City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2024-01994 1/7/2025 Consent Item 6.
Surplus Property Donation to United Way California Capital Region File ID: 2024-01994
Location: Citywide
Recommendation: Adopt a Resolution: 1) authorizing the donation of one surplus compact truck to United Way California Capital Region; and 2) authorizing the City Manager or the City Manager’s designee to execute any necessary documentation to complete the property transfers, including a hold harmless agreement.
Contact: Stacey Chatman, Program Specialist, (916) 808-6711, [email protected]; Alison Kerstetter, Fleet Manager, (916) 808-1163, [email protected]; Department of Public Works
Presenter: None
Attachments:
1-Description/Analysis
2-Hold Harmless Agreement
3-Resolution
Description/Analysis
Issue Detail: The Department of Public Works (DPW), through its Fleet Management Division, has received a formal donation request from United Way California Capital Region. The request is for one (1) compact truck, which United Way California Capital Region intends to use to transport staff and items to and from public events. This specific vehicle has been identified as surplus by the City of Sacramento, has surpassed its useful operational life and is no longer in service. Donating this vehicle to United Way California Capital Region would not only help to repurpose city resources, but also support their ongoing efforts to build a stronger and healthier community.
Policy Considerations: City Code Chapter 3.80.030 (7) provides that surplus personal property may be donated to any other public agency or charitable organization exempt under section 501(c)(3) of the Internal Revenue Code by resolution of the City Council. In this instance, the recipient meets this criterion, making the organization eligible to receive donated surplus item.
File ID: 2024-01994 1/7/2025 Consent Item 6.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): No environmental review is necessary because the recommendations in this report involve the donation of a vehicle and is not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: The following unit is no longer in service and is surplus to the City’s needs: Unit 10289 - 2005 Ford Ranger (Vin# 1FTYR10U75PA81692).
Financial Considerations: In its current condition, the salvage value of the truck is approximately $650 if the City would sell the unit at public auction. Authorizing and executing the hold harmless agreement would protect the City from any further financial liability associated with the donated truck.
Local Business Enterprise (LBE): Not applicable.
RESOLUTION NO. 2025-XXXX
Adopted by the Sacramento City Council
January 7, 2025
Approval to Donate One Compact Truck to the
United Way California Capital Region
BACKGROUND
A. United Way California Capital Region has requested that one compact truck is donated for transporting staff and items to and from public events.
B. The Department of Public Works, Fleet Management Division, has requested approval to donate surplus units 10289, no longer in service, to United Way California Capital Region.
C. City Code Chapter 3.80.030 (F) provides that surplus personal property may be donated to any charitable organization by resolution of the City Council.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The donation of the surplus compact truck listed below is approved.
Section 2. The City Manager or the City Manager’s designee is hereby authorized to enter into a hold harmless agreement between the City of Sacramento and United Way California Capital Region along with any other documentation required to complete the donation.
City Unit Year Make Model Vin
10289 2005 FORD RANGER 1FTYR10U75PA81692