City of Sacramento
City Council - 2PM Report
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File ID: 2025-00662 4/29/2025 Item 7.
Department of Community Response: Roseville Road Campus Operations Agreement [Published for 10-Day Review 04/17/2025]
File ID: 2025-00662
Location: 3900 Roseville Road, District 2
Recommendation: Pass a Motion authorizing the Interim City Manager or designee to execute an agreement with First Step Housing dba First Step Communities for operations of Roseville Road Campus in an amount not-to-exceed $2,523,226.
Contact: Brian Pedro, Director, (916) 808-7816, [email protected], Department of Community Response
Attachments:
1-Description/Analysis
2-First Step Communities Roseville Road Campus Agreement Description/Analysis
Issue Detail: In August 2023, City Council gave the City Manager authority to identify and stand up new safe camping sites, and in January 2024, the City opened Roseville Road Campus (“RRC”), a new shelter and service campus at 3900 Roseville Road. With the launch of the Roseville Road Campus, all operations and services at Miller Park - the City’s former safe camping and safe parking site - were transitioned to the new campus. At the time, the City extended its contract with First Step Communities to assist in quickly getting the essential new campus operational, ensuring a seamless transition from Miller Park to RRC without a lapse in vital services.
In July 2024, the Department of Community Response’s (“DCR”) Office of Community Outreach released a Request for Proposals (“RFP”) for RRC Operations. However, a contract was not awarded through this RFP process as DCR was later notified in September 2024 that it was awarded a $12,353,419 grant from the State’s Encampment Resolution Fund (“ERF”) grant program. This funding will allow for the expansion of RRC in the northern section of the property and will fund the addition of 100 pallet style homes and electricity, as well as the continuation of high intensity outreach and services and enhanced shelter and housing support to program participants.
Due to the expanded scope of operations of RRC, DCR issued an updated RFP to reflect the updated scope of work. On December 10, 2024, Council approved the suspension of competitive
File ID: 2025-00662 4/29/2025 Item 7.
bidding (Motion No. 2024-0374) for RRC Operations, and on January 9, 2025, DCR released the updated RFP for RRC Operations (P25231021005).
DCR received three (3) proposals in response to the RRC Operations RFP, and after a thorough review, the panel selected First Step Communities to operate the Roseville Road Campus. The panelists were asked to rank proposals based upon the following criteria categories outlined in the RFP:
· Qualifications Summary and Organization History
· Capacity
· Service Approach
· Outcomes and Impact
· Budget and Budget Justification
DCR recommends City Council approve an agreement with First Step Communities in the amount of $2,523,226 for one year of operations of the current RRC site. Review and negotiations for the northern expansion are still taking place and will be brought back for City Council approval when final.
RRC is operational 24/7 and includes approximately 100 units, consisting of a combination of sleeping cabins and travel trailers. Pets are allowed and limited to 50% of available units; 2 pets maximum per unit. The program provides two meals per day, case management, and linkages to both social services and housing navigation to ensure the success of participants in the program.
RRC services and support include providing a safe space to stay overnight, introducing guests to the Continuum of Care and assisting them with enrollment into mainstream services, and triage into appropriate shelter and housing programs in the community. Upon entrance to RRC and enrollment into the program, individuals are provided with supportive items, such as clothing, blankets or personal care items, as needed.
Entry into the Roseville Road Campus is available via direct referral from DCR or through a coordinated referral process with one of DCR’s authorized contractors. Walk up and self-referrals are not allowed.
In 2024, FSC produced the following outcomes at the RRC:
· Served 333 people
· 213 total people exited the program
· 24% of those who exited, exited to a positive destination · 18% of people were moved into Permanent Housing
File ID: 2025-00662 4/29/2025 Item 7.
Policy Considerations: Pursuant to Sacramento City Code section 3.56.090, any agreement for non -professional services that is for $250,000 or more requires City Council approval.
The Sacramento City Code Section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. This item was published for 10-day review on April 17, 2025, in compliance with City Code.
Economic Impacts: None.
Environmental Considerations:
The City considered the potential effects on the environment at the time the site was proposed and approved for operation. The City concluded that it could determine with certainty that no significant effects would result from establishing and operating the Roseville Road Campus, and that pursuant to CEQA Guidelines section 15061(b)(3) the activities were exempt from the California Environmental Quality Act (CEQA). This action includes minor improvements to a developed site, with negligible ground disturbance. A Notice of Exemption was posted on January 8, 2024.
Sustainability: None.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: Services provided by this agreement address the ongoing need for safe supportive services for individuals experiencing homelessness.
Financial Considerations: Sufficient funding is available (Measure U, Fund 2401) in the Community Response MYOP (I23000100) to execute an agreement with First Step Communities for an amount not to exceed $2,523,226.
Local Business Enterprise (LBE): First Step Communities is an LBE.