City of Sacramento
City Council - 2PM Report
915 I Street Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2025-00838 4/29/2025 Item 23.
Supplemental Agreement: Granicus Video Streaming and Agenda Management File ID: 2025-00838
Location: Citywide
Recommendation: Pass a Motion authorizing the City Clerk or their designee to execute Supplemental Agreement No. 1 to City Agreement No. PRC002211 with Granicus, LLC dba GRANICUS to renew existing services for an additional calendar year in an amount not-to-exceed $102,077.91, bringing the agreement’s total not-to-exceed amount to $281,603.20.
Contact: Sydney Christoffersen, Administrative Analyst, (916) 808-5754, [email protected]; Kamie Southward, Council Clerk Operations Manager, [email protected],; Office of the City Clerk.
Presenter: None.
Attachments:
1-Description/Analysis
2-Supplemental Agreement No. 1
Description/Analysis
Issue Detail: On July 1, 2023, the City of Sacramento entered into Agreement PRC002211 with Granicus LLC dba GRANICUS for products and services related to the administration of commission, committee, board, and City Council meetings. These services, including video streaming and agenda management, are essential to comply with California State Law and the Ralph M. Brown Act. The current agreement is a 2-year contract, set to expire June 30, 2025.
Staff recommends Council approve Supplemental Agreement No. 1 to PRC002211 with Granicus, LLC dba GRANICUS to renew the existing services for an additional calendar year. This supplemental agreement will ensure no disruption in essential services will occur.
Policy Considerations: The proposed supplemental agreement exceeds the City Manager’s
File ID: 2025-00838 4/29/2025 Item 23.
approval authority, requiring Council approval, pursuant to Sacramento City Code Section 3.56.090.
Economic Impacts: None.
Environmental Considerations: None.
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: Approving this contract extension and supplemental the contract by an additional $102,077.91, to $281,603.20 will ensure a seamless continuation of essential services.
Financial Considerations: The original not-to-exceed amount of the agreement was $179,525.25.
The proposed Supplemental Agreement No. 1, in the amount of $102,077.91, increases the agreement not-to-exceed amount to $281,603.20. Sufficient funding exists in the City Clerk’s Office Fiscal Yyear (FY) 2025/26 operating budget to cover the expenses of an additional year of Granicus’s necessary services.
Local Business Enterprise (LBE): Not applicable.
SUPPLEMENTAL CONTRACT
Project Title and Job Number: Granicus Video Streaming and Agenda Management Purchase Order#:
Date: 04/03/2025
Supplemental Contract No.:1
The City of Sacramento ("City") and Granicus, LLC dba GRANICUS ("Contractor"), as parties to that certain Professional Services Agreement designated as Contract Number PRC002211. including any and all prior supplemental contracts modifying the contract (the contract and all supplemental contracts are hereafter collectively referred to as the "Contract"), hereby supplement and modify the Contract as follows:
1. The Scope of Services specified in Exhibit A of the Contract is amended as follows:
This supplemental contract is enacted to renew Granicus services for an additional year, continuing uninterrupted beginning 07/01/2025 and concluding on 06/30/2026. Service costs and details are found in Attachment 1 to Supplemental Agreement.
2. In consideration of the additional and/or revised services described in section 1, above, the maximum not-to-exceed amount that is specified in Exhibit B of the Contract for payment of Contractor's fees and expenses, is increased by $102,077.91. and the Contract's maximum not-to-exceed amount is amended as follows:
Agreement's original not-to-exceed amount:
Net change by previous supplemental contracts:
Not-to-exceed amount prior to this supplemental contract:
Increase by this supplemental contract:
New not-to exceed amount including all supplemental contracts:
$179,525.29
$102,077.91
$281,603.20
3. Contractor agrees that the amount of increase or decrease in the not-to-exceed amount specified in section 2, above, shall constitute full compensation for the additional and/or revised services specified in section 1, above, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised services, including costs associated with any changes and/or delays in schedules or in the delivery of other services by Contractor.
4. Contractor warrants and represents that the person or persons executing this supplemental contract on behalf of Contractor has or have been duly authorized by Contractor to sign this supplemental contract and bind Contractor to the terms hereof.
5. Except as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, and Contractor shall perform all of the services, duties, obligations, and conditions required under the Contract, as supplemented and modified by this supplemental contract. [SIGNATURES ON FOLLOWING PAGE]
(Rev. 11-1-19)