City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-00771 4/22/2025 Item 12.
Supplemental Agreement: Heavy Duty Towing Services and Storage for Community Development Department and Sacramento Police Department (Two-Thirds Approval Required) File ID: 2025-00771
Location: Citywide
Recommendation: Pass a Motion: 1) authorizing the Interim City Manager or designee to execute Supplemental Agreement Number 2 to City Agreement Number PRC002875 with College Oak Road Solutions for Heavy Duty Towing Services for both the Sacramento Police Department and the Community Development Department, Neighborhood Code Compliance shall increase the not-to- exceed amount by $150,001, bringing the total not-to-exceed amount to $550,000 for College Oak Road Solutions for Heavy Duty Towing Services; and 2) ratifying all prior supplemental agreements previously issued by the City Manager and reset the Interim City Manager’s authority or designee to issue supplemental agreements in accordance with Chapter 3.56 of the City Code.
Contact: Peter Lemos, Chief of Code and Housing, (916) 808-8183, [email protected]; Monica Duncan, Administrative Analyst, (916) 808-8025, [email protected]; Community Development Department Presenter: None
Attachments:
1-Description/Analysis
2-Contract PRC002875-2- College Oak Heavy Duty Towing Services Description/Analysis
Issue Detail: The Community Development Department (CDD) and the Sacramento Police Department (SPD) have an operational requirement for heavy duty tow services. On an annual basis, the City of Sacramento tows approximately over 600 heavy duty (Class C & D) vehicles for various types of violations, with the number of heavy-duty tows rising annually. The cost of heavy- duty tows has continued to increase over the past several years as the City’s Code and Police Department proactively remove recreational vehicles which are often abandoned, dismantled, and inoperable on city streets.
The existing Heavy-Duty Tow Service Agreement with College Oak Road Solutions is scheduled to
File ID: 2025-00771 4/22/2025 Item 12.
expire on June 30, 2025. The City’s other heavy-duty vendors are unable to meet the high demand for services, due to insufficient storage for vehicles towed, the short supply of heavy-duty towing equipment, and delayed response time. In order for the City to abate the abandoned, dismantled, and inoperable vehicles, it is necessary to increase College Oak Road Solutions contract through the end of the contract term.
Policy Considerations: The recommendations in this report are in accordance with the provisions of City Code Section 3.56 regarding the purchase of supplies and non-professional services.
Economic Impacts: None.
Environmental Considerations: None.
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: Bids for Heavy Duty Towing services were formally solicited in April 2024, with a scheduled close date of May 10, 2024 (Q24211313004). The City received four bids, one from College Oak Road Solutions. All four heavy duty towing contracts began July 1, 2024. This service is essential to continue the SPD and CDD Neighborhood Code Compliance Division’s business operations.
There has been an increase in the number of heavy-duty and recreational vehicles and trailers abandoned on City streets, and these vehicles often contribute to other nuisances including an accumulation of junk and debris at and around the vehicle, hazardous vehicles, and leaking septic tanks. In many instances, the disposal cost of these vehicles is exorbitant because the tow company service also includes the disposal of stored items, hazardous chemicals, and materials. The City anticipates that payments for heavy duty towing services will continue to rise from previous years. It is projected that this expenditure will increase significantly while unhoused residents seek other options for affordable housing and abandon these vehicles on City streets.
Financial Considerations: Due to the high demand for heavy-duty tow services, the current agreement with College Oak Road Solutions is not sufficient for the current fiscal year’s operational need. There is sufficient funding in the Fiscal Year (FY) 2024/25 Community Development Department Operating Budget to fund Supplemental Agreement Number 2 of $150,001.
Local Business Enterprise (LBE): College Oak Road Solutions is a LBE.