City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-00400 2/18/2025 Consent Item 13.
Contract Supplement No. 9: Towing and Roadside Services for Light Duty Vehicles (under 8,500 pounds) [Published for 10-Day Review 02/07/2025]
File ID: 2025-00400
Location: Citywide
Recommendation: Pass a Motion authorizing the City Manager or City Manager’s designee to execute Supplement No. 9 to Contract No. 2021-0015 with College Oak Road Solutions, LLC dba College Oak Towing for the purchase of Towing and Roadside Service for Light Duty Vehicles (under 8,500 pounds) in an amount not to exceed $500,000 for a revised total contract not-to-exceed amount of $2,000,000.
Contact: Stacey Chatman, Program Specialist, (916) 808-6711, [email protected]; Alison Kerstetter, Fleet Manager, (916) 808-1163, [email protected]; Department of Public Works
Presenter: None
Attachments:
1-Description/Analysis
2-Contract Supplement No. 9
Description/Analysis
Issue Detail: The Department of Public Works, Fleet Management Division, frequently has the need for towing and roadside services specifically for light duty fleet vehicles. These services are used to tow vehicles to and from vendors for service repairs and to tow city vehicles back to the fleet maintenance shop if they become disabled in the field.
Policy Considerations: The recommendations in this report are in accordance with City Code Chapter 3.56 and Sacramento City Code Section 4.040.020 and Council Rules of Procedure, Chapter 7, Section E.2.d which requires additional posting time for labor agreements and agreements greater than $1 million. This item shall be made available to the public at least ten (10) days prior to council actions. This item was published for 10-day review on February 7, 2025, in compliance with the City Code.
File ID: 2025-00400 2/18/2025 Consent Item 13.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): No environmental review is necessary because the recommendations in this report involve the purchase of towing and roadside services and are not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: On November 3, 2020, the Department of Public Works, Fleet Management Division, in accordance with City Code Chapter 3.56, issued a Request for Proposals (RFP) for Towing and Roadside Services for Light Duty Vehicles. An RFP was utilized, rather than a competitive bid process, as it is in the City’s best interest to consider capacity, performance, and timeliness of service in addition to price. Five responses were received. The responses were evaluated based on the criteria which allows for flexibility to tow light duty City vehicles, including public safety vehicles, in a timely manner and ensured that the selected contractors demonstrated capacity. The proposals were ranked, and Fleet Management awarded the contract to one vendor, College Oak Road Solutions, LLC dba College Oak Towing. The time of performance for the contract was originally for one year, until January 4, 2022. Through supplemental contracts, the time of performance has been extended until January 4, 2026. The increase sought through this supplemental contract is to cover anticipated work for the additional time period.
Financial Considerations: Sufficient funds are available in the Department of Public Works, Fleet Management Division’s Fiscal Year (FY) 2024/25 operating budget (Fleet Fund, Fund 6501) to purchase towing and roadside service for light-duty vehicles through June 30, 2025. Purchases made after June 30, 2025, are subject to funding availability in the adopted budget of the applicable fiscal year.
Local Business Enterprise (LBE): College Oak Road Solutions, LLC dba College Oak Towing is an LBE.