage
❑ Coordinate alternate public facilities for conducting essential government services, if necessary.
❑ Identify the types of facilities and 24-hour resources required by response to the emergency. ❑ Arrange for facilities to support emergency operations. • Determine requirements for each facility type.
• Coordinate leases with Facilities staff.
• Prepare layouts of emergency facilities.
• Notify EOC staff of facility availability and layout. • Activate emergency facilities.
• Assign Facility Managers and support staff, as necessary. • Ensure assigned staff are oriented to life safety systems in alternate facilities. ❑ Maintain information in the branch regarding:
• Facilities opened and operating
• Facility managers
• Supplies and equipment at the various locations
• Specific operations and capabilities of each location ❑ As the requirement for emergency-use facilities is identified, coordinate the acquisition of required space to include any use permit, agreement or restriction negotiations required. ❑ In coordination with the Operations Section, provide support to facilities used for disaster response and recovery operations; i.e., staging areas, shelters, local assistance centers, etc. ❑ Identify communications requirements to the IT/Communications Branch. ❑ Communicate and coordinate equipment, material, and supply needs to the Procurement Branch.
❑ Monitor the actions at each facility activated and provide additional support requested in accordance with branch capabilities and priorities established. ❑ Account for personnel, equipment, supplies, and materials provided to each facility.
City of Sacramento AHEOP Facilities Branch Director
City of Sacramento AHEOP
Facilities Branch Director Position Guide LOGS-22
❑ Coordinate the receipt of incoming resources to facilities. ❑ Ensure that operational capabilities are maintained at facilities. ❑ Oversee the distribution of utilities, fuel, water, food, other consumables and essential supplies to all disaster operation facilities.
❑ Ensure that basic sanitation and health needs at mass care facilities (toilets, showers, etc.) are met.
❑ Work with the ADA Coordinator to ensure that all facilities meet ADA requirements. ❑ Provide facilities for sheltering essential workers, employees' families, and volunteers. ❑ Be prepared to coordinate with Animal Care Unit on the provision of facilities for animal sheltering as required.
❑ Close out each facility when no longer needed.
Post Emergency
❑ Upon notification, deactivate the Facilities Branch when requested by the Logistics Section Chief.
❑ Ensure all documentation related to Facilities Branch operations is completed and submitted to the Logistics Section Chief.
❑ Coordinate with the Finance Section to ensure all expense and employee time documentation is completed.
❑ Participate in post-emergency debriefing and critique sessions. ❑ Revise and update emergency plans and procedures to reflect lessons learned from the emergency.
City of Sacramento AHEOP Personnel Branch Director
City of Sacramento AHEOP
Personnel Branch Director Position Guide LOGS-23
Personnel Branch Director Position Guide
Logistics Section Staff
Primary Responsibility: Human Resources
Secondary Responsibility: City Manager’s Office
EOC Section: Logistics Section
Reports to: Logistics Section Chief
Function
The Personnel Branch is responsible for obtaining, coordinating, and allocating all personnel support requests received, except for personnel obtained through mutual aid systems. The branch will manage EOC personnel issues and requests and will coordinate with the Procurement Branch to provide food, water, sleeping, and sanitation facilities for emergency personnel.
Increased Readiness
❑ Upon notification of a potential emergency or disaster, initiate increased readiness actions. ❑ Advise pre-assigned Personnel Branch staff of the potential need to respond. ❑ Review the EOP and appropriate emergency functions.
❑ Document preparedness activities, monitor the situation, and maintain increased readiness. ❑ Consider alerting/recalling off-duty personnel.
❑ Test communications equipment with department employees and facilities. ❑ Assess the availability and condition of resources and personnel. ❑ Review procedures to:
o Coordinate all personnel support requests received at or within the EOC, including any category of personnel support requested from the EOC. o Identify sources and maintain an inventory of personnel support and volunteer resources. Request personnel resources from those agencies as needed. o Ensure that all Disaster Service Workers and volunteers are registered and integrated into the emergency response system.
o Assign personnel within the EOC as needs are identified. o Coordinate emergency management mutual aid (EMMA) as necessary through the Sacramento Operational Area.
Initial Activation
❑ Report to EOC (or other designated reporting location) and obtain briefing from the Section Chief.
❑ Initiate and maintain an activity log. Record the following information/requests:
City of Sacramento AHEOP Personnel Branch Director
City of Sacramento AHEOP
Personnel Branch Director Position Guide LOGS-24
o By date and time, note arrival time, to whom you report, decisions made, positions activated, personnel assigned to report to the Personnel Branch, directions given, and actions taken.
❑ Determine the need for additional personnel to support Personnel Branch operations. Begin notification procedures.
❑ Receive and process all incoming requests for personnel support. Identify number of personnel, special qualifications or training, location where needed and person to report to upon arrival. Secure an estimated time of arrival for relay back to the requesting agency. ❑ Develop a system for tracking personnel processed by the branch. Maintain signed in/out logs. Control must be established for the accountability of personnel used in the response effort.
❑ Ensure training of assigned response staff to perform emergency functions. Coordinate with the Safety Officer to ensure that training for personnel includes safety and hazard awareness and is in compliance with OSHA requirements.
❑ Obtain crisis counseling for emergency workers.
❑ Coordinate feeding, shelter, and care of EOC and field personnel, employees' families and volunteers with the Procurement and Facilities Branches. ❑ Establish a plan for childcare for employees as needed. Coordinate with Facilities Branch for suitable facilities.
❑ Assist and support employees and their families who are also disaster victims. ❑ Develop a plan for communicating with those agencies having personnel resources capable of meeting special needs.
❑ Coordinate with the Sacramento Operational Area for additional personnel needs. ❑ Coordinate transportation of personnel with the Transportation Branch. ❑ Coordinate requests for health/medical personnel, e.g., nurses' aides, paramedics, Red Cross personnel and other trained volunteers to meet health/medical needs with Emergency Medical Services (EMS).
❑ Request technical expertise resources not available within the jurisdiction (hazardous materials, environmental impact, structural analysis, geologic information, etc.) through established channels, mutual aid channels or the Sacramento Operational Area. ❑ Participate in EOC briefings and provide current personnel information to the Logistics Section Chief.
Extended Operations
❑ Maintain an activity log.
❑ Participate in regular Branch briefings and provide input to the EOC Incident Action Plan. ❑ Monitor response activities and identify any potential issues that require prompt attention. ❑ Receive and process requests for personnel as indicated. ❑ Continue to coordinate with activated EOC sections to determine personnel needs. ❑ Evaluate personnel usage and utilize rotation schedules to give EOC staff sufficient rest. ❑ Work with the Finance Section to ensure that all employee time is accounted for and documented during emergency operations.
City of Sacramento AHEOP Personnel Branch Director
City of Sacramento AHEOP
Personnel Branch Director Position Guide LOGS-25
❑ Coordinate with external partners to acquire additional staff as necessary. Participate in EOC briefings and provide current personnel information to the Planning Section Chief. ❑ Maintain information regarding:
o Personnel processed
o Personnel allocated and assigned by agency/location
o Personnel on standby
o Special personnel requests by category not filled
Post Emergency
❑ Upon notification, deactivate the Personnel Branch when requested by the Logistics Section Chief.
❑ Ensure all documentation related to Personnel operations is completed and submitted to the Logistics Section Chief.
❑ Coordinate with the Finance Section to ensure all expense and employee time documentation is completed.
❑ Participate in post-emergency debriefing and critique sessions. ❑ Revise and update emergency plans and procedures to reflect lessons learned from the emergency.
City of Sacramento AHEOP Volunteer Management Unit Leader City of Sacramento AHEOP
Volunteer Management Unit Leader Position Guide LOGS-26
Volunteer Management Unit Leader Position Guide
Logistics Section Staff
Primary Department: Human Resources
Support Departments: City Manager’s Office
EOC Section: Logistics Section
Reports to: Logistics Section Chief
Function
The Volunteer Management Unit is responsible for managing the organizations and volunteers that are requested to provide support to response operations.
Increased Readiness
❑ Upon notification of a potential emergency or disaster, initiate increased readiness actions. ❑ Inform pre-assigned Volunteer Management Unit staff of the potential need to respond. ❑ Review the EOP and appropriate emergency functions.
❑ Document preparedness activities, monitor the situation, and maintain increased readiness. ❑ Consider alerting/recalling off-duty personnel.
❑ Test communications equipment with department employees and facilities. ❑ Assess the availability and condition of resources and personnel.
Initial Activation
❑ Report to EOC (or other designated reporting location) and obtain briefing from the Logistics Section Chief.
❑ Initiate and maintain an activity log. Record the following information/requests:
o By date and time, note arrival time, to whom you report, decisions made, positions activated, personnel assigned to report to the Volunteer Management Unit, directions given, and actions taken.
❑ Determine the need for additional personnel to support Volunteer Management Unit operations. Begin notification procedures.
❑ Complete and maintain updated status information, and as requested, and submit them to the Personnel Branch Director.
❑ Participate in EOC briefings and provide current situation status information to the Personnel Branch Director.
❑ Determine the need for volunteer support.
❑ Identify organizations to assist with immediate volunteer needs. ❑ Contact identified organizations to determine potential response capabilities.
City of Sacramento AHEOP Volunteer Management Unit Leader City of Sacramento AHEOP
Volunteer Management Unit Leader Position Guide LOGS-27
Extended Operations
❑ Maintain an activity log.
❑ Participate in regular section briefings and provide input to the EOC Incident Action Plan. ❑ Monitor response activities and identify any potential issues that require prompt attention. ❑ Receive and process or refer, as appropriate, requests for personnel, supplies and/or equipment, as indicated.
❑ Identify organizations that are able to provide volunteer support to response operations.
Coordinate with respective organization leadership to determine extent of volunteer need, organization capabilities, and response protocols and procedures. ❑ Coordinate with all other EOC sections to ensure all needs for volunteer support are met. ❑ Ensure that needs and requests of all responding volunteer organization are coordinated through the EOC.
❑ Coordinate with volunteer organization leadership to ensure there are adequate numbers of relief personnel to sustain volunteer operations.
❑ Coordinate with necessary personnel to address the needs and considerations of unaffiliated volunteers responding to the site of operations.
Post Emergency
❑ Upon notification, deactivate the Volunteer Management Unit when requested by the Logistics Section Chief.
❑ Ensure all documentation related to Volunteer Management Unit operations is completed and submitted to the Personnel Branch Director. ❑ Coordinate with the Finance Section to ensure all expense and employee time documentation is completed.
❑ Participate in post-emergency debriefing and critique sessions. ❑ Revise and update emergency plans and procedures to reflect lessons learned from the emergency.
City of Sacramento AHEOP Donations Branch Director
City of Sacramento AHEOP
Donations Branch Director Position Guide LOGS-28
Donations Branch Director Position Guide
Logistics Section Staff
Primary Department: Public Works
Support Departments: Human Resources
EOC Section: Logistics Section
Reports to: Logistics Section Chief
Function
The Donations Branch is responsible for managing both in-kind (physical) and monetary donations that occur as a result of an incident in the City. The branch will collect, organize, and ensure that all donations are managed appropriately. In addition, Donations Branch personnel with work with the EOC Public Information Officer (PIO) to develop donation-specific information to be disseminated to the public.
Increased Readiness
❑ Upon notification of a potential emergency or disaster, initiate readiness actions. ❑ Review the EOP and appropriate emergency functions.
❑ Document preparedness activities, monitor the situation, and maintain increased readiness. ❑ Inform staff assigned to perform an emergency function of the potential need to respond. ❑ Consider alerting/recalling off-duty personnel.
❑ Test communications equipment with department employees and facilities. ❑ Assess the availability and condition of resources and personnel.
Initial Activation
❑ Report to EOC (or other designated reporting location) and obtain briefing from the Logistics Section Chief.
❑ Initiate and maintain an activity log. Record the following information/requests:
o By date and time, note arrival time, to whom you report, decisions made, positions activated, personnel assigned to report to the Donations Branch, directions given, and actions taken.
❑ Receive and process all incoming information regarding possible or current donations. ❑ Review or develop procedures for the processing of donations. ❑ Work with the Finance Section to establish protocols and procedures for monetary donations. Identify the organization(s) that can accept donated money. ❑ Coordinate with shelter staff, if activated, to manage donations provided at shelter locations.
❑ Evaluate and determine possible emergent donation sites and how best to manage unwanted donations.
City of Sacramento AHEOP Donations Branch Director
City of Sacramento AHEOP
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❑ Work with the PIO to develop donation-specific information for the public. ❑ Coordinate with external partners to manage incoming donations from private vendors.
Extended Operations
❑ Maintain an activity log.
❑ Participate in regular section briefings and provide input to the EOC Incident Action Plan. ❑ Monitor response activities and identify any potential issues that require prompt attention. ❑ Continue to manage incoming donations.
❑ Manage, document, and inventory all in-kind donations. ❑ Work with the Debris Management Unit to address any unwanted and/or emergent donation sites that may need cleanup.
❑ Continue to provide updated information to the EOCPIO.
Post Emergency
❑ Upon notification, deactivate the Donations Branch when requested by the Logistics Section Chief.
❑ Notify agencies and groups with whom communications have taken place. Provide contact name and number for any follow up issues.
❑ Ensure all documentation related to donations management operations is completed and submitted to the Planning Section Chief.
❑ Coordinate with the Finance Section to ensure all expense and employee time documentation is completed.
❑ Participate in post-emergency debriefing and critique sessions. ❑ Revise and update emergency plans and procedures to reflect lessons learned from the emergency.
City of Sacramento AHEOP IT/Communications Branch Director City of Sacramento AHEOP
IT/Communications Branch Director Position Guide LOGS-30
IT/Communications Branch Director Position Guide
Logistics Section Staff
Primary Department: Information Technology
Support Departments: Public Works
EOC Section: Logistics Section
Reports to: Logistics Section Chief
Function
The Information Technology (IT) and Communications Branch is responsible for managing all IT related operations, issues, and concerns that occur in the EOC during emergency operations.
Much of the information distribution and sharing occurs on WebEOC or other technical programs, and may require the assistance of the IT/Communications Branch to manage. The branch will also provide support in general technology requests such as computer issues, log in activations, passwords, file access, etc.
Increased Readiness
❑ Upon notification of a potential emergency or disaster, initiate readiness actions. ❑ Review the EOP and appropriate emergency functions.
❑ Document preparedness activities, monitor the situation, and maintain increased readiness. ❑ Consider alerting/recalling off-duty personnel.
❑ Test communications equipment with EOC and department employees ❑ Assess the availability and condition of resources and personnel.
Initial Activation (for most emergencies)
❑ Report to EOC (or other designated reporting location) and obtain briefing from the Logistics Section Chief.
❑ Initiate and maintain an activity log. Record the following information/requests by date and time, note arrival time, to whom you report, decisions made, positions activated, personnel assigned to report to the IT/Communications Branch, directions given, and actions taken. ❑ Determine the need for additional personnel to support IT/Communications Branch operations. Begin notification procedures.
❑ Assist with the activation of the EOC, ensuring that all EOC members are able to login and access their work stations.
❑ Work with the Logistics Section Chief to determine IT and communications priorities, based on the current needs of the EOC.
❑ Provide IT and Communications resources and supplies to the EOC as requested. ❑ Ensure the operability of, and/or connectivity to all technical systems such as the City servers, the EOC server, WebEOC, city EOC email, and other network access.
City of Sacramento AHEOP IT/Communications Branch Director City of Sacramento AHEOP
IT/Communications Branch Director Position Guide LOGS-31
❑ Continually monitor the operational effectiveness of EOC communications systems. Provide additional equipment as required. And ensure that technical personnel are available for communications equipment maintenance and repair.
❑ Ensure all EOC telephone systems are operational.
❑ Ensure that a communications link is established with the Operational Area EOC. ❑ Ensure that there is a linkage between the EOC and established Communications Center (e.g., law and fire). Ensure adequate communications operators are available for 24-hour coverage.
❑ Develop and distribute a Communications Plan which identifies all systems in use and lists specific frequencies allotted for the event or disaster. ❑ Keep all sections informed of the status of communications systems, particularly those that are being restored.
❑ Coordinate with all EOC sections/branches/units regarding the use of all communication systems.
❑ Mobilize and coordinate amateur radio resources to augment primary communications systems as required.
❑ Coordinate use of radio caches to support the EOC and other disaster operations.
Extended Operations
❑ Maintain an activity log.
❑ Participate in regular section briefings and provide input to the EOC Incident Action Plan. ❑ Monitor response activities and identify any potential issues with IT and Communications that require prompt attention.
❑ Review, verify, and process requests from other sections for resources. ❑ Continue to provide IT and communications support to all EOC operations.
Post Emergency
❑ Upon notification, deactivate the IT/Communications Branch as appropriate. ❑ Submit log and other incident-related documentation to Planning Section. ❑ Coordinate with the Finance Section to ensure all expense and employee time documentation is completed.
❑ Participate in post-emergency debriefing and critique sessions. ❑ Revise and update emergency plans and procedures to reflect lessons learned from the emergency.
City of Sacramento AHEOP
3.5 Finance Section
Part 3.5: Finance Section
City of Sacramento AHEOP
3.5 Finance Section FIN-1
Table of Contents
3.5 Finance Section Overview ............................................................................................................................................ 2
3.5.1 Purpose ........................................................................................................................................................................ 2
3.5.2 Duties ............................................................................................................................................................................ 3
3.5.3 Staffing ......................................................................................................................................................................... 4
3.5.4 Concept of Operations ........................................................................................................................................... 4
3.5.5 Organizations and Responsibilities .................................................................................................................. 5
3.5.6 Policies and Procedures ........................................................................................................................................ 6 Finance Section Chief Position Guide .............................................................................................................................. 8 Cost Recovery Unit Leader Position Guide.................................................................................................................. 11 Fiscal Unit Leader Position Guide ................................................................................................................................... 14 Compensation Claims Unit Leader Position Guide .................................................................................................. 16 Part 3.5: Finance Section
City of Sacramento AHEOP 3.5 Finance Section
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3.5 Finance Section FIN-2
Finance Section Overview
3.5.1 Purpose
The Finance Section is responsible to organize and operate the finance and administration actions for the EOC; arrange for emergency purchasing and financing of resources and services; participate in development and implementation of the EOC Action Plan; and activate and supervise the Finance Section staff. When fully staffed, the Finance Section Chief may fully or partially activate the section with the following positions.
• Cost Recovery Unit
• Fiscal Unit
• Compensation/Claims Unit
Only those positions required by the emergency are activated. If personnel are not available for the required position, the duties assigned to the unstaffed function are the responsibility of the Finance Section Chief, who is a member of the EOC General Staff and reports to the EOC Director.
Priorities. The Finance Section priorities are to:
• Provide financial continuity to the City and community. • Cooperate with the other sections of the Emergency Operations Center. • Document City costs and recover the most cost allowed.
Overall Responsibilities. The Finance Section's primary responsibility is to maintain to the greatest extent possible the financial systems necessary to keep the City functioning during a disaster. The Section also supervises the negotiation and administration of vendor and supply contracts and procedures.
The Finance Section acts in a support role in disasters to ensure that all required records are preserved for future use and to support filing requirements for State OES and FEMA reimbursement. The Finance Section accomplishes this through maintenance of proper and accurate documentation of all actions taken. The Finance Section will:
• Activate and maintain a disaster accounting system.
• Provide financial resources necessary for recovery.
• Maintain payroll and payments.
• Investigate and process injury claims.
• Coordinate documentation for cost recovery.
• Work with disaster agencies on cost recovery.
The Finance Section provides for the tracking of time worked by all emergency personnel involved in the incident, provides costs analysis and projections, and records any and all injury claims for compensation.
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3.5.1 Duties
In general, the Finance Section Chief is responsible to:
• Assign and brief Section staff as indicated.
• Implement emergency finance procedures as necessary and advise all EOC staff of those procedures.
• Implement timekeeping and expenditure tracking procedures and advise EOC staff of the procedures to follow.
o Notify the other sections and City departments of the job number to be used for the disaster.
o Determine if the City can continue handling financial transactions. o Maintain to the extent possible the financial continuity of the City essential financial functions (e.g., payroll, payments, and revenue collection). • Compile cost estimates associated with damages, in consult with EOC Damage Assessment staff.
• Complete insurance claim forms and State of California Office of Emergency Services (CalOES) and Federal Emergency Management Agency (FEMA) documentation for disaster assistance applications, as appropriate.
o Upon declaration of a disaster by the State and/or Federal Governments, coordinate with disaster agencies to initiate the recovery process of City costs. o Coordinate with the other sections and departments the collection and documentation of costs pertaining to the disaster/emergency. o Coordinate with disaster assistance agencies for the required inspections, documentation, audits and other necessary work in order to recover costs.
• Arrange for administrative support to EOC as necessary.
In general, the Cost Recovery staff are responsible to:
• Document information for reimbursement from the state and federal governments. • Activate and maintain Disaster Accounting System.
• Coordinate documentation of costs with other sections and departments. • Coordinate cost recovery with disaster assistance agencies.
In general, the Fiscal staff are responsible to:
• Provide all cost analysis activity associated with EOC operation. • Obtain and record all cost data for the emergency/disaster. • Ensure the proper identification of all equipment and personnel requiring payment. • Analyze and prepare estimates of EOC costs.
• Maintain accurate record of EOC costs.
In general the Compensation and Claims staff are responsible to:
• Collect information for all forms required by Workers Compensation and local agencies. • Maintain a file of injuries and illness associated with the personnel activity at the EOC and maintains a file of written witness statements on injuries.
City of Sacramento AHEOP 3.5 Finance Section
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3.5 Finance Section FIN-4
• Manage and direct all compensation for injury specialists and claims specialists assigned to the disaster.
• Provide investigative support in areas of claims for bodily injury and property damage compensation presented to the City of Sacramento.
3.5.2 Staffing
When fully activated, the Finance Section may include the following positions and will be staffed by the following personnel, unless an alternate is assigned. • A Finance Department Director will serve as the Finance Section Chief. • A Finance Department representative will serve as the Cost Recovery Unit lead. • A Finance Department representative will serve as the Fiscal Unit lead. • Human Resources, risk management representative will serve as the Compensation and Claims Unit lead.
3.5.3 Concept of Operations
To respond to disasters effectively, each person assigned an emergency management position has specific duties to complete before, during and after a disaster. These tasks are outlined in the City of Sacramento Emergency Operations Plan (EOP), Basic Plan. More detailed information about each function in the Emergency Operations Center (EOC) is presented in this section, and other sections and annexes to the EOP.
Preparedness. Preparedness actions allow staff to prepare for disaster operations, become familiar with the contents of this plan, develop and update procedures and resource lists and participate in training drills and exercises. The duties assigned to all personnel in the Finance Section include:
• Participate in regular meetings of the Emergency Operations Center (EOC) staff to maintain familiarity with the role and responsibilities of the assigned EOC function and to discuss emergency management issues.
• Review the EOP, applicable department plans, standard operating procedures, and the materials contained in this annex. Consolidate recommended revisions and updates to this annex and submit changes to the City of Sacramento Director of Emergency Management. • Develop any additional information to be incorporated into the assigned section and submit to the City of Sacramento Director of Emergency Management. • Participate in training, exercises and post-exercise critiques conducted by the City's Office of Emergency Management Training and Exercise Program Manager.
Initial Response. The Section Chief is responsible to ensure that all section staff:
• Report to the EOC and obtain briefing. The Section Chief meets with the Director of Emergency Services. The Section staff then meets with the Finance Section Chief. • Determine the extent to which the Section should be activated and notify assigned staff, as indicated.
• Initiate and maintain an activity log.
• Implement activities outlined in the checklists.
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Extended Operations.
• Coordinate activities of staff within the assigned Section, and with other Section chiefs, as indicated.
• As needed the Section Chief will consult with the Director of Emergency Services regarding any unresolved conflicts.
• Participate in regular EOC and Section briefings and provide input into the development of the EOC Action Plan.
• Track all activities and decisions in an activity log.
Post Emergency.
• Upon deactivation of the EOC, make notifications as indicated. • Provide Logistics Section Supply staff with a list of any expendable supplies to be replenished.
• Ensure that non-expendable supplies/equipment are serviced and retuned to proper locations.
• Participate in EOC debriefing and critique sessions.
3.5.4 Organizations and Responsibilities
Local Government Level. California Government Code (CGC) § 8607 requires all local public agencies (cities, special districts and counties) to respond to emergencies using the Standardized Emergency Management System (SEMS) at the scene of a multi-agency emergency and in the EOC. SEMS is a standard emergency response system and organization that enhances the ability of the OA to work with any city, county, special district or state agency.
The City of Sacramento is responsible for emergency response within the boundaries of the City.
Special districts are primarily responsible for the restoration of services that they normally provide.
They may also be responsible for safety of people at their facilities or on their property and for warning of hazards from their facilities or operations. Some special districts may assist other local governments in the emergency response.
All local governments are responsible for coordinating with, other local governments, the field response level and the operational area (OA). Local governments are also responsible for providing mutual aid within their capabilities.
Local governments must comply with SEMS regulations in order to be eligible for state funding of response related costs and will:
• Use SEMS when a local emergency is declared or proclaimed, or the local government EOC is activated.
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3.5 Finance Section FIN-6
• Establish, coordinate and communicate with Incident Commanders either through departmental operations centers (DOC's) to the EOC, when activated, or directly to the EOC, when activated.
• Use existing mutual aid systems for coordinating fire and rescue, and law enforcement, public works and other mutual aid resources.
• Establish coordination and communications between the local jurisdiction EOC when activated, and the operational area organization and any state or local emergency response agency having jurisdiction at an incident within the City's boundaries. • Use multi agency or inter agency coordination to facilitate decisions for overall local government level emergency response activities.
City and special district EOCs are required to utilize the same five SEMS functions (Management, Operations, Planning, Logistics, and Finance) to facilitate interagency communication and coordination. Cities and special districts within the county’s boundaries may contact the EOC for information and/or to request support. Requests for information and/or assistance from cities and special districts are typically submitted via the OA Liaison, or directly to the corresponding EOC Section.
Operational Area Level. In accordance with California Code of Regulations (CCR), Title 19, Division 2, Sacramento County and its political subdivisions (cities and special districts) become an OA for emergency response purposes during response to multi-agency disaster events. The OAEOC is established to coordinate emergency operations and manage resources throughout the county.
The OA EOC also serves as a communication and coordination link between all public agencies in the county and the State Region Level EOC (REOC). In accordance with state and local EOPs, the OA EOC submits regular situation reports and requests for support and resources not available within the county to the REOC.
Each city and special district may contact the OA EOC via, landline phone, cellular phone, amateur radio, discipline specific radio frequencies, internet, and/or the WebEOC system.
Regional Level. Sacramento is located in State OES Mutual Aid Region IV within the Inland Administrative Region. State OES Region IV provides staff support available from State OES and other State agencies to assist in rendering mutual aid. The primary mission of the Region IV emergency management organization is to support OA response and recovery operations, and to coordinate Mutual Aid Region response and recovery operations.
3.5.5 Policies and Procedures
Policies and procedures associated with the Finance Section are described below. A checklist contains a list of activities to be performed by the Finance Section Chief that provide emergency actions or information related to the responsibilities of the Finance Section.
Emergency/Disaster Response. Upon notification of a warning or knowledge of a disaster, California Government Code (CGC) § 3100 mandates that public agency employees have special City of Sacramento AHEOP 3.5 Finance Section
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3.5 Finance Section FIN-7
responsibilities to protect the public. City of Sacramento staff may be requested to modify shift schedules, return to work, remain at work, or perform different work assignments. Upon reporting to the EOC, or other designated location, assigned staff will implement the activities outlined in their EOC position guides.
Who Should Respond? In accordance with the CGC § 3100, all public agency employees are considered Disaster Service Workers and are eligible to be assigned to perform an emergency role at the time of a disaster. Certain staff have been pre-assigned to perform a specific function in the Sacramento EOC (as a primary or alternate), or at another location, and are expected to report to the designated location as outlined in the EOC staffing list.
In the rare circumstance when normal communications are out of service and notification may not be possible with use of the normal methods (phone, radio, or internet-based systems), employees report to their normal work site. If normal work site is not available, employees are to report to the alternate location identified by the department plan. Staff assigned to operate in the EOC are to report to the Sacramento EOC.
Finance Section Activation.
• The Director of Emergency Services or designee is authorized to activate the Finance Section for response to a disaster.
• The extent of the disaster will determine the extent to which the Finance Section will mobilize. In a low level emergency, only part of the section will mobilize. In a wide spread disaster that damages communications and systems, the entire section will mobilize. • The Finance Section will be activated whenever the Director of Emergency Services determines that the City is involved or may soon be involved in a disaster/emergency that will require a finance response.
• In all cases the Cost Recovery Documentation Unit will be activated. Other units will be activated only as conditions necessitate. The Finance Section's Cost Recovery Documentation Unit may continue to function when the EOC is not activated. • The Finance Section Chief will activate the various units of the Finance Section as the disaster/emergency situation develops. All units may be placed on an alert basis when there is warning of an impending or developing disaster. Whether the Finance staff will perform their function at the EOC or their normal worksite depends on the severity of the disaster.
These conditions are:
• Low level. All personnel will report to their normal worksite. The Finance Section Chief will give instructions as necessary.
• Medium Level. EOC activated but normal communications and accounting systems accessible and usable
o Finance Section Chief and head of Cost Recovery Documentation Unit report to the Sacramento City EOC and communicate with other units as necessary. o Other units report to normal worksite unless instructed otherwise. • High Level. EOC is fully activated. Normal communications and accounting systems may or may not be accessible or usable. All Finance Section Units report to the EOC.
City of Sacramento AHEOP Finance Section Chief
City of Sacramento AHEOP
Finance Section Chief Position Guide FIN-8
Finance Section Chief Position Guide
Finance Section Staff
Primary Responsibility: Finance
Secondary Responsibility: As assigned from pool of trained Finance Section Chiefs.
EOC Section: Finance Section
Reports to: Finance Section Chief
Function
The Finance Section is responsible for implementing emergency finance procedures as necessary and ensure all financial procedures related to emergency management and response efforts in the City are carried out accordingly. The Finance Section will also implement timekeeping and expenditure tracking procedures and inform EOC staff of the procedures to follow, compile cost estimates associated with damages, and complete insurance claim forms and State Office of Emergency Services (OES) and Federal Emergency Management Agency (FEMA) documentation for disaster assistance applications, as appropriate.
Increased Readiness
❑ Upon notification of a potential emergency or disaster, initiate increased readiness actions. ❑ Inform pre-assigned Section staff of the potential need to respond. ❑ Review appropriate standard operating procedures and position guides. ❑ Document preparedness activities, monitor the situation, and maintain increased readiness. ❑ Consider alerting/recalling off-duty personnel.
❑ Test communications equipment with department employees and facilities. ❑ Assess the availability and condition of resources and personnel. ❑ Pre-position equipment in strategic locations to meet expected needs.
Initial Activation
❑ Report to EOC (or other designated reporting location) and obtain briefing from the EOC Director. Provide any initial incident information to the Planning Section Chief, if activated. ❑ Initiate and maintain an activity log. Record the following information/requests. • By date and time, note arrival time, to whom you report, decisions made, positions activated, personnel assigned to report to the Finance Section, directions given, and actions taken.
❑ Based on the situation, activate the necessary units within the Finance Section and notify the appropriate staff. (Fulfill all responsibilities of your section until units are staffed):
• Cost Recovery Unit
• Fiscal Unit
City of Sacramento AHEOP Finance Section Chief
City of Sacramento AHEOP
Finance Section Chief Position Guide FIN-9
• Compensation and Claims Unit
❑ Gather information related to resource deployment, response and employee conditions, and logistical support needs from the Finance Section staff for input into the EOC Action Plan. ❑ Assign and brief incoming staff, in accordance with the EOC Action Plan, and oversee section operations in implementing the EOC Incident Action Plan. ❑ Identify available internal and external communications capabilities. ❑ Purchase supplies, equipment, and services within authorization. Notify City Attorney (as needed) for special contract provisions.
❑ Provide assistance to City departments in other purchasing matters, including:
• Vendor Sourcing
• Product evaluation
• Specification preparation
• Inspection and receiving practices
❑ Ensure quality control standards are implemented.
❑ Activate the Disaster Accounting System and notify all sections document their costs in accordance with the EOC Action Plan.
❑ Ensure that financial and expenditure records of the emergency are maintained. ❑ Meet with EOC Director to convey level of purchasing authority to be delegated to the Logistics Section. Clarify what types and amounts of purchases should be pre-authorized by the Finance Section.
❑ Keep the EOC Director apprised of overall financial situation and significant financial developments.
Extended Operations
❑ Maintain an activity log.
❑ Participate in regular Section briefings and provide input to the EOC Incident Action Plan. ❑ Collect status report information from the Finance Section staff; provide this information to the Planning Section to include in the EOC Action Plan.
❑ Monitor response activities and identify any potential issues that require prompt attention. ❑ Request additional personnel and/or equipment resources, as necessary. ❑ Provide EOC Director with financial forecasts and financial analyses, as requested. • Notify the EOC Director when emergency response costs may be excessive or threaten the fiscal soundness of the City.
❑ Brief the EOC Director on all financial management issues needing attention and follow-up. ❑ Coordinate financial transactions with departments involved in recovery to assure proper documentation for recovery of costs.
❑ Supervise the activities of personnel assigned to the Finance Section. ❑ Implement needed changes to activities to meet the needs of the event. ❑ Evaluate the progress of operations by obtaining the latest situation report, and receive and evaluate status reports from section staff.
❑ Brief oncoming Finance Section Chief on activities during your shift and issues/needs for the next operational period.
City of Sacramento AHEOP Finance Section Chief
City of Sacramento AHEOP
Finance Section Chief Position Guide FIN-10
❑ Ensure that all Finance Section staff time, services and supplies expenditures for the EOC are documented at the end of each shift.
Post Emergency
❑ Upon EOC deactivation, direct Finance Section staff as necessary on actions to take. ❑ Ensure all documentation related to the Finance Section is completed and submitted. ❑ Notify agencies and groups with whom communications have taken place. Provide contact name and number for any follow up issues.
❑ Submit log and other emergency-related documentation to the Planning Section. ❑ Submit and process expenditure tracking and timekeeping forms from other sections, as directed.
❑ Participate in post-emergency debriefing and critique sessions. ❑ Revise and update emergency plans and procedures to reflect lessons learned from the emergency.
City of Sacramento AHEOP Cost Recovery Unit Leader
City of Sacramento AHEOP
Cost Recovery Unit Leader Position Guide FIN-11
Cost Recovery Unit Leader Position Guide
Finance Section Staff
Primary Department: Finance
Support Departments: Human Resources
EOC Section: Finance Section
Reports to: Finance Section Chief
Function
The Finance Section is responsible for documenting information for reimbursement from the state and federal governments, activating and maintaining the accounting system for emergency expenses, coordinating documentation of costs with other sections and departments, and coordinating cost recovery with disaster assistance agencies.
Increased Readiness
❑ Upon notification of a potential emergency or disaster, initiate increased readiness actions. ❑ Review the EOP and appropriate emergency functions.
❑ Inform pre-assigned Cost Recovery Unit staff of the potential need to respond. ❑ Document preparedness activities, monitor the situation, and maintain increased readiness. ❑ Consider alerting/recalling off-duty personnel.
❑ Test communications equipment with department employees and facilities. ❑ Assess the availability and condition of resources and personnel.
Initial Activation
❑ Report to EOC (or other designated reporting location) and obtain briefing from the Finance Section Chief.
❑ Initiate and maintain an activity log. Record the following information/requests:
• By date and time, note arrival time, to whom you report, decisions made, positions activated, personnel assigned to report to the Cost Recovery Unit, directions given, and actions taken.
❑ Determine the need for additional personnel to support Cost Recovery Unit operations.
Begin notification procedures.
❑ Participate in EOC briefings and provide current situation status information to the Finance Section Chief.
❑ Create and implement the objectives of the EOC Incident Action Plan for the unit. ❑ Provide the Finance Section Chief with updates as requested or appropriate. ❑ Determine the need for utilization of day-to-day accounting procedures, or the need to develop ad hoc procedures to meet the needs of the incident.
❑ Develop information for EOC staff on the requirements of expense related documentation. ❑ Determine the emergency expense related spending allocations for the Finance Section.
City of Sacramento AHEOP Cost Recovery Unit Leader
City of Sacramento AHEOP
Cost Recovery Unit Leader Position Guide FIN-12
• Coordinate with the EOC Director to determine alternate allocations and spending restrictions.
❑ Coordinate with the Logistics Section to document all expenses related to emergency purchases.
❑ Review requirements of emergency federal and state reimbursement policies, and ensure that EOC operations are meeting all necessary standards.
❑ Coordinate with local jurisdictions, the operational area, state, and federal levels of emergency management, as necessary, to manage tracking and documenting of expenses. ❑ Coordinate with vendors to ensure that all time and expenses billed by the vendors are within the designated accounting system for the City’s emergency response operations.
Extended Operations
❑ Maintain an activity log.
❑ Participate in regular section briefings and provide input to the EOC Incident Action Plan. ❑ Monitor response activities and identify any potential issues that require prompt attention. ❑ Receive and process or refer, as appropriate, requests for personnel, supplies and/or equipment, as indicated.
❑ Activate and maintain a disaster accounting system and procedures to capture and document costs relating to a disaster in coordination with other sections and departments. ❑ Issue a memorandum to City staff advising of purchase and time card instructions:
o Ensure that all City personnel time records are accurate. • Timesheets are to be coded properly.
− Straight time to regular cost account
− Overtime to disaster cost account
o Timesheets reflect the location or project worked-on with respect to hours worked.
o Timesheets are duplicated and retained by departments/divisions prior to submittal to Auditor-Controller
o Ensure that all vendor and contract payment documents for invoices of purchased items are properly handled.
o Contract payments are to be coded with appropriate organization code, cost, and expenditure accounts.
o Contracts are to correspond to specific projects, if possible. ❑ Track Cost Recovery issues.
o Review costs for personnel overtime and consumable supplies, and the repair, restoration, reconstruction or replacement of public real property or facilities to determine if these costs are eligible for reimbursement through the local government. o Review timecards to ensure that they tie-in to specific project work and location. • Assign all primary purchases to either the general find or a specified budgeted unit for specific response or department operations.
• Ensure that all tracked expenses are linked to the cost account that is specific to the disaster, and/or are linked to an expenditure account number.
City of Sacramento AHEOP Cost Recovery Unit Leader
City of Sacramento AHEOP
Cost Recovery Unit Leader Position Guide FIN-13
❑ Coordinate cost documentation and make decisions on costs codes and items to be tracked by the utilized accounting system.
❑ Act as liaison with the disaster assistance agencies and coordinate the recovery of costs as allowed by law.
❑ Prepare all required state and federal documentation as necessary to recover all allowable disaster costs.
❑ Coordinate with the Documentation Branch of the Planning Section. ❑ Provide analyses, summaries and estimates of costs for the Finance Section Chief, EOC Director, and the Sacramento operational area as required. ❑ Work with EOC sections and appropriate departments to collect all required documentation.
❑ Receive and allocate payments.
❑ Organize and prepare records for final audit.
❑ Prepare recommendations as necessary.
❑ Brief incoming relief staff of all actions taken during current shift.
Post Emergency
❑ Upon notification, deactivate the Cost Recovery Unit as requested by the Finance Section Chief. ❑ Submit all documentation of cost recovery actions taken is submitted to the Planning Section. ❑ Ensure all documentation related to Cost Recovery operations is completed and submitted to the Finance Section Chief.
❑ Coordinate with others in the Finance Section to ensure all expense and employee time documentation is completed.
❑ Participate in post-emergency debriefing and critique sessions. ❑ Revise and update emergency plans and procedures to reflect lessons learned from the emergency.
City of Sacramento AHEOP Fiscal Unit Leader
City of Sacramento AHEOP
Fiscal Unit Leader Position Guide FIN-14
Fiscal Unit Leader Position Guide
Finance Section Staff
Primary Department: Finance
Support Departments: Human Resources
EOC Section: Finance Section
Reports to: Finance Section Chief
Function
The Fiscal Unit is responsible for providing all cost analysis activity associated with EOC operations, obtaining and record all cost data for the emergency/disaster, ensuring the proper identification of all equipment and personnel requiring payment, analyzing and preparing estimates of EOC costs, and maintaining accurate record of EOC costs.
Increased Readiness
❑ Upon notification of a potential emergency or disaster, initiate increased readiness actions. ❑ Review the EOP and appropriate emergency functions.
❑ Inform pre-assigned Fiscal Unit staff of the potential need to respond. ❑ Document preparedness activities, monitor the situation, and maintain increased readiness. ❑ Consider alerting/recalling off-duty personnel.
❑ Test communications equipment with department employees and facilities. ❑ Assess the availability and condition of resources and personnel.
Initial Activation
❑ Report to EOC (or other designated reporting location) and obtain briefing from the Finance Section Chief.
❑ Initiate and maintain an activity log. Record the following information/requests:
• By date and time, note arrival time, to whom you report, decisions made, positions activated, personnel assigned to report to the Fiscal Unit, directions given, and actions taken.
❑ Determine the need for additional personnel to support Fiscal Unit operations. Begin notification procedures.
❑ Participate in EOC briefings and provide current situation status information to the Finance Section Chief.
❑ Create and implement the objectives of the EOC Incident Action Plan for the unit. ❑ Request that all personnel and equipment time records and record of expendable materials used are provided to the Finance Section Chief at the end of each operational period. ❑ Utilize existing or develop ad hoc procedures for:
• Identification of equipment
• Identification of personnel requiring payment
City of Sacramento AHEOP Fiscal Unit Leader
City of Sacramento AHEOP
Fiscal Unit Leader Position Guide FIN-15
• Analyzing and recording all EOC costs
• Documenting all EOC costs
❑ Coordinate with the Cost Recovery Unit, if activated, to ensure the documentation of all expenses related to emergency management and response operations. ❑ Coordinate with the Finance Section Chief and EOC Director to determine approved expenses related to emergency operations in the EOC.
Extended Operations
❑ Maintain an activity log.
❑ Participate in regular section briefings and provide input to the EOC Incident Action Plan. ❑ Monitor response activities and identify any potential issues that require prompt attention. ❑ Coordinate with the local jurisdiction on plans and supply sources. ❑ Coordinate with the Procurement Branch to develop a procurement plan for create single- point ordering.
❑ Collect and record all cost data.
❑ Maintain a fiscal record of all expenditures related to the emergency. ❑ Prepare and provide periodic cost summaries for the Finance Section Chief and the EOC Director.
❑ Maintain cumulative emergency cost records.
❑ Ensure that all financial obligation documents are accurately prepared. ❑ Prepare resources-use cost estimates.
❑ Maintain accurate information on the actual cost for the use of all assigned resources. ❑ Ensure that all EOC sections maintain proper supporting records and documentation to support claims.
❑ Make recommendations for cost savings to the Finance Section Chief. ❑ Coordinate with local jurisdictions, operational area, state, and federal levels of emergency management as necessary.
❑ Coordinate with the Cost Recovery Unit to ensure that all cost documentation is completed to meet all necessary reimbursement requirements.
Post Emergency
❑ Upon notification, deactivate the Fiscal Unit when requested by the Finance Section Chief. ❑ Submit all documentation of fiscal unit actions taken is submitted to the Planning Section. ❑ Ensure all documentation related to Fiscal Unit operations is completed and submitted to the Finance Section Chief.
❑ Participate in post-emergency debriefing and critique sessions. ❑ Revise and update emergency plans and procedures to reflect lessons learned from the emergency.
City of Sacramento AHEOP Compensation Claims Unit Leader City of Sacramento AHEOP
Compensation Claims Unit Leader Position Guide FIN-16
Compensation Claims Unit Leader Position Guide
Finance Section Staff
Primary Department: Finance
Support Departments: Human Resources
EOC Section: Finance Section
Reports to: Finance Section Chief
Function
The Compensation Claims Unit is responsible making overall policy determinations and providing input to all decisions with significant financial impacts. The unit will also coordinate and oversee all efforts related to compensation claims made by City employees while they are working to support City emergency management operations. The Compensation Claims Unit will work in close coordination with the EOC Director and EOC command staff.
Increased Readiness
❑ Upon notification of a potential emergency or disaster, initiate increased readiness actions. ❑ Review the EOP and appropriate emergency functions.
❑ Inform pre-assigned Compensation Claims Unit staff of the potential need to respond. ❑ Document preparedness activities, monitor the situation, and maintain increased readiness. ❑ Consider alerting/recalling off-duty personnel.
❑ Test communications equipment with department employees and facilities. ❑ Assess the availability and condition of resources and personnel.
Initial Activation
❑ Report to EOC (or other designated reporting location) and obtain briefing from the Finance Section Chief.
❑ Initiate and maintain an activity log. Record the following information/requests:
• By date and time, note arrival time, to whom you report, decisions made, positions activated, personnel assigned to report to the Compensation Claims Unit, directions given, and actions taken.
❑ Determine the need for additional personnel to support Compensation Claims Unit operations. Begin notification procedures.
❑ Participate in EOC briefings and provide current situation status information to the Finance Section Chief.
❑ Create and implement the objectives of the EOC Action Plan for the unit. ❑ Request that all personnel and equipment time records and record of expendable materials used are provided to the Finance Section Chief at the end of each operational period.
City of Sacramento AHEOP Compensation Claims Unit Leader City of Sacramento AHEOP
Compensation Claims Unit Leader Position Guide FIN-17
❑ Evaluate and determine the need to utilize day-to-day compensation claims procedures, or the need to develop ad hoc procedures to meet the needs of the incident. ❑ Contact and coordinate with insurance and other external partners to initiate compensation claims.
❑ Ensure that all necessary information, including verification of a claim, are accurately documented stored for reference.
❑ Serve as the liaison between external partners and City employees filing claims.
Extended Operations
❑ Maintain an activity log.
❑ Participate in regular section briefings and provide input to the EOC Incident Action Plan. ❑ Monitor response activities and identify any potential issues that require prompt attention. ❑ Coordinate with the Safety Officer, Legal Officer, agency representatives, Personnel Branch and appropriate field representatives.
❑ Maintain a log of all injuries occurring during the emergency. ❑ Develop and maintain a log of potential and existing claims. ❑ Prepare claims relative to damage to City property and notify and file claims with insurers. ❑ Periodically review all logs and forms produced by the unit to ensure work is complete, entries are accurate and timely, and work is in compliance with the City of Sacramento requirements and policies.
❑ Ensure the investigation of all accidents, if possible. ❑ Ensure that the Personnel Branch of the Logistics Section completes claims for any injured personnel or volunteers working at the emergency.
❑ Provide report of injuries and coordinate with the Safety Officer for mitigation of hazards. ❑ Obtain all witness statements pertaining to claims and review for completeness. ❑ Brief incoming relief staff of all actions taken during current shift.
Post Emergency
❑ Upon notification, deactivate the Compensation Claims Unit when requested by the Finance Section Chief.
❑ Ensure all documentation related to the Compensation Unit operations is completed and submitted to the Planning Section.
❑ Coordinate with others in the Finance Section to ensure all expense and employee time documentation is completed.
❑ Participate in post-emergency debriefing and critique sessions. ❑ Revise and update emergency plans and procedures to reflect lessons learned from the emergency.