City of Sacramento
City Council - 5PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-00674 4/8/2025 Item 2.
Contract Change Order and Authority Reset: Northwood School Access Improvements Project (T15186100)
File ID: 2025-00674
Location: El Camino Avenue from Evergreen Street to Clay Street and along Frienza Avenue and Taft Street; District 2
Recommendation: Pass a Motion: 1) authorizing the Interim City Manager or designee to execute Change Order No. 3 to City Agreement No 2023-0695 with Martin General Engineering, Inc. for an amount not to exceed $266,094, bringing the agreement’s total not-to-exceed amount to $5,399,811; and 2) resetting the Interim City Manager’s authority to issue Change Orders for Agreement No. 2023 -0695.
Contact: Amber Castle-Keane, Senior Engineer, (916) 808-8141, acastle- [email protected]; Judy Matsui-Drury, Supervising Engineer, (916) 808-7610, jmatsui- [email protected]; Ofelia Avalos, Engineering Services Manager, (916) 808-5054, [email protected]; Department of Public Works Presenter: None
Attachments:
1-Description/Analysis
2-Change Order No. 3 to City Agreement No. 2023-0695
Description/Analysis
Issue Detail: The Northwood School Access Improvements Project includes pedestrian improvements for better walkability and accessibility to the Northwood Elementary School, the Swanston Light Rail Station, and other destinations in the community. The project installed new curb, gutter, planters, and sidewalk along El Camino Avenue, Lexington Street, Clay Street, Frienza Avenue, and Taft Street. The project also resurfaced pavement and installed new street and pedestrian-scale lighting, drainage systems, and signal modifications.
The project was funded with federal transportation and community development block grant funds and local transportation funds.
File ID: 2025-00674 4/8/2025 Item 2.
During construction, some items of work have required contract change orders. These items include unanticipated subsurface utility conflicts that required resolution, additional asphalt placement, pedestrian push button adjustments and unforeseen redesign of a pedestrian crossing. Change Order No. 3 includes additional asphalt for varying conditions of the existing paved depth of El Camino Avenue, drainage changes to accommodate crossing utilities, and pedestrian push button modifications. With the cumulative amount of the prior change orders, Change Order No. 3 exceeds the allowable City Manager supplemental contract signing authority per the City Code. City Council action is required to execute this change order and resetting City Manager contract signing authority.
Policy Considerations: The actions requested herein are consistent with the City’s goals of improving and expanding public safety and enhancing livability. Specific goals the project addresses are as follows:
M-1.13 Walkability. The City shall design streets to prioritize walking by including design elements.
M-1.16 Barrier Removal. The City shall remove barriers to walking, where feasible, and work with utility companies to remove barriers to allow people of all abilities to move with comfort and convenience throughout the city.
M-1.19 Walking Safety. When designing projects, the City shall prioritize designs that encourage walking and improve walking safety best practice designs and considerations for efficiencies in walking.
M-1.17 Improve Bicycling Connectivity. The City shall plan and seek funding for a continuous, low-stress bikeway network consisting of bicycling-friendly facilities that connect neighborhoods with destinations and activity centers throughout the city.
These improvements will accommodate cyclists of varying experience levels and abilities, will improve pedestrian safety, and may calm traffic speeds. This project is also consistent with the City’s Vision Zero efforts, the goal of which is to eliminate traffic fatalities and serious injuries (Resolution No. 2017-0032). El Camino Avenue is on the High Injury Network, and in addition to installing bicycle facilities, the project will also improve visibility to pedestrians and bicyclists at intersections.
Economic Impacts: This new infrastructure is expected to create 1.06 total jobs (0.61 direct jobs and 0.45 jobs through indirect and induced activities) and create $164,296 in total economic output ($103,557 of direct output and another $60,739 of output through indirect and induced activities).
The indicated economic impacts are estimates calculated using a calculation tool developed by the Center for Strategic Economic Research (CSER). CSER utilized the IMPLAN input-output model (2009 coefficients) to quantify the economic impacts of a hypothetical $1 million of spending in various construction categories within the City of Sacramento in an average one-year period. Actual impacts could differ significantly from the estimates and neither the City of Sacramento nor CSER
File ID: 2025-00674 4/8/2025 Item 2.
shall be held responsible for consequences resulting from such differences.
The indicated economic impacts are estimates calculated using a calculation tool developed by the Center for Strategic Economic Research (CSER). CSER utilized the IMPLAN input-output model (2009 coefficients) to quantify the economic impacts of a hypothetical $1 million of spending in various construction categories within the City of Sacramento in an average one-year period. Actual impacts could differ significantly from the estimates and neither the City of Sacramento nor CSER shall be held responsible for consequences resulting from such differences.
Environmental Considerations: California Environmental Quality Act (CEQA): The project was determined to be exempt from CEQA pursuant to CEQA Guidelines sections 15301(c), 15302, and 15303(d)(e). The project consists of the operation, repair and minor alteration of existing public facilities, mechanical equipment, and topographical features including existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. The project consists of the replacement of existing traffic signal equipment where the new equipment will be located in the same general area as the equipment to be replaced and will have substantially the same purpose and capacity. The project consists of the construction or relocation of limited numbers of small facilities and equipment, including but not limited to street improvements and utility systems. On January 7, 2020, the City approved a Categorial Exemption in compliance with CEQA for the project (Motion No. 2020-0006).
National Environmental Policy Act (NEPA): For this project, the California Department of Transportation (Caltrans) is the lead agency for NEPA. On January 22, 2020, Caltrans approved a Categorical Exclusion in compliance with NEPA.
The Sacramento Housing and Redevelopment Agency (SHRA) is the NEPA Responsible Entity (RE) for the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) funds and completed a NEPA review in compliance with 24 CFR Part 58 prior to undertaking any choice limiting action. SHRA determined that this project was a Categorical Exclusion pursuant to NEPA.
Sustainability: The project is consistent with sustainability goals of promoting walking by developing a universally accessible, safe, convenient, integrated, and well-connected pedestrian system.
Commission/Committee Action: City staff presented the project to the Disabilities Advisory Commission (DAC) on March 1, 2023. The DAC was supportive of the project. The DAC commented on interest in participating in the upcoming educational outreach program to the Northwood Elementary School during and after construction of the project.
Rationale for Recommendation: Staff recommends the City Council approve Change Order No. 3 with Martin General Engineering for City Agreement No. 2023-0695. The proposed Change Order No. 3 provides compensation for additional asphalt, drainage items and signal items not identified in
File ID: 2025-00674 4/8/2025 Item 2.
the original contract documents. This is the final balancing change order for the Northwood School Access Improvements Project.
Financial Considerations: The total estimated cost of the Northwood School Access Improvements Project (T15186100), including engineering, right of way acquisition, construction, and construction management is approximately $7.9 million. There is sufficient funding in the project to execute Change Order No. 3 with Martin General Engineering for an amount not to exceed $266,094 (Federal Capital Grants - Fund 3703 and Road Maintenance and Rehabilitation - Fund 2036) and to cover the remaining construction management and all other project related costs.
Local Business Enterprise (LBE): This is a federally-funded project so Disadvantaged Business Enterprise (DBE) requirements apply. LBE requirements are held in abeyance. Martin General Engineering pledged 70.7% DBE participation, exceeding the goal of 22%.