City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-00432 2/18/2025 Consent Item 9.
Contract Extension: PRC000482 Citywide Uniform Rental and Laundering Service File ID: 2025-00432
Location: Citywide
Recommendation: Pass a Motion: 1) approving extending the term of contract No. PRC000482 with Mission Linen Supply for Citywide Uniform Rental and Laundering Service for up to an additional three months, through May 31, 2025, with no increase in the contract amount, and 2) authorizing the City Manager or the City Manager’s designee to execute the contract amendment.
Contact: Gary O’Neill, Contract and Compliance Specialist, (916) 808-7432, [email protected]; Dayana Reyes Zanaska, Procurement Services Manager, (916) 808- 5524, [email protected]; Department of Finance Presenter: None.
Attachments:
1-Description/Analysis
2-PRC000482 Contract Amendment No. 9
Description/Analysis
Issue Detail: Uniform shirts, pants, shorts, and coveralls are provided to City staff members in various departments as outlined in various Labor Agreement MOUs when these items are needed to perform job duties. In addition, towels and entrance mats are available for use by various City departments. The current five-and-one-half year contract for these services from Mission Linen Supply expires on February 28, 2025. The Procurement Services Division issued RFP No.
P24061521009 earlier this year with a closing date of April 10, 2024. Four proposals were received, evaluated, and ranked. Cintas Corporation was the top-ranked proposer, and the City Council approved awarding them an agreement on December 3, 2024, through Motion No. 2024-0357.
Policy Considerations: The recommendations in this report are in accordance with the provisions of City Code 3.56 regarding the purchase of nonprofessional services. Administrative Policy AP-4101 for Nonprofessional Services, Item 10 (a) (2) states that contracts may be extended for a total term longer than five years if approved by the City Council.
File ID: 2025-00432 2/18/2025 Consent Item 9.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): The proposed activity is not a project pursuant to the CEQA. CEQA Guidelines Section 15378(b)(2). The activity is a continuing administrative or maintenance activity, such as the purchases of supplies, personnel-related actions, general policy and procedure making and is not subject to CEQA. CEQA Guidelines Section 15060(c)(3).
Sustainability: The contract includes a requirement to provide current environmentally friendly processing methods. Mission laundering service uses less water, less energy, and fewer chemicals than are used in home laundering. Mission also manages the discharge water in accordance with Environmental Protection Agency standards.
Commission/Committee Action: None.
Rationale for Recommendation: Over 900 hundred City employees are in the process of being fitted for uniforms from Cintas. Extending the existing contract will allow Cintas, Mission, and the City to have a gradual phase-in and phase-out of their respective uniforms at the 56 locations that receive uniforms.
Financial Considerations: Sufficient funding is available in the Fiscal Year (FY) 2024/25 operating budgets for the departments requiring this service. Payments after FY2024/25 are subject to funding availability in the adopted budget of the applicable fiscal year.
Local Business Enterprise (LBE): Mission Linen Supply is an LBE.
PRC000482, Amendment 9Citywide Uniform Rental and Cleaning ServicesNON-PROFESSIONAL SERVICESCONTRACT AMENDMENT NO. 9The City of Sacramento MISSION LINEN SUPPLYPRC0004821 TIME OF PERFORMANCE05/31/20253. AUTHORIZED SIGNATURE4. FULL FORCE AND EFFECT