City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-00856 4/29/2025 Item 11.
Increase Not to Exceed amount for Water Forum’s Procurement Contract Agreement for Professional Services and Reset Authority for Request for Qualifications On-Call Consultant Services Category
File ID: 2025-00856
Location: Citywide
Recommendation: Pass a Motion authorizing the Interim City Manager or designee to: 1) increase the Not to Exceed (NTE) amount by $30,230 for PRC002964, Water Forum 2.0 and Facilitation Services, Consensus Building Institute (CBI) for a total NTE of $278,650; and 2) resetting the authority of the Interim City Manager or designee to enter into agreements under Request for Qualifications (Q23804101002), Facilitation and Stakeholder Outreach category.
Contact: Ashlee Casey, Interim Executive Director, (916) 808-1995, [email protected]; Emily Lee, Administrative Analyst, (916) 808-1993, [email protected]; Water Forum; Pravani Vandeyar, Director, (916) 808-3765, [email protected], Department of Utilities Presenter: None
Attachments:
1-Description/Analysis
2-Supplemental Contract - CBI PRC002964 Facilitation Services 3-Facilitation Budget Summary through Fiscal Year 2026
Additional Description/Analysis
Issue Detail: This supplemental agreement increases the contract amount for CBI by $30,230; for a total contract NTE of $278,650 that expires on June 30, 2025.This supplemental agreement provides a detailed scope of work that is consistent with the original agreement; it provides ongoing strategic support for the Water Forum staff and team of technical consultants to complete the final phases of the Water Forum 2.0 negotiation process.
The Water Forum’s RFQ (Q23804101002) On-Call list was established on September 1, 2023, for Fiscal Years (FY) 2024, 2025, and 2026. The Water Forum encumbered $248,650 of the RFQ
File ID: 2025-00856 4/29/2025 Item 11.
Facilitation and Stakeholder Outreach category in FY2025. Resetting the $250,000 authority threshold for Water forums RFQ Facilitation and Stakeholder Outreach category for PRC0020964 supplemental increase and FY2026’s Facilitation budget will support continued services necessary to complete the Water Forum 2.0 negotiations. Completion of the Water Forum 2.0 process is identified as the top priority in the Water Forum Business Strategy (2022-2030).
Policy Considerations: City Council approval is required for contracts of $250,000 or more. This action is consistent with Section 3.04.020 of the Sacramento City Code and existing policy regarding professional service agreements.
Economic Impacts: None.
Environmental Considerations: Continuing administrative activities and government fiscal activities do not constitute a project and are therefore exempt from CEQA review [CEQA Guidelines § 15378 (b)(2) and (b)(4)].
Sustainability: None.
Commission/Committee Action: None.
Rationale for Recommendation: Approval of the increase in NTE for CBI PRC0020964 and the reset of authority of RFQ Facilitation and Stakeholder Outreach category will enable the Water Forum to continue its services and finalize the Water Forum 2.0 agreement.
Financial Considerations: Sufficient funding for this contract exists in Water Forum 2.0 MYOP (I80240100) for FY2025. Funding this agreement for future fiscal years will be subject to the availability of sufficient funds in the budget adopted for the applicable fiscal year.
There are no General Funds allocated or planned for this agreement.
Local Business Enterprise (LBE): Not applicable.