City of Sacramento
City Council - 5PM Report
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File ID: 2024-02001 1/21/2025 Consent Item 4.
Budgetary Adjustment, Supplemental Agreement, and Authority Reset: Broadway Complete Streets Phase 3 Project (T15245000)
File ID: 2024-02001
Location: Broadway between 3rd Street and Franklin Boulevard, District 4, Represented by Councilmember Pluckebaum; District 7, Represented by Councilmember Jennings Recommendation: Adopt a Resolution: 1) authorizing the City Manager or the City Manager’s designee to execute Supplemental Agreement No. 20 to City Agreement No. 2018-0617 with Mark Thomas and Company, Inc. for an amount not to exceed $53,186, bringing the agreement’s total not- to-exceed amount to $2,671,089; 2) resetting the City Manager’s authority to issue supplemental agreements for City Agreement No. 2018-0617; and 3) authorizing the City Manager or the City Manager’s designee to increase the expenditure budget of the Broadway Complete Streets Phase 3 Project (T15245000) by transferring $87,004 (Major Street Construction, Fund 2007) from the expenditure budget of the State and Federal Grant Match Project (T15007200).
Contact: Philip Vulliet, Senior Engineer, (916) 808-5092, [email protected]; Judith- Matsui Drury, Supervising Engineer, (916) 808-7610, [email protected]; Ofelia Avalos, Engineering Services Manager, (916) 808-5054, [email protected]; Department of Public Works
Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Exhibit A - Supplemental Agreement No. 20 - Mark Thomas and Company, Inc.
Description/Analysis
Issue Detail: In August 2016, the City Council accepted the Broadway Complete Streets Plan as the City’s guide for the reconfiguration of the Broadway corridor between Interstate 5 and State Route 99 (Resolution No. 2016-0277). During the planning phase, it was determined the best method to continue moving forward with the project was to divide it into three phases. Phases 1 and 2 were combined and construction completed. A separate Capital Improvement Project (CIP) was established to complete the work for Broadway Complete Street Project Phase 3 (Resolution No.
File ID: 2024-02001 1/21/2025 Consent Item 4.
2023-0328).
Phases 1 and 2 are located along Broadway from 3rd Street to 19th Street and 21st Street to 24th Street. Phase 3 will complete 19th Street to 21st Street and 24th Street to Franklin Boulevard. When fully implemented, the Broadway Complete Street Project will transform Broadway into a complete street that creates an active pedestrian, bicycle, and transit friendly environment.
The accepted plan and proposed project will reduce the vehicle travel lanes from four lanes to two lanes with a center turn lane, add buffered bike lanes, accommodate parking, and improve pedestrian crossings.
In 2018, the City Council awarded the professional services agreement to Mark Thomas and Company, Inc. to complete the project approval and environmental documentation for all three phases of the project extending from 3rd Street to the US-99 interchange. Supplement No. 9 was executed in December 2020 to provide design services for Phases 1 and 2. In December 2023, Supplemental Agreement No.18 was executed with Mark Thomas and Company, Inc. to complete final design services for the Phase 3 project. Several additional supplements have been processed to make minor contract adjustments such as consultants’ staff additions.
An additional supplemental agreement is needed to provide pedestrian crossing design and right-of- way acquisition services for the Phase 3 project. Staff recommends the City Council approval of Supplemental Agreement No. 20, reset of the City Manager’s authority to issue change orders on Agreement 2018-0617, and budget adjustment.
Policy Considerations: The actions requested herein are also consistent with the City’s goals of improving and expanding public safety, and enhancing livability, as identified in the General Plan:
M1.2.1 - Multimodal Choices. The City shall develop an integrated, multimodal transportation system that improves the attractiveness of walking, bicycling, and riding transit over time to increase travel choices and aid in achieving a more balanced transportation system and reducing air pollution and greenhouse gas emissions.
These improvements will accommodate cyclists of varying experience levels and abilities and increase overall ridership. This project is also consistent with the City’s Vision Zero efforts, the goal of which is to eliminate traffic fatalities and serious injuries (Resolution No. 2017-0032). A portion of Broadway is on the High Injury Network, and in addition to installing bicycle facilities, the project will also improve visibility to pedestrians and bicyclists at intersections.
The Sacramento City Code Section 3.04.020 limits the authority of the City Manager to execute contract amendments to a cumulative total of 8% of the original contact price. Supplemental Agreement No. 20 exceeds the cumulative total of supplemental agreements, requiring approval of the City Council to authorize the execution of this supplemental agreement and resetting the City
File ID: 2024-02001 1/21/2025 Consent Item 4.
Manager’s authority to execute contract amendments.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): On October 15, 2019, City Council approved an addendum to the Central City Specific Plan Environmental Impact Report (CCSP EIR) to include the improvement proposed with the Broadway Complete Street Project (Resolution No. 2019-0393).
The CCSP EIR evaluated the potential impacts for the improvements identified in the Broadway Complete Street project, including the lane reduction, bike and pedestrian facilities, streetscape improvements, lighting improvements, and 29th Street extension between Broadway and X Street. Supplemental traffic analysis was performed to evaluate intersection and corridor operations, and operations along adjacent streets. The supplemental analysis identified no significant impacts that were not previously identified and evaluated in the CCSP EIR.
This project is federally funded. In compliance with the National Environmental Policy Act (NEPA), Caltrans determined on March 3, 2020, that the project is a Categorical Exclusion under 23 CFR 771.112(c)(3), and is categorically excluded from needing to prepare an environmental assessment (EA) or environmental impact statement (EIS).
No further environmental review is required for subsequent actions of the previously approved project.
Sustainability: The proposed project supports City Council’s sustainability priorities. The transportation sector accounts for 57% of community-wide greenhouse gas emissions, the largest single sector in the community. The City’s Climate Action Plan includes several implementation measures to reduce vehicle trips. The project would increase active transportation, reduce vehicular trips, and help ensure more efficient vehicular flow. These actions will reduce greenhouse gas emissions and help improve local air quality.
Commission/Committee Action: The project was presented to the Active Transportation Commission (ATC) on November 21, 2019, for review and comment. The ATC was supportive of the project and the benefit of discouraging commuter traffic on Broadway. The ATC also asked about public engagement, disabled access, and transit services on the corridor.
The project was also presented to the Disabilities Advisory Commission (DAC) on September 1, 2021, for review and feedback. The DAC was supportive of the project but wanted to ensure the project accommodated all users and asked for additional accessibility accommodation such as audible pedestrian features, which have been added to the project.
File ID: 2024-02001 1/21/2025 Consent Item 4.
Rationale for Recommendation: Executing Supplemental Agreement No. 20 for pedestrian crossing design and right-of-way acquisition services is needed to complete the project as intended and keep the project on schedule. The supplemental agreement and budgetary adjustment require the City Council approval per City Code.
Financial Considerations: The estimated total cost to complete final design and right-of-way acquisition activities for the Broadway Complete Street Phase 3 Project (T15245000) is $887,004.
With the requested fund transfer there will be sufficient funding to award the Supplemental Agreement No. 20 to City Agreement No. 2018-0617 with Mark Thomas and Company, Inc. for an amount not to exceed $53,186 for a new not-to-exceed amount of $2,671,089 and cover the project management and administrative time required to deliver final design and right-of-way for the project.
There are no General Funds planned or allocated for this project.
Local Business Enterprise (LBE): The contract with Mark Thomas and Company, Inc. is a federally funded contract and as a result Disadvantaged Business Enterprise (DBE) project participation requirements apply. The City’s LBE policy is held in abeyance. The DBE goal for this project is 13%.
Mark Thomas and Company, Inc. exceeded the DBE goal by pledging 19.8%.
Adopted by the Sacramento City Council
January 21, 2025
BUDGETARY ADJUSTMENT, SUPPLEMENTAL AGREEMENT, AND AUTHORITY RESET:
BROADWAY COMPLETE STREETS PHASE 3 PROJECT (T15245000)
BACKGROUND
A. The Broadway Complete Street Project will reduce the vehicle travel lanes from four lanes to two lanes with a center turn lane, add buffered bike lanes, accommodate parking, and improve pedestrian crossings throughout the corridor from 3 rd Street to US -99. To date Phases 1 and 2 of the corridor have completed constr uction. Phase 3 will complete the improvements from 19th Street to 21st Street and 24th Street to Franklin Boulevard.
B. In 2018, the City Council awarded the professional services agreement to Mark Thomas and Company, Inc. to complete the project approval and environmental documentation for all three phases of the project extending from 3rd Street to the US -99 interchange.
Supplement No. 9 was executed in December 2020 to provide design services for Phases 1 and 2. In Decem ber 2023, Supplemental Agreement No. 18 was executed with Mark Thomas and Company , Inc. to complete final design services for the Phase 3 project.
Several additional supplements have been processed to make minor contract adjustments such as consultants’ staff additions.
C. An additional supplemental agreement is needed to provide pedestrian crossing design and right-of-way acquisition services for the Phase 3 project.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee is authorized to execute Supplemental Agreement No. 20 to City Agreement No. 2018 -0617 with Mark Thomas and Company, Inc. for an amount not to exceed $53,186, bringing the agreement’s total not-to-exceed amount to $2,671,089.
Section 2. The City Manager’s administrative authority to issue supplemental agreements for City Agreement No. 2018-0617 is reset.
Section 3. The City Manager or the City Manager’s designee is authorized to increase the expenditure budgets of the Broadway Complete Streets Phase 3 Project (T15245000) by transferring $87,004 (Major Street Construction, Fund 2007) from the expenditure budget of the State and Federal Grant Match Project (T15007200).
Adopted by the City of Sacramento City Council on January 7, 2024, by the following vote:
Ayes:
Noes: None
Abstain: None
Absent: None
Attest:
_____________________________________
Mindy Cuppy, City Clerk
The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Sacramento City Council.