City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-00387 2/25/2025 Consent Item 11.
Professional Services Agreement, Supplemental Agreement, Budgetary Adjustments, and Authority Reset for the Auburn Boulevard at Arcade Creek Bridge Replacement Project (T15145300) [Published for 10-day Review on 2/14/2025]
File ID: 2025-00387
Location: Auburn Boulevard at Arcade Creek between Winding Way and the Interstate 80 Ramp intersections, District 2
Recommendation: Adopt a Resolution authorizing the City Manager or City Manager’s designee to:
1) execute a Professional Services Agreement for an amount not to exceed $1,674,943 with HDR Construction Control Corporation to provide construction management, inspection, materials testing, and construction staking for the Auburn Boulevard at Arcade Creek Bridge Replacement Project (T15145300); 2) execute Supplemental Agreement No. 19 to City Agreement No. 2015-0576 with Dewberry, Inc. for an amount not to exceed $58,079, bringing the agreement’s total not-to-exceed amount to $1,338,732; 3) increase the revenue and expenditure budgets of the Auburn Boulevard at Arcade Creek Bridge Replacement Project (T15145300) by $9,229,500 (Federal Capital Grant, Fund 3703); 4) increase the expenditure budget of the Auburn Boulevard at Arcade Creek Bridge Replacement Project (T15145300) by transferring $1,500,000 (Major Street Construction, Fund 2007) from the expenditure budget of the State and Federal Grant Match Project (T15007200); and 5) resetting the City Manager’s administrative authority to issue supplemental agreements for City Agreement No. 2015-0576.
Contact: Nick Ahantab, Assistant Engineer, (916) 808-1196, [email protected]; Judith -Matsui Drury, Supervising Engineer, (916) 808-7610, [email protected]; Ofelia Avalos, Engineering Services Manager, (916) 808-5054, [email protected]; Department of Public Works
Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Supplemental Agreement No. 19 - Dewberry, Inc.
4-Professional Services Agreement - HDR Construction Control Corporation, Inc. - Construction Management Services for Auburn Boulevard at Arcade Creek Bridge Replacement Project
File ID: 2025-00387 2/25/2025 Consent Item 11.
Description/Analysis
Issue Detail: The Auburn Boulevard at Arcade Creek Bridge Replacement Project will replace the existing structurally deficient and functionally obsolete bridge over Arcade Creek. The new bridge will be widened to accommodate standard bike lanes, lane widths, and sidewalks as well as an additional left turn lane at the Winding Way intersection.
Dewberry, Inc. was awarded a professional services agreement to provide preliminary engineering, environmental documentation and final design services for the project in 2015. Plans and specifications were completed for the project which include: pavement rehabilitation, signal modifications, signing, striping, and curb, gutter and sidewalk modifications, and bridge construction plans. With the project advancing into the construction phase, a supplemental agreement is needed to provide engineering design support throughout the construction phase.
The City advertised a competitive solicitation for proposals from engineering consulting firms to provide construction management and inspection services. Seven firms submitted proposals, and a panel comprised of staff from the Department of Public Works and the County of Sacramento recommended selection of the top ranked firm, HDR Construction Control Corporation, Inc.
Selection of an experienced and qualified construction management firm is necessary to ensure the project is appropriately staffed for construction oversight which is anticipated to start following construction contract award.
The Project received federal grant funds through the federal Highway Bridge Program. The budgetary adjustments for receiving the federal construction funds are required to encumber the construction, construction management and construction support contracts.
City Council approval is required to execute the supplemental agreement for design support services with Dewberry, Inc.; execute the professional services agreement with HDR Construction Control Corporation, Inc.; and authorize the budgetary adjustments for the federal grant funds.
Policy Considerations: The actions requested herein are necessary for the construction of the Auburn Boulevard Bridge at Arcade Creek Bridge Replacement Project, which is consistent with the City’s goals of improving and expanding public safety and enhancing livability. These actions are consistent with the following goal as identified in the General Plan:
M-5.3- Bridges: The City shall maintain existing bridges and plan, and seek funding for, new bridges, when appropriate, to improve multimodal connectivity and provide for emergency evacuation routes.
The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior
File ID: 2025-00387 2/25/2025 Consent Item 11.
to council action. This item was published for 10-day review on February 14, 2025, in compliance with the City Code.
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): The Community Development Department, Environmental Planning Services Division has reviewed the Auburn Boulevard at Arcade Creek Bridge Replacement Project, which is a project subject to the California Environmental Quality Act (CEQA). In compliance with the CEQA the City prepared an Initial Study. On December 8, 2020, the City Council adopted the Mitigated Negative Declaration (MND) and adopted the Mitigation Monitoring Plan (MMP), (Resolution No. 2020-0394). None of the circumstances identified in CEQA Guidelines Section 15162 are present that would require supplemental or subsequent review and no re-circulation is required. The adopted MND evaluated the environmental effects associated with the replacement of the Auburn Bridge. No further environmental review is required for the subsequent action of the previously approved project.
National Environmental Policy Act (NEPA): Caltrans issued a Categorical Exclusion (CE) for the Auburn Boulevard at Arcade Creek Bridge Replacement Project on January 20, 2021, confirming conformance with the National Environmental Policy Act (NEPA).
Sustainability: This project will enhance pedestrian and bicycle facilities to encourage bicycle and pedestrian trips with increased connectivity along Auburn Boulevard to the trails along Arcade Creek.
Commission/Committee Action: None.
Rationale for Recommendation: To advance this project, acceptance of federal grant funds and ongoing design support and construction management services will be needed to deliver the project.
Staff recommends the City Council approval for the award and execution of the professional services agreement for construction management services by HDR Construction Control Corporation, Inc.
Staff also recommends the City Council approval of the supplemental agreement with Dewberry, Inc. and the reset of the City Manager’s authority to issue change orders on agreement 2015-0576 to allow for efficient accommodation of additional design support needs during construction.
Financial Considerations: The estimated total cost to complete the Auburn Boulevard Bridge Replacement Project (T15145300) is $16,551,498. With the proposed budgetary adjustments, there will be sufficient funding to award the construction management and construction support contracts.
File ID: 2025-00387 2/25/2025 Consent Item 11.
The Federal Highway Bridge Program funding allows for increases due to actual project costs.
Upon completion of bidding, staff will coordinate with Caltrans oversight staff to revise current programming based on actual bid pricing. Additional federal funding, if needed, will be loaded with award of the construction contract at City Council, which is anticipated for April 2025.
Local Business Enterprise (LBE): The contract with HDR, Inc. is a federally funded contract and as a result Disadvantaged Business Enterprise (DBE) project participation requirements apply. The City’s LBE policy is held in abeyance. The contract award will comply with all federal DBE participation requirements. HDR, Inc. has pledged 21.0%DBE project participation, meeting the
21.0% DBE goal set for this contract.
Version Dated 2/6/2024.
RESOLUTION NO. 2025-XXXX
Adopted by the Sacramento City Council
February 25, 2025
Professional Services Agreement, Budgetary Adjustments, and Supplemental Agreement with Authority Reset: Auburn Boulevard at Arcade Creek Bridge Replacement Project (T15145300)
BACKGROUND
A. The Auburn Boulevard at Arcade Creek Bridge Replacement Project (T15145300) will replace the existing structurally deficient and functionally obsolete bridge over Arcade Creek. The new bridge will be widened to accommodate standard bike lanes, lane widths, and sidewalks as well as an additional left turn lane at the Winding Way intersection.
B. The Project received federal grant funds through the federal Highway Bridge Program.
The City Council approval is required to make the necessary budgetary adjustments for receiving the federal construction funds to encumber the construction, construction management, and construction support contracts.
C. Dewberry, Inc. was awarded a professional services agreement to provide preliminary engineering, environmental documentation, and final design services for the project in 2015. Plans and specifications were completed for the Project which include pavement rehabilitation, signal modifications, signing, striping, and curb, gutter, and sidewalk modifications. With the project advancing into the construction phase, a supplemental agreement is needed to provide engineering design support throughout the construction effort. Staff recommends the City Council approval of supplemental agreement No. 19 and the reset of the City Manager’s authority to issue supplemental agreements on City Agreement No. 2015-0576 to allow for efficient accommodation of additional design support needs during construction.
D. The City advertised a competitive solicitation for proposals from engineering consulting firms to provide the construction management and inspection services. Seven firms submitted proposals, and a panel comprised of staff from the Department of Public Works and the County of Sacramento recommended selection of the top ranked firm, HDR Construction Control Corporation, Inc. Selection of an experienced and qualified construction management firm is necessary to ensure the project is appropriately staffed for construction which is anticipated to start following contract award. Staff recommends
Version Dated 2/6/2024.
the City Council approval for the award and execution of the professional services agreement for construction management services by HDR Construction Control Corporation, Inc.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
SECTION 1.
The City Manager or the City Manager’s designee is authorized to execute a Professional Services Agreement for an amount not-to-exceed of $1,674,943 with HDR Construction Control Company, Inc.
SECTION 2.
The City Manager or the City Manager’s designee is authorized to execute Supplemental Agreement No. 19 to City Agreement No. 2015-0576 with Dewberry, Inc. for an amount not-to- exceed $58,078, bringing the agreement’s total not-to-exceed amount to $1,338,731.
SECTION 3.
The City Manager or the City Manager’s designee is authorized to increase the revenue and expenditure budgets of the Auburn Boulevard at Arcade Creek Bridge Replacement Project (T15145300) by $9,229,500 (Federal Capital Grant, Fund 3703).
SECTION 4.
The City Manager or the City Manager’s designee is authorized to increase the expense budget of the Auburn Boulevard at Arcade Creek Bridge Replacement Project (T15145300) by transferring $1,500,000 (Major Street Construction, Fund 2007) from the expenditure budget of the State and Federal Grant Match Project (T15007200).
SECTION 5.
The City Manager’s administrative authority to issue supplemental agreements for City Agreement No. 2015-0576 is reset.