CITY COUNCIL
Kevin McCarty, Mayor
Lisa Kaplan, District 1
Roger Dickinson, District 2
Karina Talamantes, Vice Mayor, District 3
Phil Pluckebaum, District 4
Caity Maple, District 5
Eric Guerra, Mayor Pro Tem, District 6
Rick Jennings, II, District 7
Mai Vang, District 8
CHARTER OFFICERS
Mindy Cuppy, City Clerk
Susana Alcala Wood, City Attorney
Farishta Ahrary, City Auditor
Leyne Milstein, Interim City Manager
John Colville, City Treasurer
City Council
Financing Authority
Housing Authority
Public Financing Authority
Redevelopment Agency Successor Agency
City Hall Complex
915 I Street, Sacramento, CA 95814
Published by the Office of the City Clerk
(916) 808-7200
SUPPLEMENTAL MATERIAL
Description: Attached is supplemental material received after publishing the agenda, an update to attachment 2.
For the Meeting of: Tuesday, February 4, 2025 at 5:00 p.m.
Agenda Item: Consent Item 6
6. Suspension of Competitive Bidding, Contract Supplements and Budgetary Adjustments for the Martin Luther King Jr. (MLK) Library Renovation Project: (C15000840) (Two-Thirds Vote Required) [Published for 10-Day Review 1/23/2025]
File ID: 2025-00389
Location: 7340 24th Street, District 8, Represented by Councilmember Vang; District 2, Represented by Councilmember Dickinson
Recommendation: Adopt a Resolution: 1) suspending competitive bidding, in the best interests of the City, and authorizing the use of the design-assist project delivery method for construction of the Martin Luther King Jr. (MLK) Library Renovation Project; 2) authorizing the City Manager or the City Manager’s designee to execute Contract Supplement No. 1 to City Agreement No. 2024- 0191 with Swinerton Builders increasing the not-to-exceed amount by $10,454,658 for a new total not-to exceed amount of $10,554,658; and increasing the City Manager’s change order authority to six percent ($633,279) of the new not-to-exceed amount of $10,554,658 for the construction phase of the MLK Library Renovation Project; 3) authorizing the City Manager or the City
Manager’s designee to execute Contract Supplement No. 3 to City Agreement No. 2023-1466 with Group 4 Architecture, Research + Planning, Inc. increasing the not-to-exceed amount by $245,100 for a new total not-to exceed amount of $1,182,452 and resetting the City Manager’s authority to issue change orders; 4) approving a finance plan for the renovation of the MLK Library and the construction of improvements needed to relocate the North Sacramento Library; and 5) authorize the City Manager to execute all related budget adjustments to implement the financing plan for renovation of the MLK library and construction of improvements needed to relocate the new North Sacramento Library.
Contact: David R. Avila, Supervising Architect, (916) 808-7501, [email protected]; James Christensen, Facilities Manager, (916) 808-5863, [email protected]; Department of Public Works
RESOLUTION NO.
Adopted by the Sacramento City Council
XXXXXXXXXXX, 2025
Suspension of Competitive Bidding, Contract Supplements and Budgetary Adjustments for the Martin Luther King Jr. (MLK) Library Renovation Project:
(C15000840)
BACKGROUND
A. The Martin Luther King Jr.(MLK) Library was awarded a Building Forward Grant from the California State Library during the Phase 1a distribution of grants for $5,562,774 with a City match of $2,781,387(approved May 2, 2023) to be expended by March 2026.
B. The North Sacramento Library Relocation was awarded a Building Forward Grant from the California State Library during the Phase 2 distribution of grants for $7,245,240 with a City match of $3,622,615, to be expended by June 2027.
C. Construction costs, materials, furniture, and related expenses have risen significantly in recent years, and both projects are estimated to cost substantially more than originally planned. The state has indicated it will not provide additional grant funds, leaving the City to either invest additional local funds or forfeit the grant awards.
D. Recognizing the importance of these libraries for youth, youth programs, and community organizations, the Sacramento Library Authority and City Facilities Division are seeking other sources of fundings and identifying and applying for applicable grants.
E. Given the imminent deadline for the MLK library renovation and to avoid forfeiting the state grant, the City needs to award construction contract for the MLK library at this time.
F. The City is using a design-assist approach. Swinerton Builders has been selected as the most qualified firm to provide the pre-design services and construction. Swinerton Builders has bid out all sub-contracts and developed a Guaranteed Maximum Price (GMP) of $10,454,658.
G. Further actions to ensure full funding and award of the North Sacramento Library Relocation project will be brought back for action by July 2024.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1.
Section 2
Section 3
Section 4
Section 5
Section 6
Section 7
It is in the best interest of the City to suspend competitive bidding to award the construction contract for the Project.
The City Manager or the City Manager’s designee is authorized to execute Contract Supplement No. 1 to City Agreement No. 2024-0191 with Swinerton Builders increasing the not-to-exceed amount by $10,454,658 for a new total not-to-exceed amount of $10,554,658.
The City Manager’s change order authority is increased to six percent ($633,279) of the new not-to-exceed amount of $10,554,658 for the construction phase of the MLK Library Renovation Project.
The City Manager or the City Manager’s designee is authorized to execute Contract Supplement No. 3 to City Agreement No. 2023-1466 with Group 4 Architecture, Research + Planning, Inc. increasing the not-to-exceed amount by $245,100 for a new total not-to-exceed amount of $1,182,452.
The City Manager’s authority to issue change orders for City Agreement No. 2023-1466 with Group 4 Architecture, Research + Planning, Inc. is reset.
Authorize the City Manager to execute all related budget adjustments to implement the financing plan for renovation of the MLK library and construction of improvements needed to relocate the new North Sacramento Library.The City Manager or the City Manager’s designee is authorized to transfer $3,850,433 (Fund 1001, General Fund) and $3,612,867 (Fund 2401, Measure U) from the North Sac Library Relocation Project (C15000850) to the MLK Library Renovations Project (C15000840).
City staff is directed to identify full funding for the North Sac Library Relocation project, including but not limited to: transfer of funding from unused funding in existing projects, and dedication of up to $4 million in supplemental annual Measure U library funding, to be reduced by any grant allocations. City staff will return with the funding plan and contract award for the North Sac Library Project by July 2025.